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Minutes - Board - 1951-05-03F, a 0 9 I Minutes of regular meeting of Board of Directors of the Costa Mesa Sanitary District held at 2057 (Rear) Newport Avenue, Costa Mesa, California, May. 3rd, 1951 Present: Directors TeWinkle, Nelson, Lord, Norman and Meyers. Attorney Anderson, Engineer Bulot, Contractor Izzi, Secretary Owen. Meeting; °_called to order at 7 :30 P M by President TeWinkle. Minutes of last meeting read and approved. At this point Messrs Blakeley and Barnes representing Concrete Prod- ucts Company, makers of concrete manholes were admitted and the 'subject of use on concrete manholes, in part, on the job,_was discused. Upon conclusion of discussion, it was , Moved by Director Nelson, seconded by Director Lord, that the Board go on record as favoring the purchase of 100 concrete manholes, accord- ing to specificatio g to be set up by Engineer Bulot, at a cost to the District of $225-01 installed. Motion carried. Engineer Bulot was thereupon directed to prepare specifications covering the type of concrete manholes to be installed by Contractor, such specifications and form of- authorization permitting inclusion of this item in original contract to be presented for formal action by the Board at an adjourned meeting of the Board, (or special meeting, ) at 11 o'clock A M Monday, May 7th 1951. Resuming regular order of business, the following bills against Running Expense Fund, upon motion by Lord, seconded by Norman, we ordered paid: Warrant No Name Amount 710 C W TeWinkle 15 00 711 C M Nelson 15 00 712 Wm E Lord 15 00 71 H Paul Norman 15 00 714 Arthur H Meyers 15 00 715 F B Owen, Secty 50 00 716 F B Owen, Expense 60 54 717 Kenneth C Price 650 00 718 Bales Office Equip Co 13 80 719 Pacific T & T Co 29 40 Also, upon same motion,-the following bills against Sewer Construction Fund; were ordered paid, viz., Warrant No Name Amount. 12 F B Owen, Pro Mgr 200 00 13 F B Owen, Rent 42 50 F, 0 2 I 14 Francis H Bulot, 2 000 00 15 Michael Izzi 14 157 45 16 Costa Mesa Blue Print 7 16 17 Leroy P Anderson 502 40 Total 16 909 51 Secretary Owen explained desire of Mr Kenneth C Price to continue garbage collection service under contract and his further request that a new contract from Januar 1st 1952 to January 1st 19540 a period of two yea gears, at monthly rate of ;750 00, the increase due to increased.and prospective increase in volume of collection, be awarded him at this time, in addition to present contract expiring January 1st 19520 at $650 00 per month, in order that he may provide himself with necessary new equipment, while same'is obtainable, and with which to satisfactorily perform the service required. Upon motion by Norman, seconded by Nelson, Attorney Anderson was directed to prepare a new contract on the above basis. Carried. • Upon explanation and consideration of the question of annual "Clean -up" Week, and Pick -up Day, Saturday May 12th2 it was moved by Meyers, seconded by Norman, that Contractor Price be employed to furnish trucks and men to pick up trash within the Sanitary District at a cost not to exceed $100 00. ( Later Secretary negotiated with Mr Price, who will furnish two suitable trucks, manned by two men with proper tools, each, at a cost of $5 00 per hour for each truck.) This motion was carried. Secretary presented Resolutions per attached, accepting certain Easements; said Resolutions upon motion by Nelson, seconded by Lord were adopted by roll call vote as recorded thereon, and ordered re- corded in County Records. It was-moved by Norman, seconded -by Meyers that First Partial estimate as presented by Engineer Bulot, and approved by Project Manager,, in facor of Contractor Michael Izzi, amounting to $14 157 45, be accepted and ordered paid. Carried. Moved by Lord, seconded by Nelson that drawings covering type of street and house connections, being Nos 101 and 102 as submitted by Engineer Bulot, be adopted as official drawings. Carried. It was moveA- by Lord aeconded by Norman thatthe fee for House Connection Permit, be fixed at J2 00. Carried. ., Meeting adjourneduntil 11:00 oclock A M Monday, May 7th 1951 Attest: Signed 1 e Aar President. -CONSTRUCTION FUND- Principal ---------------------------------------- $850 000 00 I Expenditures. Construction bids original plans ----------- 547 479 27 Repayment advances from Running Ekpensd _5 (k. 664 15 Funds and Federal 'Governments already made, Estimated cost of Supervision at 3,15% 20 000 00 Contingencies., 5% Construction costs est. 310 000 00 Legal and engineering 5 000 00 Management and Office 5 000 00 