Loading...
Minutes - Board - 2008-06-23• • COSTA M ESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JUNE 235 2008 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on June 23, 2008, at 5:30 p.m. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Perry called the meeting to order at 5:30 p.m. Director Schafer led the Pledge of Allegiance. Mr. Fauth gave the invocation. Art Perry, Bob Ooten, Arlene Schafer, James Ferryman Gary Monahan; excused for medical reasons STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Sherry Kallab, Management Analyst; Denise Gilbert, Public Outreach Coordinator; Debbie Bjornson, Permit Processing Specialist; Janel Jackson, Office Specialist II OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao Drive, Costa Mesa • Ms.Gina Fauth, 1079 Visalia, Costa Mesa • • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 2 HELD JUNE 23, 2008 CONSENT CALENDAR Director Schafer motioned to approve the Consent Calendar. Director Ooten seconded. Motion carried 4 -0. REPORTS MINUTE APPROVAL Minutes of Sewer System Committee Meeting, May 14, 2008 Minutes of City /Districts Liaison Committee Meeting, May 16, 2008 Minutes of Recycling Committee Meeting, May 19, 2008 Minutes of Investment Oversight Committee Meeting, May 22, 2008 Minutes of Regular Meeting, May 22, 2008 The Minutes of the Sewer System Committee Meeting of May 14, 2008, were approved as distributed. The Minutes of the City /Districts Liaison Committee Meeting of May 16, 2008, were approved as distributed. The Minutes of the Recycling Committee Meeting of May 19, 2008, were approved as distributed. The Minutes of the Investment Oversight Committee Meeting of May 22, 2008, were approved as distributed. The Minutes of the Regular Meeting of May 22, 2008 were approved as distributed. Minutes of Sewer System The Minutes of the Sewer System Committee Committee Meeting, June Meeting of June 11, 2008, were approved as 11, 2008 distributed. MANAGER'S REPORTS REFUNDS There were no refunds for the month of May 2008. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 3 HELD JUNE 23, 2008 • Occupancy Report and The Trash Occupancy Count documented an Payment of $196,557.28 increase of 5 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of June 1, 2008. June 2008 Therefore, the total for June is 21,469. Board directed Staff to prepare a warrant for $196,557.28 for June 2008 collection based on occupancy report. Said payment in the amount of $196,557.28 to Costa Mesa Disposal to be ratified on the July 2008 warrant register. Monthly Spill Report to The Monthly Spill Report to the State Water State Water Resources Resources Control Board (SWRCB) for May 2008 Control Board was accepted as submitted. Minutes of Safety /Loss The minutes of the Safety /Loss Control Committee Control Committee meeting held May 21, 2008 were accepted as Meeting held submitted. M May 21, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held May 21, 2008 were accepted as submitted. May 21, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held May 28, 2008 were accepted as submitted. May 28, 2008 Minutes of Human The minutes of the Human Resources meeting Resources Meeting held held June 18, 2008 were accepted as submitted. June 18, 2008 ENGINEER'S REPORTS Project Status Report The Project Status Report dated June 2008 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The Financial Report as of May 31, 2008 was • May 31, 2008 accepted as submitted. 0 • • CM$D REGULAR BOARD OF DIRECTORS MEETING FIELD JUNE 23, 2008 PAGE 4 Treasurer's Report as of The Treasurer's Report as of May 31, 2008 was May 31, 2008 accepted as submitted. Warrant 2008 -12 for May Warrant Resolution #CMSD 2008 -12 was 2008 in the amount of approved, authorizing the President and Secretary $815,518.86 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $815,518.86. Directors Expenses for Director Compensation and Expense the Month of May 2008 Reimbursements for the Month of May 2008 were approved and ratified as follows: President Perry: $663.00 Vice President Schafer: $1326.00 + $63.47 Director Ooten: $1326.00 + $36.85 + $55.00 Director Ferryman: $884.00 Director Monahan: $884.00 END OF CONSENT CALENDAR WRITTEN COMMUNICATIONS There were no written communications. PUBLIC COMMENTS Mr. Dan Worthington thanked the Board and Staff for the Liaison Committee meeting comment