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Minutes - Sewer System - 2010-08-17r • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING AUGUST 17, 2010 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on August 17, 2010 at 10:30 a.m. at 628 W: 19th Street, Costa Mesa. Director Monahan called the meeting to order at 10:30 a.m. DIRECTORS PRESENT: Gary Monahan, Art Perry, Jim Ferryman STAFF PRESENT: Scott Carroll, General Manager; Sherry Kallab, Administrative Manager; Rob Hamers, District Engineer; Yefim Tsalyuk, Senior Engineer; Karl Dulake, Maintenance Supervisor; Paul Guzman, Inspector; Joe Limon, Inspector OTHERS PRESENT: MONTHLY SSO STATISTICS Mr. Hamers reported no new spills since last month. OVERSIGHT OF PRIVATE PUMPING STATIONS Board directed Staff to assemble a private pump station program. A brochure and maintenance program information form have been developed and provided in the Committee packet. The form will allow Staff to document discussions with private pump station owners or their maintenance personnel. Staff provided an updated list of thirty private pump stations. Mr. Hamers reported the new In -N -Out Burger, replacing Kaplans on Harbor Blvd., will be installing a pump station. This addition will bring the total number of private stations to thirty one. Mr. Carroll would like to invite these owners, with their. maintenance personnel, to the office to introduce the program and hopefully obtain voluntary compliance. Mr. Hamers believes CMSD is the first agency providing this type of program. y5f g` COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING 18 - AUGUST 17, 2010 PAGE 2 CMSD PUMPING STATIONS Scott has arranged quarterly meetings to discuss the District's pumping station needs. The Committee was provided with a list of the District's pumping station and related discharge points in the event of a sewer spill. This document provides Staff with sensitive points to check first in the event of a spill. The meeting will include discussion on issues like corrosion of values and the amount of time required for preventive maintenance. Director Perry asked if Staff sands and paints valves and noted those were his duties.when he worked a summer job for Moulton Niguel. Mr. Hamers stated that has not been past practice. Rob noted with the sewer crew the District now has the manpower to do so. Mr. Hamers agreed the valves look better when they are painted and they also last longer. POTENTIAL DIG ALERT REQUIREMENT Mr. Hamers reported there is a national push to require owners of sewer systems and storm drains to mark sewer mains, laterals and storm drains as* part of the Dig Alert. Currently those items are exempt, with only force mains being marked. The organization is being funded by horizontal drilling companies trying to minimize their exposure of drilling through sewer laterals and.will require legislation in Sacramento. Staff provided two handouts and meeting minutes for review. Mr. Carroll will keep a watch for upcoming legislation. Mr. Hamers stated there have been a few times gas companies drilled lines through sewer laterals. SSO ENFORCEMENT OPTIONS AND COMPLIANCE AUDITS Jim Fisher, Office of Enforcement, one of the authors of the WDR, has now moved over to compliance. Mr. Hamers provided a snapshot out of a PowerPoint presentation prepared by Mr. Fisher reviewing items enforcement will look into. Mr. Hamers brought to the Committee's attention four categories of collection system audit selection criteria. Mr. Hamers stated the District looks good in all four of the categories. Mr. Carroll reported District documents are being assembled into a Library per a list prepared by Mr. Hamers. Mr. Hamers recommended bringing portions of the document back to the pumping station committee for discussion. SAN FRANCISCO BAYKEEPER'S LEGAL ACTIONS The Committee received a printout of the Baykeepers website lawsuit page. Mr. Hamers reported Baykeepers, and other .similar organizations, can sue under the EPA for sewer spills. The court can put the agency under consent decree forcing the agency to comply by a certain date to mitigate the problem. Mr. Hamers noted many agencies' sewer systems are in such bad shape they would have a difficult time complying. NEW GREASE TREATMENT METHOD A truck wash owner in Barstow is taking grease from restaurants and making it disposable so there is no effect on the sewer system. The system binds solids together to be used as fuel or for composting and the liquids will be treated and used in the truck wash. Staff is always on the lookout for new methods to mitigate grease problems. • • 5p COSTA MESA SANITARY DISTRICT r � ayy MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING AUGUST 17, 2010 PAGE 3 #171 IRVINE PUMPING STATION FORCE MAIN REHABILITATION - ADDITIONAL DISCUSSION Mr. Hamers provided a proposal from his firm with cost not to exceed $41,286. Mr. Hamers re- capped when the project was first reviewed, replacement of the pipe was considered, then Staff met with no -dig contractors