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2015_08_27_board Costa Mesa Sanitary District ... an Independent Special District AGENDA Michael Scheafer President Arthur Perry Vice President Robert Ooten Secretary Arlene Schafer Assistant Secretary James Ferryman Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Thursday, August 27, 2015 I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.INVOCATION IV.ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) V.Ceremonial Matters and Presentations VI.Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. VII.PUBLIC COMMENTS This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII.CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1.Board of Directors Study Session Meeting Minutes of June 9, 2015 Recommendation: That the Board of Directors approve and file. 2.Board of Directors Regular Meeting Minutes of June 25, 2015 Recommendation: That the Board of Directors approve and file. 3.Board of Directors Study Session Meeting Minutes of July 14, 2015 Recommendation: That the Board of Directors approve and file. 4.Board of Directors Regular Meeting Minutes of July 23, 2015 Recommendation: That the Board of Directors approve and file. 5.Occupancy Report and Payment to CR&R Environmental Services Recommendation: That the Board of Directors: 1 . Accepts the occupancy count as presented using 21,855 as the correct number of active units. 2 . Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $194,627.52 to be ratified in the August 2015 warrant list, for July 2015 collection. 6.Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of July 2015. 7.Adoption of a Warrant Resolution No. CMSD 2016-02 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-02 approving District warrants for the Month of July 2015 in the amount of $832,298.28. 8.Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of July 2015. 9.Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Board of Directors approve and file. 10.Investment Report for the Month of July 2015 Recommendation: That the Board of Directors approves the Investment Report for the month of July 2015. ------------------------------- END OF CONSENT CALENDAR------------------------------- IX.PUBLIC HEARINGS X.GENERAL MANAGER 11.Tri-State Seminar Recommendation: That the Board of Directors approves sending Steve Cano, Wastewater Superintendent to the Tri-State Seminar in Las Vegas, Nevada. 12.Ordinance No. 108 - Amending Operations Code Section 4.03.020 - Operating Reserves Recommendation: That the Board of Directors adopts Ordinance No. 108. 13.Project #203 Corporate Yard Generator – Acceptance of Improvements Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. 14.Resolution No. 2015-871 Recommendation: That the Board of Directors adopt Resolution No. 2015- 871 ordering the publication of Ordinance No. 105, confirming annual charges for solid waste and wastewater for 2015-16. 15.Resolution No. 2015-872 Recommendation: That the Board of Directors adopt Resolution No. 2015- 872 ordering the publication of Ordinance No. 106, increasing Board Compensation from $221.00 to $295.00 per day, not to exceed six days in a calendar month to be effective August 24, 2015. 16.Resolution No. 2015-873 Recommendation: That the Board of Directors adopt Resolution No. 2015- 873 ordering the publication of Ordinance No.107, qualifying Newport Mesa Unified School District meetings for a day’s service compensation. XI.ENGINEER'S REPORTS 17.Project Status Report Recommendation: That the Board of Directors receive and file the report. XII.TREASURER'S REPORTS XIII.ATTORNEY'S REPORTS XIV.LOCAL MEETINGS In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) - (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. B.Santa Ana River Flood Protection Agency (SARFPA) - (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. C.Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. D.California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. E.Special District Risk Management Authority (SDRMA) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. F.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. XV.OLD BUSINESS XVI.NEW BUSINESS 18.Supporting Assistant Secretary Schafer for CSDA Board of Directors Secretary Recommendation: That the Board of Directors approve supporting Assistant Secretary Schafer as Secretary for CSDA Board of Directors. XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII.ADJOURN TO CLOSED SESSION 19.Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a) In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8- 2015-0025. Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1] XIX.RECONVENE TO OPEN SESSION 20.Reconvene to Open Session XX.ADJOURNMENT UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES •Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection. •Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a maximum of $1,100. For more information visit www.cmsdca.gov or call (949) 645-8400. •Large Item Collection Program – Residents are eligible for three (3) complimentary pick-ups per year. There is a limit of ten items per call or collections can be combined for a total of thirty items per calendar year. For more information visit www.cmsdca.gov or call (949) 646-4617 to schedule an appointment. Costa Mesa Sanitary District ... an Independent Special District Board of Directors Study Session Meeting Minutes of June 9, 2015 Item Number:1. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Study Session Meeting Minutes of June 9, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION JUNE 9, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in study session on June 9, 2015 at 9:30 A.M. at 628 W. 19th Street, Costa Mesa. ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Scott Carroll, General Manager; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Noelani Middenway, District Clerk; Javier Ochiqui, Senior Management Analyst; Denise Martinez, Interim Administrative Services Manager OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones, CR&R; Joe Jenkins, EEC PUBLIC COMMENT – None ITEMS OF STUDY 1. Recycling & Waste Diversion Reports – May 2015 Recommendation: That the Board of Directors receive and file the report. There were no questions or comments and the report was received. 2. Code Enforcement Officer Report – May 2015 Recommendation: That the Board of Directors receive and file the report. Ed Roberts, Code Enforcement Officer, provided report details. There were no questions or comments and the report was received. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JUNE 9, 2015 ______________________________________________________________________ 3. Trash Carts Stored in Alleys - Update Recommendation: That the Board of Directors receive and file the report. Javier Ochiqui, Senior Management Analyst, provided report details and discussed methods of educating the public on appropriate storage of trash carts. Discussion followed regarding exemptions and cart roll out service for disabled residents. There were no additional questions or comments and the report was received. 4. Fats, Oil and Grease (FOG) Program Recommendation: That the Board of Directors receive and file the report from Environmental Engineering & Contracting, Inc. (EEC). Joe Jenkins, EEC, provided an update on the District’s FOG program. He discussed initial inspection frequency criteria, inspection frequency statistics and modifications, noted a reduction in hot spots from 97 in 2011 to 36 currently. He provided recommendations of continuing risk-based analysis for food service establishment (FSE) inspection prioritization, working with property manager to control FOG discharge, and focusing on non-compliance issues and excessive FOG discharge. President Scheafer expressed support of presenting the District’s FOG program at a California Special Districts Association (CSDA) conference. There were no additional questions or comments and the report was received. 5. Legislative Analysis Recommendation: That the Board of Directors receive and file the report. Senior Management Analyst Ochiqui presented details of the legislative analysis report. General Manager Carroll noted that AB 45, regarding household hazardous waste, had been placed on suspense. There were no additional questions or comments and the report was received. 6. Consider Expanding Door-to-Door Household Hazardous Waste (HHW) Collections to all CMSD Residents. Recommendation: That the Board of Directors direct staff to maintain the status quo and continue to partner with OC Waste & Recycling and Orange Coast College (OCC) to provide 1-day collection events every other year. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JUNE 9, 2015 ______________________________________________________________________ Mr. Ochiqui provided report details regarding the District’s current practice in collections of HHW for elderly and immobile residents and recommended that the District remain status quo and not expand the program to all CMSD residents. Discussion followed regarding the budget for the HHW program, the cost of expanding the program to all CMSD residents, and sponsoring a community HHW collection event every other year. Assistant Secretary Schafer suggested placing an article in the District’s newsletter on how to handle and where to dispose of HHW. Director Ferryman suggested contacting vendors who sell HHW to sponsor the community event. Vice President Perry suggested drafting a letter for sponsorship of the HHW event to gain interest in participation. The Board of Directors did not support expanding the District’s HHW program and directed staff to look into hosting an annual community HHW collection event. 7. Organics Ad Hoc Committee Update – Oral Report Recommendation: That the Board of Directors receive an oral report from Secretary Ooten. Secretary Ooten discussed exemption requests received for the Organics Recycling program, the creation of cart hangers, and use of media to advertise the program. He requested that a sample of the cart hanger be provided to the Board at the June 25 meeting. 8. Project #101 Westside Pump Station Abandonment Design and Engineering Phase – Oral Report Recommendation: That the Board of Directors consider options for the design and engineering phase of Project #101 - Westside Pump Station Abandonment. General Manager Carroll discussed consideration of District Engineer, Robin Hamers, as the contract administrator for Project #101 and noted this item will be placed on the June 25, 2015 regular Board meeting agenda for approval should the Board wish to move forward. The Board of Directors supported approving District Engineer Hamers as the contract administrator for Project #101 contingent upon the signing of the agreement by the Orange County Sanitation District, City of Newport Beach and CMSD. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JUNE 9, 2015 ______________________________________________________________________ The Board of Directors directed staff to place this item on the June 25, 2015 Board meeting agenda for consideration. 9. Future Study Session Items Recommendation: That the Board of Directors provide staff with direction on items to be placed on future study session agendas. Assistant Secretary Schafer requested an update of the Organics Recycling program roll out and HHW community event status update. Vice President Perry requested a special meeting with the District Treasurer for an update on the District’s investments. President Scheafer requested that staff look into what is going into sewers at senior living facilities. He also requested to have a discussion on Mesa Water District’s Poseidon Program and possible desalinization into the District’s lines. ORAL COMMUNICATIONS – None ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 11:35 A.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Regular Meeting Minutes of June 25, 2015 Item Number:2. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Regular Meeting Minutes of June 25, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 25, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 25, 2015 at 5:30P.M. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Scheafer led the Pledge of Allegiance. Vice President Perry led the Invocation. Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Scott Carroll, General Manager; Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Marc Davis, District Treasurer; Noelani Middenway, District Clerk OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones, CR&R; Dr. Francine Kaplan, Kaplan Consulting CEREMONIAL MATTERS AND PRESENTATIONS – President Scheafer recognized Denise Martinez, Orange County Sanitation District Senior Human Resources Analyst for assisting the District on personnel matters for the past eight months. ANNOUNCEMENT OF LATE COMMUNICATIONS – Scott Carroll, General Manager, reported receipt of written public comments from Mr. Jim Mosher. Mr. Carroll indicated that a copy of Mr. Mosher’s comments and his response had been provided to the Board for review and requested that Item No. 6 be pulled for discussion. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ PUBLIC COMMENTS – Dr. Francine Kaplan, Kaplan Consulting, indicated that she has conducted the District’s composting workshops for the past five years and commended the Board of Directors for the work that they do. CONSENT CALENDAR 1. Board of Directors Study Session Meeting Minutes of May 12, 2015 2. Board of Directors Regular Meeting Minutes of May 28, 2015. 3. Occupancy report and payment to CR&R Environmental Services 4. Contract Payment to CR&R Environmental Services for Recycling and Disposal Services 5. Adoption of a Warrant Resolution No. CMSD 2015-12 Approving District Warrant Registers 6. Directors’ Compensation and Reimbursement of Expenses 7. Sewer Lateral Assistance Program (SLAP) Update 8. Investment Report for the Month of May 2015 The Board of Directors Study Session Meeting Minutes of May 12, 2015 was approved as presented. The Board of Directors Regular Meeting Minutes of May 28, 2015, was approved as presented. The occupancy report and payment to CR&R Environmental Services for the month of May 2015 in the amount of $194,315.83 was approved as presented. The Board of Directors approved payment to CR&R Environmental Services for recycling and disposal services for the month of May 2015. The Board of Directors approved adoption of Warrant Resolution No. CMSD 2015-12 Approving District Warrant Registers for the month of May 2015 in the amount of $664,992.56. This item was pulled for discussion. The Board of Directors approved the SLAP report as presented. This item was pulled and continued to the July regular Board meeting. END OF CONSENT CALENDAR Assistant Secretary Schafer made a motion to approve the consent calendar with the exception of Item No. 6. Vice President Perry seconded the motion, which carried unanimously. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ Regarding Item No. 6, General Manager Carroll indicated that the written public comment received expressed concern regarding a Board member being compensated for attending a meeting that was not on the list of approved meetings. He further indicated that the Ordinance allows for Board members to attend meetings and be compensated providing that the Directors are able to explain how their attendance relates to District business. Discussion followed regarding meeting attendance and transparency. Alan Burns, District Counsel, indicated that Board approval is required prior to a director attending an unlisted meeting. Assistant Secretary Schafer provided details of her attendance of the Newport Mesa Unified School District’s student scholarship breakfast hosted by the Costa Mesa Chamber, the California Women’s Leadership Association event, and an event honoring Henry Segerstrom. District Counsel Burns encouraged the Board to indicate in its expense and reimbursement reports how the Director’s attendance of meetings and events advanced the interest of the District. Secretary Ooten made a motion to approve Item No. 6. Vice President Perry seconded the motion with a stipulation that the Directors provide a written description of meetings attended that are not on the list of approved meetings. The motion carried unanimously. Regarding Item No. 8, Secretary Ooten indicated that the investment report was not attached to the agenda report. General Manager Carroll suggested pulling Item No. 8 and continuing it to the July regular Board meeting. Secretary Ooten made a motion to pull Item No. 8 and place it on the July regular Board meeting agenda. Assistant Secretary seconded the motion, which carried unanimously. PUBLIC HEARINGS 9. Consideration of Solid Waste Annual Charges for FY 2015-16 to be Collected with the General Taxes A. Presentation of Report B. Open Public Hearing C. Close Public Hearing COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ D. Recommendation: That the Board of Directors Adopt Resolution No. 2015-865 confirming the solid waste annual charges for FY 2015-16 to be collected with the general taxes and direct the District Clerk to File with County Auditor. General Manager Carroll provided background of the item and noted no increase in the solid waste annual charge. President Scheafer opened the public hearing. Seeing no one, the public hearing was closed. Secretary Ooten made a motion to approve the recommendation as presented. Assistant Secretary Schafer seconded the motion, which carried unanimously. 10. Consideration of Wastewater Annual Charges for FY 2015-16 to be Collected with the General Taxes A. Presentation of Report B. Open Public Hearing C. Close Public Hearing D. Recommendation: That the Board of Directors Adopts Resolution No. 2015-866 confirming the wastewater annual charges for FY 2015-16 to be collected with the general taxes and direct the District Clerk to File with County Auditor. General Manager Carroll provided background of the item and noted a two percent increase in the wastewater annual charge. President Scheafer opened the public hearing. Seeing no one, the public hearing was closed. Assistant Secretary Schafer made a motion to approve the recommendation as presented. Director Ferryman seconded the motion. Discussion followed regarding mailing notifications to the public regarding the rate increase. The motion carried unanimously. 11. Adoption of Ordinance No. 105 Confirming Annual Charges for Solid Waste and Wastewater for 2015-16 COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ Recommendation: That the Board of Directors adopt Ordinance No. 105 confirming annual charges for Solid Waste and Wastewater for 2015-16. Secretary Ooten made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. 12. Ordinance No. 106 – Board of Directors Compensation A. Presentation of Report B. Open Public Hearing C. Close Public Hearing D. Recommendation: That the Board of Directors Adopts Ordinance No. 106 increasing Board compensation from $221.00 to $295.00 per day, not to exceed six days in a calendar month, to be effective August 24, 2015. General Manager Carroll provided details of Ordinance No. 106 and noted that the Board’s request for an increase in compensation was published in the newspaper per the public hearing requirements. District Counsel Burns noted that the ordinance would be effective on August 24, 2015, which would be 60 days after the ordinance approval. President Scheafer opened the public hearing. Seeing no one, the public hearing was closed. Assistant Secretary Schafer made a motion to approve the recommendation as presented. Vice President Perry seconded the motion. The motion carried 4-1, with Secretary Ooten opposed. GENERAL MANAGER’S REPORTS 13. Resolution No. 2015-867 Adopting the Budget for FY 2015-16 and 2016-17 Recommendation: That the Board of Directors approves Resolution No. 2015-867 adopting the Budget for FY 2015-16 and 2016-17. Wendy Davis, Finance Manager, provided details of the proposed resolutions adopting the budget for fiscal years 2015-16 and 2016-17. Secretary Ooten made a motion to adopt Resolution No. 2015-867. Vice President Perry seconded the motion. Discussion followed regarding the timeframe of the potential raising of solid waste COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ rates. Ms. Davis projected a possible increase of rates in Fiscal Year 2018-19 if the District continued its philosophy of requiring $2.5 million in cash flow. The motion carried unanimously. 14. Project #101 Westside Pump Station Abandonment Design and Engineering Phase Recommendation: That the Board of Directors approves contract administration services from Robin B. Hamers & Associates, Inc. for $64,899 for the two year design and engineering phase of Project #101. General Manager Carroll provided details of the two year contract with Robin B. Hamers & Associates for contract administration services of Project #101. Secretary Ooten made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. 15. Independent Special Districts of Orange County Proposed Bylaws Modifications Recommendation: That the Board of Directors authorizes President Scheafer to vote on the Board’s behalf approving the proposed bylaws modifications. President Scheafer recommended approving the ISDOC bylaws. Director Ferryman made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. 16. Rewarding Ideas Program Recommendation: That the Board of Directors approves rewarding Jose (Tony) Gomez, SCADA Technician/Industrial Electrician, $100 for his idea to improving the response time and efficiencies for connecting mobile generators to sewer pump stations during power outages. General Manager Carroll provided details of the rewarding ideas suggestion for connecting mobile generators to sewer pump stations during power outages. Assistant Secretary Schafer made a motion to approve the recommendation. Director Ferryman seconded the motion, which carried unanimously. 17. California Special Districts Association 2015 Board Elections Southern Network, Seat A Recommendation: That the Board of Directors vote for one candidate to represent CSDA’s Southern Network, Seat A. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ Assistant Secretary Schafer made a motion to approve voting for Jo MacKenzie to represent the CSDA’s Southern Network, Seat A. Vice President Perry seconded the motion, which carried unanimously. 