Minutes - Sewer System - 2009-07-21•
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE. MEETING
JULY 21, 2009
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on July 21,
2009 at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Gary Monahan; Art Perry
DIRECTORS ABSENT: Jim Ferryman, Bob Ooten, Arlene Schafer
STAFF PRESENT: Don McIntyre, Interim District Manager; Thomas
A. Fauth, Assistant Manager; Robin Hamers,
District Engineer; Joan Revak, Board
Secretary/Program Manager /Clerk of the
District; Karl Dulake, Maintenance Supervisor;
Paul Guzman, Inspector; Joe Limon, Inspector.
OTHERS PRESENT:
MONTHLY SSO STATISTICS
Director Monahan noted one spill occurred since the last meeting. Mr. Fauth reported the
spill occurred at the intersection of Gisler and Harbor. The source was located in a clean
out in the alleyway behind the Chevron station. Mr. Fauth referred to the lateral line
location on the District map and detailed the movement of the private spill to the storm
drain. Mr. Dulake dye tested both the Chevron and Denny's line to correctly identify the
source. Denny's restaurant was the source of the spill. The District vactor truck was in
the shop due to engine ejector issues at the time and was not available for use. C &R
Drains, Inc. was called to clear the line. National Plant Services, Inc. (NPSI) was called
to clean up the .spill area. The spill was 300 gallons with 20 gallons flowing into the
storm drain. Staff will contact Denny's regarding the cost incurred due to the spill. Mr.
Dulake added that Denny's does not have a grease interceptor. Mr. Fauth recommended
negotiating the bill amount if the restaurant agrees to a cleaning plan.
COSTA MESA SANITARY DISTRICT
&F MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JULY 21, 2009
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Charges for non - compliance of food service establishments were discussed noting the
District is required to give residents a chance to respond to the charges. Mr. Fauth
recommended a user friendly approach in an attempt to avoid legal battles with
residents. Staff provided a letter from Alan Burns advising an' administrative citation
ordinance would be required.
STATEWIDE SANITARY SEWER OVERFLOW REDUCTION PROGRAM -
ANNUAL COMPLIANCE REPORT MAY 2009
Rob Hamers reported on the State Water Resource Board Annual Report to evaluate the
Statewide WDR included in the packet. Mr. Hamers noted per the chart located at the
bottom of page 11 of the report, 39% of agencies are not reporting spills. Per the pie
chart on page 13 only 85% of agencies are filling out the Collection System
Questionnaire. The report indicates Fat, Oil and Grease (FOG) programs are working.
FOG dropped to the number two cause for spills with root intrusion taking the lead as the
number one cause. The top twenty enrolled collection systems ranked by highest volume
of sewage spilled is in the chart on the bottom of page 20. Mr. Hamers stated high
volume spills occur with force main breaks. Region 8 collection systems with no
reportable spills are listed on page 23 of the report. Mr. Hamers reported the District is
in complete compliance with reporting and the number of District spills is small.
• Also included in the packet is the 2008 Annual Ocean and Bay Water Quality Report
This report covers major findings at Orange County beaches. Mr. Hamers reported spills
are down and water quality is better.
Mr.. Fauth discussed an article regarding beach closures. The 590,000 gallon spill in
Laguna caused 10.6 "beach mile days" in closures. Economic losses are estimated at
over $46,000 a closure; 10.6 days of closure equals an estimated half a million dollar
economic loss.
AB 1366 - OCSD WATER SOFTNERS SUPPORT LETTER 4 -22 -09
Mr. Fauth provided a letter from OCSD supporting AB1366 for reference. Mr. Hamers
explained when water softeners are recharged salt is sent down the sewer system
making it difficult for sewer treatment processes.
OCSD OFFER OF AREA 7 SEWERS
Mr. McIntyre met with Nick Arhontes, Orange County Sanitation District (OCSD), last
week. Mr. Arhontes informed Mr. McIntyre CMSD was the only District OCSD has asked
to take over the area. An estimated $4M dollars in revenue is associated with managing
the lines. Mr. McIntyre requested legal advice from Alan Burns, District Legal Counsel,
regarding annexation of the area. Once the ability to annex is . resolved an economic
study would need to be conducted.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JULY 21, 2009
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CMSD LINE MAINTENANCE CLEANING -NPSI AGREEMENT
Mr. Fauth reported Addendum 1 of the NPSI agreement is completed.. The next step is
to put Addendum 2 together. Addendum 2 will be the similar to Addendum 1 but will
cover the rest of the District. EEC is preparing maps for the scheduling of frequency
requirements of cleaning for each of the three years without double cleaning or missing
any areas. EEC is putting together the proposal for the maps and the update to the
District GIS. The updated material will be provided to NPSI to enter into the WinCan
system to schedule line cleaning.
UNIFORM CONSTRUCTION COST ACCOUNTING ACT
The District will be changing to the uniform construction cost method after completion of
the District Yard Building is complete. Mr. Fauth will remove from this item the next
agenda.
CLEARINGHOUSE FOR EDUCATIONAL INFORMATION
Mr. Hamers reported a gentleman from El Toro Water District offered to run the ftp site
for educational materials. Educational materials of the CMSD will be sent for addition to
the site. All agencies' materials along with contact information will be posted so that
instead of reinventing the wheel a person can peruse the site to see what other agencies
already have available. Mr. Fauth validated the site is up and running and will soon be a
Statewide event.
TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Mr. Hamers reported the results of Staff review of OCSD's fix list. Staff anticipates an
additional $275,000 in expenses for a total of $1.3M. Mr. McIntyre reported it would
probably be two months until the OCSD Board will take action.
COSTA MESA SEWER FEES TO SPIKE— AGAIN— DAILY PILOT 6 -30 -09
Mr. Fauth reported the article in the Daily Pilot regarding the District sewer fee increase
came out very favorable because the reporter, Alan Blank, understood and verified the
facts he was given with Larry Honeybourne, Program Manager, Orange County Health
Care Agency. Mr. Honeybourne referenced how the District and overall the County is
improving: "All of the agencies have been doing a better job of looking at their pipelines. ".
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS. SEWER SYSTEM COMMITTEE MEETING
JULY 21, 2009
PAGE 4
PROJECT #129 BRISTOL STREET SEWER; UPDATE ON DESIGN
PHASE
Mr. Hamers advised recommendation for award of the project was delivered to Board
members July 10, 2009 for consideration of approval at the July 23, 2009 Board meeting.
Orange County Development Agency will reimburse CMSD for the project costs.
PROJECT #164 MISCELLANEOUS SEWER WORK
Mr. Dulake reported sensors and components have been installed in the last two
stations. The crew implemented the maintenance schedule of turning pump station
valves at regular intervals. NO CHANGE
#168 IRVINE PUMPING STATION RELOCATION - UPDATE ON
CONSTRUCTION & DAMAGE TO ADJOINING PROPERTY
Project is complete. The party's attorneys are addressing the parking lot damage
resolution. NO CHANGE
PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for
PUMPING STATIONS
Mr. Hamers reported the emergency response plans are complete. A notebook with
emergency response plans for each station (except for stations to be abandoned) was
available for Staff review. Mr. Fauth added there are maps, discharge points, routing and
flow details for fourteen stations. Staff will meet after everyone has had a chance to
review the documents and discuss any changes. Once the document is final a Staff
training session will be held. Mr. Fauth provided Staff with cds of the document. Mr.
Hamers noted the plan meets WDR requirements for emergency response plans.
PROJECT #171 IRVINE PUMP STATION FORCE MAIN
REHABILITATION
Mr. Guzman reported the design and timing are being reviewed for replacement of an
additional 2000 ft section all the way to the Elden pump station, with 450 ft previously
completed. NO CHANGE
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Mr..Hamers is completing the I &I report and reviewing all the results for needed repairs.
The report is due October 1, 2009.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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JULY 21, 2009
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PROJECT #182 — ANALYSIS OF CCTV RESULTS
Mr. Hamers introduced Joe Parker, Vice President of National Clay Pipe Institute (NCPI)
at the June23, 2009 Sewer System Committee Meeting. The Committee reviewed video
of calcium build up in District pipe and discussed possible causes and solutions. NCPI
offered to test a 15 foot section of District pipe. The 15 foot section will be separated into
three five foot sections. One section will be used for porosity testing, the second section
will be used for a cross sectional analysis of the pipe wall and the third section will be
used for testing removal processes. The project is scheduled for the week of the 8th
through the 12t of June. NO CHANGE
PROJECT #183 — SYSTEM WIDE SEWER REPAIR — NEW PROJECT ON
BRISTOL
Mr. Guzman reported 330 ft of main line from manhole to manhole is repaired with chain
flinging and relining, including 270 feet of VCP and 63 feet of DIP. The project is
complete. NO CHANGE
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
Mr. Harriers reported Mr. McIntyre is spearheading discussions regarding root intrusion
repair with the City of Costa Mesa. Mr. McIntyre and City Manager, Allan Roeder will
meet July 23,'2009 to discuss the issue.
Mr. ,Hamers reported on a news article regarding the City of Huntington Beach lateral
repair program. The program was budgeted for $1.8M and an additional $500,000 was
required for the fiscal year.
Mr. Fauth discussed new coding added to the spreadsheet provided in the packet .
Brown coding identifies root cutting as at least part of the issue for the private lateral
problem. Currently there are 40 root - related cases out of 112 completed applications.
Mr. Harriers recommended sending Joe Limon out to each site to determine if the root
issue is a result of a city tree root, private property tree or can't be determined.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
Howard S. Wright is in receipt of the construction agreement. Bonds and insurance are
being acquired. CMSD will issue a notice to proceed following the pre- construction
meeting and receipt of all bonds and a signed agreement.
OTHER
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COSTA MESA SANITARY DISTRICT
' MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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JULY 21, 2009
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Mr. Fauth announced the 25th Annual Tri -State Seminar On- The -River in Primm, NV
September 22nd, 23rd, and 24th. The Committee recommended approval for attendance
be discussed at the July 23`d Board meeting. The packet included the seminar
application and agenda.
Mr. Fauth discussed EEC's proposal to update the sewer atlas and master sewer map.
EEC is updating the District GIS map including all District manholes and preparing the
maps to be entered into WinCan. The proposal will be discussed at the July 23, 2009
Board meeting. Staff will confirm budget funding for the updates.
SSC MEETING SCHEDULE
The next meeting will be Tuesday, August 25, 2009 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:20 a.m.
PRESIDENT