Minutes - Board - 2008-01-240
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
January 24, 2008, at 5:30 p.m. at 628 W.
19th Street, Costa Mesa.
President Perry called the meeting to
order at 5:30 p.m.
PLEDGE OF ALLEGIANCE Director Ferryman led the Pledge of
Allegiance.
INVOCATION Mr. Fauth gave the invocation.
ROLL CALL DIRECTORS PRESENT: Art Perry, Arlene Schafer, Bob Ooten,
Gary Monahan, James Ferryman
DIRECTORS ABSENT: None
STAFF PRESENT: Robin B. Hamers, Manager /District
Engineer; Alan Burns, Legal Counsel;
Tom Fauth, Assistant Manager; Joan
Revak, Board Secretary/Program
Manager /Clerk of the District; Marc Davis,
Treasurer; Sherry Kallab, Accountant;
Karl Dulake, Maintenance Supervisor;
Denise Gilbert, Public Outreach
Coordinator; Ron Shef, Ordinance
Enforcement Officer; Janel Jackson,
Office Specialist
OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao,
Costa Mesa
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 2
• CONSENT CALENDAR
. ............................... . ...............................
Director Ferryman motioned to approve the Consent Calendar as presented. Director
Ooten seconded. Motion carried 3 -0 (with two Directors not yet in attendance.)
REPORTS
MINUTE APPROVAL
Minutes of Recycling
Committee Meeting —
December 10, 2007
Minutes of Sewer
System Committee
Meeting —
December 12, 2007
Minutes of the
• Investment Oversight
Committee — December
13, 2007
Minutes of Regular
Meeting —
December 13, 2007
MANAGER'S REPORTS
REFUNDS
The Minutes of the Recycling Committee Meeting
of December 10, 2007, were approved as
distributed.
The Minutes of the Sewer System Committee
Meeting of December 12, 2007, were approved
as distributed.
The Minutes of the Investment Oversight
Committee Meeting of December 13, 2007, were
approved as distributed.
The Minutes of the Regular Meeting of
December 13, 2007, were approved as
distributed.
There were no refunds for the month of December
2007.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $196,172.75 increase of 4 units for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of January 1, 2008.
December 2007 Therefore, the total for January is 21,427.
Board directed Staff to prepare a warrant for
$196,172.75 for January 2008 collection based on
occupancy report. Said payment in the amount of
$196,172.75 to Costa Mesa Disposal to be ratified
on the February 2008 warrant register.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 3
• Monthly Spill Report to The Monthly Spill Report to the State Water
State Water Resources Resources Control Board (SWRB) for December
Control Board 2007 was accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated January 2008 was
accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of December 31, 2007
December 31, 2007 was accepted as submitted.
Treasurer's Report as of The Treasurer's Report as of December 31, 2007
December 31, 2007 was accepted as submitted.
Warrant 2008 -07 for Warrant Resolution #CMSD 2008 -07 was
December 2007 in the approved, authorizing the President and Secretary
• amount of $1,657,041.51 to sign the warrant ratifying the payment of certain
claims and demands, and specifying the funds out
of which the same were paid in the amount of
$1,657,041.51.
Directors Expenses for the Director Compensation and Expense
Month of December 2007 Reimbursements for the month of December 2007
were approved and ratified as follows:
Director Ferryman: $884.00
President Perry: $663.00
Vice President Schafer: $900.33
Director Ooten: $1335.70
Director Monahan: $663.00
.......................... END OF CONSENT CALENDAR .........................
WRITTEN COMMUNICATION
Ms. Revak reported receiving a copy of a letter from Mr. John Moorlach, C.P.A.,
Chairman, Orange County Board of Supervisors, Supervisor, Second District, dated
• January 17, 2008, to Mr. Dan Worthington. Mr. Moorlach wrote to congratulate Mr. Dan
Worthington on his appointment as Vice -Chair of the Waste Management Commission.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 4
• PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
PRIVATE PROPERTY SEWER SPILL AT 3030 HARBOR BLVD.
