Contract - Professional Pipe - 2016-01-28AGREEMENT FOR CLOSED CIRCUIT TELEVISING (CCTV) SERVICES
(Professional Pipe Services)
This Agreement ("AGREEMENT") is made and effective as of
201 between the Costa Mesa Sanitary District, a sanitary district ("DISTRICT"),
and Professional Pipe Services ("CONTRACTOR"), a Division of Hoffman
Southwest Corporation. In consideration of the mutual covenants and conditions set
forth herein, the parties agree as follows:
Recitals
WHEREAS, the DISTRICT owns and maintains 219.4 miles of wastewater
gravity pipes; and
WHEREAS, the DISTRICT desires to perform closed circuit televising
(CCTV) of the entire wastewater system to determine to determine its current
condition; and
WHEREAS, the CONTRACTOR has submitted a proposal to the District to
CCTV the DISTRICT'S entire wastewater system in two years; and
WHEREAS, the CONTRACTOR's proposal is considered "best value' and
the DISTRICT desires to enter into an agreement with CONTRACTOR for providing
said services.
NOW, THEREFORE the parties hereto agree as follows:
TERM
The term of this AGREEMENT will be effective for a period of two years from
the date first above written unless sooner terminated pursuant to the provisions of
this AGREEMENT.
2. SERVICES
CONTRACTOR shall perform the tasks described and set forth in Exhibit A,
attached hereto and incorporated herein as though set forth in full. CONTRACTOR
shall complete the tasks according to the schedule of performance which is also set
forth in Exhibit A.
3.
CONTRACTOR shall, at all times, faithfully, competently, and to the best of
his/her/its ability, experience, and talent perform all tasks described herein.
CONTRACTOR shall employ, at a minimum, generally accepted standards and
practices utilized by persons engaged in providing similar services as are required of
CONTRACTOR hereunder in meeting its obligations under this AGREEMENT.
CONTRACTOR shall warrant that all services provided and equipment installed
shall perform in a workmanlike manner and be fit for its particular purpose.
4. DISTRICT MANAGEMENT
The General Manager shall represent DISTRICT in all matters pertaining to
the administration of this AGREEMENT, including review and approval of all
products submitted by CONTRACTOR. Notwithstanding the foregoing, the General
Manager's authority to enlarge the tasks to be performed or change
CONTRACTOR's compensation is subject to Section 5 hereof.
5. PAYMENT
(a) DISTRICT agrees to pay CONTRACTOR in the amount that shall not
exceed Three Hundred Twelve Thousand Seven Hundred Seventy Six Dollars and
Sixty Four Cents annually ($312,776.64) or Six Hundred Twenty Five Thousand Five
Hundred Fifty Three Dollars and Twenty Eight Cents ($625,553.28) for the total two
year term of this AGREEMENT unless additional payment is approved as provided
in this AGREEMENT. Said sum includes travel and other costs.
(b) CONTRACTOR shall not be compensated for any services rendered in
connection with its performance of this AGREEMENT that are in addition to those
set forth herein, unless such additional services are requested in a written change
order and are approved in advance and in writing by DISTRICT. The written change
order requirement cannot be waived. The General Manager may approve change
orders for additional work not to exceed the cumulative value of ten percent (10%)
of the total contract sum. Any additional work in excess of this cumulative amount
shall be approved by the Board of Directors.
(c) CONTRACTOR will submit invoices upon task completion unless
otherwise agreed. Payment shall be made within thirty (30) days of receipt of each
invoice as to all non -disputed fees. If DISTRICT disputes any of CONTRACTOR's
fees, DISTRICT shall give written notice to CONTRACTOR within thirty (30) days of
receipt of an invoice of any disputed fees contained in the invoice.
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The DISTRICT may, at any time, for any reason, with or without cause,
suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the
CONTRACTOR written notice. Upon receipt of said notice, the CONTRACTOR
shall immediately cease all work under this AGREEMENT, unless the notice
provides otherwise. If the DISTRICT suspends or terminates a portion of this
AGREEMENT, such suspension or termination shall not make void or invalidate the
remainder of this AGREEMENT.
(b) In the event this AGREEMENT is terminated pursuant to this Section,
the DISTRICT shall pay to CONTRACTOR the actual value of the work performed
up to the time of termination, provided that the work performed is of value to the
DISTRICT. CONTRACTOR shall immediately turn over all work -product to
DISTRICT in a readily usable form. Upon termination of the AGREEMENT pursuant
to this Section, the CONTRACTOR will submit an invoice to the DISTRICT pursuant
to Section 5.
DEFAULT OF CONTRACTOR
(a) The CONTRACTOR's failure to comply with the provisions of this
AGREEMENT shall constitute a default. In the event that CONTRACTOR is in
default for cause under the terms of this AGREEMENT, DISTRICT shall have no
obligation or duty to continue compensating CONTRACTOR for any work performed
after the date of default and can terminate this AGREEMENT immediately by written
notice to the CONTRACTOR. If such failure by the CONTRACTOR to make
progress in the performance of work hereunder arises out of causes beyond the
CONTRACTOR's control, and without fault of negligence of the CONTRACTOR, it
shall not be considered a default.
(b) As an alternative to the procedure for immediate termination for default
set forth in subparagraph (a), if the District Manager or his/her delegate determines
that the CONTRACTOR is in default in the performance of any of the terms or
conditions of this AGREEMENT, he/she may in his/her discretion cause to be
served upon the CONTRACTOR a written notice of the default and demand to cure.
The CONTRACTOR shall have ten (10) days after service upon it of said notice to
cure the default by rendering a satisfactory performance. In the event that the
CONTRACTOR fails to cure its default within such period of time, the DISTRICT
shall have the right, notwithstanding any other provision of this AGREEMENT, to
terminate this AGREEMENT without further notice and without prejudice to any
other remedy to which it may be entitled at law, in equity or under this
AGREEMENT.
