Minutes - Board - 2007-12-13•
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
The Board of Directors of the Costa Mesa
CALL TO ORDER Sanitary District met in regular session on
December 13, 2007, at 6:00 p.m. at 628
W. 19th Street, Costa Mesa.
President Perry called the meeting to
order at 6:00 p.m.
PLEDGE OF ALLEGIANCE Director Ooten led the Pledge of
Allegiance.
INVOCATION Ms. Jackson gave the invocation.
ROLL CALL DIRECTORS PRESENT: Art Perry, Arlene Schafer, Bob Ooten,
Gary Monahan, James Ferryman
DIRECTORS ABSENT: None
STAFF PRESENT: Robin B. Hamers, Manager /District
Engineer; Alan Burns, Legal Counsel;
Joan Revak, Board Secretary/Program
Manager /Clerk of the District; Marc Davis,
Treasurer; Karl Dulake, Maintenance
Supervisor; Denise Gilbert, Public
Outreach Coordinator; Ron Shef,
Ordinance Enforcement Officer; Janel
Jackson, Office Specialist
OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao,
Costa Mesa
Mr. Nitin Patel, CPA, Diehl, Evans &
Company, LLP, Irvine
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 2
INDEPENDENT AUDITOR'S PRESENTATION ON FISCAL YEAR 2006-
2007
Mr. Davis introduced Mr. Nitin Patel, CPA, Diehl, Evans & Company, LLP. Mr. Patel
performed the Independent Audit, Fiscal Year 2006 -2007.
Mr. Patel outlined the responsibilities of the District and the Auditor and presented the
report divided into Management's Discussion and Analysis, Basic Financial Statements,
and Supplementary Information.
Mr. Patel reported the District's assets exceed its liabilities as of June 30, 2007, by
$25,446,083. Mr. Patel had no recommendations'for the District.
Director Ooten complimented Staff for the excellent auditor's report.
Mr. Patel left the meeting at 6:12 p.m.
Mr. Davis reported he will bring back an option to continue the contract with the auditing
firm in the spring.
. ............................... CONSENT CALENDAR . ...............................
Director Ferryman motioned to approve the Consent Calendar as presented. Director
Ooten seconded. Motion carried 5 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes of the Recycling Committee Meeting
Committee Meeting — of November 5, 2007, were approved as
November 5, 2007 distributed.
Minutes of Regular The Minutes of the Regular Meeting of
Meeting — November 8, 2007, were approved as distributed.
November 8, 2007
Minutes of Sewer System The Minutes of the Sewer System Committee
Committee Meeting — Meeting of November 14, 2007, were approved as
November 14, 2007 distributed.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 3
Minutes of Special
Meeting — The Minutes of the Special Meeting of
November 26, 2007 November 26, 2007, were approved as distributed.
MANAGER'S REPORTS
REFUNDS There were no refunds for the month of November
2007.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $196,136°:13 increase of 6 units for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of December 1, 2007.
November 2007 Therefore, the total for December is 21,423.
Monthly Spill Report to
State Water Resources
Control Board
ENGINEER'S REPORTS
Project Status Report
TREASURER'S REPORTS"
Financial Report as of
October 31, 2007
Financial Report as of
November 30, 2007
Treasurer's Report as of
October 31, 2007
Treasurer's Report as of
• November 30, 2007
Board directed Staff to prepare a warrant for
$196,136.13 for December 2007 collection based
on occupancy report. Said payment in the amount
of $196,136.13 to Costa Mesa Disposal to be
ratified on the January 2008 warrant register.
The Monthly Spill Report to the State Water
Resources Board (SWRCB) for November 2007
was accepted as submitted.
The Project Status Report dated November 2007
was accepted as submitted.
The Financial Report as of October 31, 2007 was
accepted as submitted.
The Financial Report as of November 30, 2007
was accepted as submitted.
The Treasurer's Report as of October 31, 2007
was accepted as submitted.
The Treasurer's Report as of November 30, 2007
was accepted as submitted.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 4
Warrant 2008 -06 for Warrant Resolution #CMSD 2008 -06 was
November 2007 in the approved, authorizing the President and Secretary
amount of $868,881.06 to sign the warrant ratifying the payment of certain
claims and demands, and specifying the funds out
of which the same were paid in the amount of
$868,881.06.
