Minutes - Sewer System - 2007-07-110
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COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
JULY 11, 2007
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on July 11,
2007, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
Director Monahan called the meeting to order at
10:40 a.m.
DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten,
Arlene Schafer
DIRECTORS ABSENT:
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas A. Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program Manager /Clerk
of the District; Karl Dulake, Maintenance
Supervisor; Paul Guzman, Inspector; Joe Limon,
Inspector;
OTHERS PRESENT: None
CMSD SEWER SPILL STATISTICS AND MAINTENANCE UPDATE
Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics for 2007 —
grease caused five SSOs, tree roots caused one SSO and Other issues such as debris
blockage and a pump station bubbler failure caused two SSOs. Of note, zero SSOs
have occurred in areas National Plant Systems, Inc., (NPSI) have cleaned District main
lines. Mr Fauth and Mr Hamers presented the details revolving around the June 21, 2007
internal backup at Wraps, 250 E 17th St. The Committee agreed to continue with the
policy of not reporting internal backups into facilities if wastewater does not exit the
,facility and as allowed in the State Water Resources Control Board Monitoring and
• Reporting Program No 2006- 0003 -DWQ. Specifically, paragraph A.6. specifies
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MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
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"Private Lateral Sewage Discharges — All sewage discharges that meet the above
criteria for Private Lateral sewage discharges may be reported to the Online SSO
Database based upon the Enrollee's discretion."
Staff continues to evaluate options to address the highest risk concerns such as to back-
up or potentially replace pump station bubbler systems. More detailed Risk Analysis for
preventing SSOs will be presented at the July 17, 2007 Sewer System Subcommittee
meeting. The results will be evaluated and plotted using a classic Risk - Frequency
Analysis technique. Contractor representative Jim Kolk from EEC is scheduled to attend
to assist in quantifying the effectiveness of the Fats, Oils and Grease (FOG) program on
CMSD SSO prevention.
CMSD PROJECT #101 - WESTSIDE PUMP STATION ABANDONMENT
The two options OCSD costed are as follows:
1. Option 1: $9.0 M for a gravity flow system.
2. Option 2: $6.6 M to rebuild the City of Newport Beach Pump Station and the
force main.
Mr Harriers is updating the projected CMSD costs. Mr. Harriers stated four pump stations
(19th St, President, Westbluff and the City of Newport Beach pump station) could be
abandoned if CMSD built a 600 foot gravity line and if the Regional Station could be built
today.
SEWER LATERAL ISSUES
Mr Harriers presented a draft "Sewer Lateral and Clean Out Assistance Program" and
accompanying Application to assist residents requiring lateral repairs and clean out
installations. The draft states "CMSD will contribute 50% of the residents' costs up to a
maximum of $1,800 ". The applicants would be considered on a "first- come - first - served"
basis and must employ reputable contractors. District assistance will support up to 50%
of lateral televising, lateral cleaning, clean out installation and lateral reconstruction with
a clean out, with a not -to- exceed cost of $1,800. The purpose is to encourage residents
to maintain (clean and CCTV) their laterals on a regular basis to achieve zero SSOs.
The City of Costa Mesa Planning Division verified a plumbing permit ($48.15) is required
to install a clean out. Mr Harriers stated owners must CCTV their lines for condominium
conversions. Mr Harriers also submitted his findings for condominium conversions to
District General Counsel.
Staff included the Lateral Assistance program in the 5 -Year Capital Improvement
Program for FY 2007 -08 Through FY 2011 -12 at a level $100,000 per FY.
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MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
JUNE 1 1, 2007
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CMSD EMERGENCY RESPONSE - DISTRICT YARD UPDATE
Staff is coordinating meetings with City of Costa Mesa representatives to reach an
agreement on suitable locations for a CMSD yard within the City of Costa Mesa. The
minimum District Yard requirements to respond to SSO emergencies remain as follows:
a. Location: Centralized District location for equalized response;
b. Lot Size: 9,000 to 12,000 sq ft for outside storage and parking;
c. Building Size: 2,500 to 5,000 sq ft for office, hoist repairs and storage;
Siting issues include the availability of property, the property zoning (MG needed), the
City of Costa Mesa requirement for conditional use permits (CUPs requiring 10 -12 weeks
to obtain approval) and the four zoning overlays in place. The overlays are:
1. South of Bristol Entertainment, Culture and Arts Urban Plan (SoBECA);
2. Mesa West Bluffs Urban Plan;
3. 19 West Urban Plan; and
4. Mesa West Residential Ownership Urban Plan.
Mr Fauth plans to meet with Mr Don Lamm, City of Costa Mesa Development Services
Director to pursue flexibility in obtaining a yard in the City of Costa Mesa. The primary
example of the issue is the inability of CMSD to acquire the property at 2973 Randolph
Ave, Costa Mesa, with attractive terms including an all cash purchase and close of
escrow in 30 days. Other sites reviewed included Hamilton and Charle Street corner lot,
Wilson property lot east of Fairview, and Logan Ave property.
NEXT MEETING
The next meeting is scheduled for August 8, 2007 at 10:30 a.m.
PUBLIC COMMENTS
There were no public comments.
ADJOURNMENT
Chairman Monahan adjourned the meeting at 11:40 a.m.
_SECRETARY- ,
PRESIDENT