Minutes - Sewer System - 2008-05-14•
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MAY 149 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on May 14,
2008, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
DIRECTORS PRESENT:
DIRECTORS ABSENT:
STAFF PRESENT:
OTHERS PRESENT:
MONTHLY SPILL STATISTICS
Director Monahan called the meeting to order at
10:30 a.m.
Jim Ferryman; Gary Monahan; Bob Ooten
Art Perry
Robin B. Hamers, Manager /District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
Board Secretary/District Clerk /Program
Manager; Sherry Kallab, Management Analyst;
Joe Limon, Inspector; Debbie Bjornson, Permit
Processing Specialist; Janel Jackson, Office
Specialist II
None
Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2008
adding one private spill due to a broken above ground clean out. Mr. Fauth reported the
year -to -date total is 118 gallons lost from the public sewer system to the environment.
Data showed zero SSOs have occurred in areas National Plant Services, Inc. (NPSI),
has cleaned District main lines, excluding Hotspots. Telemetry continues to perform
satisfactorily. The Committee discussed adding a spill cause category of pump station to
the monthly spill report. Mr. Fauth reported the following root - caused main line SSOs
over the last three years and four months:
CY2005:
1 of 10 SSOs
CY2006:
2 of 33 SSOs
CY2007:
1 of 15 SSOs
CY2008:
2 of 8 SSOs
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COSTA MESA SANITARY DISTRICT
M� MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 14, 2008
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Roots in the main line caused a total of 6 of 64 SSOs (9.4% during the last three years
and four months — none of which are repeats.
BACKCHARGES STATUS
The Committee reviewed the "CMSD Sanitary Sewer Overflow Backcharges"
spreadsheet Every letter includes CMSD General Counsel guideline statements and
addressees are given 30 days to respond. $32,410.75 (86.22 %) has been received to
date while $5,178.31 (13.78 %) remains outstanding. Staff will coordinate with the SCE
Utilities Coordination Meeting representative concerning collecting $1702.10 from SCE
to recover repair costs for the damage to the District HQ lateral line in the ROW from the
SCE ventilation vault. Royal Oak Property Services paid their invoice totaling $4,722.02
for two spill services on October 5 and October 6, 2007. Staff will prepare follow up
letters for the two unpaid invoices dated March 11, 2008.
RECENT DEVELOPMENTS
The Committee reviewed the following four recent articles relating to tree roots and
sewer systems:
1. Tree Root Concerns — CMSD President Perry Letter to City of Costa Mesa;
2. EPA — Collection Systems O &M Fact Sheet;
3. Water Environment Research Foundation (WERF) - FROG in Sewer Systems;
4. IRWD Newsletter.
2007 -2008 SEWER RATE SURVEY
The Committee reviewed sewer rates based on information obtained by OCSD as part of
their annual rate survey. Newport Beach and Anaheim charge a tiered rate with a higher
charge for residents outside the corporate limits or receiving water from another water
agency. Agencies charging solely on water usage were omitted from the list.
POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Director Ooten reported OCSD is in the process of televising their lines prior to
transferring the lines to CMSD.
CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT-
Mr. Hamers reported he assisted OCSD in the May 13, 2008 Orange County forum of
potential projects by presenting an overview of OCSD's Southwest Costa Mesa Trunk
Project. The Southwest Costa Mesa Trunk Project, if funded, will contribute funds for the
District's Westside Pump Station Abandonment Project.
{$; COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
=' MAY 14, 2008
PAGE 3
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PROJECT #129 BRISTOL STREET SEWER - UPDATE ON DESIGN
PHASE
Plans are complete and awaiting approval from the required agencies. The goal is to
increase the 8" diameter mainline to a 15" diameter main line to increase capacity for
John Wayne Airport.
PROJECT #164 MISCELLANEOUS SEWER WORK - POTENTIAL
ADAMS P.S. WORK
Mr. Hamers reported the budget carried forward for Project #164 has been corrected and
funds are available to upgrade the telemetry system and for potential upgrades to the
Adams Pump Station pumps.
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION
Mr. Hamers reported the Irvine pump station is on line and reviewed progress
photographs. Mr. Limon updated the Committee stating the pump station is active and
the telemetry is currently undergoing testing. Mr. Limon noted there is a problem with
the access doors to the wet well and the valve vault and solutions are under review. Mr.
