Minutes - Sewer System - 2008-04-090
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
APRIL 9, 2008
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on April 9,
2008, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Gary Monahan; Bob Ooten; Art Perry;
DIRECTORS ABSENT: Jim Ferryman
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas Fauth, Assistant Manager; Joan Revak,
Board Secretary/District Clerk /Program
Manager; Karl Dulake, Maintenance Supervisor;
Sherry Kallab, Management Analyst; Paul
Guzman, Inspector; Joe Limon, Inspector;
Debbie Bjornson, Permit Processing Specialist;
Janel Jackson, Office Specialist II;
OTHERS PRESENT: None
MONTHLY SPILL STATISTICS
Mr. Fauth presented the overall SSO statistics for 2008 adding one public spill and two
private spills — grease caused two SSOs, tree roots caused three SSO and Other issues
such as debris blockage and pump station failures caused three SSOs. Mr. Fauth
reported the year -to -date total is 118 gallons lost from the public sewer system to the
environment. Data showed zero SSOs have occurred in areas National Plant Services,
Inc. (NPSI), has cleaned District main lines, excluding Hotspots. Telemetry continues to
perform satisfactorily. The Committee also reviewed the "CMSD Pump Station Retention
Times — Wastewater Level Sensors Status" chart noting 11 Pump stations have been
upgrades to the pressure sensor, one is in process at Irvine Pump Station and the next
three stations to upgrade are the Corporation Yard, Westbluff and Canyon Pump
Stations.
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BACKCHARGES STATUS
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
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The Committee reviewed the "CMSD Sanitary Sewer Overflow. Backcharges"
spreadsheet, noting the addition of four new backcharges. Every letter includes CMSD
General Counsel guideline statements and addressees are given 30 days to respond.
$27,688.73 has been received to date while $9,900.33 remains outstanding, including
new letters totaling nearly $5,000.00. Staff will coordinate with the SCE Utilities
Coordination Meeting representative concerning collecting $1702.10 from SCE to
recover repair costs for the damage to the District HQ lateral line in the ROW from the
SCE ventilation vault. Royal Oak Property Services has not paid their invoice totaling
$4,722.02 for two spill services on October 5 and October 6, 2007 — the Board reviewed
the case during the Board hearing held February 28, 2008.
RECENT DEVELOPMENTS
The Committee reviewed the following three recent articles relating to tree roots and
sewer systems:
1. 3- 15 -08: "Tree disputes take root in Rossmoor";
2. 3- 24 -08: "City settles claim for $38,900 ";'
3. 3- 25 -08: "Sewage spills prompt new bill ".
PROJECT #168 IRVINE PUMPING STATION RELOCATION - UPDATE
ON CONSTRUCTION
Mr. Hamers and Mr. Guzman updated the committee on the pumping station
construction and reviewed progress photographs. Upon completion of the District's
construction, the County of Orange will be widening Irvine Avenue from Bristol Street to
University Drive. The Vadnais Corp shoring method caused the parking lot asphalt to fail
and it remains coned off for parking — one large asphalt crack/separation is
approximately three inches wide. Paul Guzman stated the District plans to test both new
pumps simultaneously upon installation. The sidewalk and curb were poured, but will
have to be replaced when the County of Orange completes the widening of the Irvine
Ave area. The Committee reviewed the Automatic Pit Evacuator (APE) technology to be
installed -in the Irvine Pump Station as a more economical alternative to chemical and
biological wastewater treatment to reduce odors. The stainless steel APE is estimated to
cost $9,000 and will reach a breakeven point in less than seven months compared to the
cost of chemicals currently invoiced at $1400 per month for South Coast Plaza. The APE
is also much safer for maintenance crews to use to aerate the wastewater than using
H2O2.
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
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SDRMA CLAIMS
Two claims with SDRMA are in process. Mr. Fauth reported Staff submitted the $6,000
claim to SDRMA on April 8, 2008 for missing CMSD equipment removed from the
Orange County Fairgrounds storage site. The Southern California Santiago fires caused
a 100% loss of District equipment stored at the JIMNI SYSTEMS site in Irvine. Staff
finalized the equipment schedule and equipment replacement value (approximately
$255,000.00) for submittal to SDRMA on April 10, 2008.
