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Minutes - Board - 2007-04-19COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on April 19, 2007, at 6:00 p.m. at 628 W. 19th Street, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. PLEDGE OF ALLEGIANCE Director Schafer led the Pledge of Allegiance. INVOCATION Mr. Fauth gave the invocation. 0 ROLL CALL DIRECTORS PRESENT: Art Perry, Bob Ooten, Arlene Schafer, Gary Monahan, James Ferryman DIRECTORS ABSENT: None STAFF PRESENT: Robin B. Hamers, Manager /District Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager /Clerk of the District; Marc Davis, Treasurer; Sherry Kallab, Accountant; Karl Dulake, Maintenance Supervisor; Debbie Bjornson, Permit Processing Specialist; Denise Gilbert, Public Outreach Coordinator; Ron Shef, Ordinance Enforcement Officer OTHERS PRESENT: Mr. Dan Worthington, 2963 Mindanao Drive, Costa Mesa • . ............................... CONSENT CALENDAR . ............................... Ir1 L_J • • f COSTA MESA SANITARY DISTRICT a4', $�, MINUTES OF BOARD OF DIRECTORS REGULAR MEETING `'° `` APRIL 19, 2007 �- PAGE 2 Director Schafer motioned to approve the Consent Calendar as presented. Director Ooten seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling The Minutes of the Recycling Committee Meeting Committee Meeting — of March 5, 2007, were approved as distributed. March 5, 2007 Minutes of Regular Meeting — March 8, 2007 Minutes of Sewer System Committee Meeting — March 21, 2007 MANAGER'S REPORTS The Minutes of the Regular Meeting of March 8, 2007, were approved as distributed. The Minutes of the Sewer System Committee Meeting of March 21, 2007, were approved as distributed. REFUNDS There were no refunds for the month of March 2007 Occupancy Report and The Trash Occupancy Count documented an Payment of $195,531.87 increase of 10 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of April 1, 2007. March 2007 Therefore, the total for April is 21,357. Board directed Staff to prepare a warrant for $195,531.87 for April 2007 collection based on occupancy report. Said payment in the amount of $195,531.87 to Costa Mesa Disposal to be ratified on the May 2007 warrant register. Monthly Spill Report to the The Monthly Spill Report to the State Water State Water Resources Resources Board for March 2007 was accepted as Board submitted. Additional Container The Additional Container Program report for March Program Report 2007 was approved as distributed. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 3 U ENGINEER'S REPORTS Project Status Report The Project Status Report dated April 2007 was accepted as submitted. TREASURER'S REPORTS Financial Report as of The 'Financial Report as of March 31, 2007 was March 31, 2007 accepted as submitted. Treasurer's Report as of The Treasurer's Report as of March 31, 2007 was March 2007 accepted as submitted. Warrant 2007 -10 for Warrant Resolution #CMSD 2007 -10 was March 2007 in the amount approved, authorizing the President and Secretary of $2,904,813.81 to sign the warrant ratifying the payment of certain claims and demands, and specifying the funds out of which the same were paid in the amount of $2,904,813.81. Directors Expenses for the Director Compensation and Expense Month of March 2007 Reimbursements for the Month of March 2007 were approved and ratified as follows: Director Ferryman: $1020.00 President Perry: $510.00 Vice President Schafer: $1020.00 + $79.23 Director Ooten: $1020.00 + $82.45 Director Monahan: $1020.00 + $27.28 .......................... END OF CONSENT CALENDAR ......................... WRITTEN COMMUNICATION Ms. Revak reported a letter was received from Ms. Kathy Sanchez, Principal, Killybrooke Elementary School, dated March 26, 2007. Ms. Sanchez thanked Director Schafer for the presentation of $400.00 for participation in the telephone book program. Ms. Sanchez stated the money will go toward supplies for the classroom. • I] COSTA MESA SANITARY DISTRICT 3,kNlpq MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 � PAGE 4 PUBLIC COMMENTS There were no comments from the public in attendance. MANAGER'S REPORTS CITY /DISTRICT RELATIONS - MEETING OF MARCH 27, 2007 Mr. Hamers reported on the March 27, 2007 City /District Relations meeting attended by the following: Directors Monahan and Ferryman, Mr. Hamers, Mr. Fauth, Mayor Allan Mansoor, Council Member Eric Bever and City Manager Allan Roeder. Mr. Hamers provided a brief overview of the meeting and expressed that Mr. Roeder committed to maintain the Sanitary District in the development approval process to provide the best possible service to ,property owners, developers and contractors. Staff presented to the Board a letter to the Mayor of the City of Costa Mesa expressing the District's appreciation to the City for their commitment to maintain the Sanitary District in the development approval process and for their cooperation with the CMSD over the years. Director Schafer motioned to approve the letter for signature by President Perry. Director Ferryman seconded. Motion carried 5 -0. SEWER SYSTEM FINANCIAL MASTER PLAN Mr. Davis presented a synopsis of the Sewer System Financial Plan, outlining the components of the plan. Mr. Davis reported he is almost finished with the data gathering and will have the document ready for distribution to the Board in mid May for review prior to holding a special meeting to discuss the preliminary budget for fiscal year 2007 -08. CMSD STRATEGIC PLAN YEAR 2007/2008 STRATEGIC PLANNING ACTION ITEMS Ms. Revak reported Staff is working on many of the items on the Strategic Planning Action Items list. SEWER SYSTEM COMMITTEE REPORT ON COMMITTEE MEETING FIELD MARCH 21, 2007 Director Monahan reported the Sewer System Committee has met twice since the last regular Board meeting and reported sewer overflows have reduced as compared to last year and expectations are that they will continue to reduce as n COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 5 cleaning of the sewer lines continues. Mr. Monahan reported the Committee discussed sewer lateral maintenance. Discussion was held regarding identifying the laterals most in need of repair as identified on the videotaping records and then working with the property Owners and the City to repair the laterals. Director Schafer inquired whether discussion was held regarding working with realtors Mr. Monahan reported they intend to continue working with the realtors. OCSD SEMINAR ON SEWER LATERAL OWNERSHIP - MARCH 15, 2007 Mr. Fauth presented notes from the OCSD Sewer Lateral Ownership Workshop held on March 15, 2007. Mr. Monahan reported Mr. Fauth prepared an overview on agencies with lateral programs. Four organizations presented an overview regarding their policies and approaches to lateral maintenance: City of Newport Beach - Ed Burt City of Santa Ana - Ray Burke El Toro Water District - Ralph Palomares • City of Fullerton - Bill Roseberry Discussion was held. Board directed Mr. Burns to research whether the District is able to assist property owners in the repair of damaged sewer laterals to prevent sewer overflows. Board directed Mr. Davis to set aside the sum of $100,000 in the budget for possible lateral repair, depending on the research of Mr. Burns as to whether or not the District is legally able to assist in the repairs. MEETING - WEDNESDAY, MAY 9, 2007 AT 10:30 A.M. The Sewer System Committee will meet on May 9, 2007 at 10:30 a.m. DISTRICT YARD UPDATE UPDATE ON PROPERTIES AT: 1780 WHITTIER AVENUE, 2314 NEWPORT BLVD, AND OTHERS (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(A)) Mr. Fauth reported he and Mr. Dulake have been investigating properties that would be suitable for a District Yard for the Costa Mesa Sanitary District. Mr. Fauth reported the suitable properties were not currently listed for sale and g�gAHIPq$'�` COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 6 the District would be cold - calling on the businesses to ascertain their interest in selling. Mr. Fauth reported Mr. Gregg notified