18. Resolution No. 2015-868 adopting CalPERS Plan Amendment Recommendation: That the Board of Directors adopt Resolution No. 2015-868 adopting the Employer Paid Member Contribution of 0% for Classic Second Tier Miscellaneous Members effective August 28, 2011. Finance Manager, Wendy Davis, indicated that the proposed resolution is a cleanup item and that there is no financial impact to the District. Director Ferryman made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. ENGINEER’S REPORTS 19. Project Status Report Recommendation: That the Board of Directors receive and file the report. District Engineer Hamers provided information regarding emergency backup pump at the Elden pump station. There were no additional questions or comments and the report was received. TREASURER’S REPORTS 20. Statement of Investment Policy for Fiscal Year 2015-16 & Adoption of Resolution No. 2015-869 Recommendation: That the Board of Directors adopt Resolution No. 2015-869 approving the Policy and delegating the investment function to the District Treasurer for the 2015-16 fiscal year. Marc Davis, District Treasurer, provided background of the statement of investment policy and noted changes that were made to the policy. Discussion followed regarding investing in international securities. Assistant Secretary Schafer made a motion to approve the recommendation. Secretary Ooten seconded the motion, which carried unanimously. Vice President Perry requested holding a special meeting to discuss District investments. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ 21. Agreement for Independent Audit Services Recommendation: That the Board of Directors approves awarding a contract to Rogers, Anderson, Malody & Scott for independent audit services in the amount of $29,460 for the fiscal years ending June 30, 2015, 2016 and 2017. Mr. Davis provided details of the agreement with Rogers, Anderson, Malody & Scott for audit services for a three year base period and two one year extension options. Discussion followed regarding the scoring and ranking of the proposers, and the cost differences between the proposed and previous auditors. Director Ferryman made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. ATTORNEY’S REPORTS - None LOCAL MEETINGS A. Orange County Sanitation District (OCSD) – (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. Director Ferryman reported on a grant received from Water Smart for groundwater replenishment and announced an event for the grand opening of the new groundwater replenishment facility. He also announced that John Nielson will serve as the new OCSD Chairman. B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. Vice President Perry reported that SARFPA membership dues will remain at $1,100, and noted that he and Director Ferryman were re-appointed to the Executive Committee. C. Independent Special Districts of Orange County (ISDOC) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. President Scheafer reported on the discussion regarding bylaw changes and announced training for emergency operations training for elected officials. D. California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ Assistant Secretary Schafer discussed the proposal of a consolidation bill and noted that CSDA is opposing the bill. President Scheafer announced that he will not be present for the September regular board meeting as he will be attending a conference Joint Powers Authority in Lake Tahoe. E. Special District Risk Management Authority (SDRMA) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. Nothing to report at this time. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. Secretary Ooten reported on his attendance of the Water Advisory Committee of Orange County (WACO) meeting and the Organics Recycling Committee meeting. Discussion followed regarding the distribution of organics carts and the pick-up of excess carts. President Scheafer reported on his presentation of the award for the battery recycling program at Waldorf Elementary School. OLD BUSINESS – None NEW BUSINESS – None ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Vice President Perry reported that he may not be in attendance of the August study session meeting. Secretary Ooten reported that he would not be in attendance of the July or August study session meetings. Assistant Secretary Schafer announced that July 23, 2015 is Costa Mesa Day at the Orange County Fair. President Scheafer complimented and thanked staff on the successful roll out of the Organics Recycling Program. ADJOURN TO CLOSED SESSION – President Scheafer adjourned to closed session at 6:53 P.M. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JUNE 25, 2015 ______________________________________________________________________ 16. Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a) In In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2014-0017. (b) Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1] All others exited the meeting with the exception of the Board of Directors, General Manager Carroll, District Engineer Hamers, and District Counsel Burns. RECONVENE TO OPEN SESSION President Scheafer reconvened to open session at 7:15 P.M. and noted that no reportable action had been taken. ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 7: 15 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Study Session Meeting Minutes of July 14, 2015 Item Number:3. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Study Session Meeting Minutes of July 14, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION JULY 14, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in study session on July 14, 2015 at 9:30 A.M. at 628 W. 19th Street, Costa Mesa. ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Noelani Middenway, District Clerk; Elizabeth Pham, Management Analyst II. OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones, CR&R President Scheafer noted that General Manager, Scott Carroll, was not present at the study session meeting as he was attending the General Manager’s Summit. He also commented on a presentation made by staff at the General Manager’s Summit on the use of tablets in the Board room and on the field and commended staff on a job well done. PUBLIC COMMENT - None ITEMS OF STUDY 1. Recycling & Waste Diversion Reports – June 2015 Recommendation: That the Board of Directors receive and file the report. Elizabeth Pham, Management Analyst II, provided report details. Lawrence Jones, CR&R, indicated that a report will be provided on the collection of the organics. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JULY 14, 2015 ______________________________________________________________________ Discussion followed regarding where compostable bags could be purchased, and the delivery of additional organics carts and removal of extra mixed waste carts. 2. Code Enforcement Officer Report – June 2015 Recommendation: That the Board of Directors receive and file the report. Ed Roberts, Code Enforcement Officer, provided report details and discussed scavenging activity and how the incidents were addressed. He also noted an increase of complaints reported that are to be addressed by City code enforcement. 3. Organics Ad Hoc Committee Update Recommendation: The July Organics Ad Hoc Committee meeting was cancelled and there is nothing to report at this time. 4. Board of Director’s Compensation via Direct Deposit Recommendation: That the Board of Directors provide staff with direction regarding paperless Direct Deposit for the Director’s compensation. The Board of Directors directed staff to remain status quo and not to begin the direct deposit of the Director’s compensation. 5. Unfunded Retirement and Reserve Policy Review Recommendation: That the Board of Directors provide staff with direction to amend the Operating Budget Reserves Policy. Wendy Davis, Finance Manager, provided details of the District’s unfunded retirement and reserve policy. She discussed the projected unfunded liability and noted that staff recommends that the Other Post-employment Benefits (OPEB) liability be paid off and that the Board wait on paying off the Public Employees Retirement System (PERS) liability. Discussion followed regarding payments towards the District’s unfunded liability and the reporting of the unfunded liability on the financial statements. The Board of Directors directed staff to pay off the District’s OPEB liability and continue to make payments towards the PERS liability. Ms. Davis discussed details of the operating reserves and recommended that the Board approve a 30 percent increase to the operating reserve. Discussion followed. The Board of Directors directed staff to bring the item back to next meeting with new reserve policy for the solid waste fund fee of 30 percent for solid waste and 25 percent in wastewater fee and bring back the OPEB payoff to the board and continue to watch the PERS liability payoff. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JULY 14, 2015 ______________________________________________________________________ 6. Future Study Session Items Recommendation: That the Board of Directors provide staff with direction on items to be placed on future study session agendas. President Scheafer suggested to CR&R representatives to consider creating a central point for disposal of gardening waste. ORAL COMMUNICATIONS Assistant Secretary Schafer suggested providing information regarding the District’s large item pick up service in the upcoming newsletter. ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 10:37 A.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Regular Meeting Minutes of July 23, 2015 Item Number:4. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Regular Meeting Minutes of July 23, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 23, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 23, 2015 at 5:30P.M. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Scheafer led the Pledge of Allegiance. Vice President Perry led the Invocation. Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Scott Carroll, General Manager; Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Marc Davis, District Treasurer OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones, CR&R President Scheafer announced the birth of District Clerk, Noelani Middenway’s baby girl. The Board of Directors congratulated her and wished her the best. CEREMONIAL MATTERS AND PRESENTATIONS – None ANNOUNCEMENT OF LATE COMMUNICATIONS – None PUBLIC COMMENTS – None CONSENT CALENDAR COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 23, 2015 ______________________________________________________________________ 1. Occupancy report and payment to CR&R Environmental Services 2. Contract Payment to CR&R Environmental Services for Recycling and Disposal Services 3. Adoption of a Warrant Resolution No. CMSD 2016-01 Approving District Warrant Registers 4. Directors’ Compensation and Reimbursement of Expenses 5. Sewer Lateral Assistance Program (SLAP) Update 6. Investment Report for the Month of May 2015 The occupancy report and payment to CR&R Environmental Services for the month of May 2015 in the amount of $194,351.45 was approved as presented. The Board of Directors approved payment to CR&R Environmental Services for recycling and disposal services for the month of June 2015. The Board of Directors approved adoption of Warrant Resolution No. CMSD 2016-01 Approving District Warrant Registers for the month of June 2015 in the amount of $852,123.40. The Directors’ compensation and reimbursement of expenses for the month of June 2015 were approved as presented. The Board of Directors approved the SLAP report as presented. The Board of Directors approved the Investment Report for the Month of May 2015 as presented. END OF CONSENT CALENDAR Secretary Ooten made a motion to approve the consent calendar as presented. Assistant Secretary Schafer seconded the motion, which carried unanimously. PUBLIC HEARINGS – None GENERAL MANAGER’S REPORTS 7. Preliminary FY 2014-15 Year-End Budget (4th Quarter Budget Report) Recommendation: That the Board of Directors receive and file the report. Finance Manager, Wendy Davis, provided report details of the preliminary FY 2014- 15 year end budget and projected a small savings in the budget due to vacant positions. Discussion followed regarding CIP projects and projected expenditures by the end COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 23, 2015 ______________________________________________________________________ of the year and carrying forward of funds for project completion. 8. Unfunded Other Post-Employment Benefits (OPEB) Recommendation: That the Board of Directors approve a $120,000 appropriation from Retained Earnings towards paying down the District’s California Employers’ Retiree Benefit Trust Fund (CERBT) obligation as of June 30, 2015. Finance Manager Davis provided background on the study session discussion regarding OPEB and noted that the Board of Directors had expressed interest in funding portions of OPEB. Vice President Perry made a motion to approve the recommendation. Secretary Ooten seconded the motion, which carried unanimously. 9. Ordinance No. 107 – Adding a Meeting that Qualifies for a Day’s Service Compensation Recommendation: That the Board of Directors adopt Ordinance No. 107 that will qualify Newport Mesa Unified School District meetings for a day’s service compensation. Director Ferryman made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. ENGINEER’S REPORTS 10. Project Status Report Recommendation: That the Board of Directors receive and file the report. General Manager Carroll indicated that an urgent item arose that requires discussion. District Counsel, Alan Burns, noted that under the Brown Act the Board can make findings that action needed to be taken on an item after the agenda had been posted. General Manager Carroll provided details of the need for action to be taken on the proposed change order for Project #196-D for the Irvine Pump Station generator. District Engineer, Robin Hamers, provided additional details for the proposed change order and noted that the change order exceeds the contingency budget. It was noted that the cost of the change order is $17,796 and recommended that change order no. 5 be approved in that amount and that the Board approve an appropriation of $26,000. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 23, 2015 ______________________________________________________________________ Assistant Secretary Schafer made a motion to approve change order no. 5, move $26,150 into the project fund, and give the General Manager new authority for another 10 percent contingency. Vice President Perry seconded the motion, which carried unanimously. TREASURER’S REPORTS 11. Investment Report for the Month of June 2015 Recommendation: That the Board of Directors approve the investment report for the month of June 2015. Marc Davis, District Treasurer, provided an overview of the District’s investments and earnings of the month of June. Director Ferryman made a motion to approve the recommendation. Vice President Perry seconded the motion, which carried unanimously. ATTORNEY’S REPORTS - None LOCAL MEETINGS A. Orange County Sanitation District (OCSD) – (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. D. California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. E. Special District Risk Management Authority (SDRMA) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 23, 2015 ______________________________________________________________________ Recommendation: That the Board of Directors accepts oral report. OLD BUSINESS – None NEW BUSINESS 12. SDRMA Board of Director’s Election Ballot Recommendation: That the Board of Directors authorize President Scheafer to cast the vote on behalf of the District. President Scheafer recommended voting for the following incumbent’s – Ed Grey, Michael Writh, and Sandy Raffelson. Director Ferryman made a motion to approve President Scheafer’s recommendation. Vice President Perry seconded the motion, which carried unanimously. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Assistant Secretary Schafer noted that she will not be able to attend the August Board meeting as she will be in Sacramento at a CSDA Board meeting. Secretary Ooten commented on the misuse of the organics carts in multi-family units and suggested discussing the matter with CR&R at the Organics Recycling Ad Hoc Committee meeting. ADJOURN TO CLOSED SESSION – President Scheafer adjourned to closed session at 6:45 P.M. 13. Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a) In In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2014-0017. (b) Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1] All others exited the meeting with the exception of the Board of Directors, General Manager Carroll, District Engineer Hamers, and District Counsel Burns. RECONVENE TO OPEN SESSION COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD JULY 23, 2015 ______________________________________________________________________ President Scheafer reconvened to open session at 6:53 P.M. and noted that no reportable action had been taken. ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 6:53 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Occupancy Report and Payment to CR&R Environmental Services Item Number:5. Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,855 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $194,627.52 to be ratified in the August 2015 warrant list, for July 2015 collection. ATTACHMENTS: Description Type Occupancy Report and Payment to CR&R Environmental Services Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Javier Ochiqui, Management Analyst Date: August 27, 2015 Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIRONMENTAL SERVICES Summary The total occupancy count for July 2015 billing is 21,855, with thirty one accounts added since the last billing period. Staff Recommendation Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,855 as the correct number of active units. 2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental Services for July 2015 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $194,627.52 to be ratified in the August 2015 warrant list. Calculation based on current rate: 21,855 X $8.9054 = $194,627.52 Costa Mesa Sanitary DistrictOccupancy Report July 2015 Total Accounts 21,855 35 gallon carts 630 60 gallon carts 29073 90 gallon carts 14805 Total Carts 44,508 Cart Delivery Information/Start Standard Service Service Address Date Delivered RESIDENT 615 W 17TH ST 7/9/2015 60 GAL BARREL DELIVERY RESIDENT 221 E 22ND ST 7/9/2015 90 GAL BARREL DELIVERY RESIDENT 2361 AZURE 7/8/2015 90 GAL BARREL DELIVERY RESIDENT 601 SEABRIGHT CIR 7/6/2015 60 GAL BARREL DELIVERY RESIDENT 1705 PALAU PL 7/30/2015 60 GAL BARREL DELIVERY RESIDENT 941 WILSON ST 7/29/2015 60 GAL BARREL DELIVERY RESIDENT 431 W BAY ST #S 7/28/2015 60 GAL BARREL DELIVERY RESIDENT 589 SEABRIGHT CIR 7/28/2015 60 GAL BARREL DELIVERY RESIDENT 132 MERCER WAY 7/27/2015 60 GAL BARREL DELIVERY RESIDENT 131 MERCER WAY 7/24/2015 60 GAL BARREL DELIVERY RESIDENT 621 W 17TH ST 7/22/2015 60 GAL BARREL DELIVERY RESIDENT 2225 ANAHEIM AVE 7/21/2015 60 GAL BARREL DELIVERY RESIDENT 644 PORT DR 7/21/2015 60 GAL BARREL DELIVERY RESIDENT 138 MERCER WAY 7/20/2015 60 GAL BARREL DELIVERY RESIDENT 328 MONTE VISTA AVE 7/20/2015 60 GAL BARREL DELIVERY RESIDENT 317 ROCHESTER ST 7/20/2015 60 GAL BARREL DELIVERY RESIDENT 1653 NEW HAMPSHIRE 7/2/2015 60 GAL BARREL DELIVERY RESIDENT 1849 OHIO PL 7/2/2015 60 GAL BARREL DELIVERY RESIDENT 325 E 19TH ST 7/14/2015 60 GAL BARREL DELIVERY RESIDENT 605 SEABRIGHT CIR 7/1/2015 60 GAL BARREL DELIVERY RESIDENT 642 PORT DR 7/1/2015 60 GAL BARREL DELIVERY RESIDENT 603 SEABRIGHT CIR 7/1/2015 60 GAL BARREL DELIVERY RESIDENT 637 W 17TH ST 7/13/2015 60 GAL BARREL DELIVERY RESIDENT 1827 POMONA #A 7/1/2015 60 GAL BARREL DELIVERY RESIDENT 1828 POMONA #B 7/1/2015 61 GAL BARREL DELIVERY RESIDENT 2303 FAIHILL DR 7/13/2015 60 GAL BARREL DELIVERY RESIDENT 2211 AVALON ST 7/14/2015 60 GAL BARREL DELIVERY RESIDENT 609 PLUMER ST 7/11/2015 60 GAL BARREL DELIVERY RESIDENT 1142 CORONA LN 7/14/2015 60 GAL BARREL DELIVERY RESIDENT 1034 CORONADO DR 7/14/2015 60 GAL BARREL DELIVERY RESIDENT 1163 SALVADOR ST 7/14/2015 60 GAL BARREL DELIVERY Telephone # Costa Mesa Sanitary District ... an Independent Special District Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Item Number:6. Recommendation/Notes: Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of July 2015. ATTACHMENTS: Description Type Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Cover Memo Costa Mesa Sanitary District ... an Independent Special District Adoption of a Warrant Resolution No. CMSD 2016-02 Approving District Warrant Registers Item Number:7. Recommendation/Notes: Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-02 approving District warrants for the Month of July 2015 in the amount of $832,298.28. ATTACHMENTS: Description Type Adoption of a Warrant Resolution No. CMSD 2016-02 Approving District Warrant Registers Cover Memo COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2016-2 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $832,298.28 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in his own records. PASSED AND ADOPTED this 27th day of August 2015. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2016-2 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 27th day of August 2015. AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 27th day of August 2015. District Clerk of the Costa Mesa Sanitary District User: Printed:8/5/2015 - 12:09 PM Checks for Approval Accounts Payable ktran Check Number Check Date Account Name Vendor NameFund Name Amount Employment Development Department 0 07/29/2015 Liquid Waste Fund State Withholding Taxes 101.03 Check Total: 101.03 Internal Revenue Service 0 07/29/2015 Liquid Waste Fund FICA - Employee 411.35 Internal Revenue Service 0 07/29/2015 Liquid Waste Fund Medicare - Employee 96.20 Internal Revenue Service 0 07/29/2015 Liquid Waste Fund Medicare - Employee 96.20 Internal Revenue Service 0 07/29/2015 Liquid Waste Fund Federal Withholding Taxes 455.20 Internal Revenue Service 0 07/29/2015 Liquid Waste Fund FICA - Employee 411.35 Check Total: 1,470.30 Internal Revenue Service 0 07/08/2015 Liquid Waste Fund Medicare - Employee 664.73 Internal Revenue Service 0 07/08/2015 Liquid Waste Fund Medicare - Employee 664.73 Internal Revenue Service 0 07/08/2015 Liquid Waste Fund Federal Withholding Taxes 5,977.76 Check Total: 7,307.22 Employment Development Department 0 07/08/2015 Liquid Waste Fund State Withholding Taxes 2,030.38 Check Total: 2,030.38 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS Retirement 4,220.19 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS Retirement 62.93 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS Retirement 899.06 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS Retirement 1,991.69 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS Survivor Benefit 12.09 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS Retirement 110.85 Cal Pers Employee Ret System 0 07/08/2015 Liquid Waste Fund PERS - Employer 0.05 Check Total: 7,296.86 CalPERS Division 0 07/10/2015 Liquid Waste Fund PERS Retirement 2,550.00 Check Total: 2,550.00 Accela, Inc. 13980 07/10/2015 Solid Waste Fund Computer Licenses & Maint 1,770.55 Accela, Inc. 13980 07/10/2015 Liquid Waste Fund Computer Licenses & Maint 15,934.98 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 1 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 17,705.53 Antx, Inc. 13981 07/10/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 8,629.20 Check Total: 8,629.20 Bay Alarm Company 13982 07/10/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 320.88 Bay Alarm Company 13982 07/10/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 186.03 Check Total: 506.91 Birch Communications 13983 07/10/2015 Liquid Waste Fund Sewer Maint-Telephone 430.15 Birch Communications 13983 07/10/2015 Solid Waste Fund Telephone 45.01 Birch Communications 13983 07/10/2015 Liquid Waste Fund Telephone 405.14 Check Total: 880.30 Stephen Browne 13984 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 California Municipal Treasurer Association 13985 07/10/2015 Solid Waste Fund Prof Membership/Dues 15.50 California Municipal Treasurer Association 13985 07/10/2015 Liquid Waste Fund Prof Membership/Dues 139.50 Check Total: 155.00 California Special Dist Assoc 13986 07/10/2015 Solid Waste Fund Staff Development 55.00 California Special Dist Assoc 13986 07/10/2015 Liquid Waste Fund Staff Development 495.00 California Special Dist Assoc 13986 07/10/2015 Liquid Waste Fund Board Development 427.50 California Special Dist Assoc 13986 07/10/2015 Solid Waste Fund Board Development 47.50 California Special Dist Assoc 13986 07/10/2015 Liquid Waste Fund Board Development 495.00 California Special Dist Assoc 13986 07/10/2015 Solid Waste Fund Board Development 55.00 California Special Dist Assoc 13986 07/10/2015 Liquid Waste Fund Board Development 495.00 California Special Dist Assoc 13986 07/10/2015 Solid Waste Fund Board Development 55.00 California Special Dist Assoc 13986 07/10/2015 Solid Waste Fund Board Development 55.00 California Special Dist Assoc 13986 07/10/2015 Liquid Waste Fund Board Development 495.00 Check Total: 2,675.00 Cityworks Azteca Systems, Inc. 13987 07/10/2015 Liquid Waste Fund Computer Licenses & Maint 5,595.00 Check Total: 5,595.00 Gay Craven 13988 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 CWEA-SARBS 13989 07/10/2015 Liquid Waste Fund Sewer Maint-Staff Development 150.00 CWEA-SARBS 13989 07/10/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 156.00 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 2 Check Number Check Date Account Name Vendor NameFund Name Amount CWEA-SARBS 13989 07/10/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 79.00 CWEA-SARBS 13989 07/10/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 156.00 CWEA-SARBS 13989 07/10/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 79.00 CWEA-SARBS 13989 07/10/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 79.00 Check Total: 699.00 DATCO Services Corporation 13990 07/10/2015 Liquid Waste Fund Medical/Employment Services 150.30 Check Total: 150.30 Caroline DeJean 13991 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,000.00 Check Total: 1,000.00 Fred Pryor Seminars 13992 07/10/2015 Solid Waste Fund Staff Development 269.10 Fred Pryor Seminars 13992 07/10/2015 Solid Waste Fund Staff Development 29.90 Check Total: 299.00 GE Capital 13993 07/10/2015 Solid Waste Fund Equipment Maintenance 28.92 GE Capital 13993 07/10/2015 Liquid Waste Fund Equipment Maintenance 260.29 GE Capital 13993 07/10/2015 Liquid Waste Fund Equipment Maintenance 284.66 GE Capital 13993 07/10/2015 Solid Waste Fund Equipment Maintenance 31.63 Check Total: 605.50 Gina Glassell 13994 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 GovernmentJobs.com, Inc. 13995 07/10/2015 Liquid Waste Fund Computer Licenses & Maint 675.00 GovernmentJobs.com, Inc. 13995 07/10/2015 Solid Waste Fund Computer Licenses & Maint 75.00 Check Total: 750.00 Ming Hsia 13996 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 725.00 Check Total: 725.00 Iron Mountain Incorporated 13997 07/10/2015 Liquid Waste Fund Professional Services 144.19 Iron Mountain Incorporated 13997 07/10/2015 Solid Waste Fund Professional Services 16.02 Check Total: 160.21 Robert Manzagol 13998 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 of Southern California Municipal Management Association 13999 07/10/2015 Liquid Waste Fund Staff Development 319.50 of Southern California Municipal Management Association 13999 07/10/2015 Solid Waste Fund Staff Development 35.50 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 3 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 355.00 Municipal Water District of Orange County 14000 07/10/2015 Liquid Waste Fund Board Development 160.00 Check Total: 160.00 Nikki Flags 14001 07/10/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 43.09 Nikki Flags 14001 07/10/2015 Liquid Waste Fund Building Maintenance 38.78 Nikki Flags 14001 07/10/2015 Solid Waste Fund Building Maintenance 4.31 Check Total: 86.18 O.S.T.S., Inc. 14002 07/10/2015 Liquid Waste Fund Staff Development 936.00 O.S.T.S., Inc. 14002 07/10/2015 Solid Waste Fund Staff Development 104.00 Check Total: 1,040.00 Chris Oeding 14003 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Securitas Security Service USA, Inc. 14004 07/10/2015 Liquid Waste Fund Building Maintenance 4.80 Securitas Security Service USA, Inc. 14004 07/10/2015 Solid Waste Fund Building Maintenance 43.20 Check Total: 48.00 Solid Waste Association of North America 14005 07/10/2015 Solid Waste Fund Board Development 230.00 Solid Waste Association of North America 14005 07/10/2015 Solid Waste Fund Prof Membership/Dues 230.00 Solid Waste Association of North America 14005 07/10/2015 Solid Waste Fund Prof Membership/Dues 230.00 Check Total: 690.00 Spec Dist Risk Mgt Authority 14006 07/10/2015 Solid Waste Fund Cafeteria Plan 49.75 Spec Dist Risk Mgt Authority 14006 07/10/2015 Solid Waste Fund Cafeteria Plan 97.10 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 69.11 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Vision Insurance 214.44 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Cafeteria Plan 46.99 Spec Dist Risk Mgt Authority 14006 07/10/2015 Solid Waste Fund Benefits Admin Costs 10.70 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 130.80 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Dental Insurance 1,067.01 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Benefits Admin Costs 24.94 Spec Dist Risk Mgt Authority 14006 07/10/2015 Liquid Waste Fund Cafeteria Plan 99.52 Check Total: 1,810.36 Spec Dist Risk Mgt Authority 14007 07/10/2015 Liquid Waste Fund Liability Insurance 52,996.21 Spec Dist Risk Mgt Authority 14007 07/10/2015 Liquid Waste Fund Swr Liability Insurance 12,890.97 Spec Dist Risk Mgt Authority 14007 07/10/2015 Solid Waste Fund Liability Insurance 5,729.32 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 4 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 71,616.50 Spec Dist Risk Mgt Authority 14008 07/10/2015 Liquid Waste Fund Workers' Compensation 4,319.86 Spec Dist Risk Mgt Authority 14008 07/10/2015 Liquid Waste Fund Swr Maint - Workers Comp 26,251.50 Spec Dist Risk Mgt Authority 14008 07/10/2015 Solid Waste Fund Workers' Compensation 2,658.39 Check Total: 33,229.75 TelePacific Communications 14009 07/10/2015 Liquid Waste Fund EOC Equipment & Supplies 274.80 TelePacific Communications 14009 07/10/2015 Solid Waste Fund EOC Equipment & Supplies 30.53 Check Total: 305.33 Sherryl Ward 14010 07/10/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 AFLAC 14012 07/10/2015 Liquid Waste Fund Employee Insurance 1,079.36 Check Total: 1,079.36 AKM Consulting Engineers 14013 07/10/2015 Liquid Waste Fund Professional Services 820.00 Check Total: 820.00 AndersonPenna Partners, Inc. 14014 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 1,302.00 Check Total: 1,302.00 AT&T 14015 07/10/2015 Liquid Waste Fund Sewer Maint-Telephone 147.49 AT&T 14015 07/10/2015 Liquid Waste Fund Telephone 416.81 AT&T 14015 07/10/2015 Solid Waste Fund Telephone 46.31 AT&T 14015 07/10/2015 Solid Waste Fund Telephone 8.15 AT&T 14015 07/10/2015 Liquid Waste Fund Telephone 73.31 AT&T 14015 07/10/2015 Liquid Waste Fund Sewer Maint-Telephone 41.77 Check Total: 733.84 Barron Audio Visual Services 14016 07/10/2015 Solid Waste Fund Organics Public Info/Ed/Comm 880.00 Check Total: 880.00 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 100.00 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Staff Development 14.02 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 15.18 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 12.34 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 12.33 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Staff Development 14.83 Bank of America 14017 07/10/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 40.58 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 5 Check Number Check Date Account Name Vendor NameFund Name Amount Bank of America 14017 07/10/2015 Liquid Waste Fund Board Development 43.09 Bank of America 14017 07/10/2015 Solid Waste Fund Medical/Employment Services 1.71 Bank of America 14017 07/10/2015 Liquid Waste Fund Office Supplies 69.22 Bank of America 14017 07/10/2015 Solid Waste Fund Board Development 27.20 Bank of America 14017 07/10/2015 Liquid Waste Fund Board Development 244.80 Bank of America 14017 07/10/2015 Solid Waste Fund Office Supplies 7.69 Bank of America 14017 07/10/2015 Liquid Waste Fund Public Info/Ed/Community Promo 2.00 Bank of America 14017 07/10/2015 Solid Waste Fund Board Development 18.30 Bank of America 14017 07/10/2015 Liquid Waste Fund Board Development 27.00 Bank of America 14017 07/10/2015 Liquid Waste Fund Medical/Employment Services 15.39 Bank of America 14017 07/10/2015 Solid Waste Fund Board Development 4.79 Bank of America 14017 07/10/2015 Solid Waste Fund Board Development 3.00 Bank of America 14017 07/10/2015 Liquid Waste Fund Board Development 164.67 Bank of America 14017 07/10/2015 Liquid Waste Fund Staff Development 23.64 Bank of America 14017 07/10/2015 Liquid Waste Fund Staff Development 1.00 Bank of America 14017 07/10/2015 Solid Waste Fund Staff Development 2.63 Check Total: 865.41 Harper & Burns LLP 14018 07/10/2015 Liquid Waste Fund Legal Services 18,202.80 Harper & Burns LLP 14018 07/10/2015 Liquid Waste Fund Legal Services 591.00 Harper & Burns LLP 14018 07/10/2015 Liquid Waste Fund Legal Services 354.60 Harper & Burns LLP 14018 07/10/2015 Solid Waste Fund Legal Services 59.10 Harper & Burns LLP 14018 07/10/2015 Solid Waste Fund Legal Services 1,758.23 Harper & Burns LLP 14018 07/10/2015 Liquid Waste Fund Legal Services 2,429.56 Harper & Burns LLP 14018 07/10/2015 Liquid Waste Fund Legal Services 3,265.27 Harper & Burns LLP 14018 07/10/2015 Liquid Waste Fund Legal Services 348.00 Check Total: 27,008.56 CBIZ MHM, LLC 14020 07/10/2015 Liquid Waste Fund Fiscal Services 1,242.18 CBIZ MHM, LLC 14020 07/10/2015 Solid Waste Fund Fiscal Services 668.87 Check Total: 1,911.05 CoreLogic Solutions, LLC 14021 07/10/2015 Liquid Waste Fund Computer Licenses & Maint 135.00 CoreLogic Solutions, LLC 14021 07/10/2015 Solid Waste Fund Computer Licenses & Maint 15.00 Check Total: 150.00 CR&R Incorporated Environmental Services 14022 07/10/2015 Solid Waste Fund Household Hazardous Waste 196.00 Check Total: 196.00 CR Transfer, Inc. 14023 07/10/2015 Solid Waste Fund Recycling/Disposal 84,711.62 CR Transfer, Inc. 14023 07/10/2015 Solid Waste Fund Recycling/Disposal 4,320.79 CR Transfer, Inc. 14023 07/10/2015 Solid Waste Fund Recycling/Disposal 88,875.46 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 6 Check Number Check Date Account Name Vendor NameFund Name Amount CR Transfer, Inc. 14023 07/10/2015 Solid Waste Fund Recycling/Disposal 4,509.44 Check Total: 182,417.31 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 61.65 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 51.75 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 139.50 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 72.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 109.80 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 91.80 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Pharmaceutical Program 143.10 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14024 07/10/2015 Solid Waste Fund Sharps Program 115.00 Check Total: 2,449.60 Wendy Davis 14025 07/10/2015 Solid Waste Fund Staff Development 24.93 Wendy Davis 14025 07/10/2015 Liquid Waste Fund Staff Development 224.40 Check Total: 249.33 Discovery Science Center 14026 07/10/2015 Solid Waste Fund Educational Programs 1,335.68 Check Total: 1,335.68 Environmental Engr & Cont, Inc 14027 07/10/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 8,673.00 Check Total: 8,673.00 FedEx 14028 07/10/2015 Liquid Waste Fund Postage 32.55 Check Total: 32.55 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 7 Check Number Check Date Account Name Vendor NameFund Name Amount F.M. Thomas Air Condittioning, Inc. 14029 07/10/2015 Liquid Waste Fund Building Maintenance 137.70 F.M. Thomas Air Condittioning, Inc. 14029 07/10/2015 Solid Waste Fund Building Maintenance 15.30 Check Total: 153.00 Southern California Gas Company 14030 07/10/2015 Solid Waste Fund Gas - Building 2.24 Southern California Gas Company 14030 07/10/2015 Liquid Waste Fund Gas - Building 20.13 Southern California Gas Company 14030 07/10/2015 Liquid Waste Fund Sewer Maint-Gas Bldg 21.88 Check Total: 44.25 GCI Construction, Inc. 14031 07/10/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 7,032.56 Check Total: 7,032.56 Sally Geislar 14032 07/10/2015 Solid Waste Fund Organics Public Info/Ed/Comm 800.00 Sally Geislar 14032 07/10/2015 Solid Waste Fund Organics Public Info/Ed/Comm 1,350.00 Sally Geislar 14032 07/10/2015 Solid Waste Fund Organics Public Info/Ed/Comm 2,400.00 Check Total: 4,550.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Engineering/Architectual Serv 1,530.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Engineering/Architectual Serv 3,990.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 945.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 2,555.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 577.50 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 2,765.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 1,802.50 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 52.50 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 210.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 350.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 161.25 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 96.50 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 3,675.00 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 262.50 Robin B. Hamers & Assoc., Inc. 14033 07/10/2015 Liquid Waste Fund Force Main Upgrades #200 96.75 Check Total: 19,069.50 Independent Special Dist of OC 14034 07/10/2015 Liquid Waste Fund Board Development 45.90 Independent Special Dist of OC 14034 07/10/2015 Solid Waste Fund Board Development 5.10 Independent Special Dist of OC 14034 07/10/2015 Liquid Waste Fund Staff Development 15.30 Independent Special Dist of OC 14034 07/10/2015 Solid Waste Fund Staff Development 1.70 Check Total: 68.00 Mesa Water District 14035 07/10/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 14035 07/10/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 8 Check Number Check Date Account Name Vendor NameFund Name Amount Mesa Water District 14035 07/10/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 14035 07/10/2015 Liquid Waste Fund Sewer Maint-Water Bldg 61.50 Mesa Water District 14035 07/10/2015 Liquid Waste Fund Sewer Maint-Water Bldg 60.80 Mesa Water District 14035 07/10/2015 Liquid Waste Fund Sewer Maint-Water Bldg 115.20 Check Total: 302.00 Noelani Middenway 14036 07/10/2015 Liquid Waste Fund Staff Development 109.49 Noelani Middenway 14036 07/10/2015 Solid Waste Fund Staff Development 12.17 Check Total: 121.66 National Plant Services, Inc. 14037 07/10/2015 Liquid Waste Fund Sewer Maint-Sewer Line Tele 2,538.08 Check Total: 2,538.08 Office Depot 14038 07/10/2015 Solid Waste Fund Board Development 3.42 Office Depot 14038 07/10/2015 Liquid Waste Fund Board Development 30.75 Office Depot 14038 07/10/2015 Solid Waste Fund Building Maintenance 5.02 Office Depot 14038 07/10/2015 Liquid Waste Fund Building Maintenance 45.15 Check Total: 84.34 Santa Ana Blue Print 14039 07/10/2015 Liquid Waste Fund Westside Aband#101-Cont Svc 33.00 Check Total: 33.00 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 72.36 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 216.79 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 231.60 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 300.27 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 922.25 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 29.65 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 189.43 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 60.28 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 85.39 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 514.30 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 71.99 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 94.08 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 326.65 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 81.83 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 41.80 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 137.17 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 314.30 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 215.81 Southern California Edison 14040 07/10/2015 Liquid Waste Fund Electric - Building 563.74 Southern California Edison 14040 07/10/2015 Solid Waste Fund Electric - Building 62.64 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 9 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 4,532.33 Securitas Security Service USA, Inc. 14041 07/10/2015 Solid Waste Fund Building Maintenance 22.40 Securitas Security Service USA, Inc. 14041 07/10/2015 Liquid Waste Fund Building Maintenance 201.60 Securitas Security Service USA, Inc. 14041 07/10/2015 Liquid Waste Fund Building Maintenance 201.60 Securitas Security Service USA, Inc. 14041 07/10/2015 Solid Waste Fund Building Maintenance 22.40 Securitas Security Service USA, Inc. 14041 07/10/2015 Solid Waste Fund Building Maintenance 17.60 Securitas Security Service USA, Inc. 14041 07/10/2015 Liquid Waste Fund Building Maintenance 158.40 Check Total: 624.00 Technology Resource Cntr, Inc. 14042 07/10/2015 Solid Waste Fund Professional Services 275.00 Technology Resource Cntr, Inc. 14042 07/10/2015 Liquid Waste Fund Professional Services 2,475.00 Check Total: 2,750.00 Tribune Publishing Company, LLC 14043 07/10/2015 Liquid Waste Fund Public Info/Ed/Community Promo 231.16 Tribune Publishing Company, LLC 14043 07/10/2015 Solid Waste Fund Public Info/Ed/Community Promo 25.68 Tribune Publishing Company, LLC 14043 07/10/2015 Liquid Waste Fund Public Info/Ed/Community Promo 88.00 Tribune Publishing Company, LLC 14043 07/10/2015 Solid Waste Fund Public Info/Ed/Community Promo 86.54 Check Total: 431.38 Underground Service Alert/SC 14044 07/10/2015 Liquid Waste Fund Contract Services 46.50 Underground Service Alert/SC 14044 07/10/2015 Liquid Waste Fund Contract Services 69.00 Check Total: 115.50 VantagePoint Transfer Agents 14045 07/10/2015 Liquid Waste Fund Deferred Compensation - 457 2,415.42 Check Total: 2,415.42 VantagePoint Transfer Agents 14046 07/10/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 823.24 Check Total: 823.24 Willdan Engineering 14047 07/10/2015 Liquid Waste Fund Professional Services 8,291.27 Willdan Engineering 14047 07/10/2015 Solid Waste Fund Professional Services 921.25 Check Total: 9,212.52 Willdan Engineering 14048 07/10/2015 Liquid Waste Fund Professional Services 2,292.50 Check Total: 2,292.50 Orange County Assessor 14049 07/10/2015 Solid Waste Fund Public Info/Ed/Community Promo 30.00 Orange County Assessor 14049 07/10/2015 Liquid Waste Fund Public Info/Ed/Community Promo 270.00 Check Total: 300.00 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 10 Check Number Check Date Account Name Vendor NameFund Name Amount California Building Evaluation & Construction, Inc 14050 07/21/2015 Liquid Waste Fund Generator at Yard #203 22,185.65 California Building Evaluation & Construction, Inc 14050 07/21/2015 Liquid Waste Fund Retention's Payable -1,109.28 California Building Evaluation & Construction, Inc 14050 07/21/2015 Liquid Waste Fund Generator at Yard #203 33,690.10 California Building Evaluation & Construction, Inc 14050 07/21/2015 Liquid Waste Fund Retention's Payable -1,684.50 Check Total: 53,081.97 CalPERS Division 14052 07/21/2015 Solid Waste Fund PERS Retirement 255.00 CalPERS Division 14052 07/21/2015 Liquid Waste Fund PERS Retirement 2,295.00 Check Total: 2,550.00 AKM Consulting Engineers 14058 07/24/2015 Liquid Waste Fund Professional Services 3,895.00 Check Total: 3,895.00 CMSD Petty Cash 14059 07/24/2015 Liquid Waste Fund Mileage Reimbursement 59.93 CMSD Petty Cash 14059 07/24/2015 Liquid Waste Fund Staff Development 36.75 CMSD Petty Cash 14059 07/24/2015 Solid Waste Fund Staff Development 4.08 CMSD Petty Cash 14059 07/24/2015 Solid Waste Fund Mileage Reimbursement 6.66 CMSD Petty Cash 14059 07/24/2015 Solid Waste Fund Mileage Reimbursement 27.85 CMSD Petty Cash 14059 07/24/2015 Liquid Waste Fund Mileage Reimbursement 15.53 CMSD Petty Cash 14059 07/24/2015 Solid Waste Fund Mileage Reimbursement 3.09 Check Total: 153.89 CR&R Incorporated Environmental Services 14060 07/24/2015 Solid Waste Fund Trash Hauler 194,351.45 Check Total: 194,351.45 Environmental Engr & Cont, Inc 14061 07/24/2015 Liquid Waste Fund Professional Services 1,649.77 Check Total: 1,649.77 Irvine Ranch Water District 14062 07/24/2015 Liquid Waste Fund Sewer Maint- Water Pumps 8.05 Irvine Ranch Water District 14062 07/24/2015 Liquid Waste Fund Sewer Maint- Water Pumps 8.05 Check Total: 16.10 Mesa Water District 14063 07/24/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 14063 07/24/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Check Total: 43.00 Office Depot 14064 07/24/2015 Liquid Waste Fund Office Supplies 70.34 Office Depot 14064 07/24/2015 Solid Waste Fund Office Supplies 7.82 Office Depot 14064 07/24/2015 Liquid Waste Fund Building Maintenance 19.34 Office Depot 14064 07/24/2015 Solid Waste Fund Building Maintenance 2.15 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 11 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 99.65 Orange County Sanitation Distr 14065 07/24/2015 Liquid Waste Fund Due to OCSD 57,187.51 Orange County Sanitation Distr 14065 07/24/2015 Liquid Waste Fund OCSD Fees-CMSD Share -2,859.38 Check Total: 54,328.13 ORBIS Corporation 14066 07/24/2015 Solid Waste Fund Organics Public Info/Ed/Comm 8,769.52 Check Total: 8,769.52 Robert Thorton Architects, Inc 14067 07/24/2015 Liquid Waste Fund Generator at Yard #203 47.03 Check Total: 47.03 Michael Scheafer 14068 07/24/2015 Liquid Waste Fund Board Development 7.25 Michael Scheafer 14068 07/24/2015 Solid Waste Fund Board Development 0.80 Check Total: 8.05 Southern California Edison 14069 07/24/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 722.06 Southern California Edison 14069 07/24/2015 Liquid Waste Fund Sewer Maint-Elec Bldg 27.00 Check Total: 749.06 USA bluebook 14070 