Directors Expenses for the Director Compensation and Expense
Month of November 2007 Reimbursements for the Month of November 2007
were approved and ratified as follows:
Director Ferryman: $663.00
President Perry: $884.00
Vice President Schafer: $442.00
Director Ooten: $1370.65
Director Monahan: $667.85
.......................... END OF CONSENT CALENDAR ..............:.........
WRITTEN COMMUNICATION
Mr. Hamers reported the District did not receive any written communications in the
month of November to present to the Board.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
DATE AND TIME OF REGULAR BOARD OF DIRECTORS MEETINGS MOVE TO
THIRD THURSDAY OF MONTH AT 6:00 P.M. IN CONSIDERATION OF SB343
Mr. Hamers reported SB 343 passed the Senate and Assembly, and was signed by
the Governor. The bill states any items distributed within 72 hours of a meeting be
made available to the public. The public agency is to determine where those
documents will be made available. Internet access is acceptable. The law goes into
effect July 1, 2008, and the District will have to provide any late materials to the
public.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 5
Discussion was held regarding the moving the regular meeting date for 2008.
After reviewing the calendar, the Board determined holding the meeting on the
fourth Thursday of each month would allow a timely distribution of materials to
the Board members and the public.
The Regular Board meetings for November and December 2008 will be moved to
the third Thursday, November 20, 2008, and December 18, 2008, due to the
Thanksgiving and Christmas holidays. The Sewer System Committee meeting
and Recycling Committee meeting for November and December will be moved
as appropriate.
Ms. Revak will distribute a meeting calendar for 2008 as well as post it on the
District website.
Discussion was held regarding the time of the regular Board meeting. The
January 24, 2008 meeting and all regular meetings will be held at 5:30 p.m.
Ms. Revak will prepare a Notice.of Cancellation for the January 17, 2008 Regular
Board meeting and reschedule it for January 24, 2008 at 5:30. Mr. Burns will
bring an amendment to the Operations Code to modify the meeting dates for
future meetings.
• The Sewer System Committee and the Recycling Committee will reset their
meeting dates at their next meeting.
Director Schafer motioned to move the regular meeting to the fourth Thursday of
each month at 5:30 p.m. and directed the attorney to amend the Operations
Code. Director Monahan seconded. Motion carried 5 -0.
DISTRICT YARD - 174 W. WILSON STREET
POSSIBLE CLOSED SESSION TO DISCUSS REAL PROPERTY NEGOTIATIONS (PRICE,
TERMS) PURSUANT TO GOVERNMENT CODE SECTION 54956.8 REGARDING THE
FOLLOWING PROPERTIES: 174 WILSON STREET WITH DAVID JACKSON HESTER, SR.
Mr. Hamers stated all negotiations were complete and there was no need to go
into closed session.
UPDATE ON CITY PLANNING COMMISSION APPROVAL ON 11/26/07
Mr. Hamers reported the Planning Commission approved the CUP on November
26, 2007, and there were no appeals were filed within the seven -day time period,
so the Conditional Use Permit is final.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 6
UPDATE ON CLOSE OF ESCROW 12/20/07
Mr. Hamers reported the seller requested that escrow close no later than
December 20, 2007, which would mean wiring the money on December 18,
2007. Escrow instructions are still being finalized. Mr. Hamers anticipates the
escrow closing to be on schedule.
BUILDING DESIGN - ARCHITECTURAL AND ENGINEERING PROPOSAL
Mr. Hamers presented a proposal from Robert Thornton Architects, Inc. The
proposal fee is $122,500.00 for design and $10,000 for project management and
assistance in LEED documentation for a total of $132,500.00.
Director Monahan motioned to approve the architectural and engineering
proposal with Robert Thornton Architects, Inc., not to exceed $132,500.00.
Director Ooten seconded subject to final contract language prepared by Mr.
Burns.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
• Noes: None
CMSD STRATEGIC PLAN
YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS
Mr. Hamers presented the Strategic Plan for Board comments.
Director Ooten commended Staff on a very successful year.
Mr. Hamers stated he has been with the District for 25 years and 2007 was the
most outstanding year as far as District accomplishments. Mr. Hamers
commended the Board for their assistance in achieving goals for the District and
listed some of the accomplishments from last year:
❑ 9 million dollar project with OCSD, with assistance from Director Ferryman
and Director Ooten
❑ Director Schafer's work on LAFCO and making sure the District has all the
components of a successful District, resulting in the District's MSR being
favorably received by LAFCO
❑ Long Term Sinking Fund
❑ Strategic Plan
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 7
❑ Sewer Lateral Assistance Program conceptualized by Director Monahan,
which will be a model for the state
❑ Director Perry and former Director Worthington assisted with the many
programs and education the District provides for the schools
❑ Acquisition of property for a District Yard
Mr. Hamers reported the next Strategic Planning Session will be in January
2009.