8. OWNERSHIP OF DOCUMENTS AND RECORDED VIDEOS
(a) CONTRACTOR shall maintain complete and accurate records with
respect to the professional services required by this AGREEMENT and will produce
the work product specified in Exhibit A and other such information required by
DISTRICT that relate to the performance of services under this AGREEMENT.
CONTRACTOR shall maintain adequate records of services provided in sufficient
detail to permit an evaluation of services. All such records shall be maintained in
accordance with generally accepted accounting principles and shall be clearly
identified and readily accessible. CONTRACTOR shall provide free access to the
representatives of DISTRICT or its designees at reasonable times to such books
and records; shall give DISTRICT the right to examine and audit said books and
records; shall permit DISTRICT to make transcripts therefrom as necessary; and
shall allow inspection of all work, data, documents, proceedings, and activities
related to this AGREEMENT. Such records, together with supporting documents,
shall be maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion, termination, or suspension of this AGREEMENT, all
work product reduced to any medium and other documents prepared in the course
of providing the services to be performed pursuant to this AGREEMENT shall
become the sole property of the DISTRICT and may be used, reused, or otherwise
disposed of by the DISTRICT without the permission of the CONTRACTOR. With
respect to computer files, CONTRACTOR shall make available to the DISTRICT, at
the CONTRACTOR's office and upon reasonable written request by the DISTRICT,
the necessary computer software and hardware for purposes of accessing,
compiling, transferring, and printing computer files. Said software and hardware
shall be made available to DISTRICT at CONTRACTOR's cost.
9.
(a) Indemnification for Professional Liability. When the law establishes a
professional standard of care for CONTRACTOR's services, to the fullest extent
permitted by law, CONTRACTOR shall indemnify, protect, defend, and hold
harmless DISTRICT and any and all of its officials, employees, and agents from and
against any and all losses, liabilities, damages, costs, and expenses, including
attorney's fees and costs to the extent the same arise out of, pertain to, or relate to
the negligence, recklessness, or willful misconduct of CONTRACTOR, its officers,
agents, employees, or subCONTRACTORs (or any entity or individual that
CONTRACTOR shall bear the legal liability thereof) in the performance of
professional services under this AGREEMENT.
(b) Indemnification for Other than Professional Liability. Other than in the
performance of professional services and to the fullest extent permitted by law,
CONTRACTOR shall indemnify, defend, and hold harmless DISTRICT and any and
all of its employees, officials, and agents from and against any liability (including
liability for claims, suits, actions, arbitration proceedings, administrative proceedings,
regulatory proceedings, losses, expenses, or costs of any kind, whether actual,
alleged, or threatened, including attorney's fees and costs, court costs, interest,
defense costs, and expert witness fees), where the same arise out of, pertain to,
relate to, are a consequence of, or are in any way attributable to, in whole or in part,
the performance of this AGREEMENT by CONTRACTOR or by any individual or
entity for which CONTRACTOR is legally liable, including, but not limited to, officers,
agent, employees, or subCONTRACTORs of CONTRACTOR.
10. INSURANCE
CONTRACTOR shall, at its expense, procure and maintain for the
duration of this AGREEMENT insurance against claims for injuries to persons or
damages to property which may arise from or in connection with the performance of
this AGREEMENT by the CONTRACTOR, its agents, representatives, employees,
or subcontractors. CONTRACTOR shall also require all of its subcontractors to
procure and maintain the same insurance for the duration of this AGREEMENT. If
CONTRACTOR is an employer or otherwise hires one (1) or more employees during
the term of this PROJECT, CONTRACTOR shall procure and maintain workers'
compensation coverage for such employees which meets all requirements of state
law (Labor Code § 1861.
At a minimum, CONTRACTOR is required to submit proof of insurance in
accordance with the following standards:
Minimum Scope of Insurance: Coverage shall be at least as broad as the
latest version of the following: (1) General Liability: Insurance Services Office
Commercial General Liability coverage (occurrence form CG 0001): (2) Automobile
Liability: Insurance Services Office Business Auto Coverage form number CA 0001,
code 1 (any auto); and (3) Workers' Compensation and Employer's Liability:
Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
Minimum Limits of Insurance: CONTRACTOR shall maintain limits of no
less than:
(A) General Liability. One Million Dollars ($1,000,000.00) per occurrence for
bodily injury, personal injury and property damage. If Commercial General Liability
Insurance or other form with general aggregate limit is used, either the general
aggregate limit shall apply separately to this AGREEMENT/location or the general
aggregate limit shall be twice the required occurrence limit. CONTRACTOR shall
also have a $10,000,000 umbrella policy.
(B)Automobile Liability. One Million Dollars ($1,000,000.00) per accident
for bodily injury and property damage. CONTRACTOR shall also have a
$10,000,000 umbrella policy.
(C)Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the Labor Code of the State of California.
Employer's Liability limits of One Million Dollars ($1,000,000.00) per accident for
bodily injury or disease.
Insurance Endorsements: The insurance policies shall contain the
following provisions, and a separate endorsement stating to add the following
provisions to the insurance policies shall be submitted and approved by DISTRICT:
(A)General Liability. The general liability policy shall be endorsed to state
that: (1) DISTRICT, its directors, officials, officers, employees, agents, and
volunteers shall be covered as additional insureds with respect to the work or
operations performed by or on behalf of the CONTRACTOR, including materials,
parts, or equipment furnished in connection with such work; and (2) the insurance
coverage shall be primary insurance as respects DISTRICT, its directors, officials,
officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken
chain of coverage excess of the CONTRACTOR's scheduled underlying coverage.
Any insurance or self-insurance maintained by DISTRICT, its directors, officials,
officers, employees, agents, and volunteers shall be excess of the CONTRACTOR's
insurance and shall not be called upon to contribute with it in any way.