and received a cost estimate of under $190,000. There are over 3000 linear feet of sewer line to be re -lined and seven excavations will be required. Mr. Carroll added he provided the proposal to OCSD Engineer, Jim Herberg, for review. Director Ferryman questioned if Bruce Mattern still served as reviewer for engineering proposals. Mr. Hamers noted the percentage for the proposal looks high but the same amount of work is involved as with pipe replacement. Pipe replacement would cost $1,000,000 and the review work required would be four percent of construction costs. Normally consultants shoot for around ten percent. The cost of the liner is so inexpensive it is difficult to obtain the normal percentage. Mr. Carroll stated he is comfortable with the proposal. The item is on the agenda for the regular Board Meeting. #185 SYSTEM WIDE SEWER REPAIR — GRADE 5 REPAIRS The Committee discussed Mr. Hamers proposal for engineering services for approximately $60,000 for the first $1,000,000 of grade 5 repairs. The engineering services proposal is less than six percent of construction costs. The proposal is broken down into hours per location. The proposal allows nine hours per segment to convey all the necessary information to the contractor. Director Ferryman requested the District work with the City of Costa Mesa schedule regarding moratoriums. Mr. Hamers acknowledged Staff is already checking on moratoriums. The proposal is also on the regular Board Agenda. Mr. Carroll stated he will have Jim Herberg or someone Jim recommends to review the proposal to provide backup documentation. Mr. Carroll noted a typical engineer's rate is around $150 per hour and Mr. Hamers' rate is very reasonable. Mr. Hamers. recommended review by an independent engineer. CMSD PROJECTS: PROJECT #101 — WESTSIDE PUMPING STATION ABANDONMENT OCSD held a kick -off meeting for the project. Staff met the OCSD project manager, reviewed documentation and went out into the field to review conditions where the OCSD sewer line will go. Staff is in the process of copying documents to provide to OCSD. OCSD will be meeting with the City of Newport Beach, as well. The City of Newport Beach will be abandoning their station on Walk -About Circle. CMSD requested to be named in OCSD's EIR. There is a nice looking alignment for the OCSD line 19'h Street extension. The City of Newport Beach has a water line, easement and power poles there already. Once OCSD reaches the Santa Ana River they could go south and tie into District facilities or another option is placing a siphon under the river and then come up in Plant Two. OCSD will conduct alignment studies and put two or three in the EIR. OCSD estimates two years for the environmental and around one year for construction. PROJECT #183 -2 — BRISTOL STREET NO RANDOLF The project is out to bid. The bid open is September 7, 2010. Ate\ COSTA MESA SANITARY DISTRICT &'� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING N1 AUGUST 17, 2010 • \.��r , �,� PAGE 4 i PROJECT #187— DISTRICT YARD Mr. Hamers reported there is an issue with agreements for phone service at the District Yard. The agreements are one -sided in the vendor's favor. Mr. Carroll agreed it has been challenging and the District cannot receive certificate of occupancy until the fire alarm system is connected to the phone lines and tested. The decision was made to go with Bay Alarm, the current provider for security service at the District headquarters. Bay Alarm's contract is somewhat better than other vendor's contracts, but even their contract is one - sided. The Committee agreed to move forward with the agreement. Mr. Carroll reported Khanh Nguyen, City of Costa Mesa Building Official, agreed to allow 300 compost bins be delivered for storage at the District Yard. One pallet of bins will be kept at District Headquarters for resident pick up. Joe Limon reported the Wilson Street Rehab project is out to bid. Mr. Hamers noted we should receive notification from USGBC by late November or mid December if we received "LEED Platinum" for the Yard Building. Project #101 - WESTSIDE PUMPING STATION ABANDONMENT Mr. Hamers put a small budget together for the first year participation in conjunction with the OCSD project to attend meetings, studies etc. Mr. Hamers will contact OCSD to find out when they will name the engineer on the project. • PROJECT #189 — REHABILITATION OF SIX SEWERS TRANSFERRED TO CMSD Mr. Hamers reported the plans are complete and turned in to the City for plan check. CMSD SEWER CLEANING PROGRAM - UPDATE Mr. Hamers reported the last phase of the prior year is almost complete. When the 09 -10 cleaning is complete Staff hopes to have National Plant begin the fiscal year 10 -11 cleaning right away so they can plug and seal manholes before the rainy season, saving District Staff additional work. SSC MEETING SCHEDULE The next meeting is scheduled for Tuesday, September 14, 2010 at 10:30 a.m. PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan adjourned the meeting at 9:45 a.m. SECRET RY