him,that the unresolved escrow at 1780 Whittier Avenue is no longer anissue. The four beneficiaries of the estate have agreed to a plan which would put the property in a position to close escrow in 60- 75 days. They have requested Mr. Gregg be their listing agent. The District had instructed Mr. Gregg to make an offer on the District's behalf on March 20, 2007. Mr. Fauth presented pictures of the Whittier Avenue property to Board members. The Board determined it would be best to continue the strategy discussion of purchasing 1780 Whittier Avenue, Costa Mesa, in closed session at the end of the meeting. STATUS OF CMSD WEBSITE Ms. Revak reported the District awarded the new Website project to VPI Net during the March 8, 2007 Board of Directors meeting. The agreement has been executed. Staff met with VPI Net representatives to coordinate the design of the CMSD website. Completion date is scheduled for June 2007. • NEW DISTRICT HEADQUARTERS BUILDING AND GROUNDS AD HOC COMMITTEE Landscaping Installed in the Month of March 2007 Ms. Revak reported the landscaping has been completed and Staff is pleased with the outcome. Discussion was held regarding trespassers continuing to cut across the newly landscaped area. A fence and deterrent against skateboarders will be explored in the future if necessary. The Building and Grounds Ad Hoc Committee will be disbanded now that their goals are complete. RECYCLING REPORTS WASTE DIVERSION REPORT - FEBRUARY 2007 Ms. Revak presented the Waste Diversion Report for February 2007 showing a 50.42% diversion rate. • Director Ooten motioned the Waste Diversion Report be received and filed. Director Schafer seconded. Motion carried 5 -0. f,atfR , COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING - APRIL 19, 2007 PAGE 7 • WASTE DIVERSION REPORT - MARCH 2007 Ms. Revak presented the Waste Diversion Report for March 2007 showing a 50.44% diversion rate. Director Ooten motioned the Waste Diversion Report be received and filed. Director Schafer seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR .TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR MARCH 2007 SERVICES Ms. Revak presented the Invoices for March 2007 recycling services and disposal. Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for the month of March 2007 in the amount of $168,561.98. Director Ooten seconded. Motion carried as follows: • Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None Director Schafer motioned to ratify contract payment to CR Transfer for recycling services and disposal for Santa Ana Heights for the month of March 2007 in the amount of $11,894.14. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None ORDINANCE ENFORCEMENT OFFICERS REPORT Mr. Shef provided a report for the period of March 2007. Mr. Shef reported the collection schedule was normal and courtesy notices were distributed with several resident contacts for explanation, Mr. Shef checked over 60 addresses for verification to incorporate into the District computer system. Mr. Shef reported he finds the best resolution for resident compliance with the Costa Mesa Sanitary District Ordinance is a one -on -one conversation with the resident. CJ • • COSTA MESA SANITARY DISTRICT *""tumoll MINUTES OF BOA RD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 8 UPDATE ON MONITOR VIDEO Mr. Fauth reported he met with Monitor Video and went through the script and made modifications. The entry scenes for the individual modules are being written. Completion is scheduled for June 30, 2007. The completed video will be featured on the District's website. REQUEST FOR CONSULTANT RATE INCREASES MANAGER/DISTRICT ENGINEER/RO'B HAMERS Mr. Hamers presented a request for compensation increase for the management and engineering services provided by Robin B. Hamers & Associates, Inc. to the District. An increase is requested as of July 1, 2007 to partially cover the increase in business related costs. I June 2004 Rate Management J_ 80.00 /hr — Current Rate j' �$82.40/hr Proposed Rate $87.50/hr Engineering 80.00 /hr _ 80.00 /hr 85.00 /hr _Draftsman 60.00 /hr 60.00 /hr ! 