Director Ooten stated he has additional items to add to the Strategic Plan.
Because it is mid - program of the current two -year strategic plan, the Board
suggested Director Ooten meet with Staff to quantify his suggestions.
SEWER SYSTEM COMMITTEE
REPORT ON MEETING HELD DECEMBER 12, 2007
Director Monahan reported the Sewer System Committee met on December 12,
2007 and reported there will be a .meeting with the City of Costa Mesa on
December 13, 2007, regarding tree roots.
• POTENTIAL TRANSFER OF OCSD SEWERS TO CMSD
Director Monahan reported the financials have been finished and the Committee
recommends to the Board to continue to proceed.
Director Schafer motioned to approve in concept and direct Staff to meet with
OCSD to begin discussions on the transfer of OCSD sewers to CMSD. Director
Ferryman seconded. Motion carried 5 -0.
PROJECT #101 WESTSIDE PUMPING STATION ABANDONMENT
Director Ferryman anticipates the planning will begin within the next year and
actual construction will begin sometime in 2009 or 2010.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 8
PROJECT #186 SEWER LATERAL ASSISTANCE PROGRAM
Director Monahan reported there was an increase in interest in the Sewer Lateral
Assistance Program when the newsletter advising residents of the program was
distributed to residents. Mr. Hamers anticipates the program will reduce private
property sewer spills in the District.
RECYCLING REPORTS
WASTE DIVERSION REPORT - NOVEMBER 200.7
Ms. Revak presented the Waste Diversion Reports for October 2007 showing a
50.44% diversion rate and November 2007 showing a 50.43% diversion rate
Director Ooten motioned to receive and file the reports. Director Ferryman
seconded. Motion carried 5 -0.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND
DISPOSAL
. PAYMENT FOR NOVEMBER 2007 SERVICES
Ms. Revak presented the Invoices for November 2007 recycling services and
disposal.
Director Ferryman motioned to ratify contract payment to CR Transfer for
recycling services and disposal for the month of November 2007 in the amount of
$178,822.69. Director Schafer seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
Director Ferryman motioned to ratify contract payment to CR Transfer for
recycling services and disposal for Santa Ana Heights for the month of
November 2007 in the amount of $8,223.08. Director Schafer seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
0 Noes: None
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 9
ORDINANCE ENFORCEMENT OFFICERS REPORT
Mr. Shef presented the Enforcement Report for the month of November 2007.
Mr. Shef distributed courtesy notices as required.
Mr. Shef reported he is following up with written and verbal communications with
residents on Westminster Avenue. Mr. Shef reported the Thanksgiving holiday
caused collection schedules to be delayed by one day, with many residents unaware
of the holiday collection schedule.
The Telephone Book Collection and Recycling Program began at participating
schools. Mr. Shef assisted in distributing posters, flyers, and collection bins.
Additional packet deliveries were made to Directors as requested.
FALL NEWSLETTER (SEWER)
Ms. Jackson reported distribution of 50,057 copies of the CMSD Fall Newsletter.
Postage cost was $7,221.49. Ms. Jackson reported the newsletter was well
received and the Sewer Lateral Assistance Program on the front cover has
generated interest in the program.
. Mr. Worthington suggested the Board take advantage of the white space on the front
of the flyer where the address is located to place a "tickler" phrase to make the
recipient want to open the newsletter to read a more detailed article. President
Perry thanked Mr. Worthington for his good suggestion.
SUBCOMMITTEE TO LIAISON COMMITTEE ON CITY TREE ROOTS — MEETING ON
FRIDAY, DECEMBER 14, 2007
Director Ferryman inquired whether there were additional items on the agenda for
the Liaison meeting with the City of Costa Mesa. Mr. Hamers stated the complete
agenda was distributed at the Sewer System Committee meeting and there were. no
additional items for discussion. Directors Monahan, Ferryman, Mr. Burns, and Mr.
Hamers will be in attendance at the meeting.
PERFORMANCE MEETING HELD NOVEMBER 14, 2007
Mr. Hamers reported Assistant Manager Tom Fauth developed a very detailed
list of items to discuss with CR &R. Mr. Hamers reported it was a very productive
meeting. `
• Discussion was held regarding various items on the review sheet.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 10
CR &R RESPONSE To REVIEW
Mr. Hamers reported Mr. Dean Ruffridge, CR &R Senior Vice President
responded to the performance review in a letter dated November 30, 2007.