Mr. Hamers reported Mr. Welch was unable to attend the meeting due to an
emergency and requested the item be postponed until the February Regular Board
Meeting. Ms. Revak will notify Mr. Welch of the time and date of the meeting.
DISTRICT YARD - 174 W. WILSON STREET - CMSD #187
UPDATE ON CLOSE OF ESCROW AND DESIGN PHASE
Mr. Fauth reported escrow on the District Yard property located at 174 W. Wilson
Street, closed on December 23, 2007. Mr. Fauth reported Director Ooten notified
Staff that the vacant lot obtained in the purchase is in need of maintenance.
Mr. Fauth contacted Trimco Landscaping who provided a bid of $425 to mitigate
the weed issue. Trimco would spray the greenery with Roundup, remove weeds
once they have died, then spray the ground with a pre- emergent solution to
prevent additional weeds from growing. Trimco estimated the prescribed
treatment would provide weed protection for approximately 4 months.
Mr. Hamers recommended Staff contact the previous owners to determine if the
existing fencing is rented and decide whether to take over that rental or install
replacement fencing. Mr. Hamers recommended the District resolve the fencing
on the property before mitigating the weed issue.
Mr. Hamers reported everything has been completed for the Design Phase and
there are some items to discuss with the LEEDs consultant.
LEEDS PROPOSALS
Mr. Hamers provided a recommended proposal from Enovity to provide
consulting services to assist the District in achieving the "Gold" accreditation
level for the new Corporate Yard at 174 W. Wilson Street. Mr. Hamers
explained a LEED consultant is necessary to assist the normal design team of
architects and engineers and provides services from the design phase through
construction until the final commissioning of the building.
The project architect, RTA, along with District Staff spoke with 10 LEED
consulting firms and received proposals from three: Enovity, M /Eco and TRC.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 5
Extensive interviews were held with Enovity and M /Eco with a breakdown of
services to fully understand the scope of work proposed. Mr. Hamers reported
RTA and District Staff unanimously selected Enovity as most qualified and the
best fit for the District. Enovity was requested to remove certain services from
their proposal and to add others in order to best fit the design team. Enovity's
fees were reviewed in detail and their proposal is in the range of LEED firms
proposing the identical scope of work. Mr. Hamers further noted District Staff,
RTA and Enovity are confident as a team in reaching the Gold accreditation
level, and this level of confidence does not exist with the other consultants.
Mr. Burns stated he has reviewed the agreement and has no additional
comments or revisions.
Director Ooten motioned to approve a standard consultant Agreement with final
contract language as approved by Mr. Burns, Attorney for the District, for Enovity
in the amount of $67,508.00 and to increase the existing RTA contract by $7,500
to cover the "fundamental commissioning" of the building by RTA's sub -
consultant Popov Engineers. Director Ferryman seconded. Motion carried 3 -0."
Director Ooten motioned to approve the LEEDs proposal, not to exceed
$67,508.00 and an additional $7,500 for mechanical and electrical consultants
• as stated. Director Ferryman seconded.
Motion carried as follows:
Ayes: Perry, Ooten, Ferryman
Noes: None
CMSD STRATEGIC PLAN
YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS
Mr. Hamers presented the updated 2007/2008 Strategic Plan.
MID PROGRAM STRATEGIC PLANNING MEETING HELD DECEMBER 26, 2007
Mr. Hamers reported Staff met with Director Ooten on December 26, 2007 to
discuss possible additional items to include in the 2007/2008 Strategic Plan.
Mr. Hamers reported the group proposed four additions to the current Strategic
Plan: Increase a -waste recycling, source reduction, pursue grant funding, and
website information.
0
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 6
• Director Ooten motioned to adopt the four additional Strategic Plan goals.
Director Ferryman seconded. Motion carried 3 -0.
