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Minutes - Sewer System - 2010-09-140 COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 14, 2010 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on September 14, 2010 at 10:30 a.m. at 628 W. 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Gary Monahan, Art Perry, Jim Ferryman STAFF PRESENT: Scott Carroll, General Manager; Thomas Fauth, Operations Manager; Sherry Kallab, Administrative Manager; Rob Harriers, District Engineer; Yefim Tsalyuk, Senior Engineer; Joel Ortiz/Tim Henson, Sewer Maintenance Crew; Paul Guzman, Inspector; Joe Limon, Inspector OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Fauth reported a spill occurred August 29, 2010 due to an SCE power outage. Approximately 50 gallons of the spill were recovered and 50 gallons soaked into the ground. The spill was a reportable spill. Mr. Carroll noted this was an unplanned SCE outage and he arranged for SCE to notify himself or Mr. Fauth of unplanned future outages. CMSD is the only agency being provided with the service. Director Ooten questioned the SCADA system notification. The sewer crew noted there are some issues with SCADA notification not. responding. Mr. Fauth stated the District is transitioning to a new system and he has a call into Brian Royer, TRC, to validate the transition from radio to cell since the yard equipment is in place. Mr. Fauth added part of the issue is the use of relays from station A to station B to the District Yard to the Headquarters instead of Station A to the Yard and Station A to the Headquarters. Director Ooten requested TRC notify Staff in the event SCADA communication with pump stations is out. Mr. Fauth stated both the cell and radio systems were being run parallel and he would check on the issue. Director Ferryman requested Staff check the entire SCADA alarm communications. Mr. Fauth reviewed spill history provided and noted the spill trend is moving in a positive direction. OVERSIGHT OF PRIVATE PUMPING STATIONS Mr. Hamers reported the committee came up with three dates for meetings. Three meetings are needed due to limited parking. The dates are tentative and subject to Mr. Carroll's approval. Mr. Harriers noted the program is ideal for Tim and Joel, given their pump station experience, to II'" °'�'RP COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 14, 2010 PAGE 2 assist private pump station owners. Mr. Guzman responded to Director Ferryman regarding Staff communication with private pump station owners. Mr. Guzman noted most communication has been with the maintenance companies and associations and they wonder why the District is interested in establishing the program. Some maintenance companies were worried the District would take work from them. Director Ooten recommended postponing the project until higher priority projects are completed. Mr. Fauth acknowledged Staff does have a lot going on and higher priority projects at this time. The project is postponed until after January 2011. 1/1 REDUCTION PROGRAM — MINUTES OF MEETING HEALD 9/3/10 Minutes of the September 3, 2010 meeting were provided in the Committee packet. Mr. Harriers reported the accomplishments made toward 1/1 reduction last year were excellent and he believes this year the program will be more comprehensive. Mr. Harriers reported Staff did a great job reducing the inflow in the CMSD system tributary to the OCSD Dover line. The results of the CMSD 1/1 Program will be shared with the WDR at the November meeting. Director Ferryman questioned if OCSD had any meters in the District lines outside of the Dover line. The sewer crew reported a meter is located in the Mendoza line. CMSD PUMPING STATIONS Mr. Fauth reported at the June meeting the Committee discussed pump station deficiencies, problems, and maintenance. The Committee established a list of activities to be addressed. The sewer crew will maintain a log to document the activities. Mr. Fauth informed the Committee the stations are checked weekly, in response to Director Perry's inquiry on the inspection frequency. ROOT CONTROL STATUS Mr. Carroll requested Staff meet to discuss the use of a foaming program to treat root problems. Staff will review CCTV footage of problem areas and treat six of the areas with Top Hat. The areas will be reviewed again to determine the results. One area to be tested is Golf Course Drive, where roots are entering the District line from wye laterals constructed when the line was built. Joe Limon stated he believes the laterals in question are capped but roots are coming out of the lines. Mr. Guzman noted the lines were there fora housing tract but when the developer came in they knocked everything down and built their own system. The lines were covered with clay caps that broke over time. One possibility is to re -line the sewer line and seal the laterals off once confirmed they are not being used. PLUMBER'S SEMINAR FOLLOW UP — SELECT TRENCHLESS PIPELINES BROCHURE Mr. Fauth provided a copy of a flyer he received at his home (in late August) from Select Trenchless Pipelines advertising the District's Sewer Lateral Assistance Program (SLAP). The free advertisement by Select was a direct result of the Plumber's seminar the District provided. WDR COMPLIANCE LIBRARY Mr. Fauth previewed the documents to be part of the WDR library. In the event there is a WDR audit, all required documents will be in one place. There are over 25 items and they support our program. The library is not yet complete and will be located in Ms. Revak's office. Mr. Harriers reported audits have occurred in Northern California. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING a SEPTEMBER 14, 2010 PAGE 3 GREASE RECOVERY DEVICE OPTIONS - CHEMSEARCH BIOAMP —SCE & ELDEN PUMP STATIONS A packet detailing several grease recovery device options were reviewed. Mr. Hamers noted a member of the Orange County Health Care Agency attends WDR sessions and assists with testing new devices. Mr. Hamers reported the Goslyn, Trapzilla and the Big Dipper have been installed, tested and approved. They are good options for retrofitting a strip mall when a grease interceptor is impractical, but a device is needed in or nearby the new restaurant kitchen. PROPOSED SENIOR HOUSING Mr. Hamers brought to the Committee's attention a new development by Segerstrom..The current property address is 1545 Adams Ave. The new development will replace Kona Lanes, The Ice Capades and Edwards Theater. Mr. Hamers conducted a sewer study and provided a will serve letter.. The project is moving its way through the City. OC WDR STEERING COMMITTEE `EMERGENCY RESPONSE COMMUNICATIONS' SEMINAR 10 -21 -10 Mr. Hamers reported the October 21, 2010 WDR Steering Committee meeting will evaluate how to communicate during a sewer emergency that is accompanied by a major emergency such as • an earthquake. Mr. Carroll decided the use of multiple communications devices is better than one or two communication devices. Mr. Carroll is working with the City to share their megahertz frequency, and be a part of the WEROC system. Mr. Fauth displayed the radios available to use the WEROC system and noted Staff has not been trained on the radios. The seminar will review the limitations and the benefits of the different options. PUMP STATION EARTHQUAKE EVALUATION Mr. Carroll noted Director Ooten's suggestion to evaluate our pump stations to see if they can withstand an earthquake. Staff is in the process of obtaining a consultant to come in. Director Ooten made the suggestion because of increasing tenor about the potential of a big earthquake. OCSD conducted a study of all their systems when Director Ooten worked there. The evaluation will determine if the stations are structurally adequate. Mr. Carroll will obtain consultant quotes. CMSD CLEANING PROGRAM YEAR 1; PREPARING BID DOCUMENTS EEC prepared a series of ten cleaning maps for the District. The maps were handed out for review prior to the Committee meeting. The update to the maps is to identify what size of lines we are addressing in each of those maps. Mr. Hamers and Mr. Fauth will prepare bid documents to acquire a contractor for the line cleaning service. Mr. Hamers reported there is a chance we may be piggybacking off another agency's bid. TRIENNAL WDR REVIEW Every three years there is a review of the WDR requirements and the latest one has been ongoing for a year. Once the State Water Resource Control Board has made all the changes they need to make, the review will be sent out for comments. Staff has been tracking everything and does not anticipate any big changes. The review should be available in November. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING f u$q SEPTEMBER 14, 2010 • , PAGE 4 Pre - calculated formulas will be entered and when CMSD reports a spill there will be an analysis of each agency's statistics that anyone can access and compare averages etc. Staff provided sample reports to be made available. NETWORKING PIPING MONITORING SYSTEMS SCAM Staff provided a scam article that states upon receipt of your paid invoice you will receive a grease solvent detector. Mr. Hamers reported it is made to look like it will take care of statutory requirements. Director Monahan noted he has not received a copy of the article yet. ARTICLES OF INTEREST Mr. Fauth clarified an OC Register article wherein the article title is sewage spills but it is actually not the number of sewage spills; instead it is the number of ocean and bay water closure days due to sewer spills. Staff provided articles discussing flushable vs. dispersible products which included an article by Patrick McNally and Nick Arhontes of OCSD about the issue. The articles recommend only dispersals made from non -woven material should be flushed down the toilet. Mr. Carroll reported the bill sponsored by Senator Huffman backing the requirement to make manufacturers label their products died. President Schafer directed Mr. Carroll to write Senator Huffman a letter • requesting him to re- introduce the bill the next session. Mr. Fauth reported on articles discussing nine Marin County Wastewater Agencies launching a campaign to inspect and repair their pipes, similar to the District's SLAP program. Mr. Harriers explained cross - boring is another type of monitor for drilling and is more of the industry attempting to have sewer lines marked so there is less liability for damages when drilling. A schedule of WDR Meeting dates as proposed was provided to the Committee. CMSD PROJECTS: PROJECT #187 — DISTRICT YARD Mr. Fauth reported good news Thursday of the last week we received certificate of occupancy, awning covers are being installed over the glass portions and the doors, the compressor is being attached to the compressor airline, and all storage items are being moved into the garage. The one major issue remaining is the fuel tank sign -off by the fire department. A fresh copy of the fuel tank plans were delivered to the City last week for review. Mr. Fauth confirmed computers and servers have been installed and are up and running. Director Ferryman requested to review the invitation list for the District Yard Grand Opening before it goes out. Mr. Carroll will direct the Board Secretary to forward the invitation list to all Board members. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, October 19, 2010 at 10:30 a.m. is PUBLIC COMMENTS • • • ` COSTA MESA SANITARY DISTRICT mt MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING SEPTEMBER 14, 2010 PAGE 5 There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 11 SECRETARY 31 a.m