Minutes - Sewer System - 2009-10-21•
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
OCTOBER 21, 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on October
21, 2009 at 10:30 a.m. at 628 W. 19th Street,
Costa Mesa.
Director Monahan called the meeting to order at
10:35 a.m.
DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten.
Arlene Schafer
DIRECTORS ABSENT:
STAFF PRESENT: Don McIntyre, Interim District Manager; Thomas
A. Fauth, Operations Manager; Joan Revak,
Office Manager /Clerk of the District; Sherry
Kallab, Administrative Manager; Rob Hamers,
District Engineer; Karl Dulake, Maintenance
Supervisor; Paul Guzman, Inspector; Joe Limon,
Inspector.
OTHERS PRESENT:
MONTHLY SSO STATISTICS
Mr. Fauth reported no spills occurred since July 11, 2009 until yesterday. A private spill
occurred October 20, 2009 at 204 E. 17th Street. Pete Merritt, City of Costa Mesa
inspector, found the spill in the course of his inspections. The City responded to the spill
with their vactor truck and prevented the spill from entering the storm drain.
Approximately 300 gallons were recovered. The spill will be added to the spreadsheet
for the next report. Mr. Fauth reported a total of ten spills to date, an average of one per
month this calendar year.
SSMP UPDATE
Mr. Hamers advised the sewer system master plan is on the October 26, 2009 Board
Meeting agenda for action, recertification and approval of self audit. Mr. Fauth noted an
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update will be made to the chart on page eight of the plan. Mr. Hamers explained the
chart is based on the chain of command for emergencies and is not an organizational
chart. Director Ooten complimented Staff on the extremely complex analysis.
SEWER LATERAL ASSISTANCE PROGRAM
Mr. Fauth reviewed cases and new program parameters for the program. Some
residents have been submitting applications after work on their lateral is complete. Mr.
Hamers requested and received Board approval for cases F & H being allowed to
participate in the program and receive financial assistance. Mr. Hamers discussed
Staff's detailed review of the program documents. Staff recommended residents must
be required to submit pre- repair work videos and must install a cleanout if one is not in-
place to be eligible to apply for the program. Director Ooten recommended Staff provide
area plumbers with the revised program parameters. Director Monahan recommended
Staff provide the revised program documents for Board approval at the October meeting.
OCSD OFFER OF AREA 7 SEWERS UPDATE & MAP
Mr. McIntyre reported he did speak with OCSD and City of Tustin Staff regarding the
Area 7 offer. Mr. McIntyre recommended against the District spending any additional
monies on due diligence of taking over the area without a commitment unless OCSD is
willing to pay the costs. Mr. Hamers, Mr. Sinacori and Mr. Dulake have a meeting With
OCSD Staff next week to gather additional information. Mr. Hamers reported he has
prepared a proposal, currently under independent review, in the Board packet. Mr.
Hamers reported there are major access problems in the area. Following discussion, the
Committee agreed to recommend to the full Board to postpone further analysis until area
multi- agency agreement and governance is resolved.
OCSD DOVER TRUNK -1 /1 TRACKING
Mr. Fauth reported Staff had several conversations in house and with OCSD Staff this
week regarding the Dover trunk. Staff provided an e -mail with the summary of action
items from the October 5, 2009 meeting with OCSD. Mr. Fauth noted OCSD will:
1. Continue to pursue replacing /upsizing the line because it is degraded;
2. Pursue installation of a long term flow meter to monitor flow reductions;
3. Report total CMSD acreage calculated from the hydraulic study;
4. Co- ordinate a street repair agreement with the City of Newport Beach.
Staff also discussed how to approach the 1/1 problem while addressing Director Ooten's
concerns. Areas of focus include:
1. Inflow: Plugging of manholes, particularly in the alleys;
2. Infiltration and fluctuating Water tables;
3. Illegal connections and swimming pools;
4. Infiltration from sewer pipe defects.
COSTA MESA SANITARY DISTRICT
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a MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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Mr. Dulake explained pictures of standing water in District alleyways he took after the
rain on October 6, 2009. Staff is committed to reducing 1/1 - specifically to minimize the
Inflow effect throughout the District, with emphasis on the Dover trunk.
