Minutes - Board - 2015-07-14 /4:1;sANITq/4,
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JULY 14, 2015
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on July
14, 2015 at 9:30 A.M. at 628 W. 19th Street,
Costa Mesa.
ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Arthur Perry, Robert
Ooten, Arlene Schafer, James Ferryman
DIRECTORS ABSENT: None
STAFF PRESENT: Robin Hamers, District Engineer; Wendy
Davis, Finance Manager; Noelani
Middenway, District Clerk; Elizabeth Pham,
Management Analyst II.
OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones,
CR&R
President Scheafer noted that General Manager, Scott Carroll, was not present at the
study session meeting as he was attending the General Manager's Summit. He also
commented on a presentation made by staff at the General Manager's Summit on the
use of tablets in the Board room and on the field and commended staff on a job well
done.
PUBLIC COMMENT- None
ITEMS OF STUDY
1. Recycling & Waste Diversion Reports— June 2015
Recommendation: That the Board of Directors receive and file the report.
Elizabeth Pham, Management Analyst II, provided report details.
Lawrence Jones, CR&R, indicated that a report will be provided on the collection of
the organics.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 14, 2015
Discussion followed regarding where compostable bags could be purchased, and
the delivery of additional organics carts and removal of extra mixed waste carts.
2. Code Enforcement Officer Report— June 2015
Recommendation: That the Board of Directors receive and file the report.
Ed Roberts, Code Enforcement Officer, provided report details and discussed
scavenging activity and how the incidents were addressed. He also noted an
increase of complaints reported that are to be addressed by City code
enforcement.
3. Organics Ad Hoc Committee Update
Recommendation: The July Organics Ad Hoc Committee meeting was
cancelled and there is nothing to report at this time.
4. Board of Director's Compensation via Direct Deposit
Recommendation: That the Board of Directors provide staff with direction
regarding paperless Direct Deposit for the Director's compensation.
The Board of Directors directed staff to remain status quo and not to begin the direct
deposit of the Director's compensation.
5. Unfunded Retirement and Reserve Policy Review
Recommendation: That the Board of Directors provide staff with direction to
amend the Operating Budget Reserves Policy.
Wendy Davis, Finance Manager, provided details of the District's unfunded retirement
and reserve policy. She discussed the projected unfunded liability and noted that staff
recommends that the Other Post-employment Benefits (OPEB) liability be paid off and
that the Board wait on paying off the Public Employees Retirement System (PERS)
liability.
Discussion followed regarding payments towards the District's unfunded liability and
the reporting of the unfunded liability on the financial statements.
The Board of Directors directed staff to pay off the District's OPEB liability and
continue to make payments towards the PERS liability.
Ms. Davis discussed details of the operating reserves and recommended that the
Board approve a 30 percent increase to the operating reserve.
Discussion followed.
The Board of Directors directed staff to bring the item back to next meeting with new
reserve policy for the solid waste fund fee of 30 percent for solid waste and 25 percent
in wastewater fee and bring back the OPEB payoff to the board and continue to watch
the PERS liability payoff.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 14, 2015
6. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
President Scheafer suggested to CR&R representatives to consider creating a central
point for disposal of gardening waste.
ORAL COMMUNICATIONS
Assistant Secretary Schafer suggested providing information regarding the District's
large item pick up service in the upcoming newsletter.
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 10:37 A.M.
( 1Q 114--
Robert Ooten Mael Scheaf'r
Secretary President