Agenda_2016_3_8
Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Michael Scheafer
President
Arthur Perry
Vice President
Robert Ooten
Secretary
Arlene Schafer
Assistant Secretary
James Ferryman
Director
Public Comments. Any member of the public may address the Board. Speakers on
agenda items should identify themselves to the Deputy Clerk before the meeting so that
their input can be provided at the time the item is considered. Speakers on non-agenda
items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding
Officer. The Presiding Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are
made part of the agenda packet. If any document or other writing pertaining to an
agenda item is distributed to all or a majority of the Board after the packet is prepared, a
copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa
Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
BOARD OF DIRECTORS STUDY SESSION
628 W. 19TH STREET, COSTA MESA, CA 92627
Tuesday, March 8, 2016
9:30 AM
I.CALL TO ORDER
II.ROLL CALL
(If absences occur, consider whether to deem those absences excused based on
facts presented for the absence - such determination shall be the permission
required by law.)
III.PUBLIC COMMENTS
This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that
are not listed on this agenda. Members of the public will have the opportunity to
address the Board of Directors about all other items on this agenda at the time
those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
IV.ITEMS OF STUDY
1.Organics Recycling Tonnages – FY2015-16
Recommendation: That the Board of Directors receive and file the report.
2.Code Enforcement Officer Report – February 2016
Recommendation: That the Board of Directors receive and file the report.
3.Cleaning Automated Refuse/Organics Carts
Recommendation: That the Board of Directors give staff direction.
4.Capital Improvement Projects (CIP) Update
Recommendation: That the Board of Directors receive and file the report.
5.Future Study Session Items
Recommendation: That the Board of Directors provide staff with the direction
on items to be placed on future study session agendas.
V.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
VI.ADJOURNMENT
THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT BOARD
OF DIRECTORS WILL BE HELD ON TUESDAY, APRIL 12, 2016 AT 9:30 A.M. IN THE
DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
Costa Mesa Sanitary District
... an Independent Special District
Organics Recycling Tonnages – FY2015-16
Item Number:1.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Organics Recycling Tonnages – FY2015-16 Cover Memo
Month/
Year Tons
Jul-15 195.64
Aug-15 580.23
Sep-15 735.45
Oct-15 813.67
Nov-15 633.81
Dec-15 590.95
Jan-16 583.13
Feb-16 609.86
Mar-16
Apr-16
May-16
Jun-16
Total 4742.74
195.64
580.23
735.45
813.67
633.81
590.95 583.13
609.86
0
100
200
300
400
500
600
700
800
900
TO
N
S
Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Jan-16 Feb-16 Mar-16 Apr-16 May-16 Jun-16
Tons 195.64 580.23 735.45 813.67 633.81 590.95 583.13 609.86
ORGANICS RECYCLING TONNAGES
FY 15/16
Costa Mesa Sanitary District
... an Independent Special District
Code Enforcement Officer Report – February 2016
Item Number:2.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Code Enforcement Officer Report – February 2016 Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Edward Roberts, Code Enforcement Officer
Date: March 8, 2016
Subject: Code Enforcement Officer Report – February 2016
This report summarizes major points for three ordinance enforcement topics covering
scavenging, graffiti, and trash container enforcement. For the month of February, the
CMSD Code Enforcement Officer focused his efforts on patrols in various parts of the
community. The goal is to identify and deter instances of scavenging and residential
trash carts left within the public view.
In the month of February, the District saw a number of complaints filed with CMSD
Code Enforcement staff regarding scavenging activity in the city. As with most
scavenging complaints, the alleged violations take place in the early morning hours. In
order to address resident concerns, the Code Enforcement Officer investigated all
complaints and adjusted his schedule to accommodate requests for early morning or
weekend enforcement. Included below are instances of scavenging that were detected
while the Officer was investigating specific complaints.
Proactive Scavenging Investigations: 09
2687 Elden Avenue- Officer Roberts contacted
a male subject at this location for rummaging
through a CMSD trash cart. The male subject
stated that he was a transient and unaware of
scavenging prohibitions. The subject was
advised to return all items and made aware of
the CMSD ordinance prohibiting scavenging. The
subject was admonished regarding citation if
observed scavenging again and sent on his way.
Board of Directors
February 2016
Page 2 of 7
2280 Federal Avenue – While patrolling the 2200
block of Federal Avenue, Officer Roberts observed a
male subject rummaging through a CMSD cart.
