Minutes - Board - 2003-09-050
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 5, 2003
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
September 5, 2003, at 12:00 p.m. in
Room 1 -A of the Civic Center, 77 Fair
Drive, Costa Mesa.
PLEDGE OF ALLEGIANCE
INVOCATION
• ROLL CALL
President Schafer called the meeting to
order at 12:00 p.m.
Director Perry led the pledge.
Director Worthington gave the invocation.
DIRECTORS PRESENT: Arlene Schafer, Art Perry, James
Ferryman, Dan Worthington
DIRECTORS ABSENT: Greg Woodside, absent and excused
STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Tom Fauth,
Assistant Manager; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer; Ron
Shef, District Ordinance Enforcement
Officer
OTHERS PRESENT: None
. ............................... CONSENT CALENDAR . ...............................
Mr. Puckett reported the Financial Report for August 31, 2003, was not yet
available for distribution due to the early date of the September meeting and
• recommended tabling the item.
Director Perry motioned to approve the Consent Calendar, with the Financial
Report continued. Director Ferryman seconded. Motion carried 4 -0.
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
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REPORTS
MINUTE APPROVAL
Minutes of Recycling
Committee Meeting,
August 12, 2003
Minutes of Regular
Meeting,
August 14, 2003
Minutes of Special
Meeting,
August 22, 2003
MANAGER'S REPORTS
Refunds
The Minutes of the Recycling Committee Meeting
of August 12, 2003, were approved as distributed.
The Minutes of the Regular Meeting of August 14,
2003, were approved as distributed.
The Minutes of the Special Meeting of August 22,
2003, were approved as distributed.
There were no refunds submitted.
Occupancy Report and The Revised Trash Occupancy Count documented
Payment of $181,985.22 an increase of 4 units for the occupancy report for
to Costa Mesa Disposal — solid waste collection as of September 1, 2003.
September 2003 Therefore, the total for September is 21,088.
Board directed Staff to prepare a warrant for
$181,985.22 to Costa Mesa Disposal on October 1,
2003, for payment for September trash collection
based on the September count of 21,088.
Monthly Spill Report to The Monthly Spill Report to the Regional Water
Regional Water Quality Quality Control Board (RWQCB) for August 2003
Control Board (RWQCB) was accepted as submitted.
Standardized Container The Standardized Container Program — Lifting Bar
Program — Lifting Bar Replacement Update was accepted as submitted.
Replacement Update
COSTA MESA SANITARY DISTRICT
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• PAGE 3
ENGINEER'S REPORTS
Project Status Report The Project Status Report dated September 2003,
was accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of August 31, 2003, was
August 31, 2003 tabled.
Report of Monies on The Report of Monies on Deposit as of August 31,
Deposit as of 2003, was received and filed.
August 31, 2003
Warrant 2004 -03 for Warrant Resolution #CMSD 2004 -03 was
August 2003 in the approved, authorizing the President and Secretary
amount of $215,722.09 to sign the warrant and instructing the Treasurer
Department to draw a warrant from the Costa Mesa
Sanitary District General Fund in the amount of
• $215,722.09.
Directors Expenses for the Director Expenses for the Month of August 2003
Month of August 2003 were ratified as follows:
Director Ferryman: $340.00
Director Perry: $1,020.00
President Schafer: $1,020.00 + 21.60
Vice President Woodside: $340.00
Director Worthington: $850.00 + 92.52
.......................... END OF CONSENT CALENDAR ..........................
WRITTEN COMMUNICATIONS
Mr. Hamers reported a written communication was received by Ms. Revak from
Ms. Catherine A. Smith, Executive Director, California Special Districts
Association, dated August 26, 2003. Ms. Smith's letter congratulates the Costa
Mesa Sanitary District for being selected as the winner of the Exceptional Public
• Outreach Award. The award will be presented at the Awards Banquet on
September 17, 2003.
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PUBLIC COMMENTS
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
SEPTEMBER 5, 2003
PAGE 4
There were no public comments made, no public in attendance.
MANAGER'S REPORTS
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT
REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the scavenging statistics
for August as follows:
Location Calls for Service Cite /Arrest
Area 1
1
6
Area II
0
0
Area III
5
0
Area IV
0
0
TOTAL
6
6
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning July 28, 2003 and ending August 24, 2003.
Mr. Shef's summary report contained the following information:
• No major scavengers noted during daylight hours
• Considerable number of homes put out hazardous materials for
collection during the Large Item Pickup including computer monitors
and TV's indicating residents are not reading the instructions on the
door hangers.
• 12 containers sprayed to eliminate graffiti and W. tags attached.
CMSD STRATEGIC PLAN
YEAR 2003 ACTION ITEMS
Mr. Hamers presented the Strategic Planning Action Items list with status
for each item for reference purposes.
COSTA MESA SANITARY DISTRICT
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ITEM 1.2 — INSTITUTIONAL ISSUES
There will be a Special Meeting on Monday, October 13, 2003, at 6:00
p.m. to discuss Institutional Issues.