SEWER SYSTEM COMMITTEE
REPORT ON MEETING HELD JANUARY 16, 2008
Director Ferryman reported the Committee discussed a private property spill of
2000 gallons.
Director Ferryman reported the damages from the fire resulted in approximately
$255,000 worth of damage to CMSD equipment based on replacement value.
Mr. Hamers suggested contacting FEMA for reimbursement considerations.
Mr. Fauth spoke to the FEMA representative and reported the reimbursement
would be $5,000 per claim. Mr. Fauth will revisit the issue to make sure that is
the amount the District would receive through a FEMA claim.
Mr. Hamers reported there is a million dollars in the major emergency fund.
Director Ferryman inquired whether or not the owner of the property had
. insurance that would cover the District's property while being stored at their
facility.
Staff will investigate the possibility of an insurance reimbursement through the
property owner, Jimni Systems, prior to submitting to SDRMA.
Director Ferryman reported there will be a presentation to the Chamber of
Commerce on February 21, 2008. Mr. Fauth reported the presentation will focus
on the Sewer Lateral Assistance Program. Mr. Fauth will provide a video of the
District's sewer lateral to show before and after the repairs were made.
Mr. Fauth will provide copies of all materials from the presentation to Board
Members.
Director Ooten reported he is researching low flow toilets.
PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM
Director Ferryman stated the Sewer Lateral Assistance Program is a success
with $20,000 of the $100,000 allocation used.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 7
• REQUEST FOR APPROVAL FOR REIMBURSEMENT FOR TWO LATERALS ON ONE
PARCEL AT 223 SANTA ISABEL AVENUE
Mr. Hamers received a letter from Mr. Philip Cadenhead, dated January 2,
2008, stating he owns property at 223 and 223 1/5 Santa Isabel, on one
parcel, zoned R2. Each home has its own separate lateral.
Mr. Cadenhead had repairs to the laterals at a cost of $15,800. He is
requesting the two laterals be considered separately for refunds.
Mr. Hamers explained how the two lines go to two different streets and
there is no way to combine them.
Mr. Hamers asked the Board if they would like to review each case where
the resident requests more than one reimbursement. The Board
determined that if it was a clear case of two separate laterals, Staff should
be able to make the reimbursement decision. The Manager /District
Engineer will bring back the special case scenarios for Board approval
and delegation of authority.
Director Ooten motioned to approve reimbursements for both laterals
located at 223 and 223 112 Santa Isabel. Director Ferryman seconded.
0 Motion carried as follows:
Ayes: Perry, Ooten, Ferryman
Noes: None
Director Monahan arrived at 5:50 p.m
POTENTIAL TRANSFER OF OCSD SEWERS TO CMSD
Mr. Hamers reported maps of the sewers have been delivered to OCSD and
Mr. Burns is working with OCSD Counsel to resolve some issues regarding the
potential transfer.
RECYCLING REPORTS
WASTE DIVERSION REPORT - DECEMBER 2007
Ms. Revak presented the Waste Diversion Reports for December 2007 showing
a 50.59% diversion rate.
Director Monahan motioned to receive and file the reports. Director Ooten
seconded. Motion carried 4 -0.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 8
• CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND
DISPOSAL
PAYMENT FOR DECEMBER 2007 SERVICES
Ms. Revak presented the Invoices for December 2007 recycling services and
disposal.
Director Ferryman motioned to ratify contract payment to CR Transfer for
recycling services and disposal for the month of December 2007 in the amount of
$158,240.18. Director Ooten seconded.
Motion carried as follows:
Ayes: Perry, Ooten, Ferryman, Monahan
Noes: None
Director Ferryman motioned to ratify contract payment to CR Transfer for
recycling services and disposal for Santa Ana Heights for the month of
December 2007 in the amount of $16,167.30. Director Ooten seconded.
