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Minutes - Board - 2004-07-140 • • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on July 14, 2004, at 6:00 p.m. at the Costa Mesa City Hall, Room 1A. PLEDGE OF ALLEGIANCE, INVOCATION ROLL CALL President Schafer called the meeting to order at 6:00 p.m. Director Ferryman led the Pledge of Allegiance Director Woodside gave the invocation. DIRECTORS PRESENT: Arlene Schafer, Greg Woodside, Art Perry, James Ferryman, Dan Worthington DIRECTORS ABSENT: None STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Board Secretary/Program Manager; Wendy Davis, Treasurer; Cynthia King, Finance; Debbie Bjornson, Permit Processing Specialist; Denise Gilbert, Permit Processing Specialist; Ron Shef, District Ordinance Enforcement Officer OTHERS PRESENT: Dendre Newman, Daily Pilot William J. Morris, City of Costa Mesa COSTA MESA SANITARY DISTRICT ... .v, ` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE • CERTIFICATE OF APPRECIATION FOR WILLIAM J. MORRIS, CITY DIRECTOR OF PUBLIC SERVICES President Schafer presented Mr. Bill Morris with a proclamation on behalf of the Costa Mesa Sanitary District and Staff for outstanding service as the City's liaison to the District and as the person in charge of City personnel assigned to the District. Mr. Morris left the meeting at 6:10 p.m. COSTA MESA DISPOSAL CPI ADJUSTMENT Ms. Davis presented the CPI adjustment for Costa Mesa Disposal. The District's contract with Costa Mesa Disposal allows for the basic rate paid to Costa Mesa Disposal to be adjusted annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. Staff has determined that the trailing 12 -month CPI factor as of May 2004 was 3.7 %. The maximum annual increase is contractually capped at 3.00 %. Since the actual CPI factor of 3.70% is greater than the contract maximum, the rate of • 3.00% will be used. The rate increase is $.2589 per occupancy. The District's new monthly rate per occupancy payable to Costa Mesa Disposal is as follows: 2003 -04 Trash rate per occupancy $8.6298 2004 -05 Rate increase based on May 2004 CPI .2589 2004 -05 Trash rate per occupancy Effective July 1, 2004 $8.8887 The estimated total contract cost is $2,258,617, based on the new occupancy rate of $8.89. In addition, the contract amount represents a projected increase in the number of occupants from the June 1, 2004 level of 21,128 to 21,175. Director Woodside motioned to approve the CPI Adjustment to Costa Mesa Disposal. Director Perry seconded. Motion carried 5 -0. CR TRANSFER CPI ADJUSTMENT Ms. Davis presented the CPI adjustment for CR Transfer. The District's contract with CR Transfer allows for the basic rate paid to CR Transfer to be adjusted annually by an amount equal to the percentage change in the Consumer Price Index (CPI) for the 12 -month period ending in May of each year. Staff has • calculated the 12 -month CPI factor as of May 2004 to be 3.70 %. • • COSTA MESA SANITARY DISTRICT ,ey MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 3 The maximum annual increase is contractually capped at 3.00 %. Since the actual CPI factor of 3.70% is greater than the contract maximum, the rate of 3.00% will be used. The rate increase based upon the CPI factor is $1.17 per ton. The landfill rate of $11.00 per ton remains unchanged since the diversion rate remains at 50 %. The net result of the increase in the basic rate is summarized below: Director Woodside motioned to approve the CPI Adjustment to CR Transfer. Director Perry seconded. Motion carried 5 -0. . ............................... CONSENT CALENDAR . ............................... Ms. Revak reported the Occupancy Report in the packet has been revised based on the new rate for Costa Mesa Disposal and was provided as a handout at the meeting. Director Ferryman motioned to approve the Consent Calendar as revised. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, June 10, 2004 Minutes of Regular Meeting, June 10, 2004 Minutes of Special Meeting, June 16, 2004 The Minutes of the Recycling Committee Meeting of June 10, 2004, were approved as distributed. The Minutes of the Regular Meeting of June 10, 2004, were approved as distributed. The Minutes of the Special Meeting of June 16, 2004, were approved as corrected. Increase /(Decrease) 2004 -05 2003 -04 Amount Percent Basic Rate $40.02 $38.85 $1.17 3.00% Landfill Fee $11.00 $11.00 $0.00 0.00% Transfer Rate $51.02 $49.85 $1.17 3.00% Director Woodside motioned to approve the CPI Adjustment to CR Transfer. Director Perry seconded. Motion carried 5 -0. . ............................... CONSENT CALENDAR . ............................... Ms. Revak reported the Occupancy Report in the packet has been revised based on the new rate for Costa Mesa Disposal and was provided as a handout at the meeting. Director Ferryman motioned to approve the Consent Calendar as revised. Director Perry seconded. Motion carried 5 -0. REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, June 10, 2004 Minutes of Regular Meeting, June 10, 2004 Minutes of Special Meeting, June 16, 2004 The Minutes of the Recycling Committee Meeting of June 10, 2004, were approved as distributed. The Minutes of the Regular Meeting of June 10, 2004, were approved as distributed. The Minutes of the Special Meeting of June 16, 2004, were approved as corrected. s COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING Y` '' ,, JULY 14, 2004 • PAGE 4 Minutes of Special The Minutes of the Special Meeting of June 23, Meeting, 2004, were approved as distributed. June 23, 2004 MANAGER'S REPORTS Refunds There were no refunds requested for the month of June 2004. Occupancy Report and The Trash Occupancy Count documented an Payment of $187,969.33 increase of 19 units for the occupancy report for to Costa Mesa Disposal — solid waste collection as of July 1, 2004. July 2004 Therefore, the total for July is 21,147. Board directed Staff to prepare a warrant for $187,969.33 to Costa Mesa Disposal on August 1, 2004, for payment for July trash collection based on the July count of 21,147. • Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for June 2004 was Control Board (RWQCB) accepted as submitted. Minutes of Safety /Loss Control Meeting June 22, 2004 ENGINEER'S REPORTS Project Status Report TREASURER'S REPORTS Financial Report as of June 30, 2004 Report of Monies on Deposit as of June 30, 2004 • The Minutes of the Safety /Loss Control Meeting of June 22, 2004, were approved as distributed. The Project Status Report dated July 2004, was accepted as submitted. The Financial Report as of June 30, 2004, was accepted as submitted. The Report of Monies on Deposit as of June 30, 2004, was received and filed. r COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING »�,..,,.� JULY 14, 2004 • PAGE 5 Warrant 2005 -01 for May Warrant Resolution #CMSD 2005 -01 was 2004 in the amount of approved, authorizing the President and Secretary $713,395.86 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $713,395.86. Directors Expenses for the Director Expenses for the Month of June 2004 Month of June 2004 were ratified as follows: Director Ferryman: $1020.00 Director Perry: $1020.00 President Schafer: 1020.00 + $98.75 Vice President Woodside: $510.00 Director Worthington: $1020.00 .......................... END OF CONSENT CALENDAR .......................... 0 WRITTEN COMMUNICATIONS Ms. Revak reported there were no written communications received. PUBLIC COMMENTS There were no public comments made. MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Harriers reported the District did not receive the police report due to the conversion of their computer system. • COSTA MESA SANITARY DISTRICT -v" MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 • PAGE G DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Hamers presented the ordinance enforcement summary report for the four -week period beginning May 24, 2004 and ending June 20, 2004. Mr. Shefs summary report contained the following information: • 28 flyers given to residents and 6 containers oversprayed and ID tagged. • Resolution with ongoing problem on 20th Street. • Large Item collection in progress CMSD STRATEGIC PLAN YEAR 2003/2004 ACTION ITEMS Mr. Hamers presented the 2003/2004 Strategic Planning