65.00 /hr Inspector _ i 55.00 /hr _ �� _ 55.00 /hr 60.00 /hr _ Retainer j $1,300 /mo $1,399.00/mo $1,400.00 /mo -- 2-Man i 185.00/h r 185.00/h r 220.00/h r Survey _ - —y Crew —_ - i uni -- - on crew) j - - - Director Monahan motioned to approve the requested rate increase for the Manager /District Engineer, Mr. Rob Hamers. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman, Monahan Noes: None FUTURE CONSULTANT RATE INCREASES Mr. Dan Worthington suggested the Director's stipend be tied into the time that the District's consultants receive an increase in their rates. Mr. Worthington suggested the topic be put on the next agenda for discussion. Mr. Hamers stated Staff had also discussed having yearly increases and possibly tying the increases to the CPI for consultants and the Board as well. With a • yearly system, the increases would be smaller and more frequent than the current system. L' • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 �D PAGE 9 Director Monahan requested Mr. Burns investigate what the Board's options would be regarding an increase In rates for Board members. Mr. Fauth circulated before -and -after pictures of the humanitarian effort Mr. Worthington participated in. LAFCO MUNICIPAL SERVICE REVIEW (MSR) OF THE CMSD Mr. Hamers presented the administrative draft of the LAFCO Municipal Service Review (MSR) of the CMSD. Mr, Hamers said it was not circulated to the Board because it is not yet completed. Ms. Joyce Crosthwaite wrote the review and Mr. Hamers is providing some edits and returning the review to Ms. Crosthwaite. The hearing will be held in June 2007. RECYCLING COMMITTEE — WEDNESDAY, APRIL 16, 2007 —12:00 P.M., CMSD BOARDROOM, 628 W. 19TH STREET, COSTA MESA (DIRECTORS OOTEN AND PERRY) RECYCLING COMMITTEE GOALS FOR 2007/2008 Director Ooten reported the Recycling Committee met on April 16, 2007 and reported Directors Ooten and Perry attended the meeting. Director Ooten reported the Committee reviewed their goals and developed a timetable for those goals. The Committee prepared a letter to acknowledge Mr. Mike Carey's efforts at the OCC Recycling Center. Mr. Carey was the guest speaker at the March Recycling Committee. SOURCE REDUCTION BROCHURE Director Ooten reported Ms. Gi!Ibert will be present at the CMSD booth for Earth Day on April 26, 2007 and will 'distribute the new Source Reduction Brochure. Director Ooten presented the plastic container top that will be distributed to the public as a lid for cans or jars for collecting grease. The can or jar can then be disposed of in the trash instead of down the drain. The plastic top is reusable. Director Monahan left the meeting at 7:00 p.m. COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 10 WATER CONSERVATION Director Ooten reported the Committee will address water conservation to extend the retention time in some of the smaller pump stations. Mesa Consolidated Water will provide a demonstration on xeriscape landscaping. ENGINEER'S REPORTS GENERAL WASTE DISCHARGE REQUIREMENTS (GWDR) Mr. Hamers reported he appreciates the Sewer System Committee looking into sewer spills and for their support of a Sewer System Financial Master Plan. Mr. Hamers reported the District's project #181 under construction on Newport Boulevard southbound at 19th Street will be night construction from 10:00 p.m. to 5:00 a.m. PROJECT #168 - IRVINE PUMP STATION RELOCATION 0 MAKE FINDINGS FOR SOLE SOURCE PUMP MANUFACTURER Mr. Hamers recommended purchasing the pumps separately from the construction contract to ensure they are the same make and model as the District currently has in another pump station, the Elden Pumping Station. Mr. Hamers also noted the direct purchase lowers the cost of the pumps. Director Ferryman motioned to authorize up to $75,000 to purchase the pumps from the same manufacturer to ensure compatibility and save costs as outlined in Mr. Hamers' letter to the Board. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None AGREEMENT WITH SOILS ENGINEER GEO -ETKA, INC. Mr. Hamers presented the agreement with soils engineer Geo -Etka, Inc. for approval. Director Ferryman motioned to approve the agreement. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None • COSTA MESA SANITARY DISTRICT 5 �3AtatP�R'j'e, MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 4`� &6 PAGE 11 PROJECT #173 - SOUTH COAST PLAZA FORCE MAIN REPLACEMENT - RECOMMENDATION TO DELAY PROJECT Mr. Hamers reported the plans for the replacement pressure sewer line (force main) at the South Coast Plaza Pumping Station are complete. It was discovered there is more life expectancy in the existing line than originally thought and it would be advantageous to move the project into the future. Director Schafer motioned to approve the delay in Project #173, South Coast Plaza Force Main Replacement. Director Ooten seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None REPORT ON EMERGENCY WORK: 19TH STREET PUMPING STATION, ELDEN PUMPING STATION • BUDGET ADJUSTMENT Director Ferryman motioned to ratify the report and approve the budget adjustment of $176,411 as recommended in the report by Mr. Davis. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None PROJECT #129 - THREE PARTY AGREEMENT BETWEEN CMSD, OCDA AND CITY OF NEWPORT BEACH Mr. Hamers reported the revisions have not yet been returned to the District. The item was tabled and will be brought back to the next regular meeting. TREASURER'S REPORTS INVESTMENT OVERSIGHT COMMITTEE — APRIL 19, 2007 — 5:15 P.M. (DIRECTORS FERRYMAN AND MONAHAN) Mr. Davis reported the Investment Oversight Committee meeting was held on April 19, 2007, and provided a brief review of the topics of discussion: Review of the • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING u.; APRIL 19, 2007 PAGE 12 Treasurer's Report, Update on Internal Controls, and Update on Financial Audit for 2006 -07. DISTRIBUTION OF PRELIMINARY !BUDGET FOR FISCAL YEAR 2006 -07 Mr. Davis distributed the preliminary budget to the Board. Mr. Davis reported an adjustment will be made for the $100,000 additional capital improvements. The budget is scheduled for adoption in June 2007. A special meeting date tentatively was set for May 29, 2007, pending the schedule of Director Monahan. BUDGET ADJUSTMENT TO MOVE FUNDS INTO PROMOTIONAL PRODUCTS Mr. Davis requested a budget adjustment to provide for promotional items to be given away at various events. Staff recommended $1,000 be moved from educational tours to provide for promotional products. Director Ooten motioned to approve moving $1,000 from educational tours to promotional products. Director Ferryman seconded. Motion carried as follows: • Ayes: Perry, Schafer Ooten Ferryman No: None ATTORNEY'S REPORTS GOVERNMENT OFFICIALS CANNOT RELY ON THEIR ATTORNEYS ADVICE AS A DEFENSE TO CRIMINAL CONFLICT OF INTEREST CHARGES (PEOPLE V. CHACON Mr. Burns provided a brief synopsis of People v. Chacon. Mr. Burns related the case determined that counsel's advice may not be relied on to immunize a Board Member from criminal responsibility of conflict of interest laws. ASTIN, LOCKE V CMSD (SUP COURT CASE NO. 06CCO5755) STATUS REPORT (POSSIBLE NEED FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE 54956.9(A) Mr. Burns reported the trial has been continued to September 17, 2007. Mr. Hamers will be deposed in May. • �I • J' FNtr COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 13 PROPOSED LEGISLATION RE DISTRIBUTION OF REPORTS AT BOARD MEETINGS DISCUSS ALTERNATE DATES FOR REGULAR BOARD MEETING: THIRD OR FOURTH THURSDAY OF MONTH; OTHER Mr. Burns reported SB 343 is being proposed to prohibit late agenda reports and other writings that are not available to the public unless included in the agenda report distributed to the staff (and public). Mr. Burns will provide a further briefing if he is able to obtain the text of the bill itself. CAR DAMAGE BY CR &R TRASH. BIN AT ST. JOACHIM SCHOOL Mr. Burns reported the District