Minutes - Board - 2006-03-15•
COSTA MESA SANITARY DISTRICT
MINUTES OF STAFF MEETING
MARCH 15, 2006
The Costa Mesa Sanitary District Staff met at 12:30 p.m. at 628 W. 19th Street, Costa
Mesa.
Staff Present: Rob Hamers, Tom Fauth, Joan Revak, Wendy Davis,
Denise Gilbert, Debbie Bjornson, Karl Dulake
CMSD Staff met to discuss personnel issues.
I. EMPLOYEE SECURITY
As discussed at the January 18, 2006 Staff meeting, a door chime was installed to
alert staff to visitors entering the building. The chime along with the camera
provides added security to the employees. Karl Dulake purchased two emergency
• fold -up ladders to be used from the second floor and Tom and Karl are working on
use of the ladders.
II. REVIEW OF ARRIVAL TIME AND FLEX HOURS
Mr. Hamers confirmed that the new arrival and departure time (8:00 a.m. to 5:30
p.m.) for Ms. Bjornson is working well.
III. ROB'S HOURS AT THE BUILDING
Mr. Hamers schedule for working at CMSD headquarters will be on Wednesdays
from 10:00 a.m. to 1:00 p.m. through the end of the year with the exception of the
following dates:
March 22, 2006 9:00 a.m. to 12:00 p.m.
March 29, 2006 10:00 a.m. to 12:00 p.m.
IV. LIFE INSURANCE
Employee life insurance benefits were re- visited. Employees who were formerly
City of Costa Mesa employees are entitled to $50,000 in life insurance at a
specified contribution. Those employees pay a flat amount and the District
subsidizes the balance, which varies according to age of the employee. In the
case of employees 65 years of age, the District is only able to provide life
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Costa Mesa Sanitary District
Minutes of Staff Meeting
March 15, 2006
Page 2
insurance coverage in the amount of $25,000 and the cost is excessive.
Therefore, Mr. Hamers will approve a policy for the District to self- insure for
$50,000 with the District setting aside a reserve for employee life insurance for
employees 65 years of age and over. " Mr. Fauth will draft an Administrative
Regulation for the Manager's approval and will inform the Board of Directors at the
March 23, 2006 regular meeting.
The District will buy out the $1,000 Retiree and $500 spouse Life Insurance from
the four former City employees in the amount of $500 per employee. The cost of
administering the program is above the insurance amount. The insurance will not
be available for other District employees and Mr. Fauth will memorialize the action.
Ms. Davis investigated insurance that may be provided through SDRMA effective
July 1, 2006 with optional benefits beginning January 2007 and will have
additional information at a later time.
Opting out of dental coverage was investigated for Ms. Bjornson. Ms. Davis
reported if an employee opts out of the Delta Plan, that employee would not be
• permitted to enroll again at a later date. Ms. Davis will continue investigating
dental plans including through SDRMA.
•
V. INCORPORATING SPECIAL PAYS INTO SALARY
Incorporating special pays into salary for those employees receiving special pay
for special skills was discussed and it was decided to incorporate "special pay"
into the salary range for those employees eligible for the benefit through CWEA
training or shorthand skills and to consider all overtime hours as FLSA overtime
hours.
The meeting was adjourned at 2:00 p.m.
Protecting our community's health by providing sold waste and sewer collection services.
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