(B) Workers' Compensation and Employer's Liability Coverage. The
insurer shall agree to waive all rights of subrogation against DISTRICT, its directors,
officials, officers, employees, agents, and volunteers for losses paid under the terms
of the insurance policy which arise from work performed by the CONTRACTOR.
(C)AII Coverage. Each insurance policy required by this AGREEMENT shall
be endorsed to state that: (A) coverage shall not be suspended, voided, reduced, or
canceled except after thirty (30) days prior written notice by certified mail, return
receipt requested, has been given to DISTRICT, and (B) any failure to comply with
reporting or other provisions of the policies, including breaches or warranties, shall
not affect coverage provided to DISTRICT, its directors, official, officers, employees,
agents, and volunteers.
Acceptability of Insurers: Insurance is to be placed with insurers with a
current A.M. Best's rating of no less than A-:VIII, licensed to do business in
California, and satisfactory to DISTRICT.
All insurance documents must be submitted and approved by the District's
Risk Manager prior to execution of any AGREEMENT with DISTRICT.
11. INDEPENDENT CONTRACTOR
(a) CONTRACTOR is and shall at all times remain as to the DISTRICT a
wholly independent CONTRACTOR. The personnel performing the services under
this AGREEMENT on behalf of CONTRACTOR shall at all times be under
CONTRACTOR's exclusive direction and control. Neither DISTRICT nor any of its
officers, employees, or agents shall have control over the conduct of
CONTRACTOR or any of CONTRACTOR's officers, employees, or agents, except
as set forth in this AGREEMENT. CONTRACTOR shall not at any time or in any
manner represent that it or any of its officers, employees, or agents are in any
manner officers, employees, or agents of the DISTRICT. CONTRACTOR shall not
incur or have the power to incur any debt, obligation, or liability whatsoever against
DISTRICT or bind DISTRICT in any manner.
(b) No employee benefits shall be available to CONTRACTOR in
connection with the performance of this AGREEMENT. Except for the fees paid to
CONTRACTOR as provided in the AGREEMENT, DISTRICT shall not pay salaries,
wages, or other compensation to CONTRACTOR for performing services hereunder
for DISTRICT. DISTRICT shall not be liable for compensation or indemnification to
CONTRACTOR for injury or sickness arising out of performing services hereunder.
12. LEGAL RESPONSIBILITIES
The CONTRACTOR shall keep itself informed of State and Federal laws and
regulations which in any manner affect those employed by it or in any way affect the
performance of its service pursuant to this AGREEMENT. The CONTRACTOR
shall at all times observe and comply with all such laws and regulations. The
DISTRICT and its officers and employees shall not be liable at law or in equity
occasioned by failure of the CONTRACTOR to comply with this Section.
13. UNDUE INFLUENCE
CONTRACTOR declares and warrants that no undue influence or pressure
has been used against or in concert with any officer or employee of the DISTRICT in
connection with the award, terms, or implementation of this AGREEMENT, including
any method of coercion, confidential financial arrangement, or financial inducement.
No officer or employee of the DISTRICT will receive compensation, directly or
indirectly, from CONTRACTOR or from any officer, employee, or agent of
CONTRACTOR in connection with the award of this AGREEMENT or any work to
be conducted as a result of this AGREEMENT. Violation of this Section shall be a
material breach of this AGREEMENT entitling the DISTRICT to any and all remedies
at law or in equity.
14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of DISTRICT, or their designees or agents,
and no public official who exercises authority over or has responsibilities with
respect to the project during his/her tenure or for one year thereafter shall have any
interest, direct or indirect, in any agreement or sub -agreement, or the proceeds
thereof, for work to be performed in connection with the project performed under this
AGREEMENT.
15. RELEASE OF INFORMATION I CONFLICTS OF INTEREST
(a) All information gained by CONTRACTOR in the performance of this
AGREEMENT shall be considered confidential and shall not be released by
CONTRACTOR without DISTRICT's prior written authorization. CONTRACTOR
and its officers, employees, agents, or subCONTRACTORs shall not, without written
authorization from the General Manager or unless requested by the District Counsel,
voluntarily provide declarations, letters of support, testimony at depositions,
response to interrogatories, or other information concerning the work performed
under this AGREEMENT or relating to any project or property located within the
DISTRICT. Response to a subpoena or court order shall not be considered
"voluntary" provided CONTRACTOR gives DISTRICT notice of such court order or
subpoena.
(b) CONTRACTOR shall promptly notify DISTRICT should CONTRACTOR or
its officers, employees, agents, or subCONTRACTORs be served with any
summons, complaint, subpoena, notice of deposition, request for documents,
interrogatories, requests for admissions, or other discovery request, court order, or
subpoena from any person or party regarding this AGREEMENT or the work
performed thereunder or with respect to any project or property located within the
DISTRICT. DISTRICT retains the right, but has no obligation, to represent
CONTRACTOR and/or be present at any deposition, hearing, or similar proceeding.
CONTRACTOR agrees to cooperate fully with DISTRICT and to provide the
opportunity to review any response to discovery requests provided by
CONTRACTOR. However, DISTRICT's right to review any such response does not
imply or mean that DISTRICT has a right to control, direct, or rewrite said response.
(c) CONTRACTOR covenants that neither he/she/it nor any officer or
principal of their firm have any interest in, or shall acquire any interest, directly or
indirectly, which will conflict in any manner or degree with the performance of their
services hereunder. CONTRACTOR further covenants that in the performance of
this AGREEMENT, no person having such interest shall be employed by it/them as
an officer, employee, agent, or subCONTRACTOR. CONTRACTOR further
covenants that CONTRACTOR has not contracted with nor is performing any
services, directly or indirectly, with any developer(s) and/or property owner(s) and/or
firm(s) and/or partnership(s) owning property in the DISTRICT or the study area and
further covenants and agrees that CONTRACTOR and/or its subCONTRACTORs
shall provide no service or enter into any agreement or agreements with a/any
developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning
property in the DISTRICT or the study area prior to the completion of the work under
this AGREEMENT.
