Minutes - Board - 2006-02-08 (2)•
•
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 8, 2006
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
February 8, 2006, at 6:00 p.m. at 628 W.
19th Street, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
ROLL CALL DIRECTORS PRESENT:
DIRECTORS ABSENT:
President Ferryman called the meeting to
order at 6:00 p.m.
Director Schafer led the Pledge of
Allegiance.
Director Woodside gave the invocation.
James Ferryman, Greg Woodside, Art
Perry, Arlene Schafer, Dan Worthington
None
STAFF PRESENT: Robin B. Hamers, Manager /District
Engineer; Alan Burns, Legal Counsel; Tom
Fauth, Assistant Manager; Joan Revak,
Board Secretary/Program Manager /Clerk of
the District; Wendy Davis, Treasurer;
Sherry Kallab, Accountant; Denise Gilbert,
Permit Processing Specialist; Debbie
Bjornson, Permit Processing Specialist;
Karl Dulake, Maintenance Supervisor
OTHERS PRESENT: Gina Kevillian, 2414 Niagara Way, Costa
Mesa
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
61 ,
FEBRUARY 8, 2006
y:
PAGE 2
. ............................... CONSENT CALENDAR . ...............................
Director Schafer motioned to approve the Consent Calendar as presented.
Director Perry seconded. Motion carried 5 -0.
REPORTS
MINUTE APPROVAL
Minutes of Recycling The Minutes of the Recycling Committee Meeting of
Committee Meeting — January 9, 2006, were approved as distributed.
January 9, 2006
Minutes of Regular The Minutes of the Regular Meeting of January 12,
Committee Meeting — 2006, were approved as distributed.
January 12, 2006
Minutes of City /Districts
Liaison Committee
Meeting — January 27,
2006
MANAGER'S REPORTS
Refunds
The Minutes of the City /Districts Liaison Committee
Meeting of January 27, 2006 were approved as .
distributed.
There were no refunds for the month of January
2006.
Occupancy Report and The Trash Occupancy Count documented an
Payment of $194,955.08 increase of 7 units for the occupancy report for solid
to Costa Mesa Disposal — waste collection as of February 1, 2006. Therefore,
February 2006 the total for February is 21,294.
Board directed Staff to prepare a warrant for
$194,955.08. to Costa Mesa Disposal on March 1,
2006, for February 2006 collection count of 21,294.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for January 2006
Control Board (RWQCB) was accepted as submitted.
•
COSTA MESA SANITARY DISTRICT
�'- MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 8, 2006
PAGE 3
Minutes of Staff Meeting — Minutes of the CMSD Office Staff Meeting held on
January 18, 2006 January 18, 2005 were accepted as submitted.
ENGINEER'S REPORTS
Project Status Report The Project Status Report for February 2006 was
accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of January 31, 2006 was
January 31, 2006 continued to the March 2006 regular meeting.
Treasurer's Report as of The Treasurer's Report as of January 31, 2006 was
January 31, 2006 accepted as submitted
Warrant 2006 -8 for Warrant Resolution #CMSD 2006 -8 was approved,
December 2005 in the authorizing the President and Secretary to sign the
amount of $611,866.07 warrant ratifying the payment of certain claims and
• demands, and specifying the funds out of which the
same were paid in the amount of $611,866.07
Directors Expenses for the Director Compensation and Expense Reimbursement
Month of January 2006 for the Month of January 2006 were approved and
ratified as follows:
Director Ferryman: $510.00
Director Perry: $340.00
Director Schafer: $1,020.00 + $27.90
Director Woodside: $510.00
Director Worthington: $680.00 + $215.41
.......................... END OF CONSENT CALENDAR .........•................
WRITTEN COMMUNICATIONS
There were no written communications.
PUBLIC COMMENTS
0 There were no public comments made.
COSTA MESA SANITARY DISTRICT
,+ MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
a=
! -' FEBRUARY 8, 2006
PAGE 4
MANAGER'S REPORTS
FIELD MAINTENANCE SERVICES
Mr. Hamers reported the District field maintenance operation is working better
than ever with the conscientious efforts of the District's Field Maintenance
Supervisor Karl Dulake and the two contractors, National Plant Services and
Jimni Systems.