CMSD LINE MAINTENANCE CLEANING - NPSI AGREEMENT -
ADDENDUM 2 PREPARATION / RATES
Mr. Fauth reported Addendum 3 is for National Plant Services to pick up where they left
off for line maintenance cleaning. Staff is focusing on staying within the three year
industry standard for cleaning the District lines. National Plant was given direction to
clean 250,000 linear feet previously cleaned between January and June 2006. National
Plant proposed to clean the remaining 400,000 linear feet at $.35 per linear foot price or
$140,000. An estimated total of 40 days would be required to clean 400,000 linear feet at
a rate of 10,000 -to- 12,000 linear feet per day. At the June -July 2010 timeframe EEC
should have progressed enough with their GIS to provide a prioritized one, two and three
year line cleaning schedule.
CMSD MAP UPGRADES /GEOLOGICAL INFORMATION SYSTEM (GIS)
DISCUSSION
• Mr. Fauth discussed timing for completing the EEC upgrades. Mr. Fauth proposed the
project be completed in 25 months. EEC proposed completion in 19 months. A
compromise of 22 months was agreed upon. The project will be funded over three fiscal
years — FY09 -10, FY10 -11 and FY11 -12.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD - REQUIRES
$1.3 MILLION IN REPAIRS - UPDATE
Rob Hamers reported the agreement was recorded last Wednesday. Alan Burns, District
legal counsel, will finalize the letters to the property owners advising them of the
additional charges. Mr. Hamers provided a proposal, currently out for independent
review, to be included in the November Board packet for Board approval.
USE OF IMPACT HEAD ON CORRODED DIP AND CALCIUM
National Plant Services provided a submittal to try their new impact head on DIP with
tuberculation. Sancon took three days to clean 60 feet using the chain flail technique.
National Plant was able to clean 300ft in three hours with the impact head. There was
some time left after the DIP was cleaned so Karl recommended they try the impact head
on some calcium deposits in the Santa Rosa Street area. The impact head is not a
permanent fix due to possible damage to the line, but could be used in an emergency to
• get the system back online. Mr. Dulake added this tool would dig right though an offset
pipe because it is a line boring machine.
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COSTA MESA SANITARY DISTRICT
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JUSTIFICATION FOR CCTV TRUCK
Mr. Fauth referred to a document in the packet identifying how much the District has
spent in previous years for CCTV work. A new vehicle costs $175.000 and the District
has spent $65,000 over the last three years. A reconditioned vehicle would cost around
$75,000 to $80,000. National Plant Services, Inc. currently provides the service for the
District and costs the District an average of $660 per service. The vehicle could assist
with FOG issues, determine if a lateral or main line is the source of a clog or problem,
provides visualization of a combination sewer cleaning and jetting hose problem and
assess SSOs. Director Ferryman added Midway City Sanitary District has a CCTV truck.
Mr. Hamers stated the questions are is a CCTV vehicle affordable and maintainable for
the District. The truck would not be purchased until completion of the District Yard.
CMSD PROJECTS:
PROJECT #129 - BRISTOL STREET SEWER - UPDATE
Mr. Hamers described the area being repaired on Bristol from Countryside Inn to Irvine
• Avenue. Work is being done at night with steel plates covering the road during the day.
There have been issues with underground water, underground utilities not of record and
thicker asphalt paving. Mr. Hamers has several requests for change orders on his desk.
The Orange County Development Agency, the agency paying for the project, will pay for
change orders up to five percent of the base bid and may not pay for change orders
beyond that. In addition, the contractor may not be able to install the section between
Irvine and Birch Street because of a water line closer than what the records show. Mr.
Hamers reported the other projects are running well. The Committee recommended
putting a line item for a CCTV vehicle in the FY10 -11 Budget and Staff to prepare a cost -
benefit analysis.
PROJECT #164 - MISCELLANEOUS SEWER WORK
Karl reported the generator connections for all sewer pump stations were in the final
stages of completion.
PROJECT #171 - IRVINE PUMP STATION REHABILITATION
Staff and Field Crews are monitoring the effects of the parking lot damage to the Irvine
Pump Station on a bi- weekly basis and documenting the status with photographs.
. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Mr. Fauth reported on a big spike in the applications for the program. There were 21
applications received in September.
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PROJECT #187 - DISTRICT YARD UPDATE
Mr. Hamers reported Staff attends a weekly meeting on Wednesdays at 1:15 pm at the
District Yard with the architect and contractor to review the status. Mr. Hamers welcomed
the Directors to stop by to take a look.
OTHER
Four topics will be held for discussion at next month's meeting due to time constraints.
SSC MEETING SCHEDULE
The next meeting is scheduled for Tuesday, November 24, 2009 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:48 p
SE!CRE Alit PRESIDENT