07/24/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 462.86 Check Total: 462.86 Utility Systems Science & Software, Inc 14071 07/24/2015 Liquid Waste Fund Computer Licenses & Maint 13,000.00 Check Total: 13,000.00 VantagePoint Transfer Agents 14072 07/24/2015 Liquid Waste Fund Deferred Compensation - 457 5.00 Check Total: 5.00 Accela, Inc. 14073 07/24/2015 Liquid Waste Fund Capital Outlay 4,725.00 Accela, Inc. 14073 07/24/2015 Solid Waste Fund Capital Outlay 525.00 Accela, Inc. 14073 07/24/2015 Solid Waste Fund Computer Licenses & Maint 183.75 Accela, Inc. 14073 07/24/2015 Liquid Waste Fund Computer Licenses & Maint 1,653.75 Check Total: 7,087.50 William Adamek 14074 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,212.50 Check Total: 1,212.50 Anthony Betts 14075 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 12 Check Number Check Date Account Name Vendor NameFund Name Amount C3 Office Solutions LLC 14076 07/24/2015 Solid Waste Fund Equipment Maintenance 33.19 C3 Office Solutions LLC 14076 07/24/2015 Liquid Waste Fund Equipment Maintenance 298.72 Check Total: 331.91 Cal Soc of Muni Finance Officers 14077 07/24/2015 Solid Waste Fund Staff Development 3.00 Cal Soc of Muni Finance Officers 14077 07/24/2015 Liquid Waste Fund Staff Development 27.00 Check Total: 30.00 City of Costa Mesa 14078 07/24/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 868.56 Check Total: 868.56 Cross Media Resources 14079 07/24/2015 Solid Waste Fund Office Supplies 29.50 Cross Media Resources 14079 07/24/2015 Liquid Waste Fund Office Supplies 265.46 Check Total: 294.96 CWEA-SARBS 14080 07/24/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 156.00 Check Total: 156.00 Terrence Dickinson 14081 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Kelly Fishbacher 14082 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Angela Harju 14083 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Julia Inskeep 14084 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Irvine Ranch Water District 14085 07/24/2015 Liquid Waste Fund Sewer Maint- Water Pumps 2.40 Irvine Ranch Water District 14085 07/24/2015 Liquid Waste Fund Sewer Maint- Water Pumps 2.40 Check Total: 4.80 Bernard Lingrodt 14086 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,042.50 Check Total: 1,042.50 Kent Maddy 14087 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 William Nevins 14088 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 644.73 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 13 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 644.73 Novusolutions 14089 07/24/2015 Solid Waste Fund Computer Licenses & Maint 495.00 Novusolutions 14089 07/24/2015 Liquid Waste Fund Computer Licenses & Maint 4,455.00 Check Total: 4,950.00 Office Depot 14090 07/24/2015 Liquid Waste Fund Office Supplies 69.95 Office Depot 14090 07/24/2015 Solid Waste Fund Office Supplies 7.77 Office Depot 14090 07/24/2015 Solid Waste Fund Office Supplies 1.94 Office Depot 14090 07/24/2015 Liquid Waste Fund Office Supplies 17.49 Office Depot 14090 07/24/2015 Liquid Waste Fund Office Supplies 36.93 Office Depot 14090 07/24/2015 Solid Waste Fund Office Supplies 4.10 Office Depot 14090 07/24/2015 Solid Waste Fund Office Supplies 3.42 Office Depot 14090 07/24/2015 Liquid Waste Fund Office Supplies 30.78 Office Depot 14090 07/24/2015 Solid Waste Fund Office Supplies 7.00 Office Depot 14090 07/24/2015 Liquid Waste Fund Office Supplies 62.99 Office Depot 14090 07/24/2015 Solid Waste Fund Office Supplies 4.61 Office Depot 14090 07/24/2015 Liquid Waste Fund Office Supplies 41.46 Office Depot 14090 07/24/2015 Solid Waste Fund Building Maintenance 7.48 Office Depot 14090 07/24/2015 Liquid Waste Fund Building Maintenance 67.29 Check Total: 363.21 Pacific Cooling Co 14091 07/24/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 790.00 Check Total: 790.00 Carmen Pennino 14092 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Darrin Seal 14093 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Securitas Security Service USA, Inc. 14094 07/24/2015 Liquid Waste Fund Building Maintenance 194.40 Securitas Security Service USA, Inc. 14094 07/24/2015 Solid Waste Fund Building Maintenance 21.60 Securitas Security Service USA, Inc. 14094 07/24/2015 Liquid Waste Fund Building Maintenance 201.60 Securitas Security Service USA, Inc. 14094 07/24/2015 Solid Waste Fund Building Maintenance 22.40 Check Total: 440.00 South Coast AQMD 14095 07/24/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 346.54 South Coast AQMD 14095 07/24/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 121.44 Check Total: 467.98 Steve Steward 14096 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 525.00 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 14 Check Number Check Date Account Name Vendor NameFund Name Amount Check Total: 525.00 William Tackiki 14097 07/24/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 U.S. Healthworks Medical Group, PC 14098 07/24/2015 Solid Waste Fund Medical/Employment Services 29.00 U.S. Healthworks Medical Group, PC 14098 07/24/2015 Liquid Waste Fund Medical/Employment Services 261.00 Check Total: 290.00 VantagePoint Transfer Agents 14099 07/24/2015 Liquid Waste Fund Deferred Compensation - 457 2,415.42 Check Total: 2,415.42 VantagePoint Transfer Agents 14100 07/24/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 792.90 Check Total: 792.90 Report Total: 832,298.28 AP-Checks for Approval (8/5/2015 - 12:09 PM)Page 15 Ve n d o r s De s c r i p t i o n s Amount Ca t a l i n a Fi s h Ki t c h e n L u n c h Me e t i n g 6/ 2 2 / 1 5 2 6 . 2 7 Cl a r i o n Ho t e l Lu n c h Ex c e l Cl a s s 6/ 1 5 MS 1 4 . 8 3 CM Ch a m b e r of Co m m e r c e Ch a m b e r Br e a k f a s t ‐ Di r e c t o r s JF MS 3 0 . 0 0 Co r n e r Ba k e r y L u n c h e o n Pe r m i t Te c h In t e r v i e w Co r n e r Ba k e r y 1 7 . 1 0 CW R R C r a n e Ca b l e Re p a i r 100.00 Ga r a g e #3 G a r a g e Pa r k i n g 1.00 Ga y l o r d Br o s , In c . Ac i d Fr e e Do c u m e n t Ar c h i v a l Bo x e s 76.91 Ho m e De p o t M a t e r i a l s an d Su p p l i e s fo r Di s t r i c t Ya r d 27.52 HU B W i p e r Bl a d e s fo r Va l 12.33 OC Re c o r d e r ' s Of f i c e Re c o r d s Re q u e s t Pr i n t i n g Fe e 2 . 0 0 Pa n e r a Br e a d R e f r e s h m e n t Bo a r d of Di r e c t o r s Sp e c i a l Me e t i n g 6/ 1 0 / 1 5 4 7 . 8 8 Re s i d e n c e In n Ma r r i o t t CS D A Lo d g i n g Di r e c t o r AS 182.97 Sm a r t an d Fi n a l Di s t r i c t Ya r d Su p p l i e s 40.58 So u t h w e s t C S D A Ai r f a r e ‐ Di r e c t o r AS 7/ 9 / 1 5 2 7 2 . 0 0 Su m a r i n a Lu n c h Ex c e l Cl a s s 6/ 1 6 MS 1 4 . 0 2 CM S D C h e c k N o . 1 4 0 1 7 865.41 Ba n k o f A m e r i c a Costa Mesa Sanitary District ... an Independent Special District Directors' Compensation and Reimbursement of Expenses Item Number:8. Recommendation/Notes: Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of July 2015. ATTACHMENTS: Description Type Directors' Compensation and Reimbursement of Expenses Cover Memo Costa Mesa Sanitary District Expense Reimbursement Form for Directors Name: Arlene Schafer I. Attach all receipts. DATE OF EVENT PURPOSE OR OCCASION LOCATION TRAVEL* MEAL EXPENSE OTHER 7/11/2015 Toner for Printer Office Depot 59.39 *Can be used for private auto as well as taxi, limo and air fare. II. Calculation 1. miles at 57.5 per mile (Current Rate) 2. Total meals 3. days attendance at $ 221.00 per day (per Board policy) 4. Meeting 5. Other Office Supplies Conference/Event: ________________________________________ Location: ____________________________________________ = $ = = = = Total = $59.39 Significant points learned of benefit to the District and its ratepayers: Arlene Schafer Director Signature ____________________________ Per Ordinance No. 55, “Board members shall provide brief reports on meetings attended at public expense at the next regular Board meeting.” (Operations Code, Section 3.01.035) Costa Mesa Sanitary District ... an Independent Special District Sewer Lateral Assistance Program (SLAP) Update Item Number:9. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Sewer Lateral Assistance Program (SLAP) Update Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: August 27, 2015 Subject: Sewer Lateral Assistance Program (SLAP) Update Summary The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity for the 2015-2016 fiscal year as of July 31, 2015: Staff Recommendation That the Board of Directors approve and file this report. Costa Mesa Sanitary District ... an Independent Special District Investment Report for the Month of July 2015 Item Number:10. Recommendation/Notes: Recommendation: That the Board of Directors approves the Investment Report for the month of July 2015. ATTACHMENTS: Description Type Investment Report for the Month of July 2015 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: August 27, 2015 Subject: Investment Report for the Month of July 2015 Summary Attached is the Investment Report for the month of July 2015. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of July 2015. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of July 30, 2015. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 25, 2015 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of July 31, 2015, was 0.938%. The yield to maturity of the portfolio was 0.933%. The District’s weighted average interest rate was 61 basis points (0.612%) above the daily effective yield of LAIF, which was 0.32% as of July 31, 2015. The weighted average number of days to maturity for the District’s total portfolio was 732 days (2.01 Board of Directors August 27, 2015 Page 2 of 2 years). The average duration of the underlying securities in LAIF as of July 31, 2015 was 239 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of July 31, 2015 was 35.39%. As of July 31, 2015, the District has adequate cash reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2016. Through July 31, 2015, the portfolio has earned a weighted average interest rate of 0.938%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the August 27, 2015 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District’s website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of Pooled Cash and Investments as of July 31, 2015 ` Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 414,810.29$ 2,549.59 221,420.31 195,939.57$ Total Active Accounts 414,810.29 2,549.59 221,420.31 195,939.57 Market Value Increase Decrease Cost Investments: Local Agency Investment Fund 6,219,828.38$ - - 6,219,828.38 Money Market/Sweep Account 418,333.33 - - 418,333.33 Negotiable Certificates of Deposit 1,859,921.30 - 4,103.70 1,864,025.00 Federal Agency Securities 12,356,854.91 - 14,686.76 12,371,541.67 Total Investments 20,854,937.92 - 18,790.46 20,873,728.38 Total Pooled Cash & Investments 21,269,748.21$ 2,549.59$ 240,210.77$ 21,069,667.95$ Market Adjustment C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments July 31, 2015 Costa Mesa Sanitary District Pooled Cash and Investments by Fund July 31, 2015 Solid Waste Fund: Operating Reserve 821,000.00$ Unreserved: Designated for revenue dry period 1,494,000.00 Undesignated 3,130,354.00 Liquid Waste Fund: Operating Reserve 365,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for revenue dry period 2,467,300.00 Undesignated 1,020,966.83 Facilities Revolving Fund 537,589.48 Asset Replacement Fund 732,119.38 Asset Management Fund 5,154,338.26 Total Pooled Cash & Investments 21,069,667.95$ Treasurer DateMarcus D. Davis July 31, 2015 8/24/15 1 Total investments outstanding as of June 30, 2015 21,750,442.63$ Additions: Investment purchases: Capital One Bank negotiable CD 1.95%, 4 yr, 7/1/15 245,000.00 Discover Bank negotiable CD 2.30%, 5 yr, 7/1/15 245,000.00 Federal Home Loan Bank 2.00%, 5 yr, 7/27/15, callable 7/27/16 1,000,000.00 Total investment purchases 1,490,000.00 Deductions: Investments called: Federal Farm Credit Bank 1.90%, 5 yr, 7/24/14, called 7/24/15 (500,000.00) Total investments called (500,000.00) Net increase (decrease) in Sweep Account (1,996,250.00) Net increase (decrease) in LAIF 129,535.75 Total investments outstanding as of July 31, 2015 20,873,728.38$ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary July 31, 2015 2 In t e r e s t CU S I P Pu r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t E a r n e d a t Nu m b e r In v e s t m e n t Da t e Da t e Ra t e Co s t 07 / 3 1 / 1 5 n/ a L o c a l A g e n c y I n v e s t m e n t F u n d n / a n / a 0 . 3 2 0 % 6 , 2 1 9 , 8 2 8. 3 8 $ n / a * * n/ a P e r s h i n g - S w e e p A c c t n / a n / a 0 . 0 0 0 % 4 1 8 , 3 3 3 . 3 3 n / a 31 3 4 G 3 Z R 4 F e d e r a l H o m e L o a n M o r t g a g e C o r p 0 8 / 0 7 / 1 2 0 8 / 07 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 4 , 8 3 3 . 3 3 31 3 6 G 0 L 5 8 F e d e r a l N a t i o n a l M o r t g a g e A s s n 1 0 / 1 8 / 1 2 1 0 / 1 8/ 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 2 , 8 6 1 . 1 1 31 3 5 G 0 R Q 8 F e d e r a l N a t i o n a l M o r t g a g e A s s n 1 1 / 1 5 / 1 2 1 1 / 1 5/ 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 2 , 1 1 1 . 1 1 31 3 3 8 1 L C 7 F e d e r a l H o m e L o a n B a n k 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 0 . 9 5 0% 1 , 0 0 0 , 0 0 0 . 0 0 8 7 0 . 8 3 31 3 3 8 2 3 B 7 F e d e r a l H o m e L o a n B a n k 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 1 . 1 5 0% 1 , 0 0 0 , 0 0 0 . 0 0 5 , 0 7 9 . 1 7 31 3 3 8 2 6 D 0 F e d e r a l H o m e L o a n B a n k 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1 . 1 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 4 , 6 7 5 . 0 0 31 3 3 8 2 H R 7 F e d e r a l H o m e L o a n B a n k 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 . 1 3 0% 1 , 0 0 0 , 0 0 0 . 0 0 3 , 8 9 2 . 2 2 31 3 6 G 1 L 3 1 F e d e r a l N a t i o n a l M o r t g a g e A s s n 0 5 / 1 5 / 1 3 0 5 / 1 5/ 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 4 7 7 . 7 8 31 3 3 E C Q W 7 F e d e r a l F a r m C r e d i t B a n k 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 . 25 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 9 7 9 . 1 7 87 1 6 5 F A C 8 S y n c h r o n y B a n k R e t a i l C T F D e p 0 6 / 0 6 / 1 4 0 6 / 0 6 /1 9 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 2 9 0 . 4 1 06 7 4 0 K G Y 7 B a r c l a y s B a n k R e t a i l C T F D e p 0 7 / 0 2 / 1 4 0 7 / 0 5 / 16 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 5 1 . 6 4 20 0 3 3 A G D 2 C o m e n i t y C a p i t a l B a n k C T F D e p 0 8 / 2 5 / 1 4 0 2 / 2 5 /1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 5 . 4 1 31 3 0 A 3 J A 3 F e d e r a l H o m e L o a n B a n k 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 . 5 0 0% 2 4 9 , 8 7 5 . 0 0 6 7 7 . 0 8 59 0 1 3 J C J 6 M e r r i c k B a n k S o u t h C T F D e p 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 0. 5 0 0 % 1 2 5 , 0 0 0 . 0 0 3 9 . 3 8 79 5 4 5 0 V P 7 S a l l i e M a e B a n k C T F D e p 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 50 % 1 2 5 , 0 0 0 . 0 0 1 8 3 . 3 9 31 3 0 A 3 M R 2 F e d e r a l H o m e L o a n B a n k 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 2 . 0 0 0% 9 1 , 6 6 6 . 6 7 1 5 2 . 7 8 38 1 4 8 J G K 1 G o l d m a n S a c h s B a n k U S A C T F D e p 0 1 / 0 7 / 1 5 0 1 / 0 7/ 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 2 4 9 . 8 6 31 3 0 A 4 D 8 2 F e d e r a l H o m e L o a n B a n k 0 3 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1 . 8 0 0% 2 3 0 , 0 0 0 . 0 0 1 , 5 4 1 . 0 0 69 5 0 6 Y C J 6 P a c i f i c W e s t i n B a n k C T F D e p 0 3 / 2 0 / 1 5 0 3 / 1 8 / 1 6 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 3 6 4 . 3 8 02 5 8 7 D X L 7 A m e r i c a n E x p C e n t u r i o n C T F D e p 0 5 / 0 1 / 1 5 0 5 / 0 1/ 1 7 0 . 9 0 0 % 1 9 9 , 7 0 0 . 0 0 4 5 3 . 7 0 31 3 0 A 5 C L 1 F e d e r a l H o m e L o a n B a n k 0 5 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 4 , 1 5 0 . 0 0 31 3 0 A 5 C 6 4 F e d e r a l H o m e L o a n B a n k 0 5 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0% 8 0 0 , 0 0 0 . 0 0 2 , 1 0 0 . 0 0 29 9 7 6 D X K 1 E v e r b a n k J a c k s o n v i l l e F L A C T F D e p 0 5 / 2 8 / 1 5 0 5/ 2 7 / 1 6 0 . 4 5 0 % 2 0 0 , 0 0 0 . 0 0 1 5 7 . 8 1 14 0 4 2 0 S W 1 C a p i t a l O n e B a n k 0 7 / 0 1 / 1 5 0 7 / 0 1 / 1 9 1 . 9 5 0 % 2 4 5 , 00 0 . 0 0 3 9 2 . 6 7 25 4 6 7 2 Q Y 7 D i s c o v e r B a n k 0 7 / 0 1 / 1 5 0 7 / 0 1 / 2 0 2 . 3 0 0 % 2 4 5 , 0 0 0 .0 0 4 6 3 . 1 5 31 3 0 A 5 T W 9 F e d e r a l H o m e L o a n B a n k 0 7 / 2 7 / 1 5 0 7 / 2 7 / 2 0 2 . 0 0 0% 1, 0 0 0 , 0 0 0 . 0 0 2 2 2 . 2 2 To t a l s 20 , 8 7 3 , 7 2 8 . 3 8 $ 3 9 , 2 8 4 . 6 0 $ ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 7 / 3 1 / 1 5 Comments CO S T A M E S A S A N I T A R Y D I S T R I C T In v e s t m e n t a n d I n v e s t m e n t E a r n i n g s Ju l y 3 1 , 2 0 1 5 3 Current % of Market Value 07/31/15 Maximum % U.S. Treasury Bills 0.00% Unlimited U.S. Treasury Notes 0.00% Unlimited Federal Agency Issues: FICB 0.00% Unlimited FLB 0.00% Unlimited FHLB 35.30% Unlimited FHLMC 4.80% Unlimited FNMA 14.38% Unlimited FFCB 4.79% Unlimited Other *0.00% Unlimited Banker's Acceptances 0.00% 25% (1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 8.92% 25% (1) Commercial Paper 0.00% 25% (1) Medium Term Corporate Notes 0.00% 20% (1) LAIF (Local Agency Investment Fund) 29.82% 40,000,000 Shares of Benefical Interest 0.00% 20% Money Market/Mutual Funds (Sweep Acct) 2.01% 10% per fund (2) Total 100.00% % of portfolio maturing under one year 35.39% no less than 20% % of portfolio maturing over one year 64.61% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations July 31, 2015 Description 4 Pu r c h a s e Ma t u r i t y Co u p o n In v e s t m e n t % o f Ma r k e t % o f De s c r i p t i o n Br o k e r / D e a l e r Da t e Da t e Ra t e Co s t Po r t f o l i o Va l u e Po r t f o l i o Comments Sta t e T r e a s u r e r ' s P o o l L A I F n / a C o n t i n u o u s 0 . 3 2 0 % * * 6 , 2 1 9, 8 2 8 . 3 8 $ 6 , 2 1 9 , 8 2 8 . 3 8 $ P o o l T o t a l S t a t e T r e a s u r e r ' s P o o l 6, 2 1 9 , 8 2 8 . 3 8 2 9 . 8 0 % 6 , 2 1 9 , 8 2 8 . 3 8 2 9 . 8 2 % Mo n e y M a r k e t / S w e e p A c c o u n t P e r s h i n g n / a C o n t i n u o u s 0 . 0 0 0% 4 1 8 , 3 3 3 . 3 3 4 1 8 , 3 3 3 . 3 3 S w e e p T o t a l M o n e y M a r k e t / S w e e p A c c o u n t 41 8 , 3 3 3 . 3 3 2 . 0 0 % 4 1 8 , 3 3 3 . 3 3 2 . 0 1 % Fe d e r a l H o m e L o a n M o r t g a g e C o r p E . J . D e L a R o s a 0 8 / 0 7 /1 2 0 8 / 0 7 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 9 0 . 0 0 F H L M C T o t a l F e d e r a l H o m e L o a n M o r t g a g e C o r p 1, 0 0 0 , 0 0 0 . 0 0 4 . 7 9 % 1 , 0 0 0 , 0 9 0 . 0 0 4 . 8 0 % Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 1 2 / 2 8 / 1 2 1 2 / 2 8 / 17 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 6 , 1 0 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 0 2 / 2 2 / 1 3 0 2 / 2 2 / 18 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 3 5 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 0 2 / 2 8 / 1 3 0 2 / 2 8 / 18 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 5 6 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 0 3 / 2 7 / 1 3 0 3 / 2 7 / 18 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 4 , 5 0 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 1 1 / 2 6 / 1 4 1 1/2 6 / 1 9 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 2 5 0 , 1 8 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 1 2 / 3 0 / 1 4 1 2/3 0 / 1 9 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 9 1 , 9 0 5 . 9 1 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 0 3 / 1 9 / 1 5 0 3/1 7 / 2 0 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 3 9 1 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 99 4 , 1 6 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0 % 8 0 0 , 0 0 0 . 0 0 80 0 , 7 2 8 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 07 / 2 7 / 1 5 0 7 / 2 7 / 2 0 2 . 0 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 1 , 0 0 4 , 0 0 0 . 0 0 F H L B T o t a l F e d e r a l H o m e L o a n B a n k 7, 3 7 1 , 5 4 1 . 6 7 3 5 . 3 1 % 7 , 3 6 0 , 8 7 4 . 9 1 3 5 . 3 0 % Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n E . J . D e L a R o s a 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 1 , 2 2 0 . 0 0 F N M A Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n E . J . D e L a R o s a 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 6 2 0 . 0 0 F N M A Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n U n i o n B a n c 0 5 / 1 5/ 1 3 0 5 / 1 5 / 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 1 4 0 . 0 0 F N M A T o t a l F e d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n 3, 0 0 0 , 0 0 0 . 0 0 1 4 . 3 7 % 2 , 9 9 7 , 9 8 0 . 0 0 1 4 . 3 8 % Fe d e r a l F a r m C r e d i t B a n k E . J . D e L a R o s a 0 6 / 0 4 / 1 3 0 6 / 0 4/ 1 8 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 7 , 9 1 0 . 0 0 F F C B T o t a l F e d e r a l F a r m C r e d i t B a n k 1, 0 0 0 , 0 0 0 . 0 0 4 . 7 9 % 9 9 7 , 9 1 0 . 0 0 4 . 7 9 % Sy n c h r o n y B a n k R e t a i l C e r t i f i c a t e o f D e p o s i t M u l t i - B an k S e c u r i t i e s 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 9 9 , 8 5 3 . 0 0 N e g o t i a b l e C D Ba r c l a y s B a n k R e t a i l C e r t i f i c a t e o f D e p o s i t M u l t i - B a nk S e c u r i t i e s 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 1 0 0 , 1 4 8 . 0 0 N e g o t i a b l e C D Co m e n i t y C a p i t a l B a n k M u l t i - B a n k S e c u r i t i e s 0 8 / 2 5 / 1 4 0 2/2 5 / 1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 2 4 3 . 7 5 N e g o t i a b l e C D Me r r i c k B a n k S o u t h C T F D e p M u l t i - B a n k S e c u r i t i e s 1 2 / 0 8/ 1 4 1 2 / 0 8 / 1 5 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 8 2 . 5 0 N e g o t i a b l e C D Sa l l i e M a e B a n k C T F D e p M u l t i - B a n k S e c u r i t i e s 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 1 4 8 . 7 5 N e g o t i a b l e C D Go l d m a n S a c h s B k C T F D e p M u l t i - B a n k S e c u r i t i e s 0 1 / 0 7 / 15 0 1 / 0 7 / 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 1 9 9 , 8 4 4 . 0 0 N e g o t i a b l e C D Pa c i f i c W e s t i n B a n k C T F D e p M u l t i - B a n k S e c u r i t i e s 0 3 / 20 / 1 5 0 3 / 1 8 / 1 6 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 1 3 8 . 0 0 N e g o t i a b l e C D Am e r i c a n E x p C e n t u r i o n C T F D e p Mu l t i - B a n k S e c u r i t i e s 05 / 0 1 / 1 5 0 5 / 0 1 / 1 5 0 . 9 0 0 % 1 9 9 , 7 0 0 . 0 0 19 9 , 5 8 2 . 0 0 N e g o t i a b l e C D Ev e r b a n k J a c k s o n v i l l e F L A C T F D e p Mu l t i - B a n k S e c u r i t i e s 05 / 2 8 / 1 5 0 5 / 2 8 / 1 5 0 . 4 5 0 % 2 0 0 , 0 0 0 . 0 0 20 0 , 0 9 0 . 0 0 N e g o t i a b l e C D Ca p i t a l O n e B a n k Mu l t i - B a n k S e c u r i t i e s 07 / 0 1 / 1 5 0 7 / 0 1 / 1 9 1 . 9 5 0 % 2 4 5 , 0 0 0 . 0 0 24 2 , 3 7 8 . 