Estimated additional footage to original 100 000 00 plans., Possible dost'of trunk or interceptor line ? withinDistrict Totill'e6timAted-and possible demands on 753 143 42 Construction Funds Balance available at close of constructions 96 856 58 Sec 6797 Sanitary District Act of 1923, provides, that, "Th6 money in the S6wer Construction Fund shal-l'be _used 'f6r'th6 purpose indicated in the order calling the election upon the question of 'the issuance' of the bonds-, *'and -for no' other purpose, but if after- those -purposes 'are entirely fulfilled any balance remains H_A_!e �jEds balance may, upon the order of the Board, be transferred to either of the other Funds provided by this part.,'.?. The "Bond Fund" and the Running Expense Fund are provided- -by this part of the Act'. 'H6ncd­it would- appear that any balance- remaining In Construction Fund,,.'dfter all work done, could be transferred to the "Bond" Fund, if desired. in the ineantime.9 the possibility of' investing that portion of the ' . Construction Fund that it is anticipated will not be used within, say one -year's time., through County Treasurers can be determined., if so desired.. the , r 0. - RUNNING EXPENSE FUND- Balance on hand as of May 1st 1951 Estimated expenditures to January 1st 1952 Surplus Transfer to Bond Fund to meet September interest Balance available as of January lst 1952, before 1951 -52 tax levy, 27 021 90 9140If 18 621 22 12 000 00. 6 021 22 As to the item of transfer to Bond Fund, the Sanitary District Act of 1923s provides by sec. 793, that "The whole _'or' any part of the money " in the Running Expense Fund shall -be transferred to the -'Bond Fund, or to any other Fund provided for in this part, on the order of the Board. The count ' Au.ditor `in''eonversat on 'on the necessity of such transfer -to meet'September'1951- interest, intimated that it might be necessary to repay the "Running Expense Fund- from the Bond Fund_ when condition of "the latter Fund permitted'. This of course - would mean" -an 'increased ; tax .levy fox the Bond Fund, but.. 'a corresponding decrease in tax levy account Running Expense Fund From the following estimated Budget for 1951- 2, it will be observed that- the 'Running Expense Fund will require only -a nominal tax levy this- year, even after dedtucting the Transfer. So, if possible, it would appear' justifiable to confine th6' Bond Fund" tax "levy 'to one year s requirements, that 'is one year's interest and retirement, -let the "Transfer stand, and levy tax for only the current year's s needs of the Running Expense Fund. The above merely as information 5 -3 -51 F B 0 17� E RESOLUTION WHEREAS9 Minnie M Messing of Costa Mesa California, has executed an instrument granting to the Costa Mesa Sanitary District an ease- ment to certain portions of Lot's 195 and 20.5 in Newport Heights Costa Idesa, California$ now therefore BE IT'RESOLVM# that said Easement be and the same ib hereby accepted by the Board of DirOcto rs,of the Costa Mesa Sanitary District regular meeting this 3rd day of may 1951 The 9boVe Resolution wAsadopted by the following vote, Ye4s: TeWinklep Nelson# Lords Norman,# Meyers Noet: TIone Absent-, None CERTIFICATE The undersignedj FB.Owenp, Secretary of the Board of Directors of the Costa 1,11esa Sanitary Districts hereby certifies that the above is a true and correct copy of an excerpt from the minutes of regular meeting of said Board of Directors,,. held Mlay 3rd:;; .1Q95 Signed.. F B Owen Secretary L A F, • 0 'I -RESOIXTIOU- MEREASs Ida, u Stearn6# Clara E Stearns and Vere A.Stearns, owners of recur of Lots 5 and 6. Lot 3 and Lot 26 in Tract 504 as per map recorded in Book 11 of Miscellaneous Maps Page 31 records. of Orange CoLuityp Costa Mesa Californla, respectivelyv:,have each executed as of date April 25th 1951, instruments granting Easements to the Costa View Sanitary Di: trict for cortain portions of said lots, as described in such, instr-urmentso now therefor6o BE IT RESOLVIED, that said Easeerints be and U'le same re hereby t - a accepted by the'Board of Directors of tae Costa Mesa Sanitary District. in regular meetings this 3rd day of may 1951. The above-Resolutioa was adopted by the following vote: Ysas,-TeWlnkleg Nelsons, Lord, Norman and Mayers Noes. None Absent None -i ------------------ -CERTIFICAT,Te.- Thb undersigned# F B Ovien., secretary of the 'Board of Directors of the Costa Mesa Sanitary District$ hereby certifies that ' the foregoing i,s a true and correct copy ofan excerpt from the minutes of regular meeting of said Board of Dir6ctorst held May 3rdp 1951 Signed F B Owen Secre I tart'.