16. NOTICES
Any notices which either party may desire to give to the other party under this
AGREEMENT must be in writing and may be given by: (i) personal service, (ii)
delivery by a reputable document delivery service, such as, but not limited to,
Federal Express, which provides a receipt showing date and time of delivery, or (iii)
mailing in the United States Mail, certified mail, postage prepaid, return receipt
requested, addressed to the address of the party as set forth below or at any other
address as that party may later designate by notice:
To DISTRICT: Costa Mesa Sanitary District
626 West 19th Street
Costa Mesa, California 92627
Attn: District Clerk
To CONTRACTOR: Professional Pipe Services
249 S. Paseo Tesoro
Walnut, CA 91789
Attn: Steve Powers, Branch Manager
17. ASSIGNMENT
The CONTRACTOR shall not assign the performance of this AGREEMENT,
nor any part thereof, nor any monies due hereunder, without prior written consent of
the DISTRICT.
18. SAFETY AND SITE CONDITION
CONTRACTOR shall perform all operations with due regard for safety and in
strict compliance with all applicable laws relating thereto. It shall be
CONTRACTOR'S responsibility to keep the site in a clean, neat and orderly
condition. It shall also be CONTRACTOR'S duty to dust -palliate all working areas
and access routes, if applicable. All operations shall be conducted by
CONTRACTOR so that no fire hazards are created.
19. LICENSES
At all times during the term of this AGREEMENT, CONTRACTOR shall have
in full force and effect all licenses, including business licenses from the City of Costa
Mesa and the City of Newport Beach, required of it by law for the performance of the
services described in this AGREEMENT.
20. GOVERNING LAW
DISTRICT and CONTRACTOR understand and agree that the laws of the
State of California shall govern the rights, obligations, duties, and liabilities of the
parties to this AGREEMENT and also govern the interpretation of this
AGREEMENT. Any litigation concerning this AGREEMENT shall take place in the
superior or federal district court with jurisdiction over the DISTRICT.
21. ENTIRE AGREEMENT
This AGREEMENT contains the entire understanding between the parties
relating to the obligations of the parties described in this AGREEMENT. All prior or
contemporaneous agreements, understandings, representations, and statements,
oral or written, are merged into this AGREEMENT and shall be of no further force or
effect. Each party is entering into this AGREEMENT based solely upon the
representations set forth herein and upon each party's own independent
investigation of any and all facts such party deems material.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
CONTRACTOR is bound by the contents of Exhibit A, hereto and
incorporated herein by this reference. In the event of conflict, the requirements of
DISTRICT's Request for Proposals and this AGREEMENT shall take precedence
over those contained in the CONTRACTOR's proposals.
23. MODIFICATION
No modification to this AGREEMENT shall be effective unless it is in writing
and signed by authorized representatives of the parties hereto. This written
modification requirement cannot be waived.
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24. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this AGREEMENT on behalf of
CONTRACTOR warrant(s) and represent(s) that he/she/they has/have the authority
to execute this AGREEMENT on behalf of the CONTRACTOR and has/have the
authority to bind CONTRACTOR to the performance of its obligations hereunder.
25. INTERPRETATION
In the event of conflict or inconsistency between this AGREEMENT and any
other document, including any proposal or Exhibit hereto, this AGREEMENT shall
control unless a contrary intent is clearly stated.
26. BUSINESS LICENSE
CONTRACTOR shall obtain a business licenses from the City of Costa Mesa
and the City of Newport Beach unless legally exempt.
27. PERFORMANCE BOND
CONTRACTOR shall furnish a performance bond in the amount equal to ten
percent (10%) of the contract price as security for the Faithful Performance of this
contract to be held for one year after the Notice of Completion is recorded.
28. Prevailing Wage Rates/DIR Registration
DISTRICT has ascertained the general prevailing rate of per diem wages
and the general prevailing rate for legal holidays and overtime work in the
locality in which the work is to be performed for each craft or type of work
needed to execute this Contract, and the same has been placed on file with
the District Clerk. Said per diem wages are deemed to include employer
payments for health and welfare pension, vacation, and travel time and
subsistence pay, all in accordance with sections 1773.1 and 1773.8 of the
Labor Code of the State of California. All contractors and subcontractors
working on this job shall be registered with the Department of Industrial
Relations using online FORM 100. Payroll records shall be maintained
electronically and the provisions of Labor Code 1725.5 and 1776 observed.
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT
to be executed this day and year first above written.
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COSTA MESA NITARY VISTRICT PROFESSIONAL PIPE SERVICES
Mic I Scheafer, Prplii nt
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/ / n a Print Na Title
Robert Ooten, Secretary
ATT ST'
strip Clerk
APPRO D7
District Counsel
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EXHIBIT A
MANNER OF PERFORMING SERVICES
OVERVIEW
The District has approximately 224.4 miles of sewer mains in which 219.4 of those miles
(1,158,432 linear feet) include gravity sewer mains in the District service area. The service
area includes all of the City of Costa Mesa and portions of Newport Beach and
unincorporated Orange County. The gravity sewer lines are typically vitrified clay pipe
(VCP) and polyvinyl chloride (PVC), but the system also has pipes made from ductile iron.
All pipes range in size from six (6) to thirty (30) inches in diameter. The entire wastewater
collection system was last CCTV in 2006-09. It is important to note that the areas and
lengths as stated above are not static. All areas are subject to change as a result of lines being
repaired, areas being placed into hot spot or repair categories, etc. Maps are shown in
Appendix B of this RFP and contain further detail.
The current cleaning cycle for the entire wastewater system is twelve months; however.
hotspot areas are cleaned more frequency. The cleaning frequency for hotspot areas ranges
from two to four times a year. There are approximately 34 holspot locations totaling 18,706
feet.