Officer Roberts contacted the male subject in front of
this location for rummaging through a CMSD trash
cart. The subject was cooperative and agreed to
return all scavenged items to a nearby CMSD trash
cart. The subject was advised that scavenging is a
prohibited activity and sent on his way with a verbal
warning.
2217 Maple Street- While patrolling the 2200 block
of Maple Street, Officer Roberts’ attention was
directed toward a male subject that was rummaging
through a CMSD trash cart. Officer Roberts contacted
the individual and asked about his scavenging
activity. The subject admitted that he routinely
scavenges items from CMSD carts. The subject was
advised that scavenging is prohibited and was
instructed to return all recyclable material to a nearby
trash cart. The subject was sent on his way with a
verbal admonishment.
2928 Royal Palm Drive – While patrolling the 2900
block of Royal Pam Drive, Officer Roberts observed
a male subject rummaging through a CMSD cart.
Officer Roberts contacted the male subject in front
of 2928 Royal Palm Drive to discuss his rummaging
through a CMSD trash cart. During the course of the
investigation, the subject was cooperative and
agreed to return all scavenged items to a nearby
CMSD trash cart. The subject was advised that
scavenging is a prohibited activity and sent on his
way with a verbal admonishment.
Board of Directors
February 2016
Page 3 of 7
860 Santiago Road- While on patrolling the 800
block of Santiago Road, Officer Roberts observed a
male subject rummaging through a CMSD cart. As
Officer Roberts approached the location, he
observed that the subject had a plastic garbage bag
containing what appeared to be recyclable material.
The individual was contacted by Officer Roberts and
advised that scavenging is a prohibited activity and
directed to return all scavenged items to a nearby
cart. The male subject complied and returned all
scavenged material to a nearby CMSD cart. The
subject was advised and sent on his way.
883 Senate Street – While patrolling the 800 block
of Senate Street, Officer Roberts observed a male
subject walking along the sidewalk with two trash
bags in his hands. As Officer Roberts drove closer to
the male, he observed the trash bags contained what
appeared to be recyclable material. Officer Roberts
contacted the male subject in front of 883 Senate
Street and asked the male if he was removing
recyclable material from CMSD carts. The male
subject admitted to removing recyclable items from
CMSD carts. Based on the cooperative demeanor
and admission, the male was advised to return all
recyclable items to CMSD carts in the vicinity.
Officer Roberts advised and assisted the male regarding the CMSD scavenging
ordinance and told him that if observed scavenging, he will be subject to immediate
citation. The male stated that he understood and left the scene without further
incident.
597 Victoria Avenue- While patrolling the E/B lanes
of the 500 block of Victoria Avenue, Officer Roberts
observed a male subject on a bicycle in front of 597
Victoria Avenue. Officer Roberts’ attention was
drawn to the subject because he had a large number
of plastic bags attached to various parts of his
bicycle. While Officer Roberts was monitoring the
subjects’ activity, he observed the subject begin to
rummage through a CMSD trash cart. The male was
subsequently contacted and during the course of the
interview admitted to scavenging. The male subject
stated that he was a transient from Huntington
Beach and unaware of the scavenging prohibitions
in Costa Mesa.
Board of Directors
February 2016
Page 4 of 7
Officer Roberts checked his rolling log and determined that he had not previously
contacted this individual. The subject was advised to return all items and made aware
of the CMSD ordinance prohibiting scavenging. The subject was admonished
regarding citation for scavenging and sent on his way.
681 Victoria Avenue- While patrolling the E/B
lanes of the 600 block of Victoria Avenue, Officer
Roberts observed a female subject bring a Tan
colored Toyota 4-Runner to a stop along the south
curb line of Victoria Avenue. Officer Roberts’
attention was directed to the Toyota due to the
abrupt manner in which the driver stopped the
vehicle near a row of CMSD trash carts that were
abutting to Victoria Avenue. As Officer Roberts
monitored the Toyota, he observed a female driver
exit the vehicle. The female was then observed
walking to the rear of the Toyota and opened the lift
gate. Contained within the rear cargo compartment
was a large quantity of recyclable material.
The female driver then walked to one of the CMSD carts and moved it toward the rear
cargo compartment. As Officer Roberts positioned his vehicle behind the Toyota, he
observed the female removing items from the CMSD cart and place them within the
rear cargo compartment of the Toyota.