Action Items, reporting the District is on schedule for all items. Mr. Hamers reported Mr. Bob Rauch, Rauch Communications Consultants, will be asked to hold the yearly strategic planning meeting. • Mr. Hamers reported two items left to complete from the two -year plan: the Liaison and Outreach with other Agencies and Public Restrooms. Mr. Hamers reported the District is up to date with everything else. SEPARATION OF DISTRICT FROM CITY FOLLOW UP ACTION TO JUNE 23, 2004 SPECIAL MEETING TRC PROFESSIONAL SERVICES AGREEMENT Mr. Fauth reported he received an invoice from TRC and will clarify the costs prior to recommending ratification by the Board. Mr. Fauth distributed pictures of the new building showing improvements to date. Mr. Fauth presented a checklist handout listing items completed to date to toward moving to the new location. n U E • COSTA MESA SANITARY DISTRICT ` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING ;?I JULY 14, 2004 SECOND DRAFT OF CITY OF COSTA MESA/CMSD AGREEMENT Mr. Burns reported he received a revised draft of the City of Costa Mesa /CMSD Agreement, but before he could read it, he received an e- mail asking him to disregard it, a new version would be coming. Mr. Burns will provide an update as soon as he receives further communication from the City of Costa Mesa. Mr. Hamers reported Mr. Puckett contacted the District and requested a meeting to be set to discuss this item. RECYCLING REPORTS WASTE DIVERSION REPORT- JUNE 2004 The Waste Diversion Report for June 2004, showing a 51.83% diversion rate for the County and 50.65% rate for the City was motioned by Director Ferryman to receive and file the report. Director Worthington seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL PAYMENT FOR MAY 2004 SERVICES Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of May 2004, in the amount of $178,122.04. Director Perry seconded. Motion carried 5 -0. PAYMENT FOR JUNE 2004 SERVICES Director Ferryman motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of June 2004, in the amount of $190,788.91. Director Perry seconded. Motion carried 5 -0. COSTA MESA DISPOSAL REQUEST FOR FULLY- AUTOMATED SERVICE AND PRESENTATION OF MASTER PLAN Mr. Hamers reported a written request has been received from Costa Mesa Disposal. Director Perry suggested contacting other cities and obtaining comments regarding their conversion to fully- automated service. COSTA MESA SANITARY DISTRICT "''' -w° d MINUTES OF BOARD OF DIRECTORS REGULAR MEETING eww JULY 14, 2004 • PAGE 8 Director Worthington suggested the District request the City Council advise any resident who comes before them with a Sanitary District issue that the District meets on the second Thursday at 6:00 to allow them to bring their discussion to the Costa Mesa Sanitary District Board. Mr. Bums provided a checklist of possible items the District may want to include in the revised contract. Director Worthington brought up the issue of people leaving trash outside the container and expressed concern as to what would happen once full automation is achieved. An ad -hoc committee with Directors Perry and Worthington was formed to investigate the issue and provide an update to the Board. RECYCLING COMMITTEE — TUESDAY, JULY 13, 2004 - 9:00 A.M.. CR -1A DIRECTORS WORTHINGTON AND FERRYMAN STRATEGIC PLANNING 2004 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS • Director Worthington reported he went to the school district to discuss scheduling the public outreach classroom projects. Director Worthington was told the schools were required to present specific subject matter each school year and the time required to attend the District's presentation was possibly taking time away from the topics required by law to be taught. Director Worthington will continue to follow up with this item. Director Worthington reported the District was invited to participate in a monthly newsletter to be sent to all school children. Contributors to the newsletter will be requested to provide articles six times a year. LARGE ITEM COLLECTION PROGRAM Ms. Revak presented a Large Item Collection Program update. As of July 2, 2004, 