Contractor shall use as a zero point on videos and reports the center of the beginning MH in
order to be consistent with existing stationing used by the District and shall use the center of
the end manhole as the end point. However, per foot prices paid to contractor shall apply to
the actual footage of pipe and for a 48" ID manhole at both ends of the segment being
televised, the footage submitted for compensation shall begin 2 feet from the center of the
beginning MH and end at 2 feet from the center of the end MH.
The following is a list of the services that may be requested by the District during a typical
contract engagement for sewer video inspection services.
GENERAL REQUIREMENTS
• Contractor shall furnish all labor. materials, equipment, and incidentals necessary for
the CCI-Ving of various lengths and sizes of sanitary sewers located throughout the
Costa Mesa Sanitary District - as shown in the maps attached in Appendix B.
Contractor shall provide a single man crew at all limes.
• 'I he District shall provide the Contractor a digital set of maps and datasets for their
use. The maps will show the locations of sewer pipe and manholes. Typical data in
the datasets shall include pipe size, pipe material, pipe slope, manhole ID numbers,
locations, and lateral locations. District shall provide updated maps and datasets as
work progresses or as necessary.
• The work will be assigned in sections.
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• Payment shall be made based on invoices reflecting the actual acceptable video
recording of inspections.
• All attempts will be made to have sewers cleaned sufficiently by others for the
Contractor's camera to pass through the pipe. Contractor shall perform the inspection
in the direction of flow, from upstream manhole to downstream manhole, when at all
possible.
• Reverse setups (i.e. resetting the inspection equipment to begin inspection from the
opposite manhole due to obstruction, etc..) shall be paid at the unit price per reverse
setup. In the event that the camera encounters broken pipe. etc., and there is a
possibility that continuation of the inspection could cause the camera to become stuck
or result in additional pipe damage or collapse, it is the responsibility of the
Contractor to discontinue the inspection.
• Sewers with excessive debris prohibiting the camera to successfully inspect the pipe
section shall be subject to a minimum set up fee as indicated in Contractor's Schedule
of Billing Rates.
CONTRACTOR REQUIREMENTS
• Contractor must be qualified to perform the work as noted in these specifications and
have a minimum of five (5) years of experience conducting video inspections of
wastewater lines. All wastewater video operators shall be National Association of
Sewer Service Companies (NASSCO) certified by passing the three (3) day Pipeline
Assessment and Certification Program (PACP). The methodology of evaluation, data
collection and reporting criteria used for the NASSCO certification shall be practiced
for all sewer video inspection evaluations as specified in the scope of work.
• Contractor must be able to communicate clearly, both verbally and in writing, with
District staff. Contractor shall be fluent in the English language for work direction
and safety purposes and shall also demonstrate the capability to read, interpret, and
understand the District's atlas drawings. All work and equipment utilized shall
conform to FED -OSHA and CAI. -OSHA Title R requirements, including, but not
limited to work performed in confined spaces and/or gas hazardous environments.
Contractor shall also comply with District safety requirements.
• At the time of the award and until completion of work, the Contractor shall possess a
Business License issued by the Cities of Costa Mesa and Newport Beach, as well as
any and all necessary permits and licenses necessary for the scope of work requested
by the District.
PERMITS AND ACCESS
• Contractor shall acquire and pay all required fees and licenses for any encroachment
permits required when inspections are necessary on otherjurisdictions' right-of-ways.
District will reimburse contractor for permit fees only.
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• If pipeline is located on an easement or in a backyard of a private parcel, it shall be
the responsibility of the contractor to notify the District and the homeowner that work
is to be done within the private parcel and/or the District easement.
• There is approximately 164.720 feet of pipeline located in private parcels and District
easements.
WORK HOURS/SCHEDULING
Contractor shall develop a work plan with assistance from the District. this plan shall
describe the suggested areas and timeframes for work to be performed. Contractor
shall take into account all seasonal and holiday variations in population and traffic,
and shall conduct work so as to interfere as little as possible with public vehicular or
pedestrian traffic. Work plans shall be discussed with, reviewed and approved by the
District prior to commencement of annual work. Contractor shall give notice to
District for any variations or deviations from the work plan. District reserves the right
to request modifications to the annual work plan should the need arise.
Contractor's normal working hours shall be 7:00 a.m. to 4:30 p.m., Monday thou
Friday. However, if work outside normal hours is required (e.g. evening hours)
because of excessive Flow or busy traffic zones, special arrangements must be made
by the Contractor so that no overtime is realized by the District. It is anticipated that
inspections on lines with 12 -inch and larger diameters may be performed at night.
There is approximately 224,158 feet of pipeline located on high traffic streets that will
require night-time work. Exhibit B is a s list of streets for night-time work. No
additional compensation will be granted for night work.
TRAFFIC CONTROL
• All traffic control shall be in accordance with the latest Cal I rans Manual of Traffic
Control. Additional local regulations shall have precedence. Contractor shall apply for
all traffic control permits and the District will submit payment for said permit fees.
• Safe and adequate pedestrian and vehicular access shall be provided in accordance
with Section 7-10 of the Standard Specifications for Public Works Construction
(Green Book) and the Work Area Traffic Control Handbook (WATCH) in their most
current editions. The City of Costa Mesa will likely require a traffic control plan
prepared by a registered engineer for all streets listed in Exhibit C: high Traffic
Streets. Contractor shall prepare and submit for approval all required traffic control
plans and no additional compensation will be paid for traffic control plans.
• NOTE - inadequate or improper signage and delineation for traffic control may be
cause for cancellation of the work and non-payment.
NOISE REQUIREMENTS
• Contractor shall follow any limits to work hours and nighttime schedules imposed
upon by the District or other jurisdictional entity. Contractor shall provide any and all
necessary equipment to minimize noise in the residential neighborhoods. Contractor
shall incorporate this factor into its unit costs and bids.