regarding unsolicited trash left at residents' doorsteps. Mr. Dan Worthington expressed his disappointment regarding manhole covers on Mr. John Moorlach's street being loose and not fixed upon request and suggested it be fixed immediately. Mr. Hamers reported that Karl Dulake had already responded and secured the manhole cover. Mr. Dulake will review the manhole cover again. CM$D REGULAR BOARD OF DIRECTORS MEETING PAGE 5 HELD JUNE 23, 2008 • MANAGER'S REPORTS POSSIBLE NEED FOR CLOSED SESSION ON LABOR RELATIONS PURSUANT TO GOVERNMENT CODE 54957.6 Mr. Hamers reported a Board member requested the issue of a possible need for Closed Session on Labor Relations pursuant to Government Code 54957.6 be on the agenda. Director Perry stated the closed session will be held at the end of the Board meeting. PERSONNEL EFFICIENCY STUDY Mr. Hamers reported on the Personnel Efficiency Study, which began on May 28, 2008. Mr. Hamers met individually and in groups with most Staff members regarding job description and responsibilities of jobs. Mr. Hamers will provide an outline format of the progress at the July Regular Board Meeting, and suggested a Closed Session to discuss the evaluation of all personnel. BOARD INTERACTION WITH STAFF; SECTION 3.01.100 OF THE OPERATIONS CODE Director Ooten requested Section 3.01.100 of the Operations Code regarding Board Interaction with Staff be placed on the agenda. Mr. Hamers presented a copy of page 11 of the Operations Code, Section 3.01.100, Interaction with Staff, for discussion in which Director Ooten recommended a review of the policy statement and suggested it read "policy- related materials." Mr. Burns commented that the Ordinance is consistent with the Brown Act. Director Perry suggested placing the issue on the January 2009 Strategic Planning agenda. DISTRICT YARD — 174 W. WILSON STREET — CMSD #187 Mr. Hamers reported the construction drawings were submitted to the City of Costa Mesa in early June for the first plan review. Mr. Hamers reported the consultants are placing their proposed credits on the United States Green Building Council web site to begin the accreditation process and that the plans are 90 percent complete. • CMSD REGULAR BOARD OF DIRECTORS MEETING HELD JUNE 23, 2008 • CMSD STRATEGIC PLAN YEAR 2007/2008 ADDITIONAL STRATEGIC PLANNING ACTION ITEMS PAGE 6 The Year 2007/2008 Additional Strategic Planning Action Items were accepted as submitted. SEWER SYSTEM COMMITTEE REPORT ON MEETING HELD JUNE 11, 2008 Mr. Fauth presented topics of discussion at the June 11, 2008 meeting. PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM Mr. Fauth reported on the status of the Sewer Lateral and Clean Out Financial Assistance Program. Mr. Fauth reported as of June 17, 2008, of the 120 applications, 89 are completed and 31 are in progress. RECYCLING REPORTS • WASTE DIVERSION REPORT - MAY 2008 Ms. Revak presented the Waste Diversion Report for April 2008 showing a 50.41 % diversion rate. Director Ooten motioned the Waste Diversion Report be received and filed. Director Ferryman seconded. Motion carried 4 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR MAY 2008 SERVICES Ms. Revak presented the invoices for May 2008 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services for the month of May 2008 in the amount of $193,761.27. Director Ooten seconded. Motion carried as follows: 0 Ayes: Perry, Schafer, Ooten, Ferryman Noes: None CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 7 HELD JUNE 23, 2008 • ORDINANCE ENFORCEMENT OFFICERS REPORT Mr. Shef was absent for the June Board meeting, however, the Ordinance Enforcement Summary Report was submitted to the Board and no comments were made. UPDATE ON YEARLY PUBLIC HEARING ON SEWER & TRASH COLLECTION RATES MAIL -OUT OF POSTCARDS BY JUNE 20, 2008 Ms. Revak reported the Sewer and Trash Rate Postcards were mailed out before the June 20, 2008 deadline. Mr. Fauth reported he was contacted by Mesa Consolidated Water District requesting clarification of the asterisk next to the FOG portion of the sewer charge. Ms. Revak suggested moving the wording to the bottom of the postcard to be more noticeable. Mr. Hamers reported after reviewing Mr. Davis' presentation of the budget to the Board, he approved an increase of the FOG charges shown on the postcards. Mr. Davis will review the effects of the changes and will report his findings