Minutes - Board - 2005-11-30 (2)•
•
COSTA MESA SANITARY DISTRICT
., Board of Directors Special Meeting Held November 30, 2005
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on November 30, 2005 at 12:00 p.m. at District Headquarters, 628
W. 19`h Street, Costa Mesa.
Directors Present: James Ferryman, Greg Woodside, Art Perry, Arlene Schafer,
Dan Worthington
Staff Present: Robin Hamers, Manager /District Engineer; Tom Fauth,
Assistant Manager; Joan Revak, Board Secretary/Program
Manager /Clerk of the District; Wendy Davis, Treasurer; Alan
Burns, District Counsel; Sherry Kallab, Accountant
Others Present: Donald E. Gregg, Agent Karl Dulake
Curtis & Associates 3261 Iowa Street
3187 -F Airway Avenue Costa Mesa, CA
Costa Mesa, CA
The Special Meeting was called to order by President James Ferryman at 12:00 p.m.
1. Sewer System Maintenance and Operations Program
A. Update on Maintenance Supervisor Position and Transfer of Money
within Budget
Mr. Hamers presented on overview of the sewer system maintenance
and operations program and introduced Karl Dulake, who will become
the CMSD Maintenance Supervisor effective December 12, 2005.
Protecting our community's heafth by providing sofid waste and sewer coffection services
crosdcag.ov
CMSD Special Meeting Held November 30, 2005 Page 2
B. Approval of Lease for CMSD Yard
Mr. Fauth presented options for leasing and /or purchasing a
Maintenance Yard for the District with possible lease locations on 17`h
Street, the Wickes Furniture parking lot and a property to purchase at
2050 Charle Street.
Director Schafer motioned to address an item as the need arose
after the agenda was posted and that there was a need to take
immediate action. Those facts were present because property came to
the Board's attention as being particularly suited for the District's
maintenance yard needs and an offer had to be made in the next 72
hours. The motion was seconded by Director Perry. Motion passed
5 -0.
Mr. Fauth informed the Board of an opportunity to purchase property
at 2050 Charle Street arose after the agenda was posted. An offer,
contingent on the buyer obtaining financing, was made on the
property that expires on Friday, December 2, 2005.
After discussion, Director Schafer motioned to authorize District Staff
to make an offer of $980,000 cash with a sixty -day escrow or sooner
with normal contingencies. Director Perry seconded. Motion passed
• 5 -0.
C. Approval of Jimni Agreement
Jimni will sign Emergency Services Agreement to cover services
provided prior to execution of an Agreement to provide pump station
maintenance services to the District.
D. Approval of National Plant Services Agreement
An Emergency Services Agreement is in place with National Plant
Services. An Agreement to provide maintenance line cleaning for the
CMSD is being drafted. National Plant is under agreement for the
CMSD televising program under the OCSD Grant.
E. Approval of TRC Telemetry Modification Agreement and Transfer of
Funds
Mr. Fauth presented a proposal from Technology Resource Center
(TRC) to provide telemetry services to the District, a modification to the
Agreement already in place with the District. The City of Costa Mesa is
• asking in excess of $60,000 per year to continue providing telemetry
services; the TRC cost is $8,123 per year. Director Perry motioned to
Protecting our community's health by providing sofid waste and'sewer collection services
crosdcagov
CMSD Special Meeting Held November 30, 2005 Page 3
• approve the TRC telemetry modification. Director Schafer seconded.
Motion passed 5 -0.
Ms. Davis presented a Fiscal Year 2005 -06 Budget Transfer Request to
move $1,287,691 from CIP closed projects and from Project #156 to the
Telemetry System Upgrade, Waste Discharge Requirements/WDR
Phase III, Capital Facilities Acquisition and Sewer Salary and Benefits.
Director Schafer motioned to approve the funds transfer. Director
Perry seconded. Motion passed 5 -0.
Director Perry left the meeting at 1:30 p.m.
F. Approval of Purchase of Vehicles
Director Schafer motioned to approve in concept the purchase of a
utility truck and pick -up truck necessary for sewer operations subject to
Staff obtaining the best price for the District through piggy- backing or
considering used vehicles. Director Worthington seconded. Motion
passed 4 -0.
G. Discussion on Incorporation of Televising Grant into Sewer
• Maintenance Program
Mr. Hamers described how National Plant Services will perform both
the sewer line cleaning and sewer line televising under the Grant
program.
II. Approval of Attendance at California Association of Sanitation Agencies
(CASA) 2006 Mid -Year Conference in Indian Wells — January 18 -21, 2006
Directors Ferryman, Schafer and Worthington expressed interest in
attending the CASA 2006 Mid -Year Conference at Indian Wells on
January 19 and 20, 2006. Director Woodside motioned to approve
attendance at the Conference by Directors Ferryman, Schafer and
Worthington. Director Schafer seconded. Motion passed 4 -0.
President Ferryman adjourned the meeting at 1:40 p.m.
• / / President / Secretary &__�
Protecting our community's Health by providing solid waste and sewer collection services
crosdcagov