CMSD STRATEGIC PLAN
YEAR 2005 STRATEGIC PLANNING ACTION ITEMS
The Year 2005/2006 Strategic Planning Action Items list was presented.
Director Worthington requested a review of Item 3.1 (9180 Work Schedule
with Headquarters Closed Every Other Friday) of the Strategic Planning
Action Items as a year has passed since the 9/80 work schedule was
implemented. Mr. Hamers responded -that the subject was discussed at the
District Staff meeting held on January 18, 2006 and a survey of Orange
County cities /agencies was taken on 9/80 plans when the subject was
studied a year ago. Staff will provide an update on the matter and report to
the Board at the March 2006 regular meeting. Mr. Hamers stated it is a
benefit for the employees as well as the District as it allows personnel to
take care of personal business without taking time away from the office on
normal work days. Mr. Hamers pointed out that his office is open five days
a week and he is available every Friday. Ms. Davis reported the
Maintenance Supervisor works every Friday and is available on the office
staff flex Fridays. Ms. Davis also pointed out that plans from the City are
picked up at City Hall by CMSD personnel which generally precludes the
necessity of the public coming into CMSD headquarters. Additionally, Ms.
Davis advised with the small staff of five, a staggered flex Friday is not
workable as, conceivably one person could be required to cover the office
should another employee call in sick or be on vacation. Director Woodside
pointed out that the flex schedule is an attractive benefit when hiring new
employees. Mr. Fauth reported when there is a situation where a holiday
falls on the flex day, staff banks the hours in lieu of taking the previous day
off which is how the City of Costa Mesa operates. Director Perry suggested
the topic be re- examined. President Ferryman suggested staff monitor the
9/80 schedule and ensure the appropriate messages are in place on the
voice mail so that callers are made aware of how to get in touch with CMSD
staff should an emergency arise on a flex Friday. President Ferryman
stated it is Management's job to monitor and to report to the Board if there
are complaints from the public on the closure of the office on flex Fridays.
Mr. Hamers stated he has received no complaints. Staff will provide an
updated report to the Board at the March regular meeting. Director Perry
motioned to receive and file the Year 2005/2006 Strategic Planning Action
Items. Director Schafer seconded. Motion carried 5 -0.
•
LM
COSTA MESA SANITARY DISTRICT
u+. MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 8, 2006
PAGE 5
NEW DISTRICT HEADQUARTERS
Mr. Hamers reported Staff has moved up the schedule for
improvements to the building and Mr. Fauth, Ms. Davis and Ms.
Revak are involved in the process of obtaining quotes on a new roof,
painting and landscape improvements. A chime has been installed at
the front and rear doors to alert Staff when someone is entering the
building. An improvement to the parking lot situation is being
addressed. After the landscaping improvements are completed,
signs will be posted to discourage DMV and Goodwill Industries
customers from using the CMSD parking lot.
1780 Whittier Purchase Update
Mr. Hamers advised the Board of the importance of the District
obtaining a Yard so that CMSD vehicles can be parked locally.
Presently, the vehicles are being stored at National Plant in Long
Beach. Staff is working on a mutual agreement with National Plant to
allow the District Maintenance Supervisor to drive their vactor truck.
• Mr. Fauth reported the terms of the offer by the District to purchase
the property at 1780 Whittier were accepted and a 60 -day escrow
was opened. Purchase is contingent upon a satisfactory Phase I
report. A time -line of events was provided to the Board. Mr. Burns
noted that Probate Court approval is required to close the escrow.
Ms. Davis reported the District will enter into a Tran agreement to
allow purchase of the property. Ms. Davis and Mr. Hamers
discussed using the fixture fees that are deposited in the Facilities
Revolving Fund to purchase the building. Staff will request Board
approval to transfer $1,000,000 from fixture fee funds for the property
acquisition.