114.19 tons were landfilled at a total cost of $2,512.08. Recyclable White Goods collected during this period totaled 28.59 tons, amounting to a credit of $2,042.15 and a net cost to date of $469.93. • y COSTA MESA SANITARY DISTRICT �e1 MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 • PAGE 9 FALCON WATER -FREE FIXTURES Director Worthington reported he read about water -free urinals in the monthly report from Blake Anderson of the Orange County Sanitation District. Director Worthington provided a handout and information regarding Falcon water -free fixtures. Director Worthington provided a description of the device and it's advantages that include saving as much as 40,000 gallons of water per year. Mr. Fauth reported the new District building would require extensive replumbing and reconfiguring to provide for a water -free urinal on the first floor but would investigate use on the second floor. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) GENERAL UPDATE • Mr. Hamers reported things are still moving forward. PROJECT NO. 166 — MANHOLE & PUMP STATION COATING AND MISCELLANEOUS WORK BID OPENING, TRANSFER OF FUNDS AND AWARD BID Mr. Hamers reported Sancon Engineering came in with the lowest bid. The bid came in higher than the engineer's estimate due to the expense of providing bypass pumping operations at the six pumping stations where re- coating will occur. Sancon Engineering meets all the requirements as specified in the bid documents. Mr. Hamers recommended the Board award the contract to Sancon Engineering Inc in the amount of $578,530 with price reductions for using gunite only where necessary and reducing the thickness on manholes to 125 mils as offered in the follow -up letter from Sancon Engineering. A price reduction of $3.50 per square foot for gunite credit and $325.00 each per manhole coating thickness changes was negotiated. Mr. Hamers proposed that $100,000 be transferred from Project #165 Canyon • Pump Station Force Main to this project to provide adequate construction funds. The remaining funds in Project 165 will be transferred out and the • L_J n LJ a COSTA MESA SANITARY DISTRICT °m'I��� a` MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 10 project closed. Project 165 is deemed unnecessary due to the revitalization of the West Side Pumping Station Abandonment Project. Director Woodside motioned to transfer $100,000 from Project 165 to Project 166 and award the bid to low bidder Sancon Engineering Inc. with the caveat that the price reduction be included. Director Ferryman seconded. Motion carried 5 -0. PROPOSAL TO PROVIDE INSPECTION SERVICES Mr. Hamers introduced a proposal to provide inspection services for Project 166 as follows, not to exceed $15,000: Engineering $80.00 /hr Inspection 55.00 /hr Director Ferryman motioned to approve the proposal to provide inspection services, not to exceed $15,000. Director Perry seconded. Motion carried 5- 0. REPORT ON EMERGENCY OR NON -BID SEWER WORK Mr. Hamers provided a report on the 19th Street Sewer main Reconstruction. The City's 19th Street — Anaheim Avenue improvement project has a cost of $60,000 for performing the sewer work. This is approximately twice the Engineer's Estimate if the work is done by itself, and even higher when considering the work is being included with the large City project that includes new storm drain in the very location where the sewer will be reconstructed. Mr. Hamers obtained a competitive bid of $36,740 from Atlas Underground Incorporated, one of the District's emergency work contractors, The City of Costa Mesa has confirmed the City will delete the sewer construction from their improvement project and allow the District to construct the sewer reconstruction separately. Therefore, Mr. Hamers let the work to Atlas Underground Incorporated. In a related matter, Mr. Hamers brought a piece of sewer pipe to show where a piece of pipe came loose and was discovered during cleaning as another example of when emergency work is required. Director Ferryman motioned to accept the report as presented. Director Perry seconded. Motion carried 5 -0. • • • COSTA MESA