The female subject was contacted and advised that scavenging is a prohibited activity.
The female was cooperative in her demeanor and agreed to remove all scavenged
items from within the interior of her vehicle. The female subject was advised and sent
on her way with a verbal warning and documentation of her identity.
115 E. Wilson Street- While on patrol through the
100 block of East Wilson Street, Officer Roberts
observed a male subject on a bicycle as he was
rummaging through a CMSD cart. As Officer
Roberts approached the location, he observed that
the subject had a plastic garbage bag containing
what appeared to be recyclable material. The
individual was contacted by Officer Roberts in front
of 115 East Wilson Street and advised that
scavenging is a prohibited activity and directed to
return all scavenged items to a nearby cart. The
male subject cooperated with the directive and
returned all scavenged material to a nearby CMSD
cart. The subject then left the area without further
incident.
Board of Directors
February 2016
Page 5 of 7
END OF SCAVENGING ENFORCEMENT REPORT
Trash Container Enforcement:
In the month of February, there were a few customer complaints reported to the
District Headquarters regarding trash carts in public view. The following is a list of
locations where trash cart violations were found and addressed by the Courtesy Notice
process.
Total Cases: 70
The following locations received First Warnings:
(2) Alabama Circle-Storage of carts in public view
(3) Anaheim Avenue-Storage of carts in public view.
(1) Arnold Avenue- Storage of carts in public view.
(1) Avalon Street - Storage of carts in public view.
(4) Baker Street - Storage of carts in public view.
(1) Bucknell Road - Storage of carts in public view.
(2) Carnegie Avenue - Storage of carts in public view.
(1) Columbia Drive - Storage of carts in public view.
(3) College Avenue-Storage of carts in public view.
(2) Congress Street - Storage of carts in public view.
(2) Darrell Street - Storage of carts in public view.
(2) Elden Avenue - Storage of carts in public view.
(1) Fordham Drive - Storage of cart in public view.
(2) Fullerton Avenue- Storage of carts in public view.
Board of Directors
February 2016
Page 6 of 7
(2) Governor Street- Storage of carts in public view.
(3) Joann Street- Storage of carts in public view.
(1) Loyola Drive - Storage of carts in public view.
(3) Maple Street - Storage of carts in public view.
(2) Miner Street - Storage of carts in public view.
(1) Oak Street-Storage of carts in public view.
(4) Pomona Avenue - Storage of carts in public view.
(3) Puente Avenue - Storage of carts in public view.
(1) Raleigh Street- Storage of carts in public view.
(1) Rutgers Drive- Storage of carts in public view.
(4) Santa Ana Avenue- Storage of carts in public view.
(2) Senate Street - Storage of carts in public view.
(1) Villanova Road - Storage of carts in public view.
(5) Wallace Avenue - Storage of carts in public view.
(2) Westminster Avenue - Storage of carts in public view.
(3) Wilson Street - Storage of carts in public view.
(1) 16th Street - Storage of carts in public view.
(2) 18th Street - Storage of carts in public view.
(2) 23rd Street-Storage of carts in public view
END OF TRASH CONTAINER ENFORCEMENT REPORT
No cases of graffiti on a trash carts were opened in the month of February.
Board of Directors
February 2016
Page 7 of 7
Scavenging Report – February 2016
Locations:
2687 Elden Avenue
2280 Federal Avenue
2217 Maple Street
2928 Royal Palm Drive
860 Santiago Road
883 Senate Street
597 Victoria Avenue
681 Victoria Avenue
115 E. Wilson Street
Costa Mesa Sanitary District
... an Independent Special District
Cleaning Automated Refuse/Organics Carts
Item Number:3.
Recommendation/Notes:
Recommendation: That the Board of Directors give staff direction.
ATTACHMENTS:
Description Type
Cleaning Automated Refuse/Organics Carts Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 8, 2016
Subject: Cleaning Automated Refuse/Organic Carts
Summary
The Board of Directors requested this item be placed on a Study Session agenda to
discuss methods and/or available options for the public to clean their automated carts,
specifically organic carts.
Staff Recommendation
That the Board of Directors give staff direction.
Analysis
Automated refuse carts can create strong odors when the lid is open due to refuse
residue sticking to the inside of the cart. A dirty cart can also be unsightly in
neighborhoods and can attract flies. Residents have several options to keeping their
carts clean and in good appearance, which are described below.