Mr. Burns requested a copy of the contract and a copy of the check
list as well as a copy of the appraisal of the property which should be
filed with the Probate Court.
Mr. Dulake provided photographs of the Jimni facility exhibiting
storage of CMSD equipment at their site.
RESPONSE FROM CR&R ON TRASH COLLECTION RATES
Mr. Hamers reported a response was received from CR &R and Staff
recommends setting a Special Meeting to discuss rates and ownership
of the containers. A Special Meeting was scheduled for Monday,
February 27 at 11:00 a.m.
IN
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
x FEBRUARY 8, 2006
PAGE 6
RESCHEDULING OF REGULAR MEETING IN MARCH AND APRIL 2006
The regular Board of Directors March meeting will be held on Thursday,
March 23, 2006 at 6:00 p.m. The regular meeting for April will be held
on Thursday, April 20, 2006 at 6:00 p.m.
RECYCLING REPORTS
WASTE DIVERSION REPORT -JANUARY 2006
Ms. Revak reported the Waste Diversion Reports for January 2006 has
not been received.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
PAYMENT FOR JANUARY 2006 SERVICES
Director Perry motioned to ratify contract payment to CR Transfer for
recycling services and disposal for the month of January 2006 in the
amount of $180,444.12. Director Schafer seconded. Motion carried 5 -0.
Director Perry motioned to ratify contract payment to CR Transfer for
recycling services and disposal for Santa Ana Heights for the month of
January 2006 in the amount of $10,190.21. Director Woodside
seconded. Motion carried 5 -0.
STANDARDIZED TRASH CONTAINER PROGRAM REPORTS
Mr. Fauth presented a report on Standardized Containers and reported
the cost for providing additional containers to residents is now $55 for a
30 gallon, $60 for a 60 gallon and $70 for a 90 gallon. Approximately 30
units per month are being issued to residents.
In Mr. Shef's absence, the written Ordinance Enforcement Summary
Report for the month of January 2006 was accepted.
CITY /DISTRICTS LIAISON COMMITTEE MEETING -JANUARY 27, 2006
(DIRECTORS FERRYMAN AND WOODSIDE)
C]
The City of Costa Mesa hosted the Liaison Committee meeting. Mayor
Mansoor suggested a reconsideration of the Committee meetings and it was
agreed to hold the quarterly meetings on the third Friday of the month instead
of the fourth Friday. The next meeting of the Committee will be held on Friday, •
March 17, 2006 at 7:30 a.m. at Mesa Consolidated Water District.
a
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
FEBRUARY 8, 2006
PAGE 7
Topics discussed at the meeting included a status report on the City /Mesa Draft
Cooperation Agreement; an update on the Poseidon Project; ocean water
quality; land use changes in Costa Mesa and status of Westside GPA, Rezone
and Urban Plans.
JOINT MEETING WITH MIDWAY CITY SANITARY DISTRICT (MCSD) AT CMSD
HEADQUARTERS
Ms. Revak reminded the Board that Midway City Sanitary District will join
CMSD Board and Staff in a Special Meeting on Thursday, February 9, 2006 at
6:00 p.m. at CMSD Headquarters.
RECYCLING COMMITTEE - FRIDAY. FEBRUARY 10, 2006 - 7:30 A.M., CMSD
BOARDROOM, 628 W. 19TH STREET, COSTA MESA, DIRECTORS WOODSIDE AND
SCHAFER
The Recycling Committee will meet on Friday, February 10, 2006 and a report
on the February Recycling Committee meeting will be presented at the March
23, 2006 regular Board of Directors meeting.
•
ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS — (WDR)
GENERAL UPDATE
Mr. Hamers provided a brief update on the' Steering Committee, the
General Committee, and the State WDR. The proposed State WDR is out
for public comments.