5 0 N e g o t i a b l e C D Di s c o v e r B a n k Mu l t i - B a n k S e c u r i t i e s 07 / 0 1 / 1 5 0 7 / 0 1 / 2 0 2 . 3 0 0 % 24 5 , 0 0 0 . 0 0 2 4 2 , 4 1 2 . 8 0 N e g o t i a b l e C D T o t a l N e g o t i a b l e C e r t i f i c a t e s o f D e p o s i t 1, 8 6 4 , 0 2 5 . 0 0 8 . 9 3 % 1 , 8 5 9 , 9 2 1 . 3 0 8 . 9 2 % To t a l I n v e s t m e n t s 20 , 8 7 3 , 7 2 8 . 3 8 $ 1 0 0 . 0 0 % 20 , 8 5 4 , 9 3 7 . 9 2 $ 1 0 0 . 0 0 % ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 7 / 3 1 / 1 5 CO S T A M E S A S A N I T A R Y D I S T R I C T Sc h e d u l e o f I n v e s t m e n t s b y I n s t r u m e n t T y p e Ju l y 3 1 , 2 0 1 5 5 In v e s t m e n t P u r c h a s e M a t u r i t y D a y s t o C o u p o n Y i e l d t o I n v e stment Br o k e r / D e a l e r Ty p e Da t e D a t e Ma t u r i t y Ra t e Ma t u r i t y Cost Lo c a l A g e n c y I n v e s t m e n t F u n d P o o l 1 0 . 3 2 0 % * * 0 . 3 2 0 % 6 , 2 1 9 , 8 2 8 . 3 8 $ Pe r s h i n g - S w e e p A c c t S w e e p 1 0 . 0 0 0 % 0 . 0 0 0 % 4 1 8 , 3 3 3 . 3 3 E. J . D e L a R o s a F H L M C 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 7 3 8 1 . 0 0 0 % 1 . 0 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F N M A 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 8 1 0 1 . 0 0 0 % 1 . 0 0 0 % 1 ,0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F N M A 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 8 3 8 1 . 0 0 0 % 1 . 0 0 0 % 1 ,0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F H L B 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 8 8 1 0 . 9 5 0 % 0 . 9 5 0 % 1 ,0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F H L B 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 9 3 7 1 . 1 5 0 % 1 . 1 5 0 % 1 ,0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F H L B 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 9 4 3 1 . 1 0 0 % 1 . 1 0 0 % 1 ,0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F H L B 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 9 7 0 1 . 1 3 0 % 1 . 1 3 0 % 1 ,0 0 0 , 0 0 0 . 0 0 Un i o n B a n c F N M A 0 5 / 1 5 / 1 3 0 5 / 1 5 / 1 7 6 5 4 0 . 7 0 0 % 0 . 7 0 0 % 1 , 0 0 0 , 0 00.00 E. J . D e L a R o s a F F C B 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 , 0 3 9 1 . 2 5 0 % 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 1 ,4 0 6 2 . 0 0 0 % 2 . 1 0 6 % 9 9 , 5 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 3 40 0 . 6 5 0 % 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 8 / 2 5 / 1 4 0 2 / 2 5 / 1 6 2 09 0 . 7 5 0 % 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 , 5 7 9 1 . 5 0 0 % 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 1 30 0 . 5 0 0 % 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 5 00 1 . 0 5 0 % 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 1 , 6 1 3 2 . 0 0 0 % 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 1 / 0 7 / 1 5 0 1 / 0 7 / 1 9 1 ,2 5 6 1 . 9 0 0 % 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 03 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1, 6 9 1 1 . 8 0 0 % 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 23 1 0 . 5 0 0 % 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 64 0 0. 9 0 0 % 0 . 9 0 0 % 19 9 , 7 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1, 7 4 1 1. 8 0 0 % 1 . 8 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 30 1 0. 4 5 0 % 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1, 7 6 3 1. 5 0 0 % 1 . 5 0 0 % 80 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 07 / 0 1 / 1 5 0 7 / 0 1 / 1 9 1, 4 3 1 1. 9 5 0 % 1 . 9 5 0 % 24 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 07 / 0 1 / 1 5 0 7 / 0 1 / 2 0 1, 7 9 7 2. 3 0 0 % 2 . 3 0 0 % 24 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 07 / 2 7 / 1 5 0 7 / 2 7 / 2 0 1, 8 2 3 2. 0 0 0 % 2 . 0 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 To t a l I n v e s t m e n t P o r t f o l i o 20 , 8 7 3 , 7 2 8 . 3 8 $ To t a l P o r t f o l i o We i g h t e d A v g I n t e r e s t R a t e 0 . 9 3 8 % We i g h t e d A v g Y i e l d t o M a t u r i t y 0 . 9 3 9 % We i g h t e d A v g D a y s t o M a t u r i t y 7 3 2 D a y s 2 . 0 1 Y e a r s ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 7 / 3 1 / 1 5 CO S T A M E S A S A N I T A R Y D I S T R I C T In v e s t m e n t P o r t f o l i o Ju l y 3 1 , 2 0 1 5 6 Net Pu r c h a s e M a t u r i t y I n t u i t i o n I n v e s t m e n t C o u p o n I n v e s t m e nt M a r k e t A c c r u e d G a i n / ( L o s s ) Da t e Da t e Br o k e r / D e a l e r Ty p e Pa r Ra t e Co s t Va l u e In t e r e s t If Sold n/ a C o n t i n u o u s L A I F P o o l 1 , 0 0 0 , 0 0 0 . 0 0 $ 0 . 3 2 0 % * * 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 - - n/ a C o n t i n u o u s P e r s h i n g S w e e p 1 , 0 0 0 , 0 0 0 . 0 0 0 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 - - 08 / 0 7 / 1 2 0 8 / 0 7 / 1 7 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 9 0 . 0 0 4 , 8 3 3 . 3 3 9 0 . 0 0 10 / 1 8 / 1 2 1 0 / 1 8 / 1 7 E . J . D e L a R o s a F N M A 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 1 , 2 2 0 . 0 0 2 , 8 6 1 . 1 1 1 , 2 2 0 . 0 0 11 / 1 5 / 1 2 1 1 / 1 5 / 1 7 E . J . D e L a R o s a F N M A 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 6 2 0 . 0 0 2 , 1 1 1 . 1 1 ( 1 , 3 8 0 . 0 0 ) 12 / 2 8 / 1 2 1 2 / 2 8 / 1 7 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 6 , 1 0 0 . 0 0 8 7 0 . 8 3 ( 3 , 9 0 0 . 0 0 ) 02 / 2 2 / 1 3 0 2 / 2 2 / 1 8 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 3 5 0 . 0 0 5 , 0 7 9 . 1 7 3 5 0 . 0 0 02 / 2 8 / 1 3 0 2 / 2 8 / 1 8 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 5 6 0 . 0 0 4 , 6 7 5 . 0 0 ( 1 , 4 4 0 . 0 0 ) 03 / 2 7 / 1 3 0 3 / 2 7 / 1 8 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 4 , 5 0 0 . 0 0 3 , 8 9 2 . 2 2 ( 5 , 5 0 0 . 0 0 ) 05 / 1 5 / 1 3 0 5 / 1 5 / 1 7 U n i o n B a n c F N M A 1 , 0 0 0 , 0 0 0 . 0 0 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 1 4 0 . 0 0 1 , 4 7 7 . 7 8 ( 1 , 8 6 0 . 0 0 ) 06 / 0 4 / 1 3 0 6 / 0 4 / 1 8 E . J . D e L a R o s a F F C B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 7 , 9 1 0 . 0 0 1 , 9 7 9 . 1 7 ( 2 , 0 9 0 . 0 0 ) 06 / 0 6 / 1 4 0 6 / 0 6 / 1 9 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 00 , 0 0 0 . 0 0 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 9 9 , 8 5 3 . 0 0 2 9 0 . 4 1 3 5 3 . 0 0 07 / 0 2 / 1 4 0 7 / 0 5 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 00 , 0 0 0 . 0 0 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 1 0 0 , 1 4 8 . 0 0 5 1 . 6 4 3 2 3 . 0 0 08 / 2 5 / 1 4 0 2 / 2 5 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 2 4 3 . 7 5 1 5 . 4 1 2 4 3 . 7 5 11 / 2 6 / 1 4 1 1 / 2 6 / 1 9 M u l t i - B a n k S e c u r i t i e s F H L B 2 5 0 , 0 0 0 . 0 0 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 2 5 0 , 1 8 0 . 0 0 6 7 7 . 0 8 3 0 5 . 0 0 12 / 0 8 / 1 4 1 2 / 0 8 / 1 5 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 8 2 . 5 0 3 9 . 3 8 8 2 . 5 0 12 / 2 5 / 1 4 1 2 / 1 2 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 1 4 8 . 7 5 1 8 3 . 3 9 1 4 8 . 7 5 12 / 3 0 / 1 4 1 2 / 3 0 / 1 9 M u l t i - B a n k S e c u r i t i e s F H L B 5 0 0 , 0 0 0 . 0 0 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 9 1 , 9 0 5 . 9 1 1 5 2 . 7 8 2 3 9 . 2 4 01 / 0 7 / 1 5 0 1 / 0 7 / 1 9 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 00 , 0 0 0 . 0 0 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 1 9 9 , 8 4 4 . 0 0 2 4 9 . 8 6 ( 1 5 6 . 0 0 ) 03 / 1 7 / 1 5 0 3 / 1 7 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 2 3 0 , 0 0 0 . 0 0 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 3 9 1 . 0 0 1 , 5 4 1 . 0 0 3 9 1 . 0 0 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 1 3 8 . 0 0 3 6 4 . 3 8 1 3 8 . 0 0 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0. 9 0 0 % 19 9 , 7 0 0 . 0 0 1 9 9 , 5 8 2 . 0 0 4 5 3 . 7 0 ( 1 1 8 . 0 0 ) 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1. 8 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 9 9 4 , 1 6 0 . 0 0 4 , 1 5 0 . 0 0 ( 5 , 8 4 0 . 0 0 ) 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 8 0 0 , 0 0 0 . 0 0 1. 5 0 0 % 80 0 , 0 0 0 . 0 0 8 0 0 , 7 2 8 . 0 0 2 , 1 0 0 . 0 0 7 2 8 . 0 0 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0. 4 5 0 % 20 0 , 0 0 0 . 0 0 2 0 0 , 0 9 0 . 0 0 1 5 7 . 8 1 9 0 . 0 0 07 / 0 1 / 1 5 0 7 / 0 1 / 1 9 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 4 5 , 0 0 0 . 0 0 1. 9 5 0 % 24 5 , 0 0 0 . 0 0 2 4 2 , 3 7 8 . 5 0 3 9 2 . 6 7 ( 2 , 6 2 1 . 5 0 ) 07 / 0 1 / 1 5 0 7 / 0 1 / 2 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 4 5 , 0 0 0 . 0 0 2. 3 0 0 % 24 5 , 0 0 0 . 0 0 2 4 2 , 4 1 2 . 8 0 4 6 3 . 1 5 ( 2 , 5 8 7 . 2 0 ) 07 / 2 7 / 1 5 0 7 / 2 7 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 , 0 0 0 , 0 0 0 . 0 0 2. 0 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 1 , 0 0 4 , 0 0 0 . 0 0 2 2 2 . 2 2 4 , 0 0 0 . 0 0 To t a l I n v e s t m e n t s 16 , 6 4 5 , 0 0 0 . 0 0 $ 1 6 , 2 3 5 , 5 6 6 . 6 7 1 6 , 2 1 6 , 7 7 6 . 2 1 3 9 , 2 8 4 . 6 0 ( 1 8 , 7 9 0 . 4 6 ) ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 7 / 3 1 / 1 5 C O S T A M E S A S A N I T A R Y D I S T R I C T Fo r a l l M a t u r i t i e s w i t h M a r k e t V a l u e s Ju l y 3 1 , 2 0 1 5 7 Ty p e o f P u r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t In v e s t m e n t Da t e Da t e Ra t e Pa r V a l u e Co s t FH L M C 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 7 / 1 4 w / 5 d a y s n o t i c e , t h e r e a f t e r 11,2,5,8 FN M A 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 3 w / 1 0 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FN M A 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 3 w / 1 0 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FH L B 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 1 2 / 2 8 / 1 3 w / 5 d a y s n o t i c e , m o n t h l y t hereafter FH L B 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 2 2 / 1 3 , w / 5 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FH L B 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 2 / 2 8 / 1 4 , w / 5 d a y s n o t i c e , a n n u a l l y thereafter FH L B 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 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T h o u s a n d s 1 - 1 8 0 D a y s 6 , 7 6 3 $ 18 1 - 3 6 5 D a y s 6 2 5 1 - 2 Y e a r s 1 , 3 2 5 ## # # # # # # # # 6, 5 6 2 . 5 0 2 - 3 Y e a r s 8,000 CO S T A M E S A S A N I T A R Y D I S T R I C T MA T U R I T I E S D I S T R I B U T I O N Ju l y 3 1 , 2 0 1 5 30 % 40 % 50 % 60 % 70 % 32 . 4 0 % 38 . 3 3 % 6, 5 6 2 . 5 0 2 - 3 Y e a r s 8,000 ## # # # # # # # # 3 - 4 Y e a r s 5 4 4 4 - 5 Y e a r s 3 , 6 1 7 TO T A L 20,874 $ 0% 10 % 20 % 30 % 1 - 1 8 0 Da y s 18 1 - 3 6 5 Da y s 1 - 2 Ye a r s 2 - 3 Ye a r s 3 - 4 Ye a r s 4 - 5 Ye a r s 0 0 0 0 0 0 2. 9 9 % 6. 3 5 % 2. 6 1 % 17 . 3 3 % 9 Co s t a M e s a S a n i t a r y D i s t r i c t Po r t f o l i o I n t e r e s t R a t e I n f o r m a t i o n as o f J u l y 3 1 , 2 0 1 5 0. 2 0 % 0. 4 0 % 0. 6 0 % 0. 8 0 % 1. 0 0 % 1. 2 0 % 1. 4 0 % 1. 6 0 % 1. 8 0 % 2. 0 0 % 3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 0. 0 0 % 10 Costa Mesa Sanitary District ... an Independent Special District Tri-State Seminar Item Number:11. Recommendation/Notes: Recommendation: That the Board of Directors approves sending Steve Cano, Wastewater Superintendent to the Tri-State Seminar in Las Vegas, Nevada. ATTACHMENTS: Description Type Tri-State Seminar Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: August 27, 2015 Subject: Tri-State Seminar Summary Tri-State Seminar is a group of water and wastewater professionals from Arizona, Nevada and California that meet once a year to share the latest information and technology in the industry. The conference is supported by the California Water Environment Association (CWEA), Nevada Water Environment Association (NWEA) and Arizona Water Association (AWA). Staff Recommendation That the Board of Directors approves sending Steve Cano, Wastewater Superintendent, to the Tri-State Seminar in Las Vegas, Nevada. Analysis This three day conference focuses on the water and wastewater industry. For wastewater collections, some of the topics that will be discussed include the following: • Fold and Form PVC Liners • O&M Considerations for Pressure Sewer Systems • The Science of Pipe Cleaning • SSO Spill Volume Estimation • Manhole Rehabilitation Solutions • Developing Efficient Maintenance Program. In addition, there will be 300 exhibitors showcasing the latest technologies in the wastewater industry. Board approval is needed because this conference is being held out of California. Board of Directors August 27, 2015 Page 2 of 2 Strategic Plan Element & Goal This item supports achieving the objective and strategy for Strategic Element No. 6.0, Personnel / Organizational Management, which states: Objective: To employ and retain a high quality motivated workforce. Strategy: We will do this by utilizing sound policies and personnel practices, offering competitive compensation and benefits, providing opportunities for training, development and professional growth, while ensuring a safe and secure workforce.” Legal Review Not applicable. Environmental Review Attendance at a seminar is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review The total cost for the conference is $633.00, which includes airfare, hotel, registration and food. Courtesy transportation is provided by the hotel. Funding for this conference is available in the budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the August 27, 2015 Board of Directors study session at District Headquarters and on District’s website at www.cmsdca.gov. Alternative Actions 1. Do not approve sending Steve Cano to the conference. Attachments A: Reasons to Attend Tri-State Seminar B: Program Schedule REASONS TO ATTEND Just telling your supervisor and agency that the Tri-State Seminar is an amazing conference is not going to be enough in this day and age. So, we have put together a few tips to assist you in showing just how valuable the information you will receive is. 1) You will discover ideas and tools to take back to your agency. These ideas can help you deliver results and contribute to your agency achieving its goals. 2) You can connect with other water and wastewater professionals to share success stories, exchange ideas, and ask questions. 3) You can speak directly with exhibitors who offer the latest technologies and advances in the industry. 4) Offer to prepare and deliver a short presentation to your peers who are not able to attend. Take detailed notes and get handouts to help you. 5) Be ready with a plan for covering your job duties while you are at the conference. 6) Offer to share a room to reduce room costs and carpool (if possible) to reduce travel expenses. 7) Adhere to the conference deadlines to get the best rates possible! Remember it is not about you and how much you want to go to Las Vegas for the conference; instead focus on what you will bring back to your agency as a return on their investment by sending you! Costa Mesa Sanitary District ... an Independent Special District Ordinance No. 108 - Amending Operations Code Section 4.03.020 - Operating Reserves Item Number:12. Recommendation/Notes: Recommendation: That the Board of Directors adopts Ordinance No. 108. ATTACHMENTS: Description Type Ordinance No. 108 - Amending Operations Code Section 4.03.020 - Operating Reserves Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: August 27, 2015 Subject: Ordinance No. 108 – Amending Operations Code Section 4.03.020 – Operating Reserves Summary The Board of Directors has reviewed with staff the District’s reserves policies at the July 14, 2015 study session. Staff was directed to amend the existing Ordinance be brought back for Board adoption. Staff Recommendation That the Board of Directors adopt Ordinance No. 108. Analysis Staff has reviewed with the Board the need to increase the District’s Operating Reserve Policy amounts to ensure that there is sufficient cash flow. Cash flow is a very important part of the District’s reserve decisions since there must be sufficient money available to pay expenses during the five months when no assessments are received from the County of Orange. Solid Waste: The District’s current Operating Reserve policy amount is 15%. Staff is recommending that the Board increase the Operating Reserve to 30% Wastewater Fund: The District’s current Operating Reserve policy amount is 10%. Staff is recommending that the Board increase the Operating Reserve to 25%. Strategic Plan Element & Goal Board of Directors August 27, 2015 Page 2 of 2 This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review District Counsel has reviewed and approved Ordinance No. 108. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review There is no fiscal impact to the District for adopting this ordinance. The reserves are a part of Retained Earning, so setting aside more money as “Operating Reserves” does not impact the budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the August 27, 2015 Board of Directors study session at District Headquarters and on District’s website at www.cmsdca.gov. Alternative Actions 1. Do not approve Ordinance No. 108. 2. Direct staff to report back with more information. Attachments A: Ordinance 108 ORDINANCE NO. 108 AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING THE DISTRICT'S OPERATING RESERVE REQUIREMENTS WHEREAS, the District's Board has, consistent with sound management practice and upon advice of its Finance Manager, set the District's operating reserves at levels sufficient to withstand various contingencies that might occur; and WHEREAS, the Board also desires to not set aside unnecessary surplus as that money has been paid by the ratepayers who are the Board's constituents; and WHEREAS, the Board has recently reviewed those reserves and, upon the advice and recommendation of the Finance Manager, determined that they should be increased to adequately protect the District; and WHEREAS, the Finance Manager has recommended, and the Board does hereby approve, those recommendations to raise those reserves as specified in this ordinance; NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 4.03.010 of the Costa Mesa Sanitary District Operations Code is amended to read as follows: "4.03.010 Summary. A summary of the District's Financial Policies includes the following principles: (a) Operating Reserves: The District will maintain a minimum designated Reserve for Working Capital equal to 30% of its operating budget within its Solid Waste Fund and- 25% of its operating budget within its Wastewater Fund. (b) Fairness and Equity: All customers of the District will pay their fair, equitable, and proportionate cost of the services provided by the District. (c) Recurring Revenue Growth: Recurring expenditure increases should not be approved which exceed recurring revenue growth. Any new or expanded programs will be required to identify new funding sources and /or off - setting reductions in expenditures. (d) Risk Management/Retention: The District will maintain appropriate reserves for general liability claims and other programs or self insured risk retention levels to meet statutory requirements and actuarially projected needs. (e) Long Range Fiscal Perspective (Capital Expenditure Policy): The District will maintain a long -range fiscal perspective through the use of an Annual Operating Budget, Long Range Capital Improvement Program, and multi -year revenue and expenditure forecasting. (f) Capital Improvements: Major capital improvement projects will be funded using the most financially prudent method available. Such methods include: 1) Traditional long -term financing (bond issues); 2) "Pay As You Go" financing (using recurring revenues only); 3) Combination of debt financing and "Pay As You Go" financing; and, 4) Using accumulated cash reserves in excess of policy requirements. (g) Generally Accepted Accounting Principles: District staff shall comply with all generally accepted accounting principles promulgated by the state and federal government, regulatory agencies such as the Government Accounting Standards Board (GASB) and relevant professional associations such as the Government Finance Officers' Association (GFOA). Ord. 34, 2000" Section 2. That Section 4.03.020 of the Costa Mesa Sanitary District Operations Code is amended to read as follows: "4.03.020 Operating Reserves. This policy establishes a minimum level of Reserves for Working Capital within Operating Funds of the District. Operating Funds of the District consist of the Solid Waste Fund and the Liquid Waste Fund. (a) Policy: The District will maintain a minimum designated Reserve for Working Capital equal to 30% of its operating budget within its Solid Waste Fund, and 25% of its operating budget within its Wastewater Fund. (b) Operating Reserves Required: The Reserves for Working Capital for Operating Funds will be maintained at a level equal to 30% of its operating budget within its Solid Waste Fund, and 25% of its operating budget within its Wastewater Fund, for the fiscal year. The District has a period of negative cash flow for the first five months of the fiscal year until such time as the annual charges have been collected and remitted to the District. This level of operating reserve provides the District with the necessary liquidity and resources to cover this period of negative cash flow as well as unanticipated expenses. It is prudent for governmental entities to maintain operating reserves which constitutes a sound operating practice as determined by oversight bodies, professional organizations, bond rating agencies and bond insurance companies. The operating reserve may only be accessed under the following circumstances, and only with Board approval. 1. Federal /State budget cuts resulting in loss of grant funding; 2. Local revenue shortfalls due to a downturn in the local economy; 3. Increase in demand for specific services without another source of recovery; 4. Legislative or judicial mandates to provide new or expanded services or programs without new or fully off - setting revenues; 5. One -time Board approved expenditures; 6. Unexpected increases in inflation (Consumer Price Index); and, 7. Natural disasters (earthquakes, fires, or other general infrastructure failures). If the operating reserves are required to be used, staff will incorporate a plan to restore the Reserves for Working Capital to 30% of the Solid Waste operating budget and 25% of the Liquid Waste operating budget as part of the subsequent year's proposed budgets. Originally adopted by Ordinance 34, July 13, 2000; amended by Ordinance 71, September 18, 2008." Section 3. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 4. Pursuant to Health and Safety Code Sections 6490 and 6491.3, the Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this th day of , 2015 Secretary President APPROVED AS TO FORM: HARPER & BURNS LLP District Counsel STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 108 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the th day of , 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this th day of , 2015. Clerk of the Costa Mesa Sanitary District Costa Mesa Sanitary District ... an Independent Special District Project #203 Corporate Yard Generator – Acceptance of Improvements Item Number:13. Recommendation/Notes: Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. ATTACHMENTS: Description Type Project #203 Corporate Yard Generator – Acceptance of Improvements Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: August 27, 2015 Subject: Project #203 Corporate Yard Generator – Acceptance of Improvements Summary The Corporate Yard serves as the District’s alternative Emergency Operations Center (EOC) and as a base and staging area for operations and emergency services. If a power outage occurred at the Yard, important equipment would be inoperable such as the fueling station, power tools, computers and servers, the front gate and the EOC. That is why a permanent generator was needed at the Yard. Staff Recommendation That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Analysis After soliciting bids for this project, the District awarded a contract to the lowest bidder, California Building Evaluation & Construction for $97,000. Work began on February 2, 2015 and was completed six months later on August 6, 2015. The equipment installed is a Generac Model No. SD130, 130kW 120/208V 3-Phase standby generator. It has a sound attenuated acoustic enclosure and has a fuel capacity of 350 gallons, which means the generator can operate for 36 hours at full load. Attached are pictures of completed project. Board of Directors August 27, 2015 Page 2 of 2 Strategic Plan Element & Goal This item supports Strategic Element No. 5.0, Administrative Management and Strategic Goal No. 5.5, Refine emergency operations procedures and upgrade infrastructure. Legal Review Not applicable. Environmental Review The installation of a generator for backup power at the District Yard is a minor alteration and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” project as stated under 15301; “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities …”; pertaining to 15301(b) “Existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services”. Financial Review The contract cost for this project was $97,000, but there were five change orders totaling $8,647, which brought the total contract cost to $105,647. The total change order cost is below the contingency budget of $9,700. This project was funded in the FY 2014-15 Budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the August 27, 2015 Board of Directors study session at District Headquarters and on District’s website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff. Attachments A: Pictures Costa Mesa Sanitary District ... an Independent Special District Resolution No. 2015-871 Item Number:14. Recommendation/Notes: Recommendation: That the Board of Directors adopt Resolution No. 2015-871 ordering the publication of Ordinance No. 105, confirming annual charges for solid waste and wastewater for 2015-16. ATTACHMENTS: Description Type Resolution No. 2015-871 Cover Memo RESOLUTION NO. 2015-871 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 105 CONFIRMING ANNUAL CHARGES FOR SOLID WASTE AND WASTEWATER FOR 2015-16 WHEREAS, the Board of Directors on June 25 adopted Ordinance No. 105 confirming annual charges for solid waste and wastewater for 2015-16; WHEREAS, that Ordinance was published in the Newport Beach/Costa Mesa Daily Pilot on August 19, 2015, and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 105 confirming annual charges for solid waste and wastewater for 2015-16 has occurred. PASSED and ADOPTED on this 27th day of August 2015. _______________________________ _______________________________ Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2015-871 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 27th day of August 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this ____ day of ___________________ 2015. _________________________________ Noelani Middenway Clerk of the Costa Mesa Sanitary District Product(s): Daily Pilot, dailypilot.com, CApublicnotice.com_DP AdSize(s):1 Column, Run Date(s):Wednesday, August 19, 2015 Color Spec.B/W Preview Order ID:3507340 Page 1 of 1 8/14/2015 11:46:24 AMPrinted: GROSS PRICE * :$33.44 * Agency Commission not included Legal-DP- Notices PACKAGE NAME: Costa Mesa Sanitary District ... an Independent Special District Resolution No. 2015-872 Item Number:15. Recommendation/Notes: Recommendation: That the Board of Directors adopt Resolution No. 2015-872 ordering the publication of Ordinance No. 106, increasing Board Compensation from $221.00 to $295.00 per day, not to exceed six days in a calendar month to be effective August 24, 2015. ATTACHMENTS: Description Type Resolution No. 2015-872 Cover Memo RESOLUTION NO. 2015-872 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 106 INCREASING BOARD MEMBER COMPENSATION WHEREAS, the Board of Directors on June 25 adopted Ordinance No. 106 increasing Board Member compensation from $221 to $295 for each day of service rendered for the District; WHEREAS, that Ordinance was published in the Newport Beach/Costa Mesa Daily Pilot on July 22, 2015, and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 106 increasing Board Member compensation from $221 to $295 for each day of service rendered for the District has occurred. PASSED and ADOPTED on this 27th day of August 2015. _______________________________ _______________________________ Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2015-872 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 27th day of August 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this ____ day of ___________________ 2015. _________________________________ Noelani Middenway Clerk of the Costa Mesa Sanitary District Product(s): Daily Pilot, dailypilot.com, CApublicnotice.com_DP AdSize(s):1 Column, Run Date(s):Wednesday, July 22, 2015 Color Spec.B/W Preview Order ID:3443564 Page 1 of 1 7/17/2015 11:23:25 AMPrinted: GROSS PRICE * :$42.87 * Agency Commission not included Legal-DP- Notices PACKAGE NAME: Costa Mesa Sanitary District ... an Independent Special District Resolution No. 2015-873 Item Number:16. Recommendation/Notes: Recommendation: That the Board of Directors adopt Resolution No. 2015-873 ordering the publication of Ordinance No.107, qualifying Newport Mesa Unified School District meetings for a day’s service compensation. ATTACHMENTS: Description Type Resolution No. 2015-873 Cover Memo RESOLUTION NO. 2015-873 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 107 ADDING A MEETING THAT QUALIFIES FOR A DAY’S SERVICE COMPENSATION WHEREAS, the Board of Directors on July 23, 2015 adopted Ordinance No. 107 adding a meeting that qualifies for a day’s service compensation; WHEREAS, that Ordinance was published in the Newport Beach/Costa Mesa Daily Pilot on August 19, 2015, and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 107 adding a meeting that qualifies for a day’s service compensation has occurred. PASSED and ADOPTED on this 27th day of August 2015. _______________________________ _______________________________ Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2015-873 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 27th day of August 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this ____ day of ___________________ 2015. _________________________________ Noelani Middenway Clerk of the Costa Mesa Sanitary District Product(s): Daily Pilot, dailypilot.com, CApublicnotice.com_DP AdSize(s):1 Column, Run Date(s):Wednesday, August 19, 2015 Color Spec.B/W Preview Order ID:3505583 Page 1 of 1 8/13/2015 3:55:06 PMPrinted: GROSS PRICE * :$36.12 * Agency Commission not included Legal-DP- Notices PACKAGE NAME: Costa Mesa Sanitary District ... an Independent Special District Project Status Report Item Number:17. Recommendation/Notes: Recommendation: That the Board of Directors receive and file the report. ATTACHMENTS: Description Type Project Status Report Cover Memo C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : P r e l i m i n a r y C i v i l E n g i n e e r i n g - $ 1 3 1 , 0 4 7 ; E s t i m a t e d c o n s t r u c t i o n c o s t - $ 5 . 8 m i l l i o n 9/ 3 / 1 4 - A d d i t i o n a l P r e l i m i n a r y E n g i n e e r i n g A l l o c a t i o n - $ 1 0 , 0 0 0 ES T I M A T E D C O M P L E T I O N D A T E : 3/ 2 5 / 2 0 1 9 ST A T U S R E P O R T : 8/ 2 6 / 1 0 C M S D s t a f f a n d t w o D i r e c t o r s m e t w i t h O C S D s t a f f o n 8 / 4 / 1 0 t o d i s c u s s t h e f r a m e w o r k o f t h e p r o j e c t . O C S D w i l l b e c o n s t r u c t i n g it s o w n g r a v i t y s e w e r t o a c c e p t t h e C M S D a n d C N B f l o w s a n d s e n d i t u n d e r t h e S a n t a A n a R i v e r t o O C S D P l a n t N o . 2 . O C S D 10 / 2 6 / 1 0 - P r o v i d e d O C S D w i t h c o p i e s o f a l l P S p l a n s . O C S D h i r i n g a c o n s u l t a n t t o p r e p a r e a n E I R a n d a l i g n m e n t s t u d y i n 2 0 1 1 . C M S D r e q ue s t e d a j o i n t E I R . 12 / 2 0 / 1 0 - N o c h a n g e . 01 / 2 7 / 1 1 - N o c h a n g e . 4/ 2 8 / 1 1 - S t a f f m e t w i t h 3 O C S D c o n s u l t a n t s t o e x p l a i n p r o j e c t . O C S D ' s f i r s t p h a s e w i l l b e E I R & a l i g n m e n t s t u d y . C M S D r e q u e s t e d O C S D E I R c o v e r t h e C M S D w o r k . 5/ 2 6 / 1 1 - St a f f m e t w i t h a n o t h e r p o t e n t i a l O C S D c o n s u l t a n t t o r e v i e w O C S D ' s s c o p e o f w o r k . O C S D w i l l s o o n b e p u b l i s h i n g t h e i r R F P . 10 / 2 7 / 1 1 - O C S D s e l e c t e d D u d l e y a s i t s c o n s u l t a n t a n d i s f i n a l i z i n g t h e c o n s u l t a n t c o n t r a c t . 11 / 3 0 / 1 1 - N o c h a n g e . 1/ 2 6 / 1 2 - K i c k o f f m e e t i n g f o r O C S D ' s c o n s u l t a n t D u d e k s c h e d u l e d f o r 1 / 1 1 / 1 2 . C o n s u l t a n t h a s p l a c e d f l o w m e t e r s i n C M S D l i n e s t o c o n f i rm f l o w s . 2/ 2 3 / 1 2 - C M S D D i s t r i c t E n g i n e e r i s p r o v i d i n g s c o p e o f w o r k f o r p r e l i m i n a r y e n g i n e e r i n g f o r B o a r d c o n s i d e r a t i o n . 3/ 2 2 / 1 2 - C M S D D i s t r i c t E n g i n e e r i s p r o v i d i n g p r e l i m i n a r y e n g i n e e r i n g f e e f o r B o a r d c o n s i d e r a t i o n . 12 / 1 5 / 1 1 - O C S D s t a f f a t t e n d e d C M S D S S C m e e t i n g o n 1 1 / 8 / 1 1 t o d i s c u s s p r o j e c t t i m e l i n e . 11 / 1 8 / 1 0 - N o c h a n g e . 7/ 2 8 / 1 1 - OC S D ' s p r e l i m i n a r y s c h e d u l e r e f l e c t s c o m p l e t i o n o f c o n s t r u c t i o n o f O C S D ' s s e w e r f a c i l i t i e s o n 3 / 2 5 / 2 0 1 9 . 6/ 2 3 / 1 1 - N o c h a n g e . Ab a n d o n 6 C M S D p u m p i n g s t a t i o n s , a b a n d o n t h e C N B s t a t i o n i n t h e C N B i s l a n d o n W . 1 9 t h St r e e t , a n d a b a n d o n t h e p r i v a t e p u m p i n g s t a t i o n o n W . 1 8 t h S t r e e t b y c o n s t r u c t i n g n e w g r a v i t y li n e s . #1 0 1 W e s t S i d e P u m p i n g S t a t i o n A b a n d o n m e n t 7/ 1 / 2 0 1 2 Ro b H a m e r s , D i s t r i c t E n g i n e e r 4/ 1 6 / 1 2 - T h e B o a r d i s c o n s i d e r i n g t h e D i s t r i c t E n g i n e e r ' s p r o p o s a l t o p e r f o r m t h e P r e l i m i n a r y E n g i n e e r i n g . 9/ 2 3 / 1 0 - O C S D w a s p r o v i d e d w i t h p l a n s , m a p s a n d f l o w f i g u r e s f o r t h e i r r e v i e w . O C S D w i l l b e h i r i n g a c o n s u l t a n t t o p r e p a r e t h e d e s i g n 03 / 2 4 / 1 1 - S t a f f m e t w i t h O C S D P r o j e c t M a n a g e r s o n 3 / 8 / 1 1 t o r e v i e w O C S D ' s s c o p e o f w o r k a n d p r o j e c t t i m i n g . 9/ 2 2 / 1 1 - O C S D i s e v a l u a t i n g c o n s u l t a n t p r o p o s a l s . 8/ 2 5 / 1 1 - N o c h a n g e . 02 / 2 4 / 1 1 - N o c h a n g e . S t a f f w i l l b e c o n t a c t i n g O C S D t o r e v i e w t h e i r s t a t u s . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : #1 0 1 W e s t S i d e P u m p i n g S t a t i o n A b a n d o n m e n t 7/ 2 6 / 1 2 - C M S D w i l l b e o b t a i n i n g t o p o g r a p h i c i n f o r m a t i o n f r o m O C S D ' s c o n s u l t a n t a n d w i l l s v e $ 4 , 5 0 0 i n t h e p r o c e s s d u e t o c o s t s h a r i n g . 8/ 2 0 / 1 2 - O C S D ' s s u r v e y o r s a r e w o r k i n g o n t h e t o p o g r a p h y . 3/ 2 8 / 1 3 - T h e D i s t r i c t E n g i n e e r p r o v i d e d a n a r r a t i v e a n d m a p e x p l a i n i n g t h e D i s t r i c t ' s w o r k t o b e i n c l u d e d i n t h e E I R N O P . 5/ 2 3 / 1 3 - E n g i n e e r ' s E s t i m a t e s f o r t h e w o r k a r e b e i n g p r e p a r e d . 6/ 2 7 / 1 3 - En g i n e e r ' s E s t i m a t e s f o r t h e w o r k a r e b e i n g p r e p a r e d ; t h e D i s t r i c t E n g i n e e r r e v i e w e d 2 s e c t i o n s o f t h e O C S D E I R a s r e q u e s t e d . 8/ 2 9 / 1 3 - Th e B o a r d w i l l r e v i e w t h e D i s t r i c t E n g i n e e r ' s s t a f f r e p o r t o n t h e p r e l i m i n a r y e n g i n e e r i n g a t t h e 8 / 2 0 / 1 3 s t u d y s e s s i o n . 9/ 2 6 / 1 3 - Th e P r e l i m i n a r y E n g i n e e r i n g r e p o r t w i l l b e r e v i e w e d a t t h e O c t o b e r 1 5 S t u d y S e s s i o n . 10 / 2 4 / 1 3 - Th e P r e l i m i n a r y E n g i n e e r i n g R e p o r t w i l l b e r e v i e w e d a t t h e O c t o b e r 1 5 S t u d y S e s s i o n . 11 / 2 1 / 1 3 - Th e p r e l i m i n a r y e n g i n e e r i n g r e p o r t w a s r e v i e w e d a t t h e 1 1 / 1 2 / 1 3 s t u d y s e s s i o n . 12 / 1 9 / 1 3 - N o c h a n g e i n s t a t u s . 1/ 2 3 / 1 4 - No c h a n g e i n s t a t u s . 2/ 2 5 / 1 4 - No c h a n g e i n s t a t u s . 3/ 2 7 / 1 4 - No c h a n g e i n s t a t u s . 4/ 2 4 / 1 4 - No c h a n g e i n s t a t u s . 5/ 2 2 / 1 4 - No c h a n g e i n s t a t u s . 6/ 2 6 / 1 4 - Th e E I R i s c o m p l e t e a n d w i l l g o t o t h e O C S D B o a r d f o r c e r t i f i c a t i o n o n 7 / 2 3 / 1 4 . T h e O C S D R F P f o r f i n a l d e s i g n w i l l b e a d v e r t i s ed i n A u g u s t . 7/ 2 4 / 1 4 - A s p e c i a l m e e t i n g i s s e t f o r 7 / 2 2 / 1 4 t o d e t e r m i n e f u n d i n g f o r p o t e n t i a l l y h i g h p a r k r e s t o r a t i o n a n d m a i n t e n a n c e c o s t s . 8/ 2 8 / 1 4 - C M S D a n d O C S D a r e p r e p a r i n g E n g i n e e r ' s E s t i m a t e s f o r C M S D ' s p o r t i o n o f t h e w o r k . O C S D h a s p r o p o s e d a n A g r e e m e n t o n t h e n e e d fo r a l l 9/ 2 5 / 1 4 - OC S D c e r t i f i e d t h e p r o j e c t E I R ; C M S D i s c o m p l e t i n g a l i m i t e d s o i l s i n v e s t i g a t i o n t o d e t e r m i n e m i c r o t u n n e l i n g c o s t s a n d t o t a l p ro j e c t c o s t s . 10 / 2 3 / 1 4 - So i l s r e p o r t s e n t t o m i c r o t u n n e l i n g c o n t r a c t o r f o r c o s t e s t i m a t e ; w i t h t h e s e r e s u l t s , C M S D c a n p r e p a r e a n e w c o s t e s t i m a t e f o r e n t i r e p r o j e c t ; OC S D h a s c o m p l e t e d t h e i r e s t i m a t e . 11 / 2 0 / 1 4 - En g i n e e r i n g s t a f f i s p r e p a r i n g a n e w c o s t e s t i m a t e f o r t h e p r o j e c t b a s e d o n c o s t e s t i m a t e s f r o m t w o c o n t r a c t o r s . 12 / 1 8 / 1 4 - En g i n e e r i n g s t a f f h a s f i n a l i z e d t h e n e w c o n s t r u c t i o n c o s t e s t i m a t e a n d i s p r e s e n t i n g t o t h e G M . a b a n d o n m e n t f a c i l i t i e s t o b e i n o p e r a t i o n . 11 / 1 5 / 1 2 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k i n g w i t h t h e t o p o g r a p h y p r o v i d e d b y O C S D ' s s u r v e y o r s . 10 / 2 5 / 1 2 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k i n g w i t h t h e t o p o g r a p h y p r o v i d e d b y O C S D ' s s u r v e y o r s . ph o t o g r a m m i s t . 1/ 2 2 / 1 5 - En g i n e e r i n g s t a f f h a s f i n a l i z e d t h e c o n s t r u c t i o n c o s t e s t i m a t e a n d p r e s e n t e d t h e e s t i m a t e t o O C S D . N e x t s t e p i s C M S D f i n a n c i a l p l a n n i n g 2/ 2 8 / 1 3 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 1/ 2 4 / 1 3 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 12 / 2 0 / 1 2 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 6/ 2 8 / 1 2 - D i s t r i c t E n g i n e e r i s w o r k i n g w i t h O C S D c o n s u l t a n t o n c o n f l u e n c e p o i n t f o r C M S D / C N B / O C S D s e w e r s . 4/ 1 8 / 1 3 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 5/ 2 4 / 1 2 - T h e B o a r d a p p r o v e d t h e D i s t r i c t ' s E n g i n e e r ' s p r o p o s a l f o r t h e P r e l i m i n a r y E n g i n e e r i n g . 7/ 2 5 / 1 3 - Th e D i s t r i c t E n g i n e e r w i l l b e p r o v i d i n g t h e p r e l i m i n a r y b u d g e t a t t h e 7 / 2 5 / 1 3 r e g u l a r m e e t i n g . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : #1 0 1 W e s t S i d e P u m p i n g S t a t i o n A b a n d o n m e n t 2/ 2 6 / 1 5 - Pr o j e c t f i n a n c i n g i s b e i n g d i s c u s s e d a t t h e 2 / 1 0 / 1 5 s t u d y s e s s i o n . 3/ 2 6 / 1 5 - Th e B o a r d o f D i r e c t o r s w i l l b e c o n s i d e r i n g t h e M O U w i t h O C S D a n d N e w p o r t B e a c h a t t h e r e g u l a r m e e t i n g . 4/ 2 3 / 1 5 - Th e B o a r d a p p r o v e d t h e M O U w i t h O C S D a t t h e M a r c h 2 0 1 5 B o a r d m e e t i n g ; t h e D i s t r i c t E n g i n e e r i s f i n a l i z i n g t h e f i n a l e n g i n e e r i n g d e s i g n p h a s e b u d g e t s . 5/ 2 8 / 1 5 - Th e B o a r d d i s c u s s e d t h e f i n a l e n g i n e e r i n g p h a s e a t t h e 5 / 1 2 / 1 5 s t u d y s e s s i o n . 6/ 2 5 / 1 5 - Th e D i s t r i c t E n g i n e e r h a s s t a r t e d t h e c o n s u l t a n t s e l e c t i o n p r o c e s s f o r t h e f i n a l e n g i n e e r i n g p h a s e . 7/ 2 3 / 1 5 - Dis t r i c t i s w a i t i n g f o r N B a n d O C S D a p p r o v a l o f a g r e e m e n t . B o a r d a p p r o v e d D i s t r i c t E n g i n e e r a d m i n i s t r a t i o n c o n t r a c t . 8/ 2 7 / 1 5 - N o c h a n g e i n s t a t u s . Ac c o u n t N u m b e r En c u m b r a n c e s B a l a n c e #1 0 1 2 , 7 7 0 , 8 3 8 $ 19 1 , 4 5 0 $ - $ 2, 5 0 0 $ 2, 5 7 6 , 8 8 8 $ To t a l 2 , 7 7 0 , 8 3 8 $ 1 9 1 , 4 5 0 $ - $ 2, 5 0 0 $ 2, 5 7 6 , 8 8 8 $ A p p r o v e d P r o j Bu d g e t Ju n e 3 0 , 2 0 1 5 Ac c u m u l a t e d C o s t C u r r e n t Y e a r Ex p e n d i t u r e s f o l l o w e d b y c o n s i d e r a t i o n o f t h e M O U f r o m O C S D . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : #1 9 4 S e w e r M a n h o l e R e h a b ( I n t e r i o r R e h a b a n d P u m p S t a t i o n R e - C o a t i n g ) PR O J E C T M A N A G E R : Ro b H a m e r s , D i s t r i c t E n g i n e e r DE S C R I P T I O N : Re h a b i l i t a t i o n o f m a n h o l e i n t e r i o r s i n c l u d i n g r e c o n s t r u c t i n g c h a n n e l s , b u i l d i n g u p w a l l t h i c k n e s s e s , a n d ad d i n g s p r a y - o n p r o t e c t i v e c o a t i n g s . T h e p r o j e c t a l s o i n c l u d e s n e w p r o t e c t i v e c o a t i n g s f o r v a r i o u s p u m p s t a t i o n i n t e r i o r s . BE G I N D E S I G N : 20 1 3 - 2 0 1 4 f i s c a l y e a r ( P r o j e c t w a s d e l a y e d u n t i l a d d i t i o n a l f u n d i n g b e c a m e a v a i l a b l e ) ES T I M A T E D C O M P L E T I O N D A T E : Ju n e , 2 0 1 5 ST A T U S R E P O R T ; 10 / 2 3 / 1 4 - De s i g n p h a s e b e i n g r e - s t a r t e d ; p l a n s 8 0 % c o m p l e t e . 11 / 2 0 / 1 4 - T h e p l a n s a n d s p e c s a r e 9 0 % c o m p l e t e . 12 / 1 8 / 1 4 - T h e p l a n s a n d s p e c s a r e 9 5 % c o m p l e t e . 1/ 2 2 / 1 5 - S t a f f i s p r e p a r i n g s p e c i f i c a t i o n s f o r b i d d i n g . 2/ 2 6 / 1 5 - Fie l d c r e w m e m b e r s h a v e i d e n t i f i e d 7 a d d i t i o n a l M H s r e q u i r i n g i n t e r i o r r e h a b i l i t a t i o n ; t h e s e M H s w i l l b e a d d e d t o t h e p l a n s p r i or t o g o i n g o u t t o b i d . 3/ 2 6 / 1 5 - T h e p l a n s a n d s p e c s s h o u l d b e o u t t o b i d b y t h e r e g u l a r B o a r d m e e t i n g . 4/ 2 3 / 1 5 - Bi d o p e n i n g i s 4 / 2 0 / 1 5 a n d t h e r e s u l t s w i l l b e p r o v i d e d a t t h e M a y r e g u l a r m e e t i n g . 5/ 2 8 / 1 5 - Th e B o a r d o f D i r e c t o r s w i l l b e c o n s i d e r i n g a w a r d o f t h e c o n s t r u c t i n c o n t r a c t a t t h e 5 / 2 8 / 1 5 r e g u l a r m e e t i n g . 6/ 2 5 / 1 5 - Th e p r e - c o n s t r u c t i o n m e e t i n g w a s 6 / 1 0 / 1 5 a n d t h e f i r s t d a y o f w o r k w a s 6 / 2 2 / 1 5 . 7/ 2 3 / 1 5 - Co n t r a c t o r i s m o b i l i z i n g e q u i p m e n t . 8/ 2 7 / 1 5 - Co n s t r u c t i o n i s p r o c e e d i n g . Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e #1 9 4 30 0 , 0 0 0 $ 3 , 1 7 5 $ - $ 2 4 1 , 8 0 0 $ 5 5 , 0 2 5 $ To t a l 30 0 , 0 0 0 $ 3 , 1 7 5 $ - $ 24 1 , 8 0 0 $ 55 , 0 2 5 $ C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Ci v i l D e s i g n - $ 2 1 , 1 3 3 . 5 0 ; C i v i l C o n t r a c t / A d m i n / I n s p e c t i o n - $ 4 8 , 4 7 0 #1 9 6 - A ( V i c t o r i a , M e n d o z a & E l d e n B y - P a s s P u m p s ) - E n g i n e e r ' s E s t i m a t e : $5 0 0 , 0 0 0 #1 9 6 - B ( C a n y o n G e n e r a t o r ) - E n g i n e e r ' s E s t i m a t e : $1 0 0 , 0 0 0 ES T I M A T E D C O M P L E T I O N D A T E : ST A T U S R E P O R T : 3/ 2 8 / 1 3 - T h e D i s t r i c t E n g i n e e r a n d G e n e r a l M a n a g e r a r e w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y e q u i p m e n t . 4/ 1 8 / 1 3 - N o c h a n g e i n s t a t u s . 5/ 2 3 / 1 3 - A s o i l s i n v e s t i g a t i o n i s b e i n g p e r f o r m e d f o r t h e 2 3 r d P . S . l o c a t i o n i n t h e r i g h t - o f - w a y s l o p e . T w o o t h e r l o c a t i o n s w i l l b e h ou s e d i n p r e f a b r i c a t e d b u i l d i n g s . 6/ 2 7 / 1 3 - Th e C i t y o f C o s t a M e s a i s r e v i e w i n g t h e d e s i g n f o r t h e 3 s t a t i o n s i n C o s t a M e s a 9/ 2 6 / 1 3 - Th e D i s t r i c t E n g i n e e r h a s p r o v i d e d a s t a f f r e p o r t f o r t h e 9 / 2 6 / 1 3 r e g u l a r m e e t i n g o n t h e s t a t u s o f t h e p r o j e c t . 10 / 2 4 / 1 3 - In s t a l l a t i o n a t t h e E l d e n , V i c t o r i a , a n d M e n d o z a s t a t i o n s i s o u t t o b i d a s 1 9 6 - A , a n d i n s t a l l a t i o n a t t h e C a n y o n S t a t i o n i s o u t t o b i d a s 1 9 6 - B . 