• Motion carried as follows:
Ayes: Perry, Ooten, Ferryman, Monahan
Noes: None
ORDINANCE ENFORCEMENT OFFICERS REPORT
Mr. Shef presented the Enforcement Report for the month of December 2007.
Mr. Shef distributed a minimum number of courtesy notices due to the holidays and
schedule changes. Mr. Shef reported trash containers were blown around during
the winds and collection drivers did a very good job of picking up the scattered
debris and righting the containers.
Mr. Shef noted the containers placed at the schools for telephone book recycling
were still remaining after the program had finished.Sub- committee to Liaison
Committee on City Tree Roots — Meeting on Friday, December 14, 2007
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 9
• RESOLUTION OF CONTRACTUAL INTERPRETATIONS
Mr. Hamers reported the City /District Subcommittee on City tree roots met on
December 14, 2007 to discuss the issue. Mr. Hamers commended the Board of
Directors for how well they communicate with the City.
Director Ferryman reported the meeting was very effective and the subcommittee
will meet again to develop a policy on tree roots.
Director Monahan reported there was a lot of support from both the past and
current mayors.
Director Monahan reported he attended a Parks and Recreation Commission
meeting where there were two tree removal requests, one on Governor Street
and one on Aviemore Terrace. Both removal requests were approved.
Mr. Hamers will contact Allan Roeder to inquire if there are any possible dates for
a follow -up meeting. Mr. Hamers will also convey that the CMSD Board was
pleased and encouraged by the City's response at the Liaison Sub - Committee
meeting on City Tree Roots.
• CR &R
RESOLUTION OF CONTRACTUAL INTERPRETATIONS
Mr. Hamers reported the item is not ready for discussion and will be brought back
to the Board at a later date.
DIRECTOR I.D. BADGES
LEGAL ISSUES INVOLVED WITH BADGES
Mr. Burns provided a report on the design and use of I.D. Badges for the Board.
The badge must not be designed to resemble a peace officer badge. The badge
may be used for hotel discounts but not for any type of transportation discount. A
sample of the suggested design was presented to the Board.
Director Schafer arrived at 6:11 p.m.
Mr. Hamers directed Ms. Jackson to include an "effective until date" being the
first Friday in December following the November election that that Director would
be up for re- election. Mr. Burns encouraged all Board members and Staff to
have an identification badge with a photograph on it to identify them when out
• working with the public.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 10
• Director Ferryman motioned to approve the badge production. Director Ooten
seconded. Motion carried 5 -0.
PERSONNEL UPDATE - MANAGEMENT ANALYST AND SEWER CREW
Mr. Fauth reported he and Mr. Dulake conducted interviews of multiple applicants for
the two sewer crew positions and presented offers to two of the candidates. Both
candidates accepted the offers and will begin February 6, 2008, pending passing the
medical examination.
Mr. Fauth reported the applications for the management analyst position are being
considered.
Mr. Burns inquired whether the District requires a criminal summary history from the
Department of Justice and fingerprinting on job applicants. Mr. Fauth stated there is
a component on the application regarding criminal history, but no fingerprints are
taken. Mr. Burns will follow up with Mr. Fauth regarding fingerprinting and more
substantial criminal history checks.
RECYCLING COMMITTEE —TUESDAY, JANUARY 22, 2008 —12:00 P.M.,
CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTOR OOTEN,
• FERRYMAN, AND PERRY)
RECYCLING COMMITTEE GOALS FOR 2007/2008
Director Ooten reported the Recycling Committee met on January 22, 2008, and
reviewed the recycling goals for 2007/2008.
Director Ooten will meet with the Boys and Girls Club to determine if the District
can assist in their recycling efforts.
SCHOOL TELEPHONE BOOK RECYCLING CONTEST NOVEMBER 14- DECEMBER 21,
2007.
Director Ooten reported the School Telephone Book Recycling Contest began on
November 14, 2007 and concluded on December 21, 2007. Director Ooten
reported there was a total of 8,752 (15.32 tons) telephone books collected during
the 2007 program.