RESOLUTION OF CONTRACTUAL INTERPRETATIONS
Mr. Hamers reported this item will be discussed at the next Board meeting.
RECYCLING COMMITTEE — MONDAY, DECEMBER 10, 2007 —12:00 P.M.,
CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTOR OOTEN
AND PRESIDENT PERRY)
RECYCLING COMMITTEE GOALS FOR 2007/2008
Director Ooten reported the Recycling Committee met on December 10, 2007,
and reviewed the recycling goals for 2007/2008.
Director Ooten reported goals that addressed a similar item were combined.
. SCHOOL TELEPHONE BOOK RECYCLING CONTEST NOVEMBER 14- DECEMBER 21, 2007
Director Ooten reported the School Telephone Book Recycling Contest began on
November 14, 2007 and will run through December 21, 2007. This year, there
will be a bin placed at Orange Coast College Recycling Center. Director Ooten
reported there has been 5.69 tons collected as of November 30, 2007.
COSTA MESA HIGH SCHOOL LIFE SCIENCE ACADEMY; ASSIST IN EXPANDING
RECYCLING PROGRAMS
Director Ooten reported the District is involved with a Committee at Costa Mesa
High School and is negotiating with the group to see how the District can assist
them in meeting their goals.
AMERICA RECYCLES DAY - NOVEMBER 15, 2007
Director Ooten reported Ms. Jackson is monitoring America Recycles Day to see
how the District can participate in the upcoming year.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 11
• IWMD SUBREGIONAL MEETINGS AND GRANT PROGRAM - DISCUSSION ON USE OF
GRANT FUNDS
Director Ooten reported IWMD Board of Supervisors approved the grant funds
and Director Ooten is meeting with Donna Theriault from the City of Costa Mesa
to develop ideas on how to best utilize the funds.
UPDATE ON SHARPS PROGRAM EXPANSION TO CVS PHARMACY
Director Ooten reported Staff added CVS on Newport Boulevard to the Sharps
Program. Director Ooten recommended expanding the program to include a
pharmacy on 17th Street noting there is a lack of coverage for the Sharps
program on the east side of Costa Mesa. Director Ooten reported there is
enough money in the Sharps budget to cover the 2007 -2008 fiscal year, but
recommended a budget increase and further expansion of the program for the
2008 -2009 fiscal year.
REPORT ON OTHER CMSD RECYCLING PROGRAMS
Director Ooten had no additional items for discussion.
I* ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS (WDR
Mr. Hamers reported Director Ooten and others from the Regional WDR Steering
Committee assisted in a large meeting in Ontario to make sure the interceptor sizing
formula was kept in line. Director Ooten's efforts were greatly appreciated.
MEMORANDUM OF UNDERSTANDING WITH IRVINE RANCH WATER DISTRICT
Mr. Hamers reported Mr. Burns successfully negotiated with the IRWD attorney on
the Memorandum of Understanding Between Costa Mesa Sanitary District and Irvine
Ranch Water District for Reimbursement of Costs to Protect Water Pipeline in
Anniversary Lane.
Director Ferryman motioned to approve the Memorandum of Understanding with
Irvine Ranch Water District. Director Schafer seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
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COSTA MESA SANITARY-DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 12
PROPOSAL FOR ENGINEERING SERVICES FOR 174 W. WILSON STREET
Mr. Hamers presented a proposal to provide civil engineering services for the design
phase of the District's corporate yard as follows:
Engineering $85 /hr
2 -man survey crew $230 /hr
Not to exceed $20,000
Director Ooten motioned to approve the proposal to provide civil engineering
services for the design phase of the District's corporate yard. Director Ferryman
seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
• TREASURER'S REPORTS
INVESTMENT OVERSIGHT COMMITTEE MEETING HELD DECEMBER 13, 2007
Mr. Davis reported the Investment Oversight Committee meeting was held on
December 13, 2007. The Committee discussed the November 30, 2007 Treasurer's
Report.
NEW ROLE FOR BOARD MEMBERS IN AUDIT PROCESS; SAS 114
Mr. Davis reported on a new role for Board members in the 2007 -2008 auditing
process. Mr. Davis explained a Board member must have the financial wherewithal
to communicate effectively with the auditor. Mr. Davis will discuss the issue with the
auditors as to how this will affect the 2007 -2008 audit and provide additional
information to the Board. Training sessions may be required.