SANITARY DISTRICT ,a MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 11 TREASURER'S REPORTS RESOLUTION NO. 2005 -687 AUTHORIZING INVESTMENT OF MONIES IN LAIF Ms. Davis presented Resolution No. 2005 -687, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING INVESTMENT OF MONIES IN THE LOCAL AGENCY INVESTMENT FUND. Director Ferryman motioned to adopt Resolution No. 2005 -687. Director Perry seconded. Motion carried 5 -0. ORDINANCE NO. 47 — ESTABLISHING PROCEDURES FOR PAYMENTS RESOLUTION Ms. Davis presented Ordinance No. 47, A ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ESTABLISHING PROCEDURES FOR PAYMENTS. Director Ferryman motioned to adopt Ordinance No. 47. Director Perry seconded. Motion carried 5 -0. RESOLUTION NO. 2005 -688 — 2003 -2004 INVESTMENT POLICY Ms. Davis presented Resolution No. 2005 -688, A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT, ADOPTING THE 2004 -2005 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE TREASURER TO INVEST AND REINVEST IDLE MONIES OF THE COSTA MESA SANITARY DISTRICT IN ACCORDANCE WITH THE SAID 2004 -2005 STATEMENT OF INVESTMENT POLICY, AND AUTHORIZING THE SAID TREASURER TO DELEGATE TO HER DEPUTY THE CARRYING OUT OF ANY SUCH TASKS. Ms. Davis reported there are minor terminology changes to the Investment Policy. Director Perry motioned to adopt Resolution No. 2005 -688. Director Woodside seconded. Motion carried 5 -0. Ms. Davis suggested scheduling an Oversight Committee meeting to review her suggestions for changes to the investment policy. COSTA MESA SANITARY DISTRICT A , V3 6 "' �v �} MINUTES OF BOARD OF DIRECTORS REGULAR MEETING V, , � JULY 14, 2004 • PAGE 12 2004 -2005 INTERIM DISTRICT BUDGET Ms. Davis presented the proposed interim 2004 -2005 fiscal year budget. Mr. Fauth reported he worked with Ms. King on the proposed interim budget and provided an in -depth review of the budget to the Board. The proposed budget reflects revenues of $7.17 million and expenses of $7.14 million. Director Ferryman motioned to adopt the 2004 -2005 Interim District Budget as presented. Director Woodside seconded. Motion carried 5 -0. A Special Meeting was set for July 26`h at 6:00 p.m. to discuss the budget. September 9, 2004 was set for the Investment Oversight Meeting. AUDITOR'S REPORT ON AGREED -UPON PROCEDURES APPLIED TO INVESTMENT PORTFOLIO Ms. Davis presented the Auditor's Report on Agreed -Upon Procedures Applied to Investment Portfolio. The Report reflected no inconsistencies. • Director Ferryman motioned to approve the Auditor's Report on Agreed -Upon Procedures Applied to Investment Portfolio. Director Perry seconded. Motion carried 5 -0. BANK OF NEW YORK CUSTODIAL SERVICES Ms. Davis presented Resolution No. 2005 -689 and requested the Board approve the continued relationship with Bank of New York. Director Ferryman motioned to adopt Resolution No. 2005 -689, continued relationship with Bank of New York. Director Perry seconded. Motion carried 5 -0. HEALTH BENEFIT PROVIDERS Ms. Davis presented Resolution No. 2005 -690, Resolution to continue the relationship with ICMA Retirement Corporation's VantageCare Retirement Health Saving's program. Director Woodside motioned to adopt Resolution No. 2005 -690, pending approval by the attorney. Director Perry seconded. Motion carried 5 -0. C� °5 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 PAGE 13 Ms. Davis presented Resolution No. 2005 -691, with ICMA Retirement Corporation for Retirement. Director Perry motioned to Adopt Resolution No. 2005 -691, subject to approval by the attorney. Director Woodside seconded. Motion carried 5 -0. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT (OCSD) REGULAR MEETING — JUNE 24, 2004 (DIRECTOR FERRYMAN Director Ferryman attended the OCSD meeting and reported the following: • Director Ferryman elected as Vice Chairman • Kings County lawsuit • SAWPA lawsuit Harassment lawsuit settled SANTA ANA RIVER FLOOD PROTECTION AGENCY (SARFPA) • MEETING — JUNE 24, 2004 (DIRECTOR FERRYMAN Director Ferryman attended the Santa Ana River Flood Protection Agency meeting and reported the following: • Budget approved • Funding available for Prado Dam for remainder of year Director Ferryman left the meeting 8:05 p.m. ATTORNEY'S REPORTS REQUIREMENTS Mr. Burns introduced Ordinance No. 46, AN ORDINANCE OF THE COSTA MESA SANITARY DISTRICT MEMORIALZING THE DISTRICT'S COMPLIANCE WITH THE REGIONAL WATER QUALITY CONTROL BOARD'S WASTE DISCHARGE ORDER. • Director Woodside motioned to adopt Ordinance No. 46. Director Perry seconded. Motion carried 4 -0. RM COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 • PAGE 14 PROJECT NO. 168 - TUSTIN PUMPING STATION RELOCATION REIMBURSEMENT AGREEMENT WITH CITY OF NEWPORT BEACH FOR SEWER CONSTRUCTION Mr. Burns introduced a reimbursement agreement between Costa Mesa Sanitary District and the City of Newport Beach for the construction of CMSD sewer mains on Irvine Avenue at Mesa Drive. Director Perry motioned to approve the Reimbursement Agreement with City of Newport Beach for Sewer Construction. Director Worthington seconded. Motion carried 4 -0. AGREEMENT WITH SOUTH COAST PLAZA FOR DISCHARGE OF WASTEWATER INTO CMSD MANHOLES Mr. Burns introduced an agreement with South Coast Plaza for discharge of wastewater into CMSD manholes. Director Perry motioned to approve the agreement with South Coast Plaza for discharge of wastewater into CMSD manholes. Director Worthington seconded. Motion carried 4 -0. • LOCAL MEETINGS (REVISITED) INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the July 6, 2004, ISDOC meeting and reported the following: • July 29th Quarterly meeting — speakers to be confirmed (Schafer, Woodside and Worthington to attend — Perry to let Ms. Revak know of his attendance) • Workshop for special districts • Announced nominating committee for 2004 -2005 — Phil Anthony, Wes Banister and Larry Dick LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the July 14, 2004, LAFCO meeting and reported the following: ■ Progress report and presentation of MSR's by Staff ■ Legislation Report — Ken Lee will be leaving • COSTA MESA SANITARY DISTRICT v" MINUTES OF BOARD OF DIRECTORS REGULAR MEETING " JULY 14, 2004 '� V, • PAGE 15 •. Swearing in of new members for LAFCO Robert Bauer, Patsy Marshall, and Arlene Schafer • Closed session on CEO for LAFCO LAFCO COSTS FOR FY -2004 -2005 IN THE AMOUNT OF $11,240.82 Director Perry motioned to approve payment to LAFCO in the amount of $11,240.82. Director Worthington seconded. Motion carried 4 -0. CHAMBER OF COMMERCE President Schafer attended the Chamber of Commerce meeting on July 6, 2004 and reported the following: • Representation reports • President Schafer discussed new headquarters for CMSD • Update on Sacramento • Jane Brown from Edison will be leaving CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) • President Schafer will attend the July 16, 2004, CASA meeting and will provide a report. President Schafer is Chairman of Bylaws and Elections Committee and has been working on it through conference calls with the committee. President Schafer has also participated in daily conference calls with Sacramento on the Governor's budget. 2004 ANNUAL CONFERENCE AT INDIAN WELLS - SEPTEMBER 27 -30, 2004 CSDA Annual Conference will be held September 27 -30, 2004, in Indian Wells, California. Director Perry motioned to approve attendance for Directors Schafer, Worthington, and Ferryman. Director Woodside seconded. Motion carried 4 -0. OLD BUSINESS There was no old business discussed. • COSTA MESA SANITARY DISTRICT is ° • ° MINUTES OF BOARD OF DIRECTORS REGULAR MEETING JULY 14, 2004 • PAGE 16 NEW BUSINESS SDRMA RENEWAL CONTRIBUTION INVOICE — 2004 -2005 PROGRAM YEAR Mr. Harriers presented the SDRMA Renewal Contribution Invoice — 2004- 2005 Program Year. Discussion was held regarding amount of coverage. Director Worthington motioned to approve $5 million in coverage at a cost of $51,299.43. Director Perry seconded. Motion carried 4 -0, ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Mr. Harriers reported he is pleased with the additions to Staff. Director Worthington thanked Ms. Newman from the Daily Pilot for attending. ADJOURNMENT • At 8:27 p.m., President Schafer adjourned the meeting. _/* &A N SECRETARY PRESIDENT , •