Minutes - Sewer System - 2007-05-09•
COSTA MESA SANITARY DISTRICT
MINUTES OF SEWER SYSTEM COMMITTEE MEETING
MAY 99 2007
CALL TO ORDER Board members of the Costa Mesa Sanitary
District met in Committee session on May 9,
2007, at 10:30 a.m. at 628 W. 19th Street, Costa
Mesa.
.Director Monahan called the meeting to order at
10:30 a.m.
DIRECTORS PRESENT: Jim Ferryman, Gary Monahan, Bob Ooten
STAFF PRESENT: Robin B. Hamers, Manager /District Engineer;
Thomas A. Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program Manager /Clerk
of the District; Karl Dulake, Maintenance
Supervisor; Joe Limon, Inspector; Debbie
Bjornson, Permit Processing Specialist;
OTHERS PRESENT: None
CMSD SEWER SPILL STATISTICS UPDATE
Mr. Fauth presented the overall Sanitary Sewer Overflow (SSO) statistics from 1999 to
the present highlighting the repeat SSO locations and their causes. Discussion covered
representative causes and preventive 'Measures the District has taken to reduce SSOs.
Mr Dulake provided details for spills at District pump stations and corrective measures
taken. Director Ooten intends to meet with Staff to more fully understand the actions
taken and the rationale for the decisions. Mr Hamers noted siting standby generators at
CMSD pump stations is an issue at most stations. Therefore, storage capacity, prompt
notification and response are priorities. Further, Staff is evaluating options to back -up or
potentially replace pump station bubbler systems.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
MAY 9, 2007
PAGE 2
Staff will verify the number of laterals' within the District, currently estimated to be in the
range of 25,500 — 30,000 based on direct counting and an estimation from the number of
linear feet of known laterals and their average length.
Staff will develop a new brochure to notify residents the primary residential lateral issue
is root intrusion.
CMSD CLEANING CREWS
Discussions re- verified the District sewer maintenance plan consists of the following
approach through June 2008:
1. National Plant Services, Inc. (NPSI) will provide maintenance cleaning of one -half
of the CMSD main lines every year after the current televising project is complete.
2. NPSI will provide hotspot cleaning on Friday every week.
3. JIMNI Systems will provide the primary maintenance on the 20 District pump
stations.
4. C &R Drains remains as the CMSD after -hours emergency first - responder.
• Mr. Fauth presented the actual contract costs for sewer maintenance services and will
incorporate the annual cost estimate for a CMSD crew to provide hotspot cleaning. Staff
included $76,000 in the Fiscal Year 2007 -2008 Budget to fund six months of a CMSD in-
house crew beginning in January 2008. The intent is to allow six months for the crew to
become familiar with District operations, sewer systems, pump stations and equipment
through June 2008 when the District crew is scheduled to take over the hotspot
maintenance from National Plant Services, Inc.
SEWER LATERAL ISSUES
The Committee reached consensus in defining the Joint Lateral Inspection - Cleanout
Assistance Program concept and primary drivers proposed during the April 18, 2007
meeting. Staff will refine the drivers listing and rationale to qualify District customers for
the Assistance Program. Staff included the Lateral Assistance program in the 5 -Year
Capital Improvement Program for FY 2007 -08 Throuah FY 2011 -12 at a level
$100,000.00 per FY.
Mr Hamers presented examples of multiple units flowing wastewater into a single lateral
using Atlas page 155. Director Monahan requested Staff evaluate the Pros and Cons of
multiple units on a single lateral. Staff will also validate the average cost of installing a
two -way ceanout at the property line. Staff will plan to include the plan in the June 2007
Board Meeting Agenda, including an "Application Process ".
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Atr COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD'OF DIRECTORS SEWER SYSTEM COMMITTEE MEETING
i° MAY 9 2007
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CMSD EMERGENCY RESPONSE - DISTRICT YARD UPDATE
Staff continues to work with realtors to acquire a parcel of City of Costa Mesa property
for a CMSD Yard. The minimum District Yard requirements to respond to SSO
emergencies remain as follows:
a. Location: Centralized District location for equalized response;
b. Lot Size: 9,000 to 12,000 sq ft for outside storage and parking;
c. Building Size: 2,500 to 5,000 sq ft for office, hoist repairs and storage;
Staff is renewing the CMSD — 32 DAA Agreement for the period June 1, 2007 through
May 31, 2008 to store CMSD equipment at the OC Fairgrounds in exchange for CMSD
providing sewer line cleaning services at the Fairgrounds. This is intended to be an
interim solution while the CMSD Staff continues to evaluate properties for sale. Staff
presented updates on potential property purchases including 1780 Whittier Ave, 621
West 19th St, CalTrans property near the 73 Freeway, a vacant lot at 2774 Bristol Street
and 2973 Randolph Ave. The 1780 Whittier Ave property is on hold until the owners
reach agreement among themselves on the sales approach and respond to the March
21, 2007 CMSD Letter of Interest. Staff will reevaluate the 2973 Randolph Ave property.
The other properties are either unavailable or unsuitable.
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The next three meetings are scheduled for June 13, July 11, and August 8, 2007 at
10:30 a.m.
ADJOURNMENT
Chairman Monahan aOjourned the meeting at 12:05 p.m.
SECRETA!RY; ,
- a -t - P(- P,
PRESIDENT