A grand prize for collecting the greatest number of pounds per student will be
awarded to Kline Elementary, Charles TeWinkle, and Monte Vista High School.
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 11
A second prize award will go to Kline School and St. Joachim Elementary School
based on achieving over 10 pounds per student.
Awards totaling $13,743 will be disbursed during presentation ceremonies over
the next few weeks.
Director Schafer motioned to approve $13,743 to be distributed to the schools for
the Telephone Book Recycling Contest. Director Ooten seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
Director Monahan expressed concern regarding the minimum number of books
per student at some of the participating schools. Discussion was held regarding
modification of the participation award criteria.
Staff will develop some suggested revisions to the program and bring them back
to the Board for discussion for the 2008 Telephone Book Recycling Program.
CHRISTMAS TREE RECYCLING FOR 2007
Director Ooten reported the total tonnage for the 2007 Christmas Tree Recycling
program was 68.30 tons with a total of 5,254 trees being collected.
COSTA MESA HIGH SCHOOL LIFE SCIENCE ACADEMY; ASSIST IN EXPANDING
RECYCLING PROGRAMS
Director Ooten reported the Committee discussed partnering with the Costa
Mesa High School Life Science Academy to assist them in expanding their
recycling programs.
IWMD SUBREGIONAL MEETINGS AND GRANT PROGRAM
RESOLUTION NO. 2008 -747 APPROVING AN APPLICATION FOR GRANT FUNDS
IN THE AMOUNT OF $20,000.
Director Ooten reported the District is partnering with the City of Costa
Mesa to apply for a grant from the County of Orange Integrated Waste
Management Department. The joint approach is intended to promote
education on recycling benefits, provide door -to -door collections or drop
off programs for recycling batteries, fluorescent tubes, and light bulbs,
develop a pilot sponsorship to provide composting bins, and sponsor e-
waste collection events.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 12
• Director Ooten introduced Resolution No. 2008 -747 - A RESOLUTION OF
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT ESTABLISHING A REGIONAL RECYCLING AND WASTE
DIVERSION GRANT PROGRAM.
Director Monahan motioned to adopt Resolution No. 2008 -747. Director
Schafer seconded. Motion carried 5 -0.
CHEMICAL CLEAN -OUT PROGRAM AT K -12 SCHOOLS
Director Ooten reported the District is working with schools to determine if they
are following proper procedures for the storage and removal of chemicals found
in science classrooms, art classrooms, and janitorial closets from school
grounds.
UPDATE ON SHARPS PROGRAM EXPANSION TO CVS PHARMACY
Director Ooten reported the District is currently providing Sharps containers to
five pharmacies and provided a list of all pharmacies in the District to the Board
for consideration of possible expansion of the program next year. Mr. Fauth
reported he negotiated an arrangement for a more economical rate for the
• program, which would allow expansion of two to three more pharmacies.
Staff will research and return to the Board with a recommendation for the Sharps
Program.
REPORT ON OTHER CMSD RECYCLING PROGRAMS
Director Ooten reported there was an article in the PennySaver advertising the
pickup of hazardous waste to Costa Mesa citizens. He requested Staff follow up
on the advertisement. Ms. Jackson reported she contacted the company who
verified they will pick up residential hazardous waste from a residence, year
around, at not cost to the resident.
Director Ooten reported on the placement of a battery bucket at Estancia High
School.
Director Ooten discussed viewing a video of a family who saved their trash for a
three -month period in their garage.
Lighting and mercury recycling opportunities are being investigated.
Ms. Gilbert reported on the educational recycling presentation for a Girl Scout
• troop. Ms. Gilbert showed the girls and their parents which items could be
recycled and explained the symbols on the bottom of plastic containers.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 13
• Ms. Gilbert stated to the girls the District will reward the troop $100 for collecting
plastics and taking them to a drop off center.