TREASURER'S REPORTS
WESTBLUFF PUMPING STATION ADDITIONAL APPROPRIATION
Ms. Davis requested Board approval of an additional appropriation for the
Westbluff Pumping Station improvement project, noting that United Pacific
Development Company has contributed $20,000 toward the project. Ms. Davis
requested recognition of the $20,000 as revenue to Other Reimbursements
(20- 000000 -3725) and appropriate the $20,000 to Miscellaneous Sewer Work
(20- 200464 - 4300). Director Perry moved to approve the additional
• appropriation and recognize the associated revenue from the developer
contribution. Director Schafer seconded. Motion passed 5 -0.
COSTA MESA SANITARY DISTRICT
` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
` FEBRUARY 8, 2006
PAGE 8
•
ATTORNEY'S REPORT
COSTA MESA DISPOSAL AND CR TRANSFER CONSOLIDATED AGREEMENT
Mr. Burns reported a meeting with David Ronnenberg of CR &R occurred on
Monday, January 31, 2006 for the purpose of finalizing the ' Master Agreement
with CR &R, the parent company, and the entities, Costa Mesa Disposal and
CR Transfer, responsible for trash hauling, recycling and transfer. .
Also discussed was the Huntington Beach /Fountain Valley proposal by
Rainbow Disposal to convert to a three -cart system and provide cans for the
residents of the two cities. Also discussed was the possibility of the CMSD
transferring ownership and responsibility for the trash cans to CR &R.
Mr. Burns advised that a revised contract is being prepared for review in
approximately one month but is contingent on the results of the February 27,
2006 Special Meeting with CR &R.
RESOLUTION No. 2006 -720 ORDERING THAT PUBLICATION OF ORDINANCE NO. 55 •
HAS OCCURRED
Mr. Burns presented CMSD Resolution No. 2006 -720 Ordering that Publication
of Ordinance No. 55 Addressing the Requirements of the Local Government
Sunshine Bill has Occurred. Director Schafer motioned to approve Resolution
No. 2006 -720. Director Woodside seconded. Motion passed 5 -0.
NATIONAL PLANT SERVICES AGREEMENT FOR SEWER LINE CLEANING
Mr. Burns requested the item be continued.
JIMNI SYSTEMS INC. AGREEMENT FOR PUMPING STATION MAINTENANCE
Mr. Burns requested the item be continued.
ENVIRONMENTAL ENGINEERING & CONTRACTING (EEC) AGREEMENT
Mr. Burns requested the item be continued
C &R DRAINS AGREEMENT
Mr. Burns requested the item be continued. •
COSTA MESA SANITARY DISTRICT
u MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
° FEBRUARY 8, 2006
PAGE 9
LOCAL MEETINGS (INCLUDES REPORTS BY ALL DIRECTORS
REPRESENTING THE DISTRICT)
ORANGE COUNTY SANITATION DISTRICT (OCSD)
President Ferryman attended the January 25 2006 meeting of the Orange
County Sanitation District with nothing significant to report.
SANTA ANA RIVER FLOOD PROTECTION AGENCY
Director. Perry reported on the January 26, 2006 meeting of the Santa Ana
River Flood Protection Agency. The Orange County Water District (OCWD)
made a presentation on the role of Prado Dam for the ground water
recharge operations in the Santa Ana River. The increased storage
capacity of the Prado Basin, as a result, of the raising of the dam, has
increased the ability of the District to conserve more water that would
otherwise flow to the ocean. OCWD also owns about 1200 acres of land in
the Prado Basin that contains a managed wetlands that effectively reduces
the level of nitrates in the stream flow of the river. The District has an
ongoing contractual arrangement with the U. S. Army Corps of Engineers to
operate the control gates at Prado Dam to maximize the conservation of
water as well as to preserve the integrity of the flood control capability of the
facility. Prado Dam, built in 1941, will continue to be a key vital project for
the water supply to Orange County.
Additionally, Director Perry reported a presentation was given by Nadeem
Majaj on the status of the ongoing repair work and the conservation study at
Seven Oaks Dam. Aram Eftekhari and Lance Natsuhara of the County of
Orange made presentations on the status of activities at Seven Oaks Dam.