1. As demonstrated in CMSD’s Organics Recycling video at
http://www.cmsdca.gov/index.php/org/organics-recycling-program, residents
can use a garden hose to clean the inside of their carts. Staff recommends
cleaning carts in the front or back yards so that the water is returned to
underground water tables and not in the storm drains. Due to the severe
drought and water restrictions, many residents may not use this option.
2. If the residue to too hard to remove using a garden hose or residents want to
limit their water use, CR&R will replace the dirty cart at no additional charge.
Residents can contact CR&R at 949-646-4617 to schedule cart replacement.
3. Residents can hire a mobile automated cart cleaning service that will arrive at
their home to clean their carts for a fee. Staff found several private companies
in Orange County that provide said services. They are:
Board of Directors
March 8, 2016
Page 2 of 3
OC Clean A Can located in Rancho Santa Margarita. According to their
website at http://occleanacan.com/ they service Newport Beach, but not
Costa Mesa.
Mr. Clean-a-Can located in Orange. http://clean-a-can.com/
Sani Service Trash Can Solutions located in Riverside. According to their
website at http://www.saniservicetcs.com/ a surcharge may apply for Costa
Mesa and Newport Beach residents.
Wheelie Spotless located in Stanton. http://www.wheeliespotless.com/
Monthly fees range from $9.95 to $15 a month. One time cleaning ranges from $25
$45.
Sani Service requires a minimum six month cleaning program for $119.94 for cleaning
three cans, which equates to $19.99 a month and OC Clean A Can requires annual
payment that ranges from $93 ($7.75 a month) for one can to $219 ($18.25) for three
cans. OC Clean a Can has an additional $5 surcharge for each organic cart.
Strategic Plan Element & Goal
Not applicable.
Legal Review
Not applicable.
Environmental Review
Cleaning individual trash containers is a maintenance activity and is categorically
exempt under the California Environmental Quality Act (CEQA) (Public Resources
Code Section 21000 et. seq.) under Section 15301 as a “Class 1” project as stated
under 15301; “Class 1 consists of the operation, repair, maintenance, permitting,
leasing, licensing, or minor alteration of existing public or private structures,
facilities …”; pertaining to 15301(b) “Existing facilities of both investor and
publicly-owned utilities used to provide electric power, natural gas, sewerage, or
other public utility services”.
Financial Review
There are no financial impacts to CMSD if the mobile cleaning service is paid directly
by residents; however, if the Board of Directors wants CMSD to help subsidize mobile
cleaning services that will have an impact on the solid waste budget, specifically the
solid waste fund balance. CMSD is currently using the solid waste fund balance to
offset the cost of the Organics Recycling Program and to stabilize rates for a few more
years. Using CMSD funds to subsidize mobile cleaning service will require a rate
increase sooner than later. Staff does not recommend using CMSD funds to subsidize
mobile cleaning service.
Board of Directors
March 8, 2016
Page 3 of 3
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the March 8, 2016 Board of Directors study session meeting at District
Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
Reviewed by:
Wendy Hooper Davis
Finance Manager
Costa Mesa Sanitary District
... an Independent Special District
Capital Improvement Projects (CIP) Update
Item Number:4.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Capital Improvement Projects (CIP) Update Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 8, 2016
Subject: Capital Improvement Projects (CIP) Update
Summary
The District is performing several capital improvement projects on the wastewater
system and has planned for more projects in the future. The projects are necessary to
ensure the system is operating at optimum level while preventing sanitary sewer
overflows from occurring. District Engineer, Rob Hamers, will briefly describe the
scope of work for each project.
Staff Recommendation
That the Board of Directors receive and file the report.
Analysis
The following are the capital improvement projects that are currently in progress.
1. #196-C Generator at 23rd Street Pump Station – This project will install a
permanent generator near the station to ensure the station does not experience
any disruption during power outages. A contract has been awarded to TSR
Construction and Inspection for $179,400 to procure and install said generator.
Adding inspection and contract administration cost at ten percent of construction
cost and a contingency budget of ten percent of construction cost will give this
project a total cost of $215,280. Work on the enclosure has begun (see
attached pictures) and the generator will be delivered soon after the enclosure
is complete. This project has a balance of $285,390.
