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Minutes - Sewer System - 2008-06-11• C_ A • COSTA MESA SANITARY DISTRICT MINUTES OF SEWER SYSTEM COMMITTEE MEETING JUNE 11, 2008 CALL TO ORDER Board members of the Costa Mesa Sanitary District met in Committee session on June 11, 2008, at 11:30 a.m. at 628 W. 19th Street, Costa Mesa. DIRECTORS PRESENT DIRECTORS ABSENT: STAFF PRESENT: OTHERS PRESENT: MONTHLY SPILL STATISTICS Director Monahan called the meeting to order at 11:35 a.m. Art Perry; Gary Monahan; Arlene Schafer Bob Ooten; Jim Ferryman Robin B. Hamers, Manager /District Engineer; Thomas Fauth, Assistant Manager; Joan Revak, Board Secretary/District Clerk /Program Manager; Sherry Kallab, Management Analyst; Joe Limon, Inspector; Debbie. Bjornson, Permit Processing Specialist; Janel Jackson, , Office Specialist II; Paul Guzman, Inspector; Karl Dulake; Maintenance Supervisor None Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008 noting no reportable spills since May 5, 2008. Mr. Fauth reported that some controlled clean outs did occur on private property and that those incidents are not required to be reported if they do not exceed 1000 gallons, do not flow into the right of way and do not enter into surface waters. Mr. Fauth reported on a new method of pipe repair. Mr. Fauth and Karl Dulake met with representatives from Thortex West whose product offers the capability of lining any size or type of pipeline. The product is applied by computer controlled spray -on in any thickness desired by the customer. The spray on method eliminates having to cut out the interior lining for lateral attachments. Mr. Fauth referred to photographs in the committee packet of the District pipeline located at Fair Dr. and Harbor and noted the Thortex West representatives were asked to explain how they would clean the pipe of the build up. and if they would be able to spray the pipe —y COSTA MESA SANITARY DISTRICT psg 5AW �\ MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JUNE 11, 2008 \oaAY` PAGE 2 effectively to allow continued flow. Mr. Fauth also ask if the company would warranty their work. Mr. Hamers noted the Fair and Harbor pipeline is number one on the District's hot spot list and that staff is reviewing methods to repair the line. BACKCHARGES STATUS The Committee reviewed the "CMSD Sanitary Sewer Overflow Back charges" spreadsheet Every letter includes CMSD General Counsel guideline statements and addressees are given 30 days to respond. $33,562.32 (87 %) has been received to date while $5,5226.24 (13 %) remains outstanding. Mr. Fauth informed the committee of a telephone conversation with a representative of Inka Grill, in which he explained the fact that fees are due to the District in addition to $4000. in fees that were paid directly to C &R Drains. Ms. Kallab noted that a non- payment letter had been sent to Travelodge and payment is expected to be received any day. Staff will coordinate with the SCE Utilities Coordination Meeting representative concerning collecting $1702.10 from SCE to recover repair costs for the damage to the District HQ lateral line PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN PHASE Mr. Hamers reported that the plans are 100% complete and have been delivered to required agencies. The District will be upsizing the line from 8" pipe to 15 ".and the project will be going out for bid as soon as approval from the three agencies is complete. PROJECT #164 MISCELLANEOUS SEWER WORK - POTENTIAL ADAMS P.S. WORK; VICTORIA AT HARBOR WORK Mr. Hamers updated the committee regarding needed repairs for Adams Pump Station. Mr: Dulake described the pump history noting that the records show the pump was installed in 1978. The volutes and impellers are worn and the cost to replace them is about 2/3rds the cost of a new pump. In addition, the pipes are flaking and one has a break. Mr. Dulake recommended that the pump station be remodeled. Mr. Hamers reported that the City of Costa Mesa is in a repave project at Victoria and Harbor which is the 2nd hot spot on the District list A meeting is scheduled this afternoon to discuss the design phase. The project will be completed prior to August when the City repaves the intersection. PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE ON CONSTRUCTION & EXTENSION OF COUNTY LIMITS OF WORK Mr. Hamers reported the pump station is 100% complete. Photographs of the station were provided. Director Perry asked for an update regarding the parking lot damage. Mr. Hamers stated that the contractor's Insurance company is responsible and the District will be withholding final payment to the contractor until the issue is resolved. Mr. Hamers r - COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING JUNE 11, 2008 4 tf PAGE 3 • noted that the project was complicated and that staff had done an awesome job. An important issue was brought to the committee's attention regarding Orange County's plan to widen a section of Mesa Drive Mr. Harriers commented that the pipeline in the section of Mesa Drive being widened is an aged 10" pipeline that needs replacement. The committee reviewed a bid by GCI Construction in the amount of $136,840.00 to replace the 10" line with 12" PVC. Director Monahan, Perry and Schafer supported staff findings the pipe should be replaced and that it is in the best interest of the public to bypass the bid process in order to complete the job before the Orange County widening project, subject to attorney approval. The recommendation was made to place the item on the next Board Meeting Agenda for Board approval Director Monahan stated that he would not be attending the next Board meeting and would like it noted for the record that he gives his approval. Director Perry asked staff to check on placing an additional removable pole in front of the Irvine- Tustin pump station for protection. PROJECT #170 PREPARE EMERGENCY RESPONSE PLANS for PUMPING STATIONS Mr. Harriers informed the committee staff is preparing emergency response plans, for the pump stations that will not be abandoned with Project 101, in the event of an earthquake • where the force mains are severed requiring the effluence to be trucked PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES Staff reported televising is 82% complete. PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM Mr. Hamers reported all submitted videos are in progress. Ms. Jackson advised that she will be revising the current spreadsheet from one sheet to multiple sheets to allow a larger font size. It was noted that the program reimbursements have now gone above the $100,000 original budget. PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD Mr. Harriers updated the committee that all plans will be delivered to the City by Monday of next week for plan check. CONSTRUCTION /MAINTENANCE ACTIVITIES The committee reviewed photographs and inspection reports of various locations in the • District and discussed tap -in intrusion, tree roots, offset joint repair, debris cleanup and manhole adjustments staff has completed. Director Monahan asked that photographs of tree roots be saved for the next City Liaison meeting. COSTA MESA SANITARY DISTRICT ,4��snisi. � �a MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING �j JUNE 11, 2008 PAGE 4 • PUBLIC COMMENTS There were no public comments. ADJOURNMENT Director Monahan c1djourned the meeting at 12:38 p.m. SbORETARy" • C J