at the July Board meeting. Mr. Hamers stated the Board has the option of accepting or not accepting the FOG charge increase. CR&R BROCHURE Ms. Revak presented a brochure created by CR &R that will be mailed out in the next 2 -3 weeks. RECYCLING COMMITTEE — MONDAY, JUNE 23, 2008 — 12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTORS OOTEN AND FERRYMAN) RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported the Committee reviewed the goals and made revisions to be incorporated into the July 2008 update. • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 8 FIELD JUNE 23, 2008 • IWMD SUB- REGIONAL MEETINGS AND GRANT PROGRAM Composting Seminar Event to be hosted by the City of Costa Mesa and CMSD Director Ooten reported District and City Staff are working on a joint composting event to be held in the fall. Mr. Fauth reported delivery of Earth Machines is scheduled for June 26. Upon delivery, each Director will receive one at their residence in order to learn composting and be able to speak on the subject. Status of Collection of Batteries and CFLs at Orange Coast College Recycling Center Director Ooten reported Mr. Burns is working on the final language for the agreement with Orange Coast College Recycling Center to take florescent tubes and batteries. LARGE ITEM COLLECTION — JUNE 16 THROUGH AUGUST 22, 2008 • Director Ooten reported the Large Item Collection is underway and Ms. Revak will present a report on its progress in July. PARTNERSHIPS WITH OCSD BIOSOIids During the Recycling Committee meeting, Director Ooten gave a presentation on the sewage treatment process of how biosolids are produced and turned into compost. No Drugs Down the Drain Mr. Revak reported the District placed an ad in the City of Costa Mesa Quarterly Community News and Recreation Review regarding No Drugs Down the Drain. The ad will appear in the fall publication. The District will partner with OCSD to campaign against the disposal of medicine down the drain. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS (WDR) Mr. Hamers reported the May 15, 2008 seminar on installation of cured-in- place- pipe and use of a by -pass was attended by CMSD staff as well as Director Ooten. CMSD REGULAR BOARD OF DIRECTORS MEETING HELD JUNE 23, 2008 PAGE 9 . Mr. Harriers reported two additional seminars will be held later this year, one in August and another in November. PROJECT #171 - IRVINE PUMP STATION FORCE MAIN REHABILITATION - PHASE I Mr. Harriers reported on Project #171 — Irvine Pump Station Force Main Rehabilitation — Phase I and made a recommendation to award a construction contract to one of the contractors on the District's emergency contractor list due to the limits of the County's Irvine Avenue widening project extending further up Mesa Drive than originally planned. Mr. Harriers' report gave a list of reasons why it is important to perform the construction now, otherwise, the new force main installation will be delayed over five years. The existing force main is too small in size, severely corroded inside and outside, and subject to failure, which may cause a sewer spill. Mr. Harriers noted the proposal submitted by contractor GCI was substantially equal to the Engineer's Estimate for the work. Mr. Burns submitted and recommended the Board make the following findings by a 4/5 vote: "Based on the condition of the existing force main and other sewer facilities, including but not limited to, those being undersized and made of a material that is subject to corrosion, and the need to repair those facilities in the near future to prevent failure and a significant sewer spill that would be detrimental to the public health, as well as the disruption of essential public services, i.e., sewer service, and considering the five -year pavement trenching moratorium that will otherwise be imposed on the overlying easement area, there is hereby declared to be a public emergency requiring immediate action on the part of the district to authorize the repair of the force main and other sewer facilities in the 450 foot segment of Mesa Drive." Director Ooten motioned to accept Mr. Harriers' recommendations shown in his report with the inclusion of the findings presented by Mr. Burns to dispense with the bidding procedures and award a construction contract to GCI Construction Inc., in the amount of $136,840.00 and authorize the Manager /District Engineer to provide engineering, inspection, construction surveying, and administration at the regular hourly rates, not to exceed $17,500, with all funds coming from Project #171. Director Ferryman seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None • • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 10 FIELD JUNE 23, 2008 TREASURER'S REPORTS RESOLUTION NO. 2008 -753 ADOPTING CMSD INVESTMENT POLICY FOR FISCAL YEAR 2008 -2009 Mr. Davis introduced RESOLUTION NO. 2008 -753, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT, ADOPTING A STATEMENT OF INVESTMENT POLICY FOR FISCAL YEAR 2008 -09, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE STATEMENT OF INVESTMENT POLICY, AND FURTHER AUTHORIZING THE SAID TREASURER TO DELEGATE TO A DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Director Schafer motioned to adopt Resolution No. 2008 -753. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman • Noes: None REVISING PERCENTAGE AMOUNT OF OPERATING RESERVES Mr. Davis recommended the Trash Fund operating reserves requirement be reduced from 25 percent to 15 percent of the operating budget, and the Sewer Fund reduced from 25 percent to 10 percent of the operating budget. After consulting with Mr. Burns, Mr. Davis will present a proposal at the August Board meeting. CR &R - RESOLUTION OF CONTRACTUAL INTERPRETATIONS FISCAL YEAR 2007 -2008 Mr. Davis recommended appointing a Sub - Committee of two Board members to discuss the distribution of the additional container charge revenue for Fiscal Year 2007 -08. Mr. Hamers met with Dean Ruff ridge of CR &R on June 23, 2008 and expressed the desire of CR &R to come to an agreement with CMSD Staff. • Director Schafer recommended a special meeting with CR &R to discuss the revenue distribution. The Board of Directors authorized a special meeting on July 9, 2008 at 9:00 a.m. • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 11 HELD JUNE 23, 2008 ATTORNEY'S REPORT CONSIDERATION OF BRUCE MATTERN, P.E., AS ALTERNATE DISTRICT ENGINEER Mr. Burns presented the Board with Bruce D. Mattern's qualifications and recommended his appointment as Interim Alternate District Engineer with consideration of a permanent appointment. Director Ooten expressed his interest in meeting Mr. Mattern and suggested he be present at a Board meeting. Mr. Burns recommended the appointment be made as "Interim" Alternate District Engineer in order to fill the position, and if the Board desires Mr. Mattern as the permanent Alternate District Engineer, a resolution will be presented to formally appoint Mr. Mattern as "Permanent" Alternate District Engineer. The contract will provide that Mr. Mattern personally present his CIP report at a Board meeting. Director Schafer motioned to appoint Bruce D. Mattern as Interim Alternate • District Engineer and to bring back a Resolution with a formal agreement that will appoint Mr. Mattern as permanent Alternate District Engineer including language in the agreement stating Mr. Mattern will attend the Board meeting when he submits his report on the CIP. Director Ferryman seconded the motion. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None ORDINANCE NO. 69 — CLARIFYING THE MANAGERMISTRICT ENGINEER'S CHANGE ORDER AUTHORITY Mr. Burns introduced Ordinance No. 69, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT CLARIFYING THE MANAGER /DISTRICT ENGINEER'S CHANGE ORDER AUTHORITY. Mr. Burns suggested revising Mr. Hamers' Change Order Authority wherein the intent be 10 percent of the original contract amount or $15,000, "whichever is greater," with the 10 percent being in aggregate and not per change order. Director Ferryman motioned to adopt CMSD Ordinance No. 69 as stated. Director Schafer seconded. Motion carried 4 -0. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 12 HELD JUNE 23, 2008 • ORDINANCE NO. 70 — AUTHORIZING LOCAL & FEDERAL CRIMINAL .JUSTICE ACCESS FOR PURPOSES OF EMPLOYMENT Mr. Burns introduced Ordinance No. 70, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING LOCAL AND FEDERAL CRIMINAL JUSTICE ACCESS FOR PURPOSES OF EMPLOYMENT. Director Ooten motioned to adopt CMSD Ordinance No. 70. Director Schafer seconded. Motion carried 4 -0. RESOLUTION NO. 2008 -754 ORDERING THAT PUBLICATION OF ORDINANCE NO. 68 SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICT'S ENGINEER HAS BEEN PUBLISHED Mr. Burns introduced Resolution No. 2008 -754, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT SETTING FORTH CONFLICT AVOIDANCE PROCEDURES FOR THE DISTRICT'S ENGINEER HAS BEEN PUBLISHED. Director Ferryman motioned to adopt CMSD Resolution No. 2008 -754. Director Ooten seconded. Motion carried 4 -0. ORANGE COUNTY FAIRGROUNDS /CMSD STORAGE AGREEMENT Mr. Fauth reported receiving the Orange County Fairgrounds /CMSD Storage Agreement in the mail on June 23, 2008, and it is basically a copy of the previous agreement with the exception that on the previous agreement, Director Perry signed, and the present agreement is prepared for Mr. Hamers' signature. Mr. Fauth recommended the change order language be corrected in accordance with Board action on Ordinance No. 69. Mr. Burns suggested approval subject to Counsel's review and with a corrected signature block. Director Ferryman motioned to approve the execution of the Orange County Fairgrounds /CMSD Storage Agreement subject to Counsel's review and approval of the document. Director Ooten seconded. Motion carried 4 -0. • • CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 13 HELD JUNE 23, 2008 OCC /CCM /CMSD IWMD GRANT AGREEMENT Mr. Burns introduced the OCC /CCM /CMSD IWMD GRANT AGREEMENT, AN AGREEMENT FOR AB 939 REGIONAL RECYCLING AND WASTE DIVERSION GRANT FUNDED RECYCLING SERVICES. Director Perry inquired as to the need for a Board member's signature. Mr. Fauth indicated in the approved grant that any agreements to be added or taken into account based upon grant funds would be at the authorization of the Manager or his designee, so there's no need for a Board member's signature on the document. Director Ooten motioned to approve execution of the OCC /CCM /CMSD IWMD Grant Agreement. Director Ferryman seconded. Motion carried 4 -0. TRC TELEMETRY MAINTENANCE AGREEMENT Mr. Burns introduced the TRC TELEMETRY MAINTENANCE AGREEMENT, AN AGREEMENT FOR COSTA MESA SANITARY DISTRICT TELEMETRY SYSTEM MAINTENANCE. • Mr. Fauth recommended the \wording again be reviewed and made consistent with Ordinance No 69; Mr. Burns agreed. Director Ooten indicated the wording regarding the date payments are due should be reviewed; Mr. Burns indicated the wording will be made consistent. Director Ferryman motioned to approve execution of the TRC Telemetry Maintenance Agreement following the review by Mr. Burns. Director Ooten seconded. Motion carried 4 -0. TRC MIS MAINTENANCE AGREEMENT Mr. Burns introduced the TRC MIS Maintenance Agreement, AN AGREEMENT FOR COSTA MESA SANITARY DISTRICT INFORMATION TECHNOLOGY SYSTEM MAINTENANCE. Mr. Burns indicated another provision that no oral modifications will affect the written contract will be added to the agreements. Mr. Burns will insure the language in this agreement is consistent with Ordinance No. 69 as well. Director Schafer motioned to approve execution of the TRC MIS Maintenance . Agreement subject to review by Mr. Burns. Director Ooten seconded. Motion carried 4 -0. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 14 HELD JUNE 2S, 2008 0 EEC FOG AGREEMENT Mr. Burns introduced the EEC FOG Agreement — Project #180, AN AGREEMENT FOR CONSULTANT SERVICES CALIFORNIA STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS (GWDR) FATS, OILS AND GREEASE (FOG) CONTROL PROGRAM PHASE IV — CONTINUED — COSTA MESA SANITARY DISTRICT PROJECT No. 180. Director Schafer motioned to approve execution of the EEC FOG Agreement — Project #180. Director Ooten seconded. Motion carried 4 -0. LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) Director Ferryman presented the discussion from the OCSD meeting. Mr. Hamers suggested a proclamation from the Board for Director Ferryman for his outstanding service as Chair of OCSD during the approval and implementation of significantly large and important projects such as the change to full secondary treatment, the groundwater replenishment system, the cooperative projects program, and others. Ms. Revak and Mr. Hamers will collaborate on the proclamation. SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) President Perry reported last month regarding the May 22, 2008 meeting of SARFPA. The next SARFPA meeting will be held on June 26, 2008 in which Director Ferryman will attend. Ms. Revak will mail the Proxy Ballot with the recommended Proposed Slate of Officers. INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER) Directors