2. #200-B Harbor Force Main Rehabilitation - This is one of the District’s oldest
force mains at 60 years. The District is planning to use no dig technology called
“horizontal directional drilling” (HDD) because of the traffic flow on Harbor Blvd
and Wilson Street. A video demonstrating how HDD works will be shown at the
study session meeting. Bids for this project were opened on March 1st in which
GCI Constructions is the apparent low bidder at $247,720. The Engineer’s
Board of Directors
March 8, 2016
Page 2 of 5
Estimate is $450,000. Adding inspection and contract administration cost at ten
percent of construction cost and a contingency budget of ten percent of
construction cost will give this project a total cost of $297,264. Project #200 has
a balance of $481,054, which also funds South Coast Plaza force main. The
South Coast Plaza force main is described further below.
3. #202 Elden Pump Station Piping and Valve Replacement – This project will
replace the 40-year-old piping near the station as well as replacing multiple
valves that include 18” and 12” valves. Bids for this project were opened on
March 1st in which GCI Constructions is the apparent low bidder at $259,300.
The Engineer’s Estimate is $400,000. Adding inspection and contract
administration cost at ten percent of construction cost and a contingency budget
of ten percent of construction cost will give this project a total cost of $311,160.
This project has a balance of $461,147.
4. #310 Indus Sewer and Manhole Rehabilitation – This project will line
approximately 1,200 feet of pipeline that is currently located in private backyard
easements. The pipeline is severely infested with roots that have caused
sanitary sewer overflows in the past. Bids for this project were opened on
March 1st in which Insituform is the apparent low bidder at $218,458. Adding
inspection and contract administration cost at ten percent of construction cost
and a contingency budget of ten percent of construction cost will give this
project a total cost of $262,150. This project currently has a balance of
$329,435. This project will begin in May 2016.
5. #311 Manhole Surface Repair Program – Phase II – This project repairs the
surface area around manholes such as replacing manhole covers and rings and
constructing new asphalt around the manhole cover. A contract has been
awarded to repair 43 manholes for $47,420 and work is currently underway.
The budget for this project is $150,000. Three change orders were added to
this project to repair additional manholes. The total cost for the change orders
is $5,765. After design, inspection and contract administration costs ($10,390),
this project is estimated to have a balance of $86,425 after project completion.
This project currently has a balance of $117,321.
6. #312 Aviemore Pump Station Upgrades – The valves and pipes are 36 years
old and the pumps are at the end of their useful life. Pipes, valves and pumps
were replaced, new pump bases were constructed as well as repairing the wet
well doors. The upgrades are complete at a construction cost of $67,331. A
Notice of Completion was approved by the Board on February 25th. The next
step is replacing the electrical control panel cabinet because of corrosion. Staff
is in the process of obtaining bids to replace the cabinet. So far, costs have
ranged from $8,052 to $11,940 to acquire the cabinet and another $6,000 to
install. $100,000 is budgeted for this project. Due to funding and installing a
new cabinet, this project will be over budget by several thousand dollars. This
project currently has a balance of $10,419.
Board of Directors
March 8, 2016
Page 3 of 5
7. #200-C South Coast Plaza Force Main Rehabilitation – This force main is 50
years old. Due to a number of underground conflicting utilities and the Plaza
parking structure, staff is considering slip lining, which is another type of no dig
technology. The District successfully used slip lining to rehabilitate the Irvine
Force Main in 2012 (Project #171) where a 12” HDPE liner was installed inside
the existing 14” force main. South Coast Plaza Force Main is 8”, which means
a liner will reduce the diameter of the pipe, but the smaller diameter will not
restrict the flow. Preliminary estimates of the construction cost to slip line the
South Coast Plaza force main are $250,000. Designs, inspection and contract
administration and contingencies are estimated an additional $75,000, which
brings the total cost to $325,000. This project currently has a balance of
$325,000. When rehabilitating the Harbor force main is complete there will be
an additional $183,790 available in Project #200.
8. #101 Westside Pump Station Abandonment – On February 25, 2016, the Board
received an update on Orange County Sanitation District (OCSD) capacity
analysis of the Fairview Trunk, which is owned and operated by OCSD. The
analysis determined that Project #101 can proceed while at the same time
CMSD will focus on reducing inflow into the Fairview Trunk. On February 10,
2015, the Board approved a finance plan to budget approximately $7 million for
Project #101. As of June 30, 2016 there will be $3,762,363 budgeted for this
project. Next fiscal year (2016-17), staff will appropriate $1,467,000 and in FY
2017-18 another $1,787,000 will be appropriated, which will give Project #101 a
total budget of $7,016,363. Staff expects construction for this project to begin in
2019.