Repair work on the damaged tunnel facilities has been completed and the
dam outlet works are fully functional. Testing of the gate operations will be
resumed when there is an adequate supply of stored water behind the dam.
Two new studies have been authorized for water conservation and water
quality. The studies will be carried out together to maximize the capability of
beneficially' using the water for groundwater recharge in the downstream
water spreading basins.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
Director Schafer reported on a meeting held in February 7, 2006. A new
membership directory will be published. Steven Greenhut, Orange County
• Register Editorial Writer specializing in local issues, will speak at the March
30, 2006 Quarterly meeting.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
Director Schafer attended a LAFCO Strategic Planning session on January
27, 2006. A report on Municipal Services Reviews (MSRs) was given. In
2006 LAFCO will be working on South County. The City of Costa Mesa, the
Costa Mesa Sanitary District and the Water District will be reviewed in 2006
Bob Bauer, Mayor of Laguna Woods, is the new Chair of LAFCO and Vice
Chair is Bill Campbell.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer traveled to Sacramento on February 3, 2006 for a
Legislative Committee Meeting.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
MID -YEAR CONFERENCE - JANUARY 18 -21, 2006 AT INDIAN WELLS
Director Schafer provided a written report on the CASA Mid -Year •
Conference at Indian Wells. Director Worthington seconded the report.
MEETINGS OF: COSTA MESA CITY COUNCIL, OCCOG, WACO, CHAMBER OF
COMMERCE
CHAMBER OF COMMERCE
Director Schafer reported on the CMSD telephone book recycling program
and awards presented to local schools.
OCCOG
Director Schafer attended a meeting on January 26, 2006. The topic was
Transportation and Measure M.
WACO
Director Schafer was out of town for the WACO meeting.
Director Worthington reported on the January 27, 2005 WACO meeting. A
representative from Jet Propulsion Laboratory gave an extensive report on
weather forecasting, accurately forecasting the weather predictions for the
year. He predicted the lowest recorded rainfall in history. •
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
-'
FEBRUARY 8, 2006
: - >:.. _.
PAGE 10
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
Director Schafer attended a LAFCO Strategic Planning session on January
27, 2006. A report on Municipal Services Reviews (MSRs) was given. In
2006 LAFCO will be working on South County. The City of Costa Mesa, the
Costa Mesa Sanitary District and the Water District will be reviewed in 2006
Bob Bauer, Mayor of Laguna Woods, is the new Chair of LAFCO and Vice
Chair is Bill Campbell.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer traveled to Sacramento on February 3, 2006 for a
Legislative Committee Meeting.
CALIFORNIA ASSOCIATION OF SANITATION AGENCIES (CASA)
MID -YEAR CONFERENCE - JANUARY 18 -21, 2006 AT INDIAN WELLS
Director Schafer provided a written report on the CASA Mid -Year •
Conference at Indian Wells. Director Worthington seconded the report.
MEETINGS OF: COSTA MESA CITY COUNCIL, OCCOG, WACO, CHAMBER OF
COMMERCE
CHAMBER OF COMMERCE
Director Schafer reported on the CMSD telephone book recycling program
and awards presented to local schools.
OCCOG
Director Schafer attended a meeting on January 26, 2006. The topic was
Transportation and Measure M.
WACO
Director Schafer was out of town for the WACO meeting.
Director Worthington reported on the January 27, 2005 WACO meeting. A
representative from Jet Propulsion Laboratory gave an extensive report on
weather forecasting, accurately forecasting the weather predictions for the
year. He predicted the lowest recorded rainfall in history. •
s
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
�w
FEBRUARY 8, 2006
• ;'> PAGE 11
OLD BUSINESS
•
Mr. Fauth brought up the subject of parking at District headquarters and
showed photographs of homeless men sleeping in parking lot of the building
next door.
NEW BUSINESS
Mr. Fauth reported meeting with TRC to update the District website and enable
CMSD staff to make future updates to the website
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
There were no oral communications or Director comments.
ADJOURNMENT
At 7:48 p.m., President Ferryman adjourned the meeting.
SECRETARY
PRESIDENT