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CONFINED SPACE PROCEDURES
• The CCTV shall be conducted from above ground. Manhole entry, if required, shall
be conducted in strict accordance with permit required confined space entry
regulations. These regulations include, as minimum, compliance with all state and
federal OSHA requirements, as well as District safety requirements.
• These requirements include, but are not limited to: An entry permit. trained,
authorized entrant(s). attendant(s), entry supervisor(s), full body harness (with life
line), mechanical retrieval device, continued force air ventilation, continuous air
monitoring, communication system (minimum two types), and all other protective
equipment that may be required. Sewer video inspections shall be conducted in
accordance with all Federal, State, and local laws and regulations.
• All manholes in this work are defined as Title 8 Permit Required Confined Spaces.
The Contractor's attention is directed to the General Industry Safety Orders- of the
State of California, Article 108, Confined Spaces, Section 5157 (1 itle 8 of California
Code of Regulations, Sections 5167, 5157, 5158). Contractor shall attend a safety
meeting at District prior to the commencement of work for the purpose of reviewing
the Contractor's safety manuals, the Contractor's knowledge of Title 8, and to discuss
all safety aspects of the job. Work shall only commence with the District's approval.
EQUIPMENT
• CCTV equipment shall include video cameras, a video monitor, cables, power
sources, and all equipment necessary to perform a sewer video inspection per the
scope of work. A backup camera shall be available and on site at all times.
Equipment shall be capable of recording a distance of not less than 1,000 feet in one
direction.
• District shall provide the Contractor with a digital copy of the sewer atlas data for the
inspection requested: in cases where a digital copy is unavailable, a work order listing
the line segments to be inspected, along with any necessary maps, may be provided.
• The camera shall be specifically designed and constructed for video inspections in a
sanitary sewer environment, shall be intrinsically safe and tested. 'Ihe camera will be
operative in 100 percent humidity conditions. The camera and video monitor shall
produce a minimum 460 lines of resolution. Illumination sensitivity shall be 3 lux or
less. During inspection, lighting intensity shall be adjusted to minimize reflective
glare. Lighting and picture quality shall be adjusted to provide a clear, in -focus picture
of the entire periphery of the pipeline for all conditions encountered. Camera focal
distance shall be adjustable through a range from 25mm (I -inch) to infinity.
• At predetermined times during the contract period the camera shall be pointed at a
simple television chart that proves the camera's lack of distortion, resolution and the
ability to view colors accurately. The resulting test shall be recorded in high-quality
digital video (MPEGI or District -approved equivalent) format so that the recorded
quality can be assessed. If the quality of the evaluation testing proves to be poor, the
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contractor shall repair or replace the equipment in order to deliver a high quality
recording.
• Sewer video inspections shall be performed using Pan -and -Tilt camera (with a
minimum of 360x270 -degree rotation) video system. Contractor shall have the
capability to perform "Inclinometer" surveys if requested.
• Manual winches, power winches. TV cable powered rewinds. or other devices that do
not obstruct the camera view or interfere with proper documentation of the sewer
conditions shall be used to move the camera through the sewer linens whenever non -
remote powered and controlled winches are used to pull the television camera through
the line, telephones, radios, or other suitable means of communication, will be set up
between the two manholes of the section being inspected to ensure that adequate
communications exist between the members of the crew.
• Floatable camera equipment may be required for large diameter sewers with
substantial (low.
• A color video recording in high-quality digital video (MPEGI or District -approved
equivalent) format will be made of the video inspection and submitted to the
District's Project Administrator or his/her designee, along with the required
Inspection Report and log sheets. Each file shall be labeled as detailed herein. The file
shall also contain a still image of the noted defects in high-quality digital still (JPEG
or District -approved equivalent) format at a total resolution of no less than three (3)
and no greater than eight (8) megapixels. In addition, electronic files formatted for use
in its Geographic Information Systems (GIS) database, will be submitted as detailed
herein.
PROCEDURE
• The camera shall be lowered into the manhole and placed into the pipe. The camera
cable shall be retracted to remove slack to ensure an accurate footage reading. The
cable footage counter shall be reset to the distance between the centerline of the
manhole and the front lens of the camera. The camera shall move through the pipeline
in a downstream direction whenever possible at a maximum uniform rate of 30 feet
per minute for all VCP and PVC sewers. The cable footage -counter shall measure the
distance between each inspection segment - centerline to centerline. The counter shall
be accurate to less than I- percent error aver the measured distance.
• The digital recording shall be paused by the operator at any time there is a pause in
the inspection, and restart the digital video recording in the same digital file. The
pause shall in no way affect, freeze, or interrupt the replay of the video and shall not
close the video file during the inspection. Failure to pause the recording during delays
will be cause for rejection of that file.
• The camera shall stop at all significant observations to ensure a clear and focused
view of the pipe condition. The camera's zoom feature may be required for a clear
view of significant observations. Each observation shall be documented by text
overlay on the video file and voice recording, with the exception of ongoing
1?
conditions such as hairline cracks and hair roots at most joints - in which case a
general observation shall be documented. The observations shall also be noted on the
inspection report with stationing referenced. These observations shall include but not
be limited to:
Laterals - open or sealed (factory or tapped)
Laterals- protruding or defective
Cracks
Y Fractures
> Offset joints
Open joints
> Sags
Line deviations
Siphons
Missing sections
Infiltration
r Debris
e Grease
➢ Roots
Vermin
> PVC liner or weld strip defects
• Operator shall provide a 360 -degree pan of all manholes including incoming laterals.
• Camera lens shall be kept clear of condensation and debris. Recorded footage
showing excessive steam, inadequate lighting. excessive glare, or other poor image
quality will be cause for rejection and nonpayment by the District.
• Recordings with excessive distortion or discoloration shall be rejected and subject to
re -inspection of the rejected segment(s).