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS (WDR)
Mr. Harriers reported on upcoming education programs. A seminar on education
materials is scheduled for February 2008, and pipe lining for May 2008.
REPORT ON EMERGENCY OR NON -BID SEWER WORK — EMERGENCY
PURCHASE OF PUMP FOR ELDEN PUMPING STATION
Mr. Harriers reported a spare pump for Elden Pumping station was destroyed in the
recent fires. During routine maintenance, the second pump at the Elden Station
reached life expectancy and was ready to fail. An emergency replacement pump
was purchased. Mr. Hamers requested the Board ratify the pump purchase.
Director Monahan motioned to ratify the emergency purchase of a pump for
$26,937.00. Director Ferryman seconded.
• Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
TREASURER'S REPORTS
BUDGET ADJUSTMENT FOR DISTRICT YARD — PROJECT NO. 187
Mr. Davis requested the Board approve a budget adjustment in the amount of
$152,500 for architectural and engineering design services and associated civil
engineering services for the construction of the District yard.
Director Monahan motioned to approve the budget adjustment in the amount of
$152,500. Director Ferryman seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
0 Noes: None
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 14
• MID -YEAR BUDGET REVIEW
Mr. Davis presented the 2007 -08 mid year budget review as of December 31, 2007.
Mr. Davis reported only the overall trash and sewer funds were reviewed and
provided a synopsis of the review.
ATTORNEY'S REPORT
CONVERSION OF "FIXTURE FEES" TO "CAPACITY CHARGES"
Mr. Burns reported he is still working with Staff regarding the conversion of fixture
fees to capacity charges and will continue to update the Board.
RESOLUTION NO. 2008 -746 — ORDERING THAT ORDINANCE NO. 64
ESTABLISHING EMERGENCY PROCEDURES HAS BEEN PUBLISHED
Mr. Burns presented Resolution No. 2008 -746, A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT
PUBLICATION OF ORDINANCE NO. 64 ESABLISHING EMERGENCY
PROCEDURES HAS OCCURRED.
• Director Ferryman motioned to adopt Resolution No. 2008 -746. Director Schafer
seconded. Motion carried 5 -0.
ORDINANCE NO. 65 - CHANGING THE REGULAR BOARD OF DIRECTORS
MEETING DATE
Mr. Burns presented Ordinance No. 65, AN ORDINANCE OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT CHANGING THE
MEETING DATE OF THE REGULAR BOARD MEETING.
Director Ferryman motioned to adopt Ordinance No. 65. Director Schafer seconded.
Motion carried 5 -0.
AMENDMENT NO. 2 TO OCSD COOPERATIVE PROJECTS AGREEMENT
Mr. Burns introduced Amendment No. 2 to OCSD Cooperative Projects Agreement.
Director Ooten motioned to approve the amendment. Director Ferryman seconded.
Motion carried 5 -0.
OATH OF OFFICE FOR STAFF MEMBERS
• Mr. Burns reported the Oath of Office has been administered to all appropriate Staff
members and they are now all on file.
C
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 15
REPORT ON APPELLATE CASE IN SAN BERNARDINO PERTAINING TO TRASH
CONTRACT
Mr. Burns provided a report on San Bernardino v. Walsh, where the Court of Appeal
held that disgorgement of company profits was the appropriate remedy for San
Bernardino County because of public official dishonesty in awarding lucrative
contracts to certain firms, including the trash contractor.
LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS
REPRESENTATING CMSD)
ORANGE COUNTY SANITATION DISTRICT (OCSD)
MEETING HELD JANUARY 23, 2007 (DIRECTOR FERRYMAN)
Director Ferryman attended the January 23, 2008 OCSD meeting and reported
the following:
❑ First reading of five -year rate increase
. ❑ Meeting adjourned in honor of Steve Anderson
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
REPORT ON MEETING HELD JANUARY 24, 2008 (PRESIDENT PERRY)
President Perry attended the January 24, 2008 meeting and reported they
discussed the following:
❑ Prado Dam and Seven Oaks Dam during January Rainfall Event
❑ Status of Federal Funding for Dam
❑ Prado Dam completion date projected to be 2009 or 2010
President Perry provided materials for the Board's perusal.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR
SCHAFER
Director Schafer attended the January 8, 2008 meeting and reported the following:
❑ Return meetings to MWDOC headquarters
❑ Director Schafer reported on CSDA and LAFCO
• Director Schafer provided her notes from the meeting for the Board's perusal.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 16
• DUES FOR YEAR 2008 IN THE AMOUNT OF $50
Director Monahan motioned to approve dues for ISDOC for 2008, in the amount
of $50. Director Ferryman seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
QUARTERLY MEETING ON THURSDAY, JANUARY 31, 2008 AT MCWD
The Quarterly Meeting will be held on Thursday, January 31, 2008.
LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER)
Director Schafer attended the January 9, 2008 LAFCO meeting and reported the
following:
❑ Banning Ranch Sphere of Influence Amendment to the City of Costa Mesa
• - denied the Costa Mesa Influence and placed the Banning Ranch territory
in a LAFCO Sphere of Influence Study Area
❑ Election of Officers - John Withers, Chair; Susan Wilson, Vice Chair
❑ Boundary adjustments between Orange and Los Angeles County
❑ Reorganization study on MWDOC
❑ Rossmoor feasibility as a City
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER)
Director Schafer attended the January 16, 2008 Planning Commission meeting; the
Legislative meeting and Finance meeting on January 17, 2008; and the Board of
Director's meeting on January 18, 2008 and gave reports at all four meetings.
Director Schafer will obtain an application for "District of Distinction" for the Costa
Mesa Sanitary District and recommends the District apply for the honor.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
DUES FOR YEAR 2008 IN THE AMOUNT OF $6,287.90
Director Schafer motioned to approve dues for CASA in the amount of $6,287.90.
• Director Ooten seconded.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 17
• Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
CASA MID -YEAR CONFERENCE JANUARY 9-12,2008
Director Schafer attended the CASA Mid Year Conference and provided a written
report to the Board. Director Schafer provided written materials from the
conference for the Board's perusal
CASA SPRING CONFERENCE AT SQUAW CREEK - APRIL 23 -26, 2008
Directors Schafer, Ferryman, Monahan, and Ooten expressed a desire to attend
the CASA Spring Conference.
Director Schafer motioned to approve attendance at the CASA Spring
Conference for Directors Schafer, Ferryman, Monahan, and Ooten. Director
Monahan seconded. Motion carried 5 -0.
• OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD
ORDINANCE N. 55, OPERATIONS CODE SECTION 3.01.030
SOLID WASTE ASSOCIATION OF NORTH AMERICA (SWANA) WORKSHOP HELD
JANUARY 10 -11, 2008
Director Ooten attended the Solid Waste Association of North America (SWANA)
Workshop on January 10 -11, 2008 and reported they discussed Assembly Bill
32, which deals with greenhouse gases and calls for ways to eliminate it through
reduction of solid waste in landfills.
WACO
Director Schafer attended the January 4, 2008 meeting and reported the
following:
❑ Update reports on MWD, LAFCO, ACWA, CSDA, Legislative Report
❑ Peer Swan voted as President
❑ Property tax shift
❑ Santiago Canyon fire - coordination among fire, water districts, and local
responders
• ❑ Planning meeting to be held January 22, 2008
•
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JANUARY 24, 2008
PAGE 18
CHAMBER OF COMMERCE MEETING
Director Schafer did not attend the meeting.
OCCOG
Director Schafer reported OCCOG was dark in December.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
There was no new business discussed.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Director Ooten reminded Board members of the dedication of the Ground Water
Replenishment System on January 25, 2008.
ADJOURNMENT
President Perry adjourned the meeting at 7:40 p.m.
Si ,RETARY
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PRESIDENT