11 / 2 1 / 1 3 - Bid o p e n i n g f o r 1 9 6 - B C a n y o n G e n e r a t o r w a s 1 1 / 5 / 1 3 a n d t h e l o w b i d d e r i s A v r a m E l e c t r i c i n t h e a m o u n t o f $ 6 4 , 8 1 5 . 12 / 1 9 / 1 3 - Bid o p e n i n g f o r 1 9 6 - A w a s h e l d 1 1 / 2 0 / 1 3 a n d a w a r d c o n s t r u c t i o n c o n t r a c t o n t h e 1 2 / 1 9 / 1 3 a g e n d a t o G C I i n t h e a m o u n t o f $ 4 8 5 , 2 0 0 a n d $ 2 2 2 , 0 8 0 e q u i p m e n t . 1/ 2 3 / 1 4 - Wo r k i s o c c u r r i n g o n 1 9 6 - A a t E l d e n , V i c t o r i a , a n d M e n d o z a p u m p s t a t i o n s a n d # 1 9 6 - B a t C a n y o n p u m p s t a t i o n . 2/ 2 5 / 1 4 - Co n s t r u c t i o n o n #1 9 6 - A i s 1 0 % c o m p l e t e a n d # 1 9 6 - B i s 5 0 % c o m p l e t e . 3/ 2 7 / 1 4 - Co n s t r u c t i o n o n # 1 9 6 - A i s 1 5 % c o m p l e t e a n d # 1 9 6 - B i s 6 0 % c o m p l e t e . 9/ 2 0 / 1 2 - Pl a n s w e r e s u b m i t t e d t o t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h f o r f i r s t p l a n c h e c k . 7/ 2 5 / 1 3 - E n g i n e e r i n g s t a f f i s a w a i t i n g C i t y o f C o s t a M e s a c o m m e n t s o n b u i l d i n g d e s i g n a t t h r e e s i t e s , w h Ja n - 1 5 6/ 2 8 / 1 2 - Pl a n s a n d s p e c s a r e 3 0 % c o m p l e t e . 11 / 1 5 / 1 2 - T h e D i s t r i c t E n g i n e e r i s w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b Ne w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y e q u i p m e n t . 7/ 2 6 / 1 2 - Pl a n s a n d s p e c s a r e 6 0 % c o m p l e t e . 8/ 2 0 / 1 2 - En g i n e e r i n g s t a f f i s p e r f o r m i n g f i n a l r e v i e w p r i o r t o s u b m i t t i n g t h e p l a n s f o r p l a n c h e c k . ab o v e - g r o u n d e m e r g e n c y e q u i p m e n t . Ne w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y e q u i p m e n t . Ne w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y e q u i p m e n t . Di s t r i c t E n g i n e e r i s a l s o f i n a l i z i n g t h e p l a n s f o r t h e s t a n d b y d i e s e l g e n e r a t o r a t t h e C a n y o n p u m p i n g s t a t i o n . #1 9 6 I n s t a l l a t i o n o f B a c k u p P o w e r a n d P u m p i n g C a p a b i l i t y Ro b H a m e r s , D i s t r i c t E n g i n e e r In s t a l l b a c k u p s t a n d b y d i e s e l g e n e r a t o r a t t w o p u m p i n g s t a t i o n s a n d i n s t a l l b a c k u p p u m p i n g Ap r i l 2 3 , 2 0 1 2 05 / 2 4 / 1 2 - Di s t r i c t ' s E n g i n e e r ' s o f f i c e i s i n d e s i g n o f t h e b a c k u p p u m p i n g s y s t e m s w h i l e a n o t h e r c o n s u l t a n t , P D E , i s i n d e s i g n o n t h e s t a n db y d i e s e l g C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : #1 9 6 I n s t a l l a t i o n o f B a c k u p P o w e r a n d P u m p i n g C a p a b i l i t y 4/ 2 4 / 1 4 - #1 9 6 - A i s 4 0 % c o m p l e t e a n d # 1 9 6 - B i s 9 5 % c o m p l e t e . 5/ 2 2 / 1 4 - Th e b u i l d i n g w a s i n s t a l l e d a t V i c t o r i a P S o n 5 / 8 / 1 4 ; # 1 9 6 - A i s 7 5 % c o m p l e t e . # 1 9 6 - B i s c o m p l e t e . 6/ 2 6 / 1 4 - In s t a l l a t i o n o f t h e b a c k u p p u m p i n g u n i t s a t V i c t o r i a a n d M e n d o z a p u m p s t a t i o n s i s c o m p l e t e . 7/ 2 4 / 1 4 - In s t a l l a t i o n a t E l d e n w i l l c o n t i n u e a f t e r c o n t r a c t o r m o v e s g o l f c o u r s e f e n c e . 8/ 2 8 / 1 4 - Th e D i s t r i c t / S A C C A g r e e m e n t f o r m o v i n g t h e g o l f c o u r s e f e n c e w a s a p p r o v e d a n d c o n s t r u c t i o n i s s e t t o c o n t i n u e . 9/ 2 5 / 1 4 - #1 9 6 - A E l d e n , V i c t o r i a , M e n d o z a b a c k - u p p u m p s c o m p l e t e ; # 1 9 6 - B G e n e r a t o r a t C a n y o n p u m p s t a t i o n c o m p l e t e ; # 1 9 6 - C 2 3 r d b a c k - u p p um p i s i n d e s i g n a t s t r u c t u r a l e n g i n e e r ; # 1 9 6 - D G e n e r a t o r a t I r v i n e p u m p s t a t i o n ; w a i t i n g o n G a s C o . f o r p r o p o s e d m e t e r l o c a t i o n p r i o r t o f i n a l i z i n g p l a n s . 10 / 2 3 / 1 4 - GM p r e f e r g e n e r a t o r a t 2 3 r d P . S . i n s t e a d o f b a c k u p u n i t r e q u i r i n g p a r t i a l r e d e s i g n ; 1 9 6 - D I r v i n e P . S G e n e r a t o r f o r d e s i g n i n g m e te r a s s e m b l y b y G a s C o . 11 / 2 0 / 1 4 - Ele c t r i c a l e n g i n e e r i n g c o n s u l t a n t n o w r e t a i n e d f o r g e n e r a t o r d e s i g n f o r # 1 9 6 - C 2 3 r d S t a t i o n ; D e s i g n f o r # 1 9 6 - D I r v i n e P . S . i s c on t i n u i n g . 12 / 1 8 / 1 4 - 23 r d P S g e n e r a t o r f o r # 1 9 6 C r e q u i r e s a l a r g e r b l o c k w a l l s t r u c t u r e t h a n t h e b a c k u p p u m p . T h e g e n e r a t o r f o r t h e I r v i n e P S f o r # 19 6 - D w i l l s o o n b e o u t t o b i d . 1/ 2 2 / 1 5 - 19 6 - C - P r o j e c t i n d e s i g n a t e l e c t r i c a l e n g i n e e r ' s o f f i c e ; d e s i g n i s f o r b a c k u p g e n e r a t o r . 1 9 6 - D - P r o j e c t o u t t o b i d w i t h b i d o p e n i n g 1 / 2 0 / 1 5 . 2/ 2 6 / 1 5 - # 1 9 6 D I r v i n e b i d o p e n i n g i s o n 2 / 1 6 / 1 5 m e e t i n g a g e n d a ; 1 9 6 - C 2 3 r d i s i n d e s i g n . 3/ 2 6 / 1 5 - Th e p r e - c o n s t r u c t i o n m e e t i n g f o r 1 9 6 - D I r v i n e i s 3 / 1 8 / 1 5 ; 1 9 6 - C 2 3 r d i s s t i l l i n d e s i g n . 4/ 2 3 / 1 5 - Th e K o h l e r g e n e r a t o r f o r # 1 9 6 - D I r v i n e h a s b e e n o r d e r e d ; # 1 9 6 - C 2 3 r d i s s t i l l i n d e s i g n . 5/ 2 8 / 1 5 - Th e n o t i c e t o p r o c e e d f o r # 1 9 6 - D w a s i s s u e d a n d c o n s t r u c t i o n s h o u l d b e c o m p l e t e b y t h e e n d o f J u n e 2 0 1 5 ; # 1 9 6 - C 2 3 r d i s i n p l a n c h e c k a t N e w p o r t B e a c h . 6/ 2 5 / 1 5 - Co s n t r u c t i o n i s p r o g r e s s i n g a t I r v i n e P . S . # 1 9 6 - D . T h e p l a n s f o r 2 3 r d P . S . g e n e r a t o r a r e i n p l a n c h e c k a t N e w p o r t B e a c h . 7/ 2 3 / 1 5 - Co n s t r u c t i o n i s 9 0 % c o m p l e t e a t I r v i n e P . S . # 1 9 6 - D . D i s t r i c t E n g i n e e r i s w o r k i n g w i t h N B o n p l a n c h e c k i t e m s f o r 2 3 r d P . S . # 1 96 - C . 8/ 2 7 / 1 5 - Co n s t r u c t i o n i s 9 5 % c o m p l e t e a t I r v i n e P . S . 1 9 6 - D ; D i s t r i c t E n g i n e e r i s w a i t i n g f o r d e c i s i o n o n p l a n c h e c k i t e m s f r o m N e w p o r t B ea c h o n 2 3 r d P S # 1 9 6 C . Ac c o u n t N u m b e r En c u m b r a n c e s B a l a n c e #1 9 6 - A E l d e n , V i c t o r i a , M e n d o z a 7 9 0 , 0 0 0 $ 7 7 0 , 8 4 5 $ - $ 5 0 $ 1 9 , 1 0 5 $ #1 9 6 - B C a n y o n 1 1 5 , 0 0 0 1 1 5 , 3 3 5 - - ( 3 3 5 ) #1 9 6 - C 2 3 r d S t r e e t 3 4 0 , 0 0 0 2 1 , 0 6 1 - 1 0 , 2 8 3 3 0 8 , 6 5 6 #1 9 6 - D I r v i n e 40 5 , 0 0 0 1 4 5 , 2 4 5 - 2 0 2 , 6 0 8 5 7 , 1 4 7 To t a l 1 , 6 5 0 , 0 0 0 $ 1 , 0 5 2 , 4 8 6 $ - $ 21 2 , 9 4 1 $ 3 8 4 , 5 7 3 $ A p p r o v e d P r o j e c t Bu d g e t Ju n e 3 0 , 2 0 1 5 Ac c u m u l a t e d C o s t C u r r e n t Y e a r Ex p e n d i t u r e s C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : Th e W i l s o n , V i c t o r i a , M e n d o z a , a n d S o u t h C o a s t P l a z a f o r c e m a i n s a r e b e i n g r e p l a c e d w i t h n e w f o r c e m a i n s . BE G I N D E S I G N : Ci v i l D e s i g n - $ 8 2 , 5 9 3 ES T I M A T E D C O M P L E T I O N D A T E : La t e 2 0 1 4 ST A T U S R E P O R T : 12 / 1 9 / 1 3 T h e d e s i g n p h a s e h a s b e g u n . 1/ 2 3 / 1 4 - Th e d e s i g n p h a s e i s c o n t i n u i n g . 2/ 2 5 / 1 4 - Th e d e s i g n p h a s e i s 4 0 % c o m p l e t e . 3/ 2 7 / 1 4 - Th e d e s i g n p h s e i s 6 0 % c o m p l e t e . 4/ 2 4 / 1 4 - Th e d e s i g n p h a s e i s 7 0 % c o m p l e t e . 5/ 2 2 / 1 4 - Me n d o z a f o r c e m a i n i s o u t t o b i d a s a s e p a r a t e p r o j e c t d u e t o u p c o m i n g C i t y a l l e y p r o j e c t . E n g i n e e r ' s e s t i m a t e i s $ 1 0 2 , 0 0 0 . B id o p e n i n g i s 6 / 2 / 1 4 . 6/ 2 6 / 1 4 - GC I C o n s t r u c t i o n i s l o w b i d d e r i n t h e a m o u n t o f $ 8 2 , 5 4 0 f o r P r o j e c t # 2 0 0 - A M e n d o z a F o r c e M a i n . 7/ 2 4 / 1 4 - 1s t d a y o f w o r k f o r P r o j e c t # 2 0 0 - A w a s 6 / 2 3 / 1 4 ; p l a n s a r e 7 5 % c o m p l e t e f o r H a r b o r , V i c t o r i a , S C P . 8/ 2 8 / 1 4 - A l l w o r k w a s c o m p l e t e d o n # 2 0 0 - A M e n d o z a f o r c e m a i n a n d t h e B o a r d w i l l f i n a l t h e p r o j e c t o n 8 / 2 8 / 1 4 . 9/ 2 5 / 1 4 - #2 0 0 - A M e n d o z a P S n e w f o r c e m a i n i s c o m p l e t e . D e s i g n p h a s e o f H a r b o r , V i c t o r i a & S o u t h C o a s t P l a z a c o n t i n u i n g ; w i l l b e m e e t i n g w i t h S C P l a z a . 10 / 2 3 / 1 4 - Th e p l a n s a r e 9 0 % c o m p l e t e a n d w e r e s u b m i t t e d t o t h e C i t y , S C P , a n d t h e u t i l i t y a g e n c i e s t h e w e e k o f 1 0 / 1 2 / 1 4 . 11 / 2 0 / 1 4 - St a f f m e t w i t h S C P M a n a g e m e n t o n 1 1 / 6 / 1 4 t o d i s c u s s t h e i r c o n c e r n s . S t a f f w i l l b e m e e t i n g w i t h t h e C i t y o f C o s t a M e s a e n g i n e e r in g s t a f f . 12 / 1 8 / 1 4 - St a f f i s w o r k i n g w i t h S C P M g t ' s o v e r r e d i r e c t i n g F M f l o w s . S t a f f w i l l b e m e e t i n g w i t h C i t y e n g i n e e r i n g t o d i s c u s s t h e H a r b o r a nd V i c t o r i a F M 1/ 2 2 / 1 5 - CC T V a n d f l o w m e t e r i n g w i l l o c c u r i n t h e g r a v i t y s y s t e m d o w n s t r e a m o f t h e n e w f o r c e m a i n a l i g n m e n t a t S o u t h C o a s t P l a z a . N e w H ar b o r f o r c e m a i n a n d V i c t o r i a f o r c e m a i n w e r e d i s c u s s e d w i t h t h e C i t y E n g i n e e r . 2/ 2 6 / 1 5 - Ha r b o r f o r c e m a i n i m p r o v e m e n t s w i l l b e c o n s t r u c t e d f i r s t a s t h e t o p p r i o r i t y ; d e s i g n p h a s e i s c o n t i n u i n g . 3/ 2 6 / 1 5 - Al t e r n a t e c o n s t r u c t i o n m e t h o d s f o r H a r b o r f o r c e m a i n a r e b e i n g i n v e s t i g a t e d . 4/ 2 3 / 1 5 - Th e H a r b o r F o r c e M a i n w i l l b e b i d b y i t s e l f w i t h t w o a l t e r n a t e m e t h o d s . 5/ 2 8 / 1 5 - Th e H a r b o r F o r c e M a i n p l a n s a r e b e i n g c o m p l e t e d . 6/ 2 5 / 1 5 - Th e H a r b o r F o r c e M a i n p l a n s a r e i n p l a n c h e c k a t t h e C i t y o f C o s t a M e s a . 7/ 2 3 / 1 5 - Pl a n s f o r H a r b o r F o r c e M a i n a r e 9 5 % c o m p l e t e . 8/ 2 7 / 1 5 - Re q u e s t f o r u t i l i t y a t l a s s h e e t s w a s s e n t f o r t h r e e u t i l i t i e s t o v e r i f y c l e a r a n c e s f r o m e x c a v a t i o n a r e a s . Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e #2 0 0 1 , 0 3 0 , 8 6 8 $ 20 9 , 0 6 8 $ - $ 7, 5 0 0 $ 81 4 , 3 0 0 $ To t a l 1 , 0 3 0 , 8 6 8 $ 2 0 9 , 0 6 8 $ - $ 7, 5 0 0 $ 81 4 , 3 0 0 $ #2 0 0 R e h a b i l i t a t i o n o f F o u r F o r c e M a i n s Ro b H a m e r s , D i s t r i c t E n g i n e e r De c - 1 3 C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Es t i m a t e d P r o j e c t b u d g e t : C i v i l D e s i g n $ 1 1 , 4 8 3 . 5 0 ; Co n s t r u c t i o n - E n g i n e e r ' s E s t i m a t e : $ 4 3 1 , 2 1 0 ES T I M A T E D C O M P L E T I O N D A T E : De c e m b e r , 2 0 1 4 ST A T U S R E P O R T : 10 / 2 4 / 1 3 - E n g i n e e r i n g s t a f f m e t w i t h t h e f i e l d c r e w t o d i s c u s s p o s s i b l e a d d i t i o n a l r e p l a c e m e n t o f v a l v e s i n s i d e s t a t i o n . 11 / 2 1 / 1 3 - T h e d e s i g n p h a s e i s c o n t i n u i n g ; t h e p l a n s a r e 6 0 % c o m p l e t e . 12 / 1 9 / 1 3 - T h e p l a n s a r e 9 0 % c o m p l e t e a n d t h e E n g i n e e r ' s E s t i m a t e i s b e i n g p r e p a r e d . 1/ 2 3 / 1 4 - T h e p l a n s a r e 1 0 0 % c o m p l e t e . S t a f f i s e x p l o r i n g c o m b i n i n g t h i s w o r k w i t h 1 9 6 - A , i n s t a l l a t i o n o f a b a c k u p p u m p a t E l d en P u m p S t a t i o n . 2/ 2 5 / 1 4 - T h e p r o j e c t i s b e i n g d i s c u s s e d a t t h e s t u d y s e s s i o n . 3/ 2 7 / 1 4 - T h e n e e d f o r a d d i t i o n a l f u n d i n g h a s m o v e d t h e p r o j e c t i n t o t h e n e x t 2 - y e a r b u d g e t c y c l e , b e g i n n i n g 2 0 1 5 - 2 0 1 6 ; s t r a t e g ic i m p r o v e m e n t s a r e b e i n g i n c l u d e d a s e x t r a w o r k i n P r o j e c t # 1 9 6 - A . 4/ 2 4 / 1 4 - T h e s t r a t e g i c i m p r o v e m e n t s f o r t h i s p r o j e c t w e r e a d d e d t o P r o j e c t # 1 9 6 - A . 5/ 2 2 / 1 4 - T h e s t r a t e g i c i m p r o v e m e n t s f o r t h i s p r o j e c t w e r e c o n s t r u c t e d o n 5 / 8 / 1 4 . 6/ 2 6 / 1 4 - N o c h a n g e i n s t a t u s . 7/ 2 4 / 1 4 - T h e r e m a i n i n g i m p r o v e m e n t s u n d e r t h i s p r o j e c t w i l l l i k e l y b e c o n s t r u c t e d i n t h e 2 0 1 5 - 1 6 f i s c a l y e a r . 8/ 2 8 / 1 4 - T h e p r o j e c t w i l l l i k e l y r e c e i v e f u n d i n g i n t h e 2 0 1 5 - 2 0 1 6 F i s c a l Y e a r t o c o m p l e t e t h e r e p l a c e m e n t . 9/ 2 5 / 1 4 - N o c h a n g e i n s t a t u s . 10 / 2 3 / 1 4 - N o c h a n g e i n s t a t u s . 11 / 2 0 / 1 4 - N o c h a n g e i n s t a t u s . 12 / 1 8 / 1 4 - N o c h a n g e i n s t a t u s . 1/ 2 2 / 1 5 - N o c h a n g e i n s t a t u s . 2/ 2 6 / 1 5 - P r o j e c t w i l l b e b u d g e t e d f o r 2 0 1 5 - 1 6 o r 2 0 1 6 - 1 7 . 3/ 2 6 / 1 5 - N o c h a n g e i n s t a t u s . 4/ 2 3 / 1 5 - N o c h a n g e i n s t a t u s . 5/ 2 8 / 1 5 - N o c h a n g e i n s t a t u s . 6/ 2 5 / 1 5 - N o c h a n g e i n s t a t u s . #2 0 2 E l d e n P i p i n g a n d V a l v e R e p l a c e m e n t Ro b H a m e r s , D i s t r i c t E n g i n e e r Re p l a c e 3 7 - y e a r o l d p i p i n g a n d v a l v e s o u t s i d e E l d e n P u m p i n g Oc t o b e r , 2 0 1 3 C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 7/ 2 3 / 1 5 - N o c h a n g e i n s t a t u s . 8/ 2 7 / 1 5 - N o c h a n g e i n s t a t u s . Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e #2 0 2 47 9 , 0 0 0 $ 1 0 , 5 6 7 $ - $ - $ 4 6 8 , 4 3 3 $ To t a l 47 9 , 0 0 0 $ 1 0 , 5 6 7 $ - $ - $ 46 8 , 4 3 3 $ C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : Pr o c u r e a n d i n s t a l l a n e m e r g e n c y g e n e r a t o r a t t h e D i s t r i c t Y a r d BE G I N D E S I G N : Oc t o b e r 2 0 1 3 Ar c h i t e c t u r a l D e s i g n - $ 7 , 0 0 0 ; E l e c t r i c a l E n g i n e e r i n g D e s i g n - $ 4 , 5 0 0 ES T I M A T E D C O M P L E T I O N D A T E : Ju n e 2 0 1 4 S T A T U S R E P O R T : 10 / 3 / 2 0 1 3 - E n t e r e d i n t o a g r e e m e n t w i t h R T A A r c h i t e c t s t o d e s i g n a n d p r o v i d e c o n s t r u c t i o n a d m i n i s t r a t i o n s e r v i c e s 11 / 7 / 2 0 1 3 - R e v i e w e d S C E 1 2 m o n t h s b i l l s a t t h e Y a r d t o d e t e r m i n e l o a d d e m a n d a n d s i z e o f t h e g e n e r a t o r 12 / 1 / 2 0 1 3 - P r o j e c t m a n a g e r m e e t i n g . P o s s i b l e g e n e r a t o r m a n u f a c t u r e r s a r e C a t e r p i l l a r , C u m m i n s a n d K o h l e r . 1/ 2 3 / 1 4 - N o c h a n g e i n s t a t u s . 2/ 2 5 / 1 4 - R F P f o r d e s i g n f i r m s i s b e i n g p r e p a r e d . 3/ 2 7 / 1 4 - P r o p o s a l s a r e b e i n g r e q u e s t e d f r o m d e s i g n f i r m s f o r t h e d e s i g n p h a s e . 4/ 2 4 / 1 4 - A n e l e c t r i c a l e n g i n e e r h a s b e e n r e t a i n e d f o r t h e d e s i g n p h a s e f o r a f e e o f $ 4 , 5 0 0 . 5/ 2 2 / 1 4 - T h e p l a n s w e r e s u b m i t t e d t o t h e C i t y o f C o s t a M e s a f o r 1 s t p l a n r e v i e w . 6/ 2 6 / 1 4 - T h e d e s i g n p l a n s a r e i n p l a n c h e c k a n d b e i n g r e - s u b m i t t e d t o t h e C i t y . 7/ 2 4 / 1 4 - P l a n s w e r e r e s u b m i t t e d t o t h e f i r e d e p a r t m e n t f o r 2 n d r e v i e w ; a l l o t h e r d e p a r t m e n t s h a v e s i g n e d o f f . 8/ 2 8 / 1 4 - T h e p r o j e c t i s o u t t o b i d . 9/ 2 5 / 1 4 - B i d o p e n i n g i s b e i n g h a n d l e d b y t h e C M S D G M a n d p r o j e c t a r c h i t e c t . 10 / 2 3 / 1 4 - B i d s w e r e o p e n e d a n d a r e b e i n g e v a l u a t e d ; t h e l o w b i d a m o u n t i s $ 9 7 , 0 0 0 . 11 / 2 0 / 1 4 - T h e s p e c i f i c a t i o n s f o r t h e g e n e r a t o r b e i n g p r o p o s e d b y t h e l o w b i d d e r a r e b e i n g r e v i e w e d . 12 / 1 8 / 1 4 - C o n t r a c t o r ' s s h o p d r a w i n g s a r e u n d e r r e v i e w . 1/ 2 2 / 1 5 - T h e c o n t r a c t o r h a s p r o v i d e d t h e r e q u i r e d b o n d a n p r e - c o n s t r u c t i o n m e e t i n g i s p l a n n e d f o r 1 / 3 0 / 1 5 . 2/ 2 6 / 1 5 - C o n s t r u c t i o n w i l l b e g i n a f t e r a c q u i s i t i o n o f m a t e r i a l s . 3/ 2 6 / 1 5 - C o n c r e t e p a d i s p o u r e d , g e n e r a t o r i s b e i n g f a b r i c a t e d . C o n t r a c t o r w i l l b e r e l o c a t i n g t h e e x i s t i n g a i r c o m p r e s s o r . 4/ 2 3 / 1 5 - G e n e r a t o r i s b e i n g f a b r i c a t e d . C o n t r a c t o r w i l l b e i n s t a l l i n g e l e c t r i c a l c o n d u i t s a n d w i r i n g . 5/ 2 8 / 1 5 - D e l i v e r y o f t h e g e n e r a t o r i s e x p e c t e d n e x t m o n t h . 6/ 2 5 / 1 5 - G e n e r a t o r s h o u l d b e d e l i v e r e d w i t h i n t h e n e x t 2 w e e k s . 7/ 2 3 / 1 5 - T h e g e n e r a t o r i s i n s t a l l e d a n d h a d i t s f i r s t i n s p e c t i o n . T r a i n i n g f o r C M S D w i l l h a p p e n t h e w e e k o f 7 / 2 0 / 1 5 . 8/ 2 7 / 1 5 - I n s t a l l a t i o n i s c o m p l e t e . Ap p r o v e d Ju n e 3 0 , 2 0 1 5 C u r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r P r o j B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e #2 0 3 15 0 , 0 0 0 $ 1 1 9 , 3 0 4 $ - $ - $ 3 0 , 6 9 6 $ To t a l 15 0 , 0 0 0 $ 1 1 9 , 3 0 4 $ - $ - $ 3 0 , 6 9 6 $ #2 0 3 E m e r g e n c y G e n e r a t o r a t D i s t r i c t Y a r d Sc o t t C a r r o l l , G e n e r a l M a n a g e r C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : Re p air 1 0 2 BE G I N D E S I G N : Ci v i l D e s i g n - $ 9 , 7 7 9 ES T I M A T E D C O M P L E T I O N D A T E : La t e 2 0 1 4 ST A T U S R E P O R T : 6/ 2 6 / 1 4 - T h e p l a n s a r e 6 0 % c o m p l e t e . 7/ 2 4 / 1 4 - T h e p r o j e c t w e n t o u t t o b i d o n 7 / 2 / 1 4 w i t h b i d o p e n i n g s c h e d u l e d f o r 8 / 5 / 1 4 . 8/ 2 8 / 1 4 - B i d o p e n i n g w a s 8 / 5 / 1 4 a n d t h e l o w b i d w a s E x c e l P a v i n g i n t h e a m o u n t o f $ 8 7 , 3 4 9 . 0 0 . 9/ 2 5 / 1 4 - N o t i c e t o p r o c e e d i s s u e d t o E x c e l P a v i n g t o b e g i n w o r k 9 / 1 5 / 1 4 ; F i e l d C r e w r e q u e s t i n g a d d i t i o n a l m a n h o l e s b e a d d e d a s e x t r a w o r k . 10 / 2 3 / 1 4 - C o n s t r u c t i o n i s 1 / 3 c o m p l e t e ; c o n t r a c t o r w i l l w a i t f o r C i t y p r o j e c t s t o f i n i s h p r i o r t o c o n t i n u i n g u n l e s s e x i s t i n g m h c o n d i t i o n i s s e v e r e . 11 / 2 0 / 1 4 - C o n s t r u c t i o n i s c o n t i n u i n g i n c o o r d i n a t i o n w i t h C i t y s t r e e t p r o j e c t s . 12 / 1 8 / 1 4 - C o n s t r u c t i o n i s c o n t i n u i n g . 1/ 2 2 / 1 5 - C o n t r a c t o r i s r e - m o b i l i z i n g . 2/ 2 6 / 1 5 - C o n t r a c t o r i s n e a r i n g c o m p l e t i o n . 3/ 2 6 / 1 5 - C o n s t r u c t i o n i s n e a r l y c o m p l e t e . 4/ 2 3 / 1 5 - C o n s t r u c t i o n i s c o m p l e t e . 5/ 2 8 / 1 5 - T h e B o a r d o f D i r e c t o r s a c c e p t e d t h e i m p r o v e m e n t s a t t h e A p r i l 2 0 1 5 r e g u l a r m e e t i n g . 6/ 2 5 / 1 5 - T h e p r o j e c t i s c o m p l e t e . 7/ 2 3 / 1 5 - T h i s p r o j e c t i s c o m p l e t e . 8/ 2 7 / 1 5 - P h a s e I I o f t h i s p r o j e c t w i l l b e c o m p l e t e d i n 2 0 1 5 - 2 0 1 6 f i s c a l y e a r . Ac c o u n t N u m b e r En c u m b r a n c e s B a l a n c e #2 0 4 1 2 5 , 0 0 0 $ 12 0 , 4 9 1 $ - $ - $ 4, 5 0 9 $ To t a l 1 2 5 , 0 0 0 $ 1 2 0 , 4 9 1 $ - $ - $ 4, 5 0 9 $ #2 0 4 M a n h o l e C o v e r R e p a i r s Ro b H a m e r s , D i s t r i c t E n g i n e e r Fe b - 1 4 Ju n e 3 0 , 2 0 1 5 Ac c u m u l a t e d C o s t C u r r e n t Y e a r Ex p e n d i t u r e s A p p r o v e d P r o j Bu d g e t 2/ 2 5 / 1 4 P r o j e c t a p p r o v e d b y B o a r d , f u n d a p p r o p r i a t e d . 5/ 2 2 / 1 4 - T h e p l a n s a r e 4 0 % c o m p l e t e . 4/ 2 4 / 1 4 - T h e d e s i g n p h a s e i s i n p r o c e s s C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Au g - 1 4 Ci v i l D e s i g n - 62 , 2 3 0 ES T I M A T E D C O M P L E T I O N D A T E : Ju n - 1 5 ST A T U S R E P O R T : 8/ 2 8 / 1 4 - T h e d e s i g n p h a s e i s u n d e r w a y . 9/ 2 5 / 1 4 - E n g i n e e r i n g s t a f f i s r e v i e w i n g C C T V o f G r a d e 4 s i n s t r e e t s s e t f o r C i t y i m p r o v e m e n t s s u c h a s n e w p a v i n g o r s l u r r y s e a l . O n e G r a d e 5 f o u n d i n C a n a d i a n ; M i k e K i l b r i d e L t d . w i l l e x c a v a t e a n d r e p a i r . 10 / 2 3 / 1 4 - E n g i n e e r i n g s t a f f s t i l l r e v i e w i n g C C T V o f G r a d e 4 s i n C i t y s t r e e t s d e s i g n a t e d f o r r e p a v i n g . 11 / 2 0 / 1 4 - N o c h a n g e i n s t a t u s . R e v i e w o f t h e v i d e o s i s c o n t i n u i n g . 12 / 1 8 / 1 4 - D i s t r i c t E n g i n e e r i s d e t e r m i n i n g o p t i o n s f o r c o m p l e t i o n o f a l l G r a d e 4 s . 1/ 2 2 / 1 5 - A c o s t a n a l y s i s o f e x p e c t e d r e p a i r s f o r P h a s e s I a n d I I w a s p r e s e n t e d t o B o a r d a t t h e F e b r u a r y s t u d y s e s s i o n . 2/ 2 6 / 1 5 - Bu d g e t i n g f o r t h i s p r o j e c t i s b e i n g d i s c u s s e d a t t h e 2 / 1 0 / 1 5 s t u d y s e s s i o n . 3/ 2 6 / 1 5 - Th e P h a s e I p l a n s a r e b e i n g c o m p l e t e d b u t c o n s t r u c t i o n w i l l n o t o c c u r u n t i l a f t e r t h e n e x t D i s t r i c t - w i d e C C T V p r o j e c t . 4/ 2 3 / 1 5 - Th e p h a s e I p l a n s a r e n e a r l y c o m p l e t e . 5/ 2 8 / 1 5 - Th e P h a s e I p l a n s a r e c o m p l e t e a n d t h e f i r s t t w o p h a s e s w e r e c o m b i n e d i n t o t h e P h a s e I p l a n s . 6/ 2 5 / 1 5 - Th e p l a n s w i l l b e s a v e d u n t i l n e w C C T V i s c o m p l e t e d . 