• If during the inspection operation the Contractor encounters a condition where public
safety is threatened (such as, but not limited to, a pipe hole, pipe collapse, stoppage,
blockage and/or eminent sewer spill) the Contractor shall notify the District
immediately. Furthermore. Contractor shall provide a digital copy of the section of
line containing the condition within 24 hours to the District.
• If during the inspection operation the television camera cannot pass through the entire
manhole section (obstruction, etc.), the Contractor Will re -set up his equipment in a
manner so that the inspection can be performed from the opposite manhole. Minimum
set up fee shall apply. If, again the camera fails- to pass through the entire section, the
Contractor will notify District's representative(s) immediately for further instructions.
• If during the inspection operation, the camera becomes jammed inside the sewer and
cannot be retrieved, the Contractor shall not excavate the pipe to retrieve it.
Contractor shall notify District immediately for assistance. but it remains the
Contractor's responsibility to remove the camera and ensure that the sewer is not
damaged.
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• Reverse Setup: Whenever non -remote powered and controlled winches are used to
pull the television camera through the line, telephone, radios or other suitable means
of communication shall be set up between the two manholes of the section being
inspected to ensure that adequate communication exists between members of the
crew.
SEWER FLOW CONTROL
• Depth of Flow:
➢ Recommended Maximum Depth of Flow for video inspection shall be 25
percent, unless otherwise specified by the District.
> At low flow hours and after all possible flow diversions have been made, if
the depth of flow is greater than recommended for video inspection, it may be
necessary to reduce flow by plugging or bypassing the line. All plugging
and/or bypassing shall be at the discretion of District and shall be conducted
by a District -approved contractor.
• Spill Reporting and Handling
> In the event of any Contractor -related overflow or interruption/backup of
customer service, the Contractor shall immediately notify the District and shall
contain and control all overflow.
Contractor shall be responsible for any fines levied by others, reimbursement
of any agency incurred costs. damage, cleanup, restoration of flow, and any
disruption of service costs to customers as of a result of Contractors work.
This is in addition to any and all costs incurred by the customer.
SEWER VIDEO INSPECTION REPORT AND VIDEO RECORDING
• Grade pipes as you go. If you find an issue immediately contact District staff. Upon
completion of the video inspection, the Contractor shall provide the agency with all
original recordings and an Inspection Report that includes the following:
i Brief summary of the work performed
PACP quick rating summary list of all pipeline segments inspected (i.e.
manhole to manhole). To include QSR. QMR, SPR, MPR, OPR. SPRI, MPRI.
and OPRI
> Inspection reports (log sheets) of each segment
i All original recordings (videotapes. etc.)
Summary list of recorded defects
Photographs of major defects for each pipeline segment. (in JPEG format)
Sewer maps/plans given to contractor by the District for inspection purposes.
> Electronic files of inspection data
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• Minimum documentation shall consist of the Video Recording(s) and the Sewer
Video Inspection Report. "Phe Inspection Report for each segment shall be as
specified above and shall contain one or more of the following as directed by District:
S Agency project or Contract number
Sewer Video date
➢ Sewer Video time
> Weather condition
> Contractor name
> Contractorjob number
> Operator(s) name
> Street name or location
7 Cross street name or location
i Surface material (asphalt. concrete, dirt. etc.)
Construction drawing number and sheet number
Manhole number (access point) — up
Manhole number (access point) — down
r Manhole to manhole segment number
> Manhole depth — up
Manhole depth—down
r Basin or Area
i Direction of camera
r Pipe — size
> Pipe — shape
Pipe — material
Pipe—age
> Pipe — slope
i Pipe - drop (total invert elevation change)
> Pipe - footage centerlines (on plan, if available)
S Pipe - footage centerlines (on sewer video)
i Pipe - Bow up (percent of pipe at inlet or height of flow)
i- Pipe - flow down (percent of pipe at outlet or height of flow)
Pipe -joint lengths
Digital video file number/media number
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i Observation descriptions
Schematic of pipeline showing laterals and observations
Clock position of noted observations
Photographs of major defects or typical pipe condition
Notice of severely worn manhole covers
Notice of severely deteriorated manhole concrete structures
> Notice of severely deteriorated manhole liners or coatings
> Sewer pre -cleaned prior to inspection? Yes or no
Purpose of survey
• Reports on an external hard drive is acceptable.
• Timeframe for video to be completed and submitted following the cleaning shall be
identified in the Contractor's proposed plan.
• A defect coding system, acceptable to District's representative(s) shall be used to log
all defects discovered. A copy of the coding system shall be kept with the Contractor
on-site. I he contractor shall cross-reference his software's defect coding and rating
system to the WRC defect coding and rating system on the Inspection Report and also
the Summary List of Recorded Defects.
• Voice recordings on the video shall be clear, complete, distinct, and in English. The
audio description shall be made on a real-time basis and not in any voice over manner
after the video image is recorded.
• A vocal description shall be recorded at the beginning of each tape and at the
beginning of each inspection while the "Initial Screen Text" is displayed. A voice
recording shall also be performed during each observation and at the conclusion of
each inspection.
• Inappropriate language or idle chatter are not acceptable and shall be grounds for
rejection of work by the District in accordance with the contract. If rejected, the
nonconforming videotape(s) shall be corrected to comply at no cost to the District.
• Color video recordings of the data on the television monitor shall be made by the
Contractor.
• Digital copies of these are to be made on a suitable digital format and provided to
District.
• Mechanisms to ensure data integrity and to prevent accidental erasure from the
medium shall be in place before submittal. Title to the digital video will remain with
District. the Contractor shall have all recordings and necessary playback equipment
readily accessible for review by the Districts representative during the term of the
contract.