SEWER LATERAL ASSISTANCE PROGRAM
The application notes "CMSD will contribute up to 50% of the residents' costs in four
areas, up to a maximum of $1,800 per parcel ". The program encourages residents to
maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs. The
Lateral Assistance program remains in the 5 -Year Capital Improvement Program for FY
2007 -08 Through FY 2011 -12 at a level $100,000 per FY. The Committee is considering
optional funding to recommend increasing the annual residential limit and to extend the
offer to small businesses. Staff noted CMSD has received 98 applications of which 72
are complete at a cost of $82,778.33 for residential assistance. Mr. Hamers introduced a
lateral liner "No Fee Permit" process to ensure local licensed contractors (Class A
General Engineering Contractor and Class C42 Sanitation System Contractor) and
licensed plumbers (Class C36) have been given guidance to provide before and after
CCTV to enable CMSD Staff to validate need, charges and repairs.
POTENTIAL TRANSFER OF SEWER LINES FROM OCSD TO CMSD
Staff noted there are six recommended sewer line transfers from OCSD to CMSD in
process. Before acceptance, OCSD would need to clean and CCTV the lines and
rehabilitate any deficiencies. The yearly CMSD revenue is estimated to be approximately
$163,000.
CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT
Status is unchanged. OCSD may be able to begin construction of the regional facility as
early as 2010. Director Ooten stated OCSD has included the costs in the OCSD multi-
year budget. The two options OCSD costed are as follows:
1. Option 1: $9.0 M for a gravity flow system, or
2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the
force main.
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MINUTES OF SEWER SYSTEM COMMITTEE MEETING
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PROJECT #129 BRISTOL STREET SEWER
CMSD, Orange County Development Agency (OCDA) and the City of Newport Beach
each signed the three -party agreement to expand sewer facilities to serve the rezoned
East Santa Ana Heights area. OCDA will pay _CMSD for services to design and construct
the needed sewer.
PROJECT #175 OCSD GRANT - TELEVISING CMSD SEWER LINES
A grant amendment states the CMSD will have the televising completed by June 2009.
Director Ooten suggested the grant could be expanded to include repairs as has been
the case with Midway City Sanitary District. Televising is approximately 80% complete
and National Plant Services, Inc. is cleaning and performing CCTV work in residential
areas.
DISTRICT YARD UPDATE AND SEWER MAINTENANCE CREW WORK
PLAN
• The site is envisioned as having a 5,166 SF building on an 18,200 SF lot. The District
closed escrow on December 19, 2007. The District is striving for a "Gold" standard green
facility, the first in Costa Mesa. SCE Representative Harry Pemberton is scheduled to
attend the next Green Design Team meeting on April 18, 2008 and offers free services to
assist in the design of the District Yard. Staff hired two new sewer system maintenance
workers. Steve Henson began on February 6, 2008 and Joel Ortiz started on March 3,
2008. Both crewmen are earning OJT and providing Hotspot cleaning services using
District equipment. The overgrown District Yard vacant lot foliage was removed, tilled
and sprayed with herbicide in early March 2008 to limit future growth while design and
construction documents are under development. Staff received a TRIMCO proposal to
provide bi- monthly service to the vacant lot beginning on May 1, 2008 at a cost of $85.00
per service. The District Assistant Manager, Maintenance Supervisor and Maintenance
Workers are scheduled to earn CWEA training credit at the July 7, 2008 "11th Collections
Training Seminar — Summer 2008" at the Huntington Beach Public Library, 7111 Talbert
Avenue, Huntington Beach, CA.
MANAGER /DISTRICT ENGINEER FOG PRESENTATION AT CSDA
CONFERENCE
Mr Hamers is scheduled to present the District FOG program highlights at the CSDA
Conference on September 24, 2008
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PROJECT #164 MISCELLANEOUS SEWER WORK BUDGET
Staff identified approximately $150,000 remains in the fund due to the carryover of FY07-
08 funds to the project, thus enabling the completion of the pump station upgrades and
the acquisition of needed crew equipment.
SEWER SYSTEM SUB - COMMITTEE TOPICS
Staff continues to document pump station upgrades and risk reduction activities. Mr.
Fauth presented an OCSD "2008 Master List of Agency Pump stations by Type" chart
documenting the number and types of pump stations within each City and District.
NEXT MEETING
The next meeting is scheduled for May 14, 2008 at 10:30 a.m. The next Sewer System
Sub - Committee Meeting is scheduled for April 16, 2008 at 9:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Director Monahan adjourned the meeting at 11:30 a.m.
sI= CRETARY -
C,-1F,V_ P
PRESIDENT