7/ 2 3 / 1 5 - No c h a n g e i n s t a t u s . 8/ 2 7 / 1 5 - N o c h a n g e i n s t a t u s . Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e 20 - 2 0 1 3 0 6 - 4 3 0 0 6 8 , 0 0 0 $ 65 , 1 4 5 $ - $ - $ 2, 8 5 5 $ 68 , 0 0 0 $ 6 5 , 1 4 5 $ - $ - $ 2, 8 5 5 $ #3 0 6 G r a d e 4 R e p a i r s - P h a s e I Ro b H a m e r s , D i s t r i c t E n g i n e e r Di s t r i c t h a s 1 , 6 0 0 l i n e s e c t i o n s w i t h o n e o r m o r e G r a d e 4 d e f i c i e n c i e s . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Civ i l D e s i g n - ES T I M A T E D C O M P L E T I O N D A T E : ST A T U S R E P O R T : 5/ 1 / 1 5 - P a i d C i t y i n v o i c e f o r f i s c a l y e a r s 2 0 1 1 t h r u 2 0 1 3 f o r a t o t a l o f 4 4 6 M a n h o l e s 8/ 2 7 / 1 5 - T h r e e i n v o i c e s f o r r e c e n t w o r k w e r e r e c e i v e d f r o m t h e C i t y . Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e 20 - 2 0 1 3 0 9 - 4 3 0 0 3 4 0 , 5 0 0 $ 16 8 , 2 1 1 $ - $ - $ 17 2 , 2 8 9 $ 34 0 , 5 0 0 $ 1 6 8 , 2 1 1 $ - $ - $ 1 7 2 , 2 8 9 $ #3 0 9 C i t y M a n h o l e A d j u s t m e n t P r o g r a m Ro b H a m e r s , D i s t r i c t E n g i n e e r Ma n h o l e s a d j u s t e d b y C i t y o f C o s t a M e s a d u r i n g s t r e e t c o n t r u c t i o n C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Ci v i l D e s i g n - ES T I M A T E D C O M P L E T I O N D A T E : ST A T U S R E P O R T : 8/ 2 7 / 1 5 - T h e d e s i g n p h a s e h a s b e e n s t a r t e d . Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e 20 - 2 0 1 3 1 0 - 4 3 0 0 3 5 3 , 0 0 0 $ - $ - $ - $ 35 3 , 0 0 0 $ 35 3 , 0 0 0 $ - $ - $ - $ 3 5 3 , 0 0 0 $ #3 1 0 I n d u s R e l i n i n g P r o j e c t Ro b H a m e r s , D i s t r i c t E n g i n e e r In s a l l l i n e r i n 1 0 " g r a v i t y s e w e r a n d m a n h o l e s . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Ci v i l D e s i g n - ES T I M A T E D C O M P L E T I O N D A T E : ST A T U S R E P O R T : Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e 20 - 2 0 1 3 1 1 - 4 3 0 0 1 5 0 , 0 0 0 $ - $ - $ - $ 15 0 , 0 0 0 $ 15 0 , 0 0 0 $ - $ - $ - $ 1 5 0 , 0 0 0 $ #3 1 1 M a n h o l e C o v e r R e p a i r s P r o j e c t Ro b H a m e r s , D i s t r i c t E n g i n e e r C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M FY 2 0 1 5 - 2 0 1 6 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Ci v i l D e s i g n - ES T I M A T E D C O M P L E T I O N D A T E : ST A T U S R E P O R T : Ap p r o v e d J u n e 3 0 , 2 0 1 5 Cu r r e n t Y e a r t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t Ac c u m u l a t e d C o s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e 20 - 2 0 1 3 1 2 - 4 3 0 0 1 0 0 , 0 0 0 $ - $ - $ - $ 10 0 , 0 0 0 $ 10 0 , 0 0 0 $ - $ - $ - $ 1 0 0 , 0 0 0 $ #3 1 A v i e m o r e P u m p S t a t i o n R e p a i r P r o j e c t Ro b H a m e r s , D i s t r i c t E n g i n e e r Costa Mesa Sanitary District ... an Independent Special District Supporting Assistant Secretary Schafer for CSDA Board of Directors Secretary Item Number:18. Recommendation/Notes: Recommendation: That the Board of Directors approve supporting Assistant Secretary Schafer as Secretary for CSDA Board of Directors. ATTACHMENTS: Description Type Supporting Assistant Secretary Schafer for CSDA Board of Directors Secretary Cover Memo Duties of the Executive Committee: It is the policy of the Association that, subject to the bylaws of the Association and approval of the Board of Directors, the Executive Committee shall have full power, authority and responsibility for the operation and function of the Association. The Executive Committee shall consist of all officers of the CSDA. Members shall include the President, Vice President, Secretary, Treasurer and the Immediate Past President of the CSDA. If the immediate past president is no longer a member of the Board of Directors, a previous past president may be appointed. If there are no directors who have served as president in the past, the President shall appoint a current director to serve as a member of the Executive Committee. The Executive Committee shall also have the responsibilities in regard to performance evaluation of the Executive Director, Legislative Advocate and Legal Counsel, and shall make such recommendations to the Board of Directors as it may deem appropriate. The Executive Committee shall carry out all actions as approved or as directed by the Board of Directors. The Executive Committee shall present to the Board of Directors for its consideration any proposed new or revised policy, rules or regulations as it may deem appropriate. The Executive Committee shall review at each meeting its section of the strategic plan and report the committee's progress to the Board of Directors. The Executive Committee shall be responsible for the maintenance of this policy manual, keeping it in an up-to-date condition at all times and may conduct regular reviews as deemed necessary with a full review at least every 5 years in years ending in 0 and 5. Duties of the President: The President shall be the chief officer of the CSDA and shall, subject to the approval of the Board of Directors, give supervision and direction to the business and affairs of the CSDA. The President shall preside at all Board of Director and membership meetings. The President shall be an ex-officio member of all Standing Committees and shall recommend appointment of committee chairs and vice-chairs and members of the Standing Committees. Such appointments are subject to ratification by the Board of Directors. The President shall have the general powers, duties and management usually vested in the office of the president of a corporation. The President shall have such other powers and duties as may be prescribed by these Bylaws or by the vote of the Board of Directors. Duties of the Vice President: In the absence of, or disability of the President, the Vice President shall perform all of the duties of the President. When so acting, the Vice President shall have all the powers of the President, and be subject to all the restrictions upon the President. The Vice President shall be the chair of the Planning Committee and an ex-officio member of all of the Standing Committees. Duties of the Secretary: The Secretary or a designee appointed by the Board of Directors shall give notice of meetings to the Board of Directors, and notices of meetings to the members as provided by these Bylaws. The Secretary or such designee shall record and keep all motions and resolutions of the Board. A record of all meetings of the Board and of the members shall be maintained. All written records of the Secretary shall be kept at the business office of the CSDA. A list of the membership of the CSDA shall be maintained by the Secretary or such designee. Such record shall contain the name, address and type of membership, of each member. The date of membership shall be recorded, and in the event the membership ceases, the date of termination. The Secretary or such designee shall perform such other duties as may be required by law, by these Bylaws, or by the Board of Directors. Duties of the Treasurer: It is the policy of the Association that the CSDA Board Treasurer shall have the following duties: • The CSDA Board Treasurer shall be a member of the Executive Committee. (Bylaws: Article 6, 4.A) • The CSDA Board Treasurer shall be an officer of CSDA subordinate and responsible to the Board of Directors and serving without compensation. (Bylaws: Article 5, Section 1) • The CSDA Board Treasurer shall serve as the chair of the Fiscal Committee and shall, with the Committee, be responsible for oversight of all the financial transactions of the CSDA. (Bylaws: Article 6. Section 4.e Policy 3.06) • The CSDA Board Treasurer shall be a member of the Audit Committee and the Planning Committee. • The CSDA Board Treasurer or appropriate staff shall make all financial information available for inspection by any Director of the Board or member of the Association at all times. • The CSDA Board Treasurer shall cause the appropriate staff to prepare a set of accounting procedures, subject to annual review by the Board of Directors. (Policy 5.03) • The CSDA Board Treasurer shall keep or cause the Association's appropriate staff to keep adequate and correct accounts of the properties and business transactions of the Association, including accounts of assets, liabilities, receipts, disbursements, gains, and losses, in accordance with generally accepted accounting principles. (Bylaws: Article 5, Sec 5) • The CSDA Board Treasurer shall cause the appropriate staff to reconcile the books on a timely basis. The Association shall function in accordance with the generally accepted accounting principles (GAAP). (Policy 5.05) • The CSDA Board Treasurer shall prepare or cause to be prepared the annual Association budget to be reviewed by the Fiscal Committee and recommended to the Board of Directors for approval. The CSDA Board Treasurer will be responsible to work with or cause the Association’s appropriate staff to work with other committee chairpersons and their lead staff to include their budget requests into the annual budget. (Policy 5.09) • The CSDA Board shall cause the appropriate staff to maintain a list of all assets with a value of over $500. (Policy 5.02) • The CSDA Board Treasurer shall cause the appropriate staff to receive and deposit remittances in a timely manner that will ensure accountability. (Policy 5.03) • The CSDA Board Treasurer or such designee, shall disburse, or cause to be disbursed by such persons as authorized by resolution of the Board of Directors, the funds of the CSDA, as ordered by the Board. (Bylaws: Article 5, Sec 5) • The CSDA Board Treasurer or such designee, shall be responsible to cause the deposit of all moneys of the CSDA, and other valuables in the name and to the credit of the CSDA, with such depositories as may be designated by the Board of Directors. (Bylaws: Article 5, Section 5) • The CSDA Board Treasurer shall cause the appropriate staff to facilitate the prompt processing of the Association’s accounts payable, in accordance with Association procedures. (Policy 5.04) • The CSDA Board Treasurer shall cause the appropriate staff to prepare a set of disbursement procedures, subject to annual review by the Board of Directors. (Policy 6.04) • The CSDA Board Treasurer in conjunction with the Fiscal Committee shall, on a regular basis, review all Association programs and dues schedules which produce revenue for the Association, all projects which require expenditures of the Association, and make such reports to the Board of Directors. (Policy 3.06) • The CSDA Board Treasurer or Fiscal Committee shall from time to time review the "General Ledger." (Policy 5.05) • The CSDA Board Treasurer will review the transaction register on a monthly basis. Credit card statements and supporting receipts may be reviewed monthly by the Association’s Board Treasurer. Any late charges incurred by the Association due to the late return of credit card receipts by cardholders will be paid by the cardholders personally. (Policy 5.12) • All Board of Director reimbursement requests shall be reviewed and approved by the CSDA Board Treasurer based on the Associations Reimbursement Policy. (Policy 2.10) • Executive Director Expenses shall be approved by the CSDA Board Treasurer. (Policy 6.04) • The CSDA Board Treasurer shall render to the President and the Board of Directors an account of all financial transactions and the financial condition of the CSDA at each Board meeting and on an annual basis, or upon request of the Board. (Bylaws: Article 5, Section 5) • The CSDA Board Treasurer or such designee shall, after the close of the fiscal year of the CSDA, cause an annual audit of the financial condition of the CSDA to be done. (Bylaws: Article 5, Section 5) • The CSDA Board Treasurer or such designee shall perform such other duties as may be required by law, by the Association Bylaws, or by the Board of Directors. Article 5, Sec 5. The CSDA Board Treasurer, Board President and appropriate staff shall review the Auditor’s Draft Management letter and Best Practices Management letter. (Policy 5.06) • The CSDA Board Treasurer and Fiscal Committee shall assist the Planning, Membership and Education Committees in the continuing development of the CSDA’s “Strategic Plan”. (Bylaws: Article 6.4) • The CSDA Board Treasurer shall verify the payment of payroll taxes. • The CSDA Board Treasurer shall review monthly the financial statements of the Association. • The CSDA Board Treasurer in conjunction with the Fiscal Committee and other committees overseeing the Legislative Days, Annual Conference and the Planning Conference shall oversee those budgets. • The CSDA Board Treasurer along with the Fiscal Committee shall review annually accounting procedures for compliance with the Association’s Accounting Policies. 2016 EXECUTIVE COMMITTEE INTEREST FORM Name: ________________________________________________________________ Telephone: ____________________________________________________________ E-mail: _______________________________________________________________ Office you are seeking: _________________________________________________ Supporting statement: __________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ DEADLINE FOR RECEIVING FORMS – September 4, 2015 Duties of the Executive Committee: It is the policy of the Association that, subject to the bylaws of the Association and approval of the Board of Directors, the Executive Committee shall have full power, authority and responsibility for the operation and function of the Association. The Executive Committee shall consist of all officers of the CSDA. Members shall include the President, Vice President, Secretary, Treasurer and the Immediate Past President of the CSDA. If the immediate past president is no longer a member of the Board of Directors, a previous past president may be appointed. If there are no directors who have served as president in the past, the President shall appoint a current director to serve as a member of the Executive Committee. The Executive Committee shall also have the responsibilities in regard to performance evaluation of the Executive Director, Legislative Advocate and Legal Counsel, and shall make such recommendations to the Board of Directors as it may deem appropriate. The Executive Committee shall carry out all actions as approved or as directed by the Board of Directors. The Executive Committee shall present to the Board of Directors for its consideration any proposed new or revised policy, rules or regulations as it may deem appropriate. The Executive Committee shall review at each meeting its section of the strategic plan and report the committee's progress to the Board of Directors. The Executive Committee shall be responsible for the maintenance of this policy manual, keeping it in an up-to-date condition at all times and may conduct regular reviews as deemed necessary with a full review at least every 5 years in years ending in 0 and 5. Duties of the President: The President shall be the chief officer of the CSDA and shall, subject to the approval of the Board of Directors, give supervision and direction to the business and affairs of the CSDA. The President shall preside at all Board of Director and membership meetings. The President shall be an ex-officio member of all Standing Committees and shall recommend appointment of committee chairs and vice-chairs and members of the Standing Committees. Such appointments are subject to ratification by the Board of Directors. The President shall have the general powers, duties and management usually vested in the office of the president of a corporation. The President shall have such other powers and duties as may be prescribed by these Bylaws or by the vote of the Board of Directors. Duties of the Vice President: In the absence of, or disability of the President, the Vice President shall perform all of the duties of the President. When so acting, the Vice President shall have all the powers of the President, and be subject to all the restrictions upon the President. The Vice President shall be the chair of the Planning Committee and an ex-officio member of all of the Standing Committees. Duties of the Secretary: The Secretary or a designee appointed by the Board of Directors shall give notice of meetings to the Board of Directors, and notices of meetings to the members as provided by these Bylaws. The Secretary or such designee shall record and keep all motions and resolutions of the Board. A record of all meetings of the Board and of the members shall be maintained. All written records of the Secretary shall be kept at the business office of the CSDA. A list of the membership of the CSDA shall be maintained by the Secretary or such designee. Such record shall contain the name, address and type of membership, of each member. The date of membership shall be recorded, and in the event the membership ceases, the date of termination. The Secretary or such designee shall perform such other duties as may be required by law, by these Bylaws, or by the Board of Directors. Duties of the Treasurer: It is the policy of the Association that the CSDA Board Treasurer shall have the following duties: • The CSDA Board Treasurer shall be a member of the Executive Committee. (Bylaws: Article 6, 4.A) • The CSDA Board Treasurer shall be an officer of CSDA subordinate and responsible to the Board of Directors and serving without compensation. (Bylaws: Article 5, Section 1) • The CSDA Board Treasurer shall serve as the chair of the Fiscal Committee and shall, with the Committee, be responsible for oversight of all the financial transactions of the CSDA. (Bylaws: Article 6. Section 4.e Policy 3.06) • The CSDA Board Treasurer shall be a member of the Audit Committee and the Planning Committee. • The CSDA Board Treasurer or appropriate staff shall make all financial information available for inspection by any Director of the Board or member of the Association at all times. • The CSDA Board Treasurer shall cause the appropriate staff to prepare a set of accounting procedures, subject to annual review by the Board of Directors. (Policy 5.03) • The CSDA Board Treasurer shall keep or cause the Association's appropriate staff to keep adequate and correct accounts of the properties and business transactions of the Association, including accounts of assets, liabilities, receipts, disbursements, gains, and losses, in accordance with generally accepted accounting principles. (Bylaws: Article 5, Sec 5) • The CSDA Board Treasurer shall cause the appropriate staff to reconcile the books on a timely basis. The Association shall function in accordance with the generally accepted accounting principles (GAAP). (Policy 5.05) • The CSDA Board Treasurer shall prepare or cause to be prepared the annual Association budget to be reviewed by the Fiscal Committee and recommended to the Board of Directors for approval. The CSDA Board Treasurer will be responsible to work with or cause the Association’s appropriate staff to work with other committee chairpersons and their lead staff to include their budget requests into the annual budget. (Policy 5.09) • The CSDA Board shall cause the appropriate staff to maintain a list of all assets with a value of over $500. (Policy 5.02) • The CSDA Board Treasurer shall cause the appropriate staff to receive and deposit remittances in a timely manner that will ensure accountability. (Policy 5.03) • The CSDA Board Treasurer or such designee, shall disburse, or cause to be disbursed by such persons as authorized by resolution of the Board of Directors, the funds of the CSDA, as ordered by the Board. (Bylaws: Article 5, Sec 5) • The CSDA Board Treasurer or such designee, shall be responsible to cause the deposit of all moneys of the CSDA, and other valuables in the name and to the credit of the CSDA, with such depositories as may be designated by the Board of Directors. (Bylaws: Article 5, Section 5) • The CSDA Board Treasurer shall cause the appropriate staff to facilitate the prompt processing of the Association’s accounts payable, in accordance with Association procedures. (Policy 5.04) • The CSDA Board Treasurer shall cause the appropriate staff to prepare a set of disbursement procedures, subject to annual review by the Board of Directors. (Policy 6.04) • The CSDA Board Treasurer in conjunction with the Fiscal Committee shall, on a regular basis, review all Association programs and dues schedules which produce revenue for the Association, all projects which require expenditures of the Association, and make such reports to the Board of Directors. (Policy 3.06) • The CSDA Board Treasurer or Fiscal Committee shall from time to time review the "General Ledger." (Policy 5.05) • The CSDA Board Treasurer will review the transaction register on a monthly basis. Credit card statements and supporting receipts may be reviewed monthly by the Association’s Board Treasurer. Any late charges incurred by the Association due to the late return of credit card receipts by cardholders will be paid by the cardholders personally. (Policy 5.12) • All Board of Director reimbursement requests shall be reviewed and approved by the CSDA Board Treasurer based on the Associations Reimbursement Policy. (Policy 2.10) • Executive Director Expenses shall be approved by the CSDA Board Treasurer. (Policy 6.04) • The CSDA Board Treasurer shall render to the President and the Board of Directors an account of all financial transactions and the financial condition of the CSDA at each Board meeting and on an annual basis, or upon request of the Board. (Bylaws: Article 5, Section 5) • The CSDA Board Treasurer or such designee shall, after the close of the fiscal year of the CSDA, cause an annual audit of the financial condition of the CSDA to be done. (Bylaws: Article 5, Section 5) • The CSDA Board Treasurer or such designee shall perform such other duties as may be required by law, by the Association Bylaws, or by the Board of Directors. Article 5, Sec 5. The CSDA Board Treasurer, Board President and appropriate staff shall review the Auditor’s Draft Management letter and Best Practices Management letter. (Policy 5.06) • The CSDA Board Treasurer and Fiscal Committee shall assist the Planning, Membership and Education Committees in the continuing development of the CSDA’s “Strategic Plan”. (Bylaws: Article 6.4) • The CSDA Board Treasurer shall verify the payment of payroll taxes. • The CSDA Board Treasurer shall review monthly the financial statements of the Association. • The CSDA Board Treasurer in conjunction with the Fiscal Committee and other committees overseeing the Legislative Days, Annual Conference and the Planning Conference shall oversee those budgets. • The CSDA Board Treasurer along with the Fiscal Committee shall review annually accounting procedures for compliance with the Association’s Accounting Policies.