received a letter claiming a trash bin rolled away and struck a vehicle causing damage. The trash bin was in the parking lot of St. Joachim's Catholic School for the Telephone Book Recycling Program collection. CR &R claims it was due to the high winds and was an "Act of God" and that they are not liable. In the Master Agreement with the District, CR &R has agreed to indemnify and defend the District for any liability arising out of the performance of the contract, therefore, Mr. Burns recommended the Board reject the claim and authorize the statutory letter to be sent regarding the rejection. Director Schafer motioned to reject the claim. Director Ferryman seconded. Motion carried 4 -0. REIMBURSEMENT OF DIRECTOR EXPENSES (TONER AND INK CARTRIDGES) Mr. Burns opened discussion with the Board regarding reimbursement of Director expenses such as toner and ink cartridges for fax machines and printers. In order to provide reimbursement, the Board must develop a policy. If the fax machine or printer is used for personal business as well as CMSD business, a proportional reimbursement would be made. Board directed Mr. Burns to develop a policy for the Board's review. DISCUSSION OF COMPTON JURY AWARD IN TRASH HAULER LAWSUIT Mr. Burns provided a synopsis of a lawsuit by the franchisee trash hauler against the City of Compton for terminating the franchise. COSTA MESA SANITARY DISTRICT °3�r ° "A4py� MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 Qa� PAGE 14 • LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS REPRESENTATING CMSD) ORANGE COUNTY SANITATION DISTRICT (OCSD) MEETING HELD MARCH 28,2007 (DIRECTOR FERRYMAN) Director Ferryman attended the March 28, 2007 OCSD meeting and reported the following: ❑ Design -build bill cleared committee ❑ All -hands meeting to be held Director Ooten attended the OCSD meeting and reported the following: ❑ Attempting to conclude negotiations with union SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) is MEETING HELD MARCH 22, 2007 (PRESIDENT PERRY) President Perry and Director Ferryman attended the SARFPA meeting and reported the following: ❑ Budget discussion ❑ Slate of Officers ❑ Status of Prado Dam ❑ Herb Nakasone will go to Washington D.C. with Supervisor Campbell to request an increase in funding for the Santa Ana River Mainstem Project ❑ SARI line update - design within a year and built within two years INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) (DIRECTOR SCHAFER QUARTERLY MEETING - THURSDAY, MARCH 29, 2007 Director Schafer attended the Quarterly meeting of ISDOC and reported the following: ❑ New directory ❑ Homeland Security U • CJ COSTA MESA SANITARY DISTRICT `� °��- 8r'" MINUTES OF BOARD OF DIRECTORS REGULAR MEETING �YI~`'l� APRIL 19, 2007 \ �?'?�i¢A �0 PAGE 15 ❑ Certificate given for attending the training program ❑ Director Schafer provided a report on LAFCO and CSDA ❑ National Incident Management System Training for Special Districts ❑ Kelly Hubbard, Emergency Services Manager, Water Emergency Response Organization of Orange County (WEROC) Mr. Hamers discussed the CMSD emergency plan, reminding Directors their responsibility is to receive information, meet, and make decisions as appropriate. Mr. Burns suggested developing an Ordinance regarding emergency operations. Director Schafer provided her notes for the Board's perusal. LOCAL AGENCY FORMATION COMMISSION (LAFCO) (DIRECTOR SCHAFER) Director Schafer attended the March 14, 2007, LAFCO meeting and reported the following: ❑ Pat Bates sworn in as alternate CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) (DIRECTOR SCHAFER) Director Schafer attended the March 8 -9, 2007 CSDA meeting and reported the following: ❑ Meeting in Sacramento for Legislative Committee Meeting ❑ Board of Directors meeting on March 9, 2007 ❑ Working on CSDA's Legislative Day Annual Meeting in Monterey CALIFORNIA WATER ENVIRONMENTAL ASSOCIATION (CWEA) CONFERENCE IN ONTARIO - APRIL 16-20,2007 Director Ferryman motioned to approve Director Ooten's attendance at the CWEA Annual Conference in Ontario California. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ooten, Ferryman Noes: None • grN,• COSTA MESA SANITARY DISTRICT �� �P�r MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 ��nYs� PAGE 16 OTHER MEETINGS QUALIFYING FOR REIMBURSEMENT UNDER CMSD ORDINANCE NO. 55, OPERATIONS CODE SECTION 3.01.030 WACO Director Schafer attended the March 2, 2007 WACO meeting at the Irvine Ranch Water District and reported the following: ❑ Director Schafer presented report on CSDA and LAFCO ❑ Orange County Groundwater Replenishment System construction update ❑ The Irvine Desalter Project: Enhancing Local Water Supply and Water Quality OLD BUSINESS There was no old business discussed, • NEW BUSINESS PROPOSED FY 2007 -2008 LAFCO BUDGET Mr. Hamers reported he provided comments as requested to Mr. Bob Aldrich, Assistant Executive Officer, Local Agency Formation Commission, on behalf of the District. COSTA MESA HISTORICAL SOCIETY MEMBERSHIP RENEWAL IN THE AMOUNT OF $100.00 Director Ooten motioned to approve payment of $100.00 for membership renewal to the Costa Mesa Historical Society. Director Schafer seconded. Motion carried as follows: Ayes: Perry, Schafer, Ferryman, Ooten Noes: None CHANGE OF REGULAR MEETING DATE FOR THE MONTH OF MAY 2007 • Director Schafer motioned the May meeting be changed to May 8, 2007., Director Ooten seconded. r� L >,; }R COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING APRIL 19, 2007 PAGE 17 Discussion was held. Directors Schafer and Ooten removed their motion to change the May meeting to May 8, 2007. The meeting will remain on May 10, 2007. CASA SPRING CONFERENCE - MAY 2-5,2007 AT NAPA Ms. Revak reported the CASA Spring Conference will be held on May 2 -5, 2007 in Napa, California. Directors interested in attending will notify Ms. Revak. CSDA SPECIAL DISTRICTS LEGISLATIVE DAYS - MAY 14 -15, 2007 IN SACRAMENTO Ms. Revak reported CSDA Special Districts Legislative Days will be held May 14 -15, 2007, in Sacramento. Director Schafer will be attending. Director Ooten motioned to approve attendance for Director Schafer for the CSDA Special Districts Legislative Days Conference. Director Ferryman seconded. Motion carried 4 -0. • 38TH CSDA ANNUAL CONFERENCE - OCTOBER 1-4,2007 IN MONTEREY Ms. Revak reported the 38th Annual Conference will be held October 1 -4, 2007, in Monterey. Ms. Revak will make hotel reservations in anticipation of Director attendance. The item will be brought back for discussion closer to the October event date. REQUEST FOR ROUTE DAY CHANGES FROM CR&R Mr. Harriers presented a request from CR &R to change the route pick up schedule affecting approximately 900 residents, altering their trash pick up by two days. Mr. Fauth provided a review of the areas requested for change and street sweeping schedules. The City of Costa Mesa regulates the street sweeping schedule. Board will consider supporting the change if CR &R can work with the City of Costa Mesa to alter the street sweeping schedule before the change of routes. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Dan Worthington provided an update to the previously distributed photographs of • the humanitarian effort to clean up and paint a residence for an elderly resident. CR &R donated trash bins for the clean -up effort. Director Ferryman suggested a press release on the event. • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING `Y APRIL 19, 2007 PAGE 18 President Perry suggested Board write a letter to CR &R commending their donation of trash bins. ADJOURNMENT TO CLOSED SESSION President Perry adjourned the meeting to closed session at 8:09 p.m. in accordance with Government Code Section 54956.9(a) to discuss the District Yard. Opened closed session at 8:12 p.m. Reconvened to open session at 8:29 p.m. Action taken in closed session: Negotiators were given direction for purchase of property at 1780 Whittier Avenue. ADJOURNMENT President Perry adjourned the meeting at 8:30 p.m. SECRETARY ccj&t� V PRESIDENT