ATTORNEY'S REPO! T
CONVERSION OF "FIXTURE FEES" TO "CAPACITY CHARGES"
Mr. Burns reported he is researching as to whether or not the District should
consider converting fixture fees to capacity charges. Mr. Burns reported he will
bring back a report to the Board once a recommendation can be made.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 13
AGREEMENT WITH STERICYCLE ADDING CVS PHARMACY TO SHARPS
PROGRAM
Mr. Burns reported the agreement with Stericycle has been amended and is now
ready for approving.
Director Ferryman motioned to approve the agreement with Stericycle. Director
Ooten seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
ON -GOING AGREEMENT WITH NEXTRUK FOR VEHICLE MAINTENANCE
Mr. Hamers reported Ms. Gilbert conducted a survey of rates and determined the
rate with Nextruk was competitive for current mechanic rates on large vehicles.
• Mr. Hamers reported the agreement was previously approved for a three -month
period and is now before the Board for a one -year agreement approval.
Director Ooten motioned to approve the Professional Services Agreement with
Nextruk, effective January 1, 2008. Director Schafer seconded.
Motion carries as follows:
Ayes: Perry, Schafer, Ooten, Ferryman; Monahan
Noes: None
CLAIM — JEANNE WALLER; AUTOMOBILE DAMAGES, W. 18TH STREET
Ms. Jackson reported Ms. Waller was driving east near 642 W. 18th Street toward a
manhole cover with a broken ring. A portion of the manhole cover was sticking up.
Ms. Waller was unable to swerve to avoid the manhole due to oncoming traffic. The
right front and rear passenger side tires and wheels were damaged. Claimant had
the tire and wheel replaced and the total claim to date is $515.84. The District
reimbursed Ms. Waller and Ms. Waller signed the release form. Ms. Jackson
forwarded the information to SDRMA.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 14
1805 NANTUCKET PLACE — REQUEST FOR TERMINATING TRASH COLLECTION
SERVICE
Mr. Burns reported the District received a request to terminate trash collection
services from Ms. Cindy Trikha. Mr. Burns reported Ms. Trikha's request does not
fall under any of the accepted exemption requirements and a determination would
have to be made by the Board. Ms. Trikha is stating her home is unoccupied,
therefore, no trash is being generated. Mr. Hamers reported the water and
electricity are turned on at the address.
Mr. Hamers requested a written request from Ms. Trikha, but has not yet received
one. Mr. Hamers discussed what criteria would be required for the Board to grant
Ms. Trikha's request. The item will be brought back to the Board once the requested
letter is received.
PREVAILING WAGE CASE
Mr. Burns presented an overview of a case for prevailing wages for truck drivers
hauling materials to and from Public Works (Williams v. SnSands Corp.) Mr. Burns
stated the ruling would affect the District in the building of the new yard as well as
sewer projects.
CLAIM — TED ANDRINI; 928 CORONADO, SEWER BACKUP
Mr. Burns presented a claim from Mr. Ted Andrini regarding a sewer backup into
Mr. Andrini's home. Although Mr. Andrini claimed $660, Mr. Hamers had the
bathroom carpet replaced in both bathrooms for $500 and Mr. Andrini signed the
release. Mr. Hamers' firm paid the claim and Mr. Hamers is requesting
reimbursement in the amount of $500.00.
Director Ferryman motioned to approve payment of $500 to Robin B. Hamers &
Associates, Inc. Director Schafer seconded.
Motion carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 15
ORDINANCE NO. 64 - AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT ESTABLISHING EMERGENCY PROCEDURES
Mr. Burns reported Ordinance No. 64, AN ORDINANCE OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING
EMERGENCY PROCEDURES.
Director Schafer motioned to adopt Ordinance No. 64. Director Ooten seconded.
Motion Carried as follows:
Ayes: Perry, Schafer, Ooten, Ferryman, Monahan
Noes: None
LOCAL MEETINGS "(INCLUDES REPORTS BY ALL DIRECTORS
REPRESENTATING CMSD)
ORANGE COUNTY SANITATION DISTRICT (OCSD)
MEETING HELD NOVEMBER 28, 2007 (DIRECTOR FERRYMAN)
Director Ferryman attended the November 28, 2007 OCSD meeting and reported
the following:
❑ Five Year Strategic Plan
❑ Financial Report
❑ Approved $300 million in Certificates of Participation (COPS)
❑ Cooperative Projects Program approved
❑ North County Yard Remodel
❑ Ground Water Replenishment Ceremony January 25 at Orange County
Water District at 11:00 a.m. - all CMSD Board members invited
❑ Discussion on rates
SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA)
President Perry provided the minutes of the November 8, 2007 meeting for the
Board's review.