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INITIAL SCREEN TEXT
• Each pipe segment (manhole to manhole) shall be identified with an initial screen text
and voice recording and shall include the following:
Costa Mesa Sanitary District
r Work order number
v Date
Dime
Weather
Contractor name
i Contractor operator name(s) and PACP certification number
> Street/location name
A, Manhole number up (start manhole)
Manhole number down (end manhole)
➢ Direction of-camera/survey - with or against Flow (downstream/with flow or
upstream/against flow)
i� Pipe material(s) - as specified on plans
i' Pipe footage - as specified on plans
P- Pipe size - as specified on plans
RUNNING SCREEN TEXT
• During the sewer video inspection, the running screen shall show the running footage
(distance traveled) and the following text information at the bottom of the screen:
I Manhole number upstream
> Manhole number downstream
Pipe size
> Pipe length
0' Date
➢ Time of day
A, The format of the above text information shall be as shown in the following
example:
✓ "MH32_OOIIM1132_002(12"-410')01012013-10:20A4M.
ENDING SCREEN TEXT
• At the end of each pipe segment, an ending screen text and voice recording shall
include the following:
> "End of segment inspection'
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Condition that prevented complete inspection (If Applicable)
A District representative shall review and approve the screen layout prior to
inspection. The display on the screen shall be temporarily moved or turned off
as required to obtain the highest quality documentation on the pipeline defects.
SEWER VIDEO RECORDING LABELS
• Each sewer video recording may contain one or more pipe segments. The medium
shall have the "top" label affixed to the outside of the medium case. The top label
shall contain the following text information:
District Work Order Number
I Summary of pipeline segment(s) each listing shall show:
✓ Manhole number — up(start)
✓ Manhole number—down (end)
✓ Pipe Size
✓ Pipe Material
✓ Lengths: Plan and sewer video recording
✓ DVD number
✓ Dates of CCTV
✓ Contractor name
ELECTRONIC DATA FILE REQUIREMENTS
• Contractor shall provide the following files to District for each segment inspected:
Sewer Video Inspection Data Table
Sewer Video Inspection Observation Listing
• Contractor shall have the ability to import District of Newport Beach shape files and
export a link of their surveys to a District of Newport Beach Data base. Contractor
shall have the ability to work with District in establishing and improving upon
existing electronic data files and formats.
• Contractor shall use Pipe logix 6.4 or newer, PACP 6.0, and NASSCO 6.0 certified.
Contractor shall use Pipe logix 6.4 or newer, with the ability to use the District's Data
Base with imported pipes and assets and link their surveys to our assets to view on the
District's Geographic Information Systems (GIS) database.
QUALITY ASSURANCE/SUBMITTALS
• Contractor shall review inspection package and correct any errors prior to submittal to
District. Errors discovered by District stall will result in the return of the inspection
submittal to the contractor for correction before payments will be processed. Frequent
returns for correction may be cause for cancellation of the contract. Inspection
submittals shall be delivered to District within one week of completion of the
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inspection. Frequent delays in deliverables may be cause for cancellation of the
contract.
USE OF DISTRICT EQUIPMENT AND LABOR
• District equipment and labor, except for District's representative to monitor the Work,
shall not be utilized at any time.
RESEALING AND PLUGGING MANHOLE COVERS
• Contractor shall reseal and plug all manholes with District approved duct seal within
24 hours atter work is completed. District shall provide the contractor with the sealing
and plugging material. Work area around the manhole is to be swept clean of all
debris.
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Exhibit B: High Traffic Streets
The streets listed below will require night time work.
Street
Subtype
17TH ST
Major, Primary, and Secondary
18TH ST
Secondary
19TH ST
Primary
22ND ST
Secondary
ADAMS AVE
Major
AIRPORT LOOP DR
Secondary
AIRWAY AVE
Secondary
ANTON BLVD
Major
AVE OF THE ARTS
Secondary
BAKER AVE
Major
BAKER ST
Major, Primary, and Secondary
BEAR ST
Major and Secondary
BOLERO WAY
Primary
BRIGGS AVE
Secondary
BRISTOL ST
Major and Primary
CALIFORNIA ST
Secondary
CAMPUS DR
Major
CLINTON ST
Secondary
COLLEGE AVE
Secondary
DEL MAR AVE
Primary
E 17TH ST
Major and Primary
E 19TH ST
Primary
ESTANCIA DR
Primary
FAIR DR
Primary
FAIRVIEW RD
Major
FAI RVI EW ST
Major
FISCHER AVE
Secondary
FLOWER ST
Primary
GARFIELD AVE
Secondary
GISLER AVE
Secondary
HARBOR BLVD
Major
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HYLAND AVE
Primary
IRVINE AVE
Major and Primary
JUNIPERO DR
Secondary
KALMUS DR
Secondary
MAC ARTHUR BLVD
Major and Primary
MACARTHUR BLVD
Major
MAIN ST
Major
MARK LN
Major
MERRIMAC WY
Primary
MESA VERDE DR
Primary
MESA VERDE DR WEST
ST
Primary
N BRISTOL ST
Primary
NEWPORTAVE
Major
NEWPORT BLVD
Major and Secondary
PAULARINO AVE
Primary and Secondary
PLACENTIA AVE
Primary
PLAZA DR
Secondary
PULLMAN ST
Secondary
RANDOLPH AVE
Secondary
RED HILL AVE
Primary
S BRISTOL ST
Major
S FLOWER ST
Primary
S MAIN ST
Major
SAKIOKA DR
Primary
SANTA ANA AVE
Secondary
SEGERSTROM AVE
Primary
SOUTH COAST DR
Primary
SOUTH COAST ST
Primary
SUNFLOWER AVE
Major, Primary, and Secondary
SUPERIOR AVE
Major and Primary
SUSAN ST
Secondary
TOWN CENTER DR
Secondary
TUSTIN AVE
Major
UNIVERSITY DR
Primary
VANGUARD RD
Secondary
VICTORIA ST
Secondary
W 17TH ST
Secondary
W 19TH ST
Primary
W WILSON ST
Secondary
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