Minutes - Board - 2014-07-22COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
JULY 22, 2014
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in a special session on
July 22, 2014 at 8:35 A.M. at 628 W. 19`h
Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Michael Scheafer, Art
Perry, Robert Ooten, Arlene Schafer
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Robin
Harriers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager
OTHERS PRESENT: Yefim Tsalyuk, RBH & Associates, Inc.;
Victoria Pilko, OCSD; Rob Thompson,
OCSD; Daisy Covarrubias, OCSD
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board.
Seeing no one, President Ferryman closed public comments.
Westside Pump Station Abandonment Project
Recommendation: That the Board of Directors discuss the Westside Pump Station
Abandonment Project.
Scott Carroll, General Manager, introduced the item, provided background information
regarding the project, and noted that staff has met with Orange County Sanitation
District (OCSD) officials regarding the cost of the project. He noted that a financial
review has been provided to the Board for review and requested that the Board provide
staff with direction.
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MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
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Robin Harriers, District Engineer, provided background and discussed the growing
budget due to park restoration costs and noted that the purpose of the project was to
assist OCSD in reducing the demand on the Fairview Trunk. He discussed the cost to
mitigate construction, the option to not abandon a pump station that services 26 homes
to save a cost of approximately one million dollars.
Discussion followed regarding how it would affect the environmental impact report.
Rob Thompson, OCSD, noted that the EIR would not be impacted by not abandoning
the pump station as nothing is being added to the project.
Daisy Covarrubias, OCSD, commented regarding the leaving a pump station in service
that has been identified as being abandoned, noted the benefits of leaving the pump
station in service, and indicated that it would need to be noted in an addendum that the
pump station will remain in service.
Discussion followed regarding the potential cost to amend the EIR.
Wendy Davis, Finance Manager, indicated that she had prepared the financial
recommendations based on the abandonment of the pump stations not including the
Valley pump station, and discussed options to fund the project.
Discussion followed regarding re- estimating the project and preparing an analysis of not
abandoning the pump station at Valley, and the cost of creating an amendment.
Director Ooten recommended that staff work in conjunction with OCSD to review the
materials needed to confirm the cost of the project.
The Board of Directors directed staff to provide OCSD the preliminary designs to
provide an estimate and to appropriate $5,000 to secure an outside estimator to review
the plans.
Mr. Carroll clarified that he Board of Directors directed staff to provide OCSD with the
preliminary designs for the abandonment of six pump stations and another plan showing
the abandonment of five pump stations, to re- estimate the cost of the project and to
appropriate $5,000 to secure an outside estimator to review the plans.
Director Perry made a motion to move forward with the project, and to direct the District
Engineer to again meet with various pipeline and drilling contractors and prepare a
second engineer's estimate for the District's portion of the project, financing the project
over two years. Directors Schafer seconded the motion.
Mr. Hamers suggested that the Board provide a written statement of expressing the
District's commitment to the project.
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MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
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Mr. Thompson recapped what needed to be completed on OCSD's end, including the
finalization of the EIR, to communicate to the District, City of Newport Beach and OCSD
the basis for the project and basis for the cost, provide a three -way agreement between
the agencies, and to develop a design contract.
President Ferryman indicated that the Districts Counsel will review the agreement.
Director Schafer noted that there was a motion on the floor.
There were no questions or comments and the report was received.
Director Perry noted that part of his motion was to provide a letter of support to OCSD
before their meeting on July 23, 2014.
MOTION CARRIED BY THE FOLLOWING VOTE:
Ayes:
Ferryman, Perry, Ooten, Schafer, Scheafer
Noes:
None
Absent:
None
ADJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 9:43 A.M.
Art FVe l y C James Ferryman
Secretary President