NEXT MEETING JANUARY 24, 2008 (PRESIDENT PERRY)
President Perry reported the next SARFPA meeting will be January 24, 2008.
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER13,2007
PAGE 16
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ISDOC DIRECTOR
SCHAFER
MEETING HELD DECEMBER 6, 2007 DIRECTOR SCHAFER)
Director Schafer did not attend the meeting but provided the agenda and minutes
for the Board's review.
LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER)
Director Schafer attended the November 11, 2007 LAFCO meeting and reported the
following:
❑ Approval of MWDOC's MSR and Sphere of Influence (SOI)
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER
Director Schafer attended the November 15 -16, 2007 Strategic Planning Conference
for the CSDA Board facilitated by Mr. Bob Rauch.
CHAMBER OF COMMERCE AMENDMENT OF BY -LAWS
Director Schafer presented an amendment to the by -laws for the Chamber of
Commerce. The amendment would allow the selection of Directors by election of
the Board of Directors instead of requiring a ballot of the general membership. The
amendment would reduce the cost of the current election process and allow
vacancies to be filled in a timely manner. Director Schafer voted "Yes" on the ballot.
Director Monahan motioned to ratify Director Schafer's motion on the amendment of
the By -Laws. Director Ferryman seconded. Motion carried 5 -0.
EETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD
-.E NO. 55 OPERATIONS CODE SECTION 3.01.030
WACO
Director Schafer was unable to attend the meeting — no report.
CHAMBER OF COMMERCE MEETING
Director Schafer reported the Chamber of Commerce was dark in November.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 17
OCCOG
Director Schafer was unable to attend the meeting — no report.
INTERNATIONAL ASSOCIATION OF PLUMBING AND MECHANICAL OFFICIALS
Director Ooten attended the International Association of Plumbing and
Mechanical Officials in the City of Ontario and his report was given under
Engineer's Reports - WDR.
Director Monahan motioned to ratify Director Ooten's attendance at the meeting.
Director Ferryman seconded. Motion carried 5 -0.
OLD BUSINESS
There was no old business discussed.
NEW BUSINESS
CASA MID -YEAR CONFERENCE JANUARY 9-12,2008 INDIAN WELLS
President Perry asked if any Board members were planning on attending the CASA
Conference in Indian Wells.
Director Ooten motioned to approve attendance at the CASA Mid -Year Conference
for Director Schafer. Director Schafer seconded. Motion carried 5 -0.
SPECIAL DISTRICT AND LOCAL GOVERNMENT INSTITUTE CONFERENCE
FEBRUARY 7-8,2008, PALM SPRINGS
President Perry asked if any Board members were planning on attending the Special
District and Local Government Institute Conference to be held on February 7 -8,
2008, in Palm Springs. President Perry and Director Ooten expressed an interest in
attending.
Director Schafer motioned to approve attendance at the Special District and Local
Government Institute Conference for Directors Perry and Ooten. Director Ferryman
seconded. Motion carried 5 -0.
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MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
DECEMBER 13, 2007
PAGE 18
CSDA BOARD MEMBER TRAINING MARCH 6-7,2008, LONG BEACH
President Perry asked if any Board members were planning on attending the CSDA
Board member training in Long Beach.
Director Ooten suggested finding out whether or not training for SAS 114 was being
offered.
SWANA WORKSHOP - JANUARY 10, 2008
President Perry asked if any Board members were planning on attending the
SWANA Workshop on January 10, 2008.
Director Ooten expressed an interest in the meeting.
Director Ferryman motioned to approve attendance for Director Ooten at the
SWANA Workshop on January 10, 2008. Director Schafer seconded. Motion
carried 5 -0.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Mr. Dan Worthington reported the Integrated Waste Management may be utilizing
cryogenic technology in the future. Mr. Worthington reported 92 percent of all matter
placed into the system is turned to charcoal. Mr. Worthington reported there may be a
test facility built in the landfill east of San Juan Capistrano.
Mr. Hamers thanked the Board for an outstanding and productive year.
ADJOURNMENT
President Perry adjourned the meeting at 7:55 p.m.
SECRETARY
PRESIDENT