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Minutes - City/Districts Liaison - 2007-04-13• AnMesa Consolidated water District CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES Mesa Committee Members • City Committee Members: r1 LJ Absent FRIDAY, April 13, 2007 8:00 a.m. COSTA MESA CITY HALL 5T" FLOOR CONFERENCE ROOM 77 Fair Drive Costa Mesa, California 92626 Trudy Ohlig -Hall, Vice President Victoria Beatley, Interim General Manager Allan Mansoor, Mayor Allan Roeder, City Manager Eric Bever, Mayor Pro Tern CMSD Committee Members: Arlene Schafer, Vice President Gary Monahan, Director Rob Hamers, Manager /District Engineer Mayor Allan Mansoor welcomed the committee members and, chaired the meeting. 1. Status of Sunken Water Valve on South Side of Victoria at Intersection of Valley Road (City) Council member Bever requested MCWD consider raising the valve cover to grade since cars passing over the sunken valve produce noise and the depression is becoming a nuisance. CITY /DISTRICTS LIAISON COMMITTEE MEETING April 13, 2007 MINUTES Page 2 40 2. Interagency Coordination (MCWD) Mr. Roeder reviewed the results of his meeting with Mr. Hamers and an additional meeting with two Council members and two CMSD Directors. The City agreed to reinstate the CMSD in the City's development approval process and include MCWD and IRWD as well. The City will: 1) deliver one set of plans to all three agencies; 2) inform applicants that processing through the agencies is required; and 3) provide read -only access through the City's Permits Plus program in order to review the status of projects. Mr. Hamers explained a letter is forthcoming from the CMSD to the City reaffirming the positive relationship. Ms. Ohlig -Hall requested a copy of the letter. 3. Fair Garden Expansion (MCWD) Barry Carlson from MCWD gave an overview of Mesa's demonstration garden at last year's Orange County Fair and the plans to have nine additional presentations. Mr. Carlson explained the drought resistant native plants and water savings associated with this type of planting. 4. Well 4 Lease Extension (MCWD) Director Ohlig -Hall explained the negotiations between C.J. Segerstrom & Sons and • MCWD regarding whether or not the well will remain in the area off Fairview Road. C.J. Segerstrom plans on developing the area into a historical preservation site. 5. MSR (Districts & City) Mr. Hamers reviewed the preliminary MSR for the CMSD and stated the MSR is very positive and there were no deficiencies noted. Director Ohlig -Hall stated the preliminary MSR for MCWD is very positive as well. The City's MSR was previously completed and Mr. Roeder stated the City was pleased with the report. It was agreed by the three agencies to write a joint letter to LAFCO to explain the high level of cooperation between the three agencies and the excellent working relationship. 6. Apartment to Condominium Conversion Update (MCWD) Director Ohlig -Hall and Ms. Monteleone explained MCWD's requirement that the installation of separate water meters is required in residential condominium conversions. Council Member Bever and Mr. Roeder explained the City currently has a moratorium on both residential and commercial /industrial conversions while the City develops standards for conversions. 7. Diemer Treatment Plant Shutdown Overview (MCWD) • Director Ohlig -Hall gave an overview of the retrofit work and cleaning at the plant. The Diemer facility provides 90% of the water used in South Orange County. The goal of water agencies is to have a 7 -day supply of water in their reservoirs. CITY /DISTRICTS LIAISON COMMITTEE MEETING MINUTES • 8. Emergency Preparedness (MCWD) April 13, 2007 Page 3 Ms. Monteleone and Director Ohlig -Hall reinforced the importance of residents planning for an emergency at their residence. Mr. Roeder invited MCWD and the CMSD to the next drill at the City's EOC at the Police Department 9. Development Approval Process Coordination (CMSD) Mayor Mansoor confirmed that this item was covered in item number two above. Public Comments There were no members of the public present. Next Meeting The next meeting was scheduled for July 13, 2007 at 8:00 a.m. at the Costa Mesa Sanitary District. • Jqobert Ootep, Secretary Caata Mesa Sanitary District 40 Arthur Perry, President Costa Mesa Sanitary District