Minutes - Board - 2015-09-08 yp SANIT4
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
SEPTEMBER 8, 2015
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
September 8, 2015 at 9:30 A.M. at 628 W.
19th Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Arthur Perry, Robert
Ooten, Arlene Schafer, James Ferryman
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Javier Ochiqui,
Senior Management Analyst; Elizabeth
Pham, Management Analyst II; Ed Roberts,
Code Enforcement Officer; Gina Terraneo,
Administrative Assistant I
OTHERS PRESENT: Dean Ruffridge, CR&R
PUBLIC COMMENT- None
ITEMS OF STUDY
1. Recycling & Waste Diversion Reports —August 2015
Recommendation: That the Board of Directors receive and file the report.
Javier Ochiqui, Senior Management Analyst, provided report details.
Discussion followed regarding organic cart usage, the characterization of waste
report, the District's diversion goal, and the upcoming Organics program survey.
2. Code Enforcement Officer Report— August 2015
Recommendation: That the Board of Directors receive and file the report.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD SEPTEMBER 8, 2015
Ed Roberts, Code Enforcement Officer, provided report details and discussed
scavenging activity and how the incidents are being addressed. He also noted a
concentration of trash can violations on Albert Place and an increase in observed
use of organics bins.
3. Policy Ad Hoc Committee Update — Oral Report
Recommendation: That the Board of Directors receive an oral report from Vice
President Perry.
Vice President Perry provided an update, noting that the Ad Hoc Committee has met
three times and will schedule the next meeting in the month of October.
4. Proiect #310 Indus Pipe Lining and Manhole Rehabilitation Proiect — Oral
Report
Recommendation: That the Board of Directors receive report from District
Engineer, Rob Hamers.
Rob Hamers, District Engineer, provided details of Project #310 and exhibited plans for
lining Indus Street and rehabilitating its manholes. He noted that there is limited access
to the Indus Street line and channel.
Discussion followed regarding access to the Indus Street line and efforts to notify
residents whose properties will be utilized to access the line. Hamers noted that
notification letters have been sent to the applicable residents and further
communication will be made once the project's time frame is defined.
5. Project#200-B Harbor Force Main Rehabilitation Proiect— Oral Report
Recommendation: That the Board of Directors receive report from District
Engineer, Rob Hamers.
Rob Hamers, District Engineer, provided details of Project #200-B and exhibited plans
for putting in a new line. He noted that the old line will be rehabilitated at a later date.
Discussion followed regarding coordination with the City of Costa Mesa and other
utilities that may have lines running through the intended project site. Hamers noted
that the District is coordinating with the City of Costa Mesa Traffic Department, as well
as Mesa Water District and Southern California Edison. Hamers concluded by noting
that the project will go out to bid before the end of the year and will cost an estimated
$500,000-$600,000 in construction costs.
6. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD SEPTEMBER S, 2015
Assistant Secretary Schafer requested a summary of the Organics Program to be
provided at the next Board Meeting, as well as an update on the annexation of the
Newport Beach wastewater system, Project #300, and Project #200-B. She also
requested a procedural protocol in regards to Board communication with the media.
Additionally, Assistant Secretary Schafer suggested that the District contribute a
sponsorship to the upcoming Costa Mesa Public Safety Recognition BBQ, and
discussion followed regarding consulting the District Counsel prior to contributing a
sponsorship. She concluded by reminding her fellow Board Members of the upcoming
Chamber Breakfast on September 17, 2015.
President Scheafer provided staff with direction to research art wrapping of pump
station electrical boxes.
Secretary Ooten suggested future discussion of how the current drought will affect the
District meeting its 75% diversion goal.
ORAL COMMUNICATIONS
President Scheafer announced that the District had no property liability or workers
compensation claims with the Special District Risk Management Authority (SDRMA) in
2014 and congratulated staff on this achievement. He also noted that he will accept the
Chapter of the Year Award from the Independent Special Districts of Orange County
(ISDOC).
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 10:39 A.M.
J �
Robert Ooten Mich:el Scheafer
Secretary President