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Minutes - Board - 2016-04-12 /�5� Q FT 1g 1it:7 511\c\ [ti p0RA �` COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION APRIL 12, 2016 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in study session on April 12, 2016 at 9:30 A.M. at 628 W. 19th Street, Costa Mesa, CA 92627. ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer DIRECTORS ABSENT: James Ferryman STAFF PRESENT: Robin Hamers, District Engineer; Noelani Middenway, District Clerk; Elizabeth Pham, Management Analyst II; Gina Terraneo, Management Analyst I. OTHERS PRESENT: Dean Ruffridge, CR&R PUBLIC COMMENTS—None President Scheafer opened public comments. Seeing no one, President Scheafer closed public comments. ITEMS OF STUDY 1. Organics Recycling Tonnages— FY2015-16 Recommendation: That the Board of Directors receive and file the report. Management Analyst II, Elizabeth Pham, provided report details. She noted that the organics recycling tonnage for the month of March 2016 was 763.53 tons, which is about a 20% increase from February's tonnage (609.86 tons). Discussion followed regarding the upward trend of organics tonnages and the quarterly diversion report. Ms. Pham noted that the district is currently at a diversion rate of 60%. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD APRIL 12, 2016 There were no additional questions or comments and the Board of Directors received and filed the report. 2. Code Enforcement Officer Report— March 2016 Recommendation: That the Board of Directors receive and file the report. Ms. Pham presented report details on behalf of Code Enforcement Officer, Ed Roberts and noted that Mr. Roberts had 7 scavenging investigations for the month of March. Vice President Perry noted that Mr. Roberts is now conducting scavenging investigations all over the city rather than in a concentrated area. Discussion followed regarding scavenging activity and large item pickups witnessed throughout the city. There were no additional questions or comments and the Board of Directors received and filed the report. 3. Organics Recycling Behavioral Study— Final Report Recommendation: That the Board of Directors receive and file the final report. Ms. Pham noted that Sally Geislar, who prepared the final report, is currently out of the country. Ms. Pham presented the report and offered to respond to questions from the Board. President Scheafer commented that the report contains information that is consistent with Ms. Geislar's previous reports. Ms. Pham noted that Ms. Geislar included policy recommendations in the report that will be addressed by staff as an item on the May 10, 2016 Study Session. Secretary Ooten suggested that the District frame future messaging using Ms. Geislar's tested method of norm communication. Assistant Secretary Schafer requested that Ms. Geislar attend a future study session and present her final report. President Scheafer concurred with Assistant Secretary Schafer and requested that Ms. Geislar focus her presentation on her policy recommendations. Discussion followed regarding the District's messaging about the Organic Recycling Program in the newsletter and on the website. Additionally, discussion COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD APRIL 12,2016 followed regarding Ms. Geislar's findings about kitchen pail usage. There were no additional questions or comments and the Board of Directors received and filed the report. 4. Ad Hoc Committee — Art Wraps for Wastewater Pump Station Control Panels Recommendation: That the Board of Directors receive the report and direct staff to report back for Board approval on April 28, 2016. Ms. Pham presented report details and noted that the Ad Hoc Committee selected 8 pump stations for the art wraps based on their visibility within the community. She also noted that the Committee determined that the artwork should be historically significant to each location. Ms. Pham shared that the District will solicit artwork from local artists through Costa Mesa high schools and colleges. She noted that 4 pump stations will have the art wraps applied this fiscal year, and the remaining 4 will be applied in Fiscal Year 2016-2017. Lastly, she shared that the total cost of the art wraps would be approximately $6,500 (not including the $100 award for each artist whose work is selected for the art wraps) and the project will be funded by transferring funds from the Wastewater Contingency fund. Vice President Perry noted that he and President Scheafer are members of the Ad Hoc Committee. Discussion followed regarding proposed artwork for the Aviemore pump station. Robin Hamers, District Engineer, suggested that the art wraps include a brief description of the historical significance depicted on each pump station. Discussion followed regarding the reference artwork provided in the staff report attachment. Assistant Secretary Schafer requested that staff bring the Board of Directors an item to approve this project on the April 28, 2016 Board Meeting. Vice President Perry noted that the Ad Hoc Committee will not need to meet again once the art wrap project is approved. The Board of Directors directed staff to bring the item back to the Board of Directors regular meeting of April 28, 2016 for consideration. 5. CR&R Anaerobic Digestion Facility- Update Recommendation: That the Board of Directors receive an oral report from CR&R Environmental Services Senior Vice President, Dean Ruffridge. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD APRIL 12,2016 Dean Ruffridge, Senior Vice President of CR&R Environmental Services, provided report details. He noted that CR&R is currently testing the Anaerobic Digestion (AD) Facility for leaks and the final concrete pour will take place on April 13, 2016. Additionally, he shared that Phase 2 (out of 4 phases) is nearly sold out. Discussion followed regarding the proposed use and value of the compost created by the AD Facility. President Scheafer suggested distributing a special newsletter highlighting the AD facility once fully operational. There were no additional questions or comments and the Board of Directors received and filed the report. 6. Quarterly Legislative Analysis Recommendation: That the Board of Directors receive and file the report. Gina Terraneo, Management Analyst I, provided a brief overview of each of the recommended support bills (AB 2022, SB 1292, and HR 3353) and each of the oppose bills (SB 885, SB 1318, and SB 1170) within the legislative report. There were no additional questions or comments and the Board of Directors received and filed the report. 7. Alkaline Battery Recycling Program — Final Results Recommendation: That the Board of Directors receive and file the report. Ms. Terraneo provided report details. She noted that a total of 4,525 pounds of household batteries were collected and recycled through the program and the most batteries were collected by David Magnet School with a total of 1,654 pounds. Discussion followed regarding increasing participation in the program and the upcoming check presentations to each of the participating schools. There were no additional questions or comments and the Board of Directors received and filed the report. 8. Historical Solid Waste Rates Recommendation: That the Board of Directors receive and file the report. Ms. Pham provided report details. She noted that the solid waste rate was reduced from $239.41 to $228 per year in Fiscal Year 2012-2013 and then from $228 to $216 per year(the District's current rate) in Fiscal Year 2013-2014. 4 COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD APRIL 12, 2016 I Mr. Hamers suggested that the District eliminate the phrase "small multifamily developments" from its language, since the District services all multifamily housing that requests curbside cart service. Discussion followed regarding the increasing development of multifamily housing in Costa Mesa and its impact on solid waste collection. President Scheafer requested to know the District's reserve balance in the Solid Waste Fund. There were no additional questions or comments and the Board of Directors received and filed the report. 9. Future Study Session Items Recommendation: That the Board of Directors provide staff with direction on items to be placed on future study session agendas. President Scheafer noted that the District's contract renewal with CR&R is coming up this year. He requested that staff gather information about what the District may want to include in the renewal and bring it to the Board of Directors at a future meeting. Assistant Secretary Schafer noted that there will be a Special Meeting on April 18, 2016. ORAL COMMUNICATIONS-None ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 10:47 A.M. 0,6-0 ( 121.t Robert Ooten Mich. =I Scheafer Secretary President