Minutes - Board - 2005-04-19,'
Costa Mesa Sanitary District
Minutes of Safety /Loss Control Committee Meeting April 19, 2005
® (Rescheduled 1 st Quarter Meeting)
Present
Rob Hamers
Tom Fauth
Debbie Bjornson
Gerry Vasquez
Joan Revak
Yefim Tsalyuk
Absent
Manager /District Engineer CMSD
Assistant Manager
Permit Processing Specialist
Maintenance Supervisor, City of Costa Mesa
Board Secretary/Program Manager /Clerk of the District
Engineer
Paul Guzman CMSD Inspector
Don Brown Senior Maintenance Technician
Discussion:
I. Pumping Station Telemetry System
Tom reviewed the updated agreement with Technology Resource Center (TRC) for
their monitoring and maintenance of the pumping station telemetry system. The
system sends information from the 20 pumping stations to a central computer that
compiles the statistics from each station. Tom and Gerry are pleased with TRC's
knowledge and maintenance of the system. The City of Costa Mesa has a new
Communications staff member that works with the portion of the District's telemetry
system that is located in the City Communications Center.
II. New By -Pass Pump
Rob reported he is prepared to include the purchase of a new pumping station by-
pass pump in the forthcoming Capital Improvement Program. The two existing by-
pass pumps have reached their life expectancy. The two by -pass pumps and the two
emergency generators are elements of the District's emergency response program.
Tom has analyzed one vendor's by -pass pumps and will continue his analysis of other
available pumps.
III. Emergency Work — Tustin Pumping Station
Rob reported the emergency work was successfully completed by Schuler
Engineering Corporation. A section of discharge piping deteriorated, causing a leak,
and was replaced on a Saturday.
IV. Sewer Spill — 20122 Santa Ana Avenue
A 3,000 gallon sewer spill occurred due to a root mass in the sewer line adjacent to
the Santa Ana Delhi Flood Control Channel located in the backyards of residences on
• Indus Drive. The field crew coupled two hoses together but was unable to clear the
line. The Orange County Sanitation District assisted the Sanitary District and cleared
the line. Tom requested Gerry increase the maintenance frequency for this line to a
quarterly cycle.
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V. Sewer Permits
• Debbie reported the new Springbrook computer software programming will soon be
complete thereby allowing her to utilize the system to enter and retrieve permit,
property, and insurance information. Debbie and Tom are reviewing submittals from
Springbrook as they program the system to insure it operates in accordance with the
District's requirements.
VI. Liability Insurance
The District currently requires $5 million general liability insurance on public works
projects, from $1 -3 million general liability insurance on incidental construction
projects, and $1 million professional liability insurance on consultant agreements.
VII. Tailgate Meetings
Tom reviewed the tailgate meeting schedule and the forthcoming topic.
VIII. City of Costa Mesa Services
The Sanitary District currently leases sewer line maintenance and operation services
from the City of Costa Mesa. The City is responsible for storm drain maintenance and
operation, and sharing the work force provides each agency with efficient and cost
effective operations. Gerry reported that certain key City field workers, including two
• individuals who work on the sewer crews, are considering retirement by the end of
2005. Ensuing discussion included a review of the District's options for sewer line
maintenance and operation and emergency response services.
IX. Safety /Loss Control Committee Officers
Rob reported on the results of CMSD Staff's discussions on the officers for the
Safety /Loss Control Committee. Rob stated that it was determined that Tom Fauth
will now be the SDRMA Safety Officer and the ADA Coordinator, Joan Revak will
continue as the Designated Person, the person responsible for determining the
sufficiency of claims filed against the District, said appointment previously established
by a Board of Directors resolution, and Rob Hamers will continue as the Safety /Loss
Control Committee Chairman.
Next meeting to be scheduled in the 2nd quarter 2005.
Distribution:
CMSD Safety Committee Members
Bill Morris, Director of Public Services, City of Costa Mesa
Karen Adams, Risk Manager, City of Costa Mesa
CMSD Board of Directors at May 2005 regular meeting.
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