Schafer, Ooten and Ferryman and Ms. Revak attended the May 29, 2008 quarterly meeting in which Director Schafer was reelected as the ISDOC representative to LAFCO. is CM$D REGULAR BOARD OF DIRECTORS MEETING PAGE 15 HELD JUNE 23, 2008 • LOCAL AGENCY FORMATION COMMISSION LAFCO DIRECTOR SCHAFER Director Schafer attended the June 14, 2008 LAFCO meeting and reported the main topic was selecting a consulting study team on MWDOC and voted on Winzler and Kelly. The cost of the study is $97,720 and will be divided among the agencies. Director Schafer attended the Rossmoor hearing on June 23, 2008 and due to a certain number of days required before the November election, Rossmoor must decide if they want to be on the ballot on the issues of whether the voters want to incorporate and become a city and whether they are willing to raise the utility tax to 7 percent or 9 percent. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER Director Schafer attended a Legislative meeting on June 13, 2008 to discuss bills and budgets. The Executive Board evaluated the executive manager, in closed session. The closed session was continued to July 17, 2008 due to Jo McKenzie being hospitalized. 39TH ANNUAL CONFERENCE & EXHIBITOR SHOWCASE - SEPTEMBER 22 -25, 2008, IRVINE The 39th Annual Conference & Exhibitor Showcase will be held September 22 -25, 2008 in Irvine. Director Schafer will be sworn in as President of CSDA at this Conference. Mr. Hamers reported Lee Pearl from Mesa Consolidated Water District would like Mesa to be a co- sponsor for the reception for Director Schafer as incoming President of CSDA at the annual conference. Mesa desires to split the fee of $2,500 with CMSD. Director Ferryman recommended co- sponsoring with Mesa Water. Ms. Revak will contact Darcel Harris at CSDA and research the details before contacting Lee Pearl. An opinion from CMSD legal counsel on this matter will be sought. Director Perry suggested making the recommendation at the July Regular Board meeting. CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA) 53RD ANNUAL CONFERENCE - AUGUST 20 -23, MONTEREY Mr. Hamers recommended a motion be made for whoever desires to attend the CASA conference since it is outside Orange County. CMSD REGULAR BOARD OF DIRECTORS MEETING PAGE 16 HELD JUNE 23, 2008 Director Schafer motioned for approval of all Directors to attend the 53rd Annual CASA conference, August 20 -23, in Monterey. Director Ferryman seconded. Motion carried 4 -0. OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030 CHAMBER OF COMMERCE Director Schafer attended the Chamber of Commerce meeting with the Legislative Committee and presented an update. WACO Director Schafer presented an update on CSDA and LAFCO at the June 6, 2008 meeting. Director Schafer attended the WACO planning meeting of MWDOC on June 17, 2008. Director Ooten reported MWD's water supply and reservoirs are diminishing rapidly. MW D will be requesting residences and businesses go from 10 percent is conservation to 20 percent due to inability to obtain water. TRI -CITY Director Ooten attended a Tri -City meeting with plumbers. Tri -City is South Coast Water District, San Juan, and Dana Point. Tri -City is educating plumbers on indoor plumbing /water - conserving devices. OLD BUSINESS There was no old business discussed. NEW BUSINESS Director Ferryman expressed his concern regarding attending two CMSD meetings held on the same day while being compensated for one. Director Perry suggested watching the meeting schedule closer. Mr. Hamers and Ms. Revak will attempt not to schedule two meetings on the same day and Mr. Burns will look into the matter. • CNSD REGULAR BOARD OF DIRECTORS MEETING PAGE 17 HELD JUNE 23, 2008 • ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Hamers thanked the Board for its wisdom. President Perry adjourned the meeting to closed session at 7:55 p.m. POSSIBLE NEED FOR CLOSED SESSION ON LABOR RELATIONS PURSUANT TO GOVERNMENT CODE 54957.6 Mr. Burns stated the Board is adjourning to closed session under Government Code Section 54957.6 to meet with Mr. Hamers pertaining to labor relations regarding all employees. The Board adjourned from Closed Session at 8:44 p.m. President Perry announced there was no action taken in Closed Session. ADJOURNMENT President Perry adjourned the meeting at 8:45 p.m. is ct�F r. SECFETAF?Y PRESIDENT •