Limon also reported three concrete bases and support beams have been placed behind
the pump station as braces to protect the control panel from the sagging parking lot wall
in the event the wall fails. Vadnais Corporation's insurance carrier is handling the wall
claim. Mr Hamers noted to the Committee, Staff rejected the recently purchased
Automatic Pit Evacuator (APE) equipment and remaining components are to be returned
to the vendor due to poor workmanship. Revisions to the APE design are under
consideration. The APE manufacturer claims the unit is able to reduce 1-12S production
as it aerates the wastewater and eliminates the need to treat the wastewater.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
Mr. Fauth described the size of the one terabyte (1TB) hard drive National Plant's Dennis
Keene delivered to CMSD. The hard drive contains all of the CCTV data since the
beginning of the televising project in January 2006 through December 2007. Wincan will
now be used to access the data stored on the hard drive following installation.
PROJECT #186 - SEWER LATERAL ASSISTANCE PROGRAM
• Mr. Hamers noted the WDR Steering Committee is evaluating all sewer lateral
assistance programs in the State of California and the CMSD program is the only
program featuring reimbursements to residents for cleaning and televising sewer laterals.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 14, 2008
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Mr. Harriers complimented the Board on a fantastic program. As of May 6, 2008, CMSD
has received 107 applications of which 82 are completed at a cost of $95,051.78 for
residential sewer lateral assistance. Mr. Fauth noted the Daily Pilot printed a very
favorable article about the CMSD Residential Assistance program on April 27, 2008.
PROJECT #187 - DISTRICT YARD UPDATE - LEED GOLD STANDARD
Mr. Harriers updated the Committee on the status of the District Yard. The integrated
design phase is complete and will be delivered to the City for plan check around the end
of May. Staff will provide an estimate of the LEED vs. non -LEED costs of construction
when those numbers are available. CMSD Sewer maintenance workers and C &R
Drains dug up around the end of the sewer lateral on the property and found the lateral
to be in good shape structurally.
AVAILABLE SEWER GRANTS
In response to Director requests, Ms. Jackson conducted research for grant money and
found currently there are no funds available. Michael Gold, in charge of grants for
OCSD, will contact Ms. Jackson should any funding beneficial to CMSD become
. available. Mr. Fauth requested Ms. Jackson to continue checking for grants on a regular
basis, including "httpJ/g rants. govf'.
CWEA TRAINING
Mr. Fauth stated the sewer maintenance crew, supervisor and appropriate Staff
members will attend CWEA approved training on May 15th covering sewer bypass setup
and the latest technology for cured in place pipe (CIPP) installation. Mr. Cafferty, with
the El Toro Water District, will conduct the presentation which will cover both engineering
and operation information. Mr. Harriers noted the WDR Steering Committee requested
Mr. Fauth give the power point presentation on the District's "Sewer Lateral Assistance
Program" at the 2009 CWEA Annual Conference to be held April 28 — May 1, 2009 in
Palm Springs. The item will be on the May Board meeting agenda for approval., Staff
recommends the Board approve Mr. Fauth delivering the presentation.
SDRMA CLAIMS
Mr. Fauth reported the $255,000. claim for the fire - damaged equipment was filed 4 -9 -08.
District equipment was stored at the JIMNI Systems, Inc., site in Irvine. Staff finalized the
equipment schedule and replacement value along with backup documents and
submitted the items to the SDRMA, the District's insurance carrier, for review. The
District is currently awaiting reimbursement for the missing equipment claim. The
• electrician's cost to connect the cabling and plugs to the generator and test the
equipment was $895.00 much less than the $3,000.00 anticipated. Staff will adjust the
claim appropriately.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 14, 2008 .
PAGE 5
SEWER SYSTEM SUB - COMMITTEE TOPICS
Mr. Hamers discussed the top two HotSpot priorities with work to begin when funds are
available in July 2008. The first HotSpot is located at Harbor and Fairview with an
estimated repair cost of $40,000. The second HotSpot is located at Harbor and Victoria
with an estimated repair cost of $100,000.
NEXT MEETING
The next meeting is scheduled for June 11, 2008 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan,adjourned the meeting at 11:30 a.m.
SECO&A iY,
PRESIDENT