The following are the capital improvement projects that are planned to be completed
within the next five years.
1. Victoria Force Main Rehabilitation – This pipe is 940 feet long. 88% of the
pipeline is made of cast iron pipe and the remaining 12% is made of PVC pipe.
The pipeline is 41 years old and needs replacement. Estimated cost: $320,000.
This project is budgeted to begin in Fiscal Year 2016-17.
2. Wastewater Pipeline Rehabilitation (Grade 5) – The 2006-09 District wide CCTV
inspection identified 1,600 Grade 4 pipe sections. The District is currently
CCTVing the entire system again, which will take approximately two years to
complete. Staff is assuming some of the Grade 4s identified in 2006-09 are
now Grade 5 (imminent failure) and will need immediate repair. Estimated cost:
$1,000,000. Savings from the capital projects underway and identified above
could help fund this project, but not in it’s entirely. Staff will have a better
understanding on the number of Grade 5s after the inspection videos are turned
in, but if the majority of Grade 4s are now Grade 5s, the Board may need to
appropriate additional funds from the Asset Management Fund.
Board of Directors
March 8, 2016
Page 4 of 5
3. Gisler Force Main Rehabilitation – This pipe is 1,160 feet in length and made of
cast iron pipe. The pipe is 55 years old, but the rate is 250 GPM making this
station one of the lower flowing stations in the system. Estimated cost:
$520,000. This project will be budgeted in the FY 2018-19 Budget.
4. Elden Force Main Rehabilitation - Elden Force Main is the largest force main in
the system. It is 3,290 feet long and the pipeline is 18” in diameter. It is only 25
years old, but due to the flow (3,750 GPM) and close proximity to the Santa Ana
Delhi Channel and Upper Newport Bay, an analysis of the pipeline will be
conducted to determine condition and replacement, if necessary. Estimated
cost: $500,000. This project will be budgeted in the FY 2018-19 Budget.
5. Iowa Force Main Rehabilitation - The Iowa force main is 220 feet long and made
of asbestos cement pipe (ACP). The pipeline is 44 years old. ACP is very
vulnerable to seismic activity as evident in the 2014 Napa earthquake. This
pipe will be replaced with PVC. The flow rate is 150 GPM. Estimated cost:
$170,000. This project will be budgeted in the FY 2018-19 Budget.
6. 21st Street Force Main Rehabilitation - 21st Street force main is 430 feet long
and made of ductile iron pipe. It is 24 years old and has a flow rate of 825
GPM. Estimated cost: $250,000. This project will be budgeted in the FY 2019-
20 Budget.
7. Rehabilitate Brick Manholes - Brick manholes may be vulnerable to seismic
activity so the District will be considering a seismic study by the structural
engineer who analyzed the pump stations. Nearly half of 4,707 manholes in the
system are made of brick. If deemed appropriate, the manholes will be
rehabilitated by applying cured-in-place epoxy fiberglass composite liners. A
budget is not known at this time until the study is complete.
Strategic Plan Element & Goal
This item complies with Strategic Element No. 1, Sewer Infrastructure and Strategic
Goal No. 1.4, System Wide Sewer Replacement and Repair Program.
Legal Review
Not applicable.
Environmental Review
The rehabilitation of existing sewer facilities due to the facilities reaching their life
expectancy is categorically exempt under the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a
“Class 1” project as stated under 15301 Class 1 consists of the operation, repair,
maintenance, permitting, leasing, licensing, or minor alteration of existing public
or private structures, facilities …15301(b) “Existing facilities of both investor and
publicly-owned utilities used to provide electric power, natural gas, sewerage, or
other public utility services“.
Board of Directors
March 8, 2016
Page 5 of 5
Financial Review
The eleven capital improvement projects currently in progress are budgeted at
$6,747,755. The cost for the six projects to be completed within five years is
$2,760,000; however, this cost is an estimate and could change after the design of
said projects is complete. The estimate also does not include rehabilitating brick
manholes, which will increase the total cost as well. All capital improvement projects
are funded from the District’s Asset Management Fund, which currently has adequate
funding.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the March 8, 2016 Board of Directors study session meeting at District
Headquarters and posted on the District’s website.
Reviewed by:
Wendy Davis
Finance Manager
Attachment A: 23rd Street Pump Station Generator Pictures
B: CIP Budget Review
Attachment A
23rd Street Pump Station Generator
Pump Station Generator Enclosure
A ttachment
Ad
o
p
t
e
d
A pp
r
o
v
e
d
A me
n
d
e
d
A ct
u
a
l
A
v
a
i
l
a
b
l
e
A do
p
t
e
d
P
r
o
p
o
s
e
d
P
r
o
p
o
s
e
d
Total
Bu
d
g et
F
Y
1
4
-
1
5
B
u
d
g et
E
x
p en
s
e
s
B
a
l
a
n
c
e
B
u
d
g et
B
u
d
g et
B
u
d
g et Project 101
FY
1
5
-
1
6
C
a
r
r
y
o
v
e
r
s
F
Y
1
5
-
1
6
a
s
o
f
2
/
2
9
/
1
6
a
s
o
f
2
/
2
9
/
1
6
F
Y
1
6
-
1
7
F
Y
1
7
-
1
8
F
Y
1
8
-
1
9
Balance
20
0
6
0
1
W
e
s
t
s
i
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e
P
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p
S
t
n
A
b
a
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d
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n
m
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n
t
#
1
0
1
1,
1
8
4
,
0
0
0
2
,
5
7
9
,
3
8
8
3,
7
6
3
,
3
8
8
-
3,
7
6
3
,
3
8
8
1,
4
6
7
,
0
0
0
1,
7
8
7
,
0
0
0
- 7,017,388
20
1
2
9
4
S
e
w
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r
M
H
R
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h
a
b
&
P
/
S
C
o
a
t
i
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g #
1
9
4
-
29
6
,
8
2
5
29
6
,
8
2
5
27
2
,
8
1
0
24
,
0
1
5
-
-
20
1
2
9
6
P
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p S
t
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m
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g en
c
y E
q ui p #
1
9
6
-
59
7
,
5
1
4
59
7
,
5
1
4
28
4
,
8
7
3
31
2
,
6
4
1
-
-
-
20
1
3
0
0
F
o
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M
a
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pg
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s
/
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#
2
0
0
-
49
6
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8
0
0
49
6
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8
0
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15
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7
4
6
48
1
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4
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-
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20
1
3
0
0
F
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#
2
0
0
-
32
5
,
0
0
0
32
5
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0
0
0
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32
5
,
0
0
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-
-
20
1
3
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2
E
l
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P
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p S
t
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V
a
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/
R
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#
2
0
2
-
46
8
,
4
3
3
46
8
,
4
3
3
7,
2
8
6
46
1
,
1
4
7
-
-
-
20
1
3
0
3
G
e
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e
r
a
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c
t
Y
a
r
d
#
2
0
3
-
30
,
6
9
6
30
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6
9
6
6,
9
0
6
23
,
7
9
0
-
-
-
20
1
3
0
9
C
i
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y M
a
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h
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d
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t
m
e
n
t
P
r
o
g ra
m
#
3
0
9
-
16
6
,
0
9
9
16
6
,
0
9
9
6,
1
9
0
15
9
,
9
0
9
-
-
-
20
1
3
1
0
In
d
u
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e
l
i
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i
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g #
3
1
0
3
5
3
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0
0
0
-
35
3
,
0
0
0
23
,
5
6
5
32
9
,
4
3
5
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-
-
20
1
3
1
1
Ma
n
h
o
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C
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2
#
3
1
1
1
5
0
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0
0
0
-
15
0
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0
0
0
32
,
6
7
9
11
7
,
3
2
1
-
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20
1
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1
2
A vi
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#
3
1
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1
0
0
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0
0
0
-
10
0
,
0
0
0
89
,
5
8
1
10
,
4
1
9
-
-
-
20
1
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1
3
F
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pg
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/
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#
3
1
3
-
-
-
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-
32
0
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0
0
0
-
-
Wa
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w
a
t
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r
P
i
p el
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R
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h
a
b
G
r
a
d
e
5
-
-
-
-
-
-
-
1,000,000
Gi
s
l
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r
F
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e
M
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h
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b
-
-
-
-
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-
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520,000
El
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M
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-
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-
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500,000
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-
-
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170,000
21
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F
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b
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250,000
Br
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To
t
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1
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0
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4
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6
0
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5
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6,
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73
9
,
6
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0
0
8
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1
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2,440,000
Sa
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1
6
C:
\
U
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w
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D
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