RECYCLING REPORTS
WASTE DIVERSION REPORT — AUGUST 2003
The Waste Diversion Report for August has not yet been received.
CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL
FOR AUGUST 2003
PAYMENT FOR AUGUST 2003 SERVICES
Director Ferryman motioned to approve contract payment to CR Transfer for
recycling services and disposal for the month of August 2003, in the amount
• of $167,060.57, subject to verification by Staff of the Waste Diversion
Report. Director Perry seconded. Motion carried 5 -0.
STANDARDIZED TRASH CONTAINER PROGRAM
REGULATIONS
Director Ferryman motioned to direct Staff to revise the Operations Code in
conformance with the direction received at the last Special Meeting and
bring back to the Board. Director Perry seconded. Motion carried 4 -0.
SPECIAL MEETING — MONDAY, SEPTEMBER 29, 2003, AT 6:00 P.M.
There will be a Special Meeting held on Monday, September 29, 2003, at
6:00 p.m.
President Schafer moved into closed session at 12:15 p.m.
President Schafer returned to the regular meeting at 12:28 p.m. reporting
• there was no action taken during the closed session.
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RECYCLING COMMITTEE — SEPTEMBER 3, 2003— 9:00 A.M. DIRECTOR
WORTHINGTON AND DIRECTOR WOODSIDE
STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING
PROJECTS
Director Worthington reported the project is temporarily on hold waiting for
the school district to make a determination on future classroom
presentation and distribution of worm containers.
COSTAMAZING — DISTRICT PARTICIPATION
Director Worthington presented a mockup of the peppercorn packet to be
distributed at the District's booth at the Fairview Park on February 7m
LARGE ITEM COLLECTION PROGRAM - 2003
Ms. Revak presented the final report of the Large Item Collection for 2003.
There were 509.71 tons collected and landfilled at a cost of $11,205.00.
There were 307.62 tons of white goods collected, resulting in a credit of
$4,462.81. The final cost to the District is $6,742.19.
MINI - TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported the Mini Telephone Book Recycling Program will run
from August 8, 2003 through September 19, 2003. To date, 900 books
have been collected. Collection bins are located in front of City Hall and at
Orange Coast College Recycling Center.
BIODIESEL FUEL FOR TRASH HAULING TRUCKS
Director Worthington discussed a newspaper article, previously faxed to
Board members, showing the future choices to be offered at gas station
pumps. One of the choices depicted was biodiesel.
Mr. Fauth reported distributors of biodiesel only distribute preblended fuel
to ensure the accurate mix is used.
The District will continue discussions on the use of Biodiesel fuel in order
to improve air quality.
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ENGINEER'S REPORTS
WASTE DISCHARGE REQUIREMENTS — (WDR)
GENERAL UPDATE
Mr. Burns reported the Legal Committee received prompting from the
WDR Committee to complete work on the model ordinance. Mr. Burns
expects the model ordinance to be available within the next 30 days.
CMSD 2003 -2004 CAPITAL IMPROVEMENT PROGRAM — REVIEW BY
INDEPENDENT ENGINEER
Mr. Hamers presented the Capital Improvement Program Review
prepared by Bruce D. Mattern, PE, TE, Independent Reviewer.
Director Ferryman motioned to approve the report and payment of invoice
of $780.00. Director Perry seconded. Motion carried 4 -0.
TREASURER'S REPORTS
CALTRUST — POSSIBLE LAIF ALTERNATIVE
Mr. Puckett provided a report on CalTRUST, a possible LAIF alternative.
Mr. Puckett determined that due to the number of legal questions and
uncertainties surrounding participation in a joint powers authority for
investment purposes, he did not recommend that the District participate at
this time.
Director Ferryman motioned to accept the report. Director Perry seconded.
Motion carried 4 -0.
SDRMA RENEWAL OPTIONS
Mr. Puckett reported he contacted Jim Townes, Executive Director of SDRMA
to determine if any alternatives existed to potentially lower the cost of
insurance to the District. Mr. Puckett provided information on three possible
options. The Board considered the options and made no changes to he
policy previously selected.
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AUTHORIZE CONTINUED PARTICIPATION IN LAIF
RESOLUTION NO. 2003 -676 AUTHORIZING INVESTMENT OF MONIES IN THE
LOCAL AGENCY INVESTMENT FUND
Mr. Puckett introduced Resolution No. 2003 -676, A RESOLUTION OF
THE COSTA MESA SANITARY DISTRICT AUTHORIZING THE
DISTRICT TREASURER TO INVEST DISTRICT MONIES WITH THE
STATE OF CALIFORNIA'S LOCAL AGENCY INVESTMENT FUND.
Director Perry motioned to adopt Resolution No. 2003 -676. Director
Worthington seconded. Motion carried 4 -0.
ATTORNEY'S REPORTS
CURBSIDE, INC. AGREEMENT
Director Perry motioned to approve the Service Agreement with Curbside,
Inc. for Household Hazardous Waste. Director Ferryman seconded.
• Motion carried 4 -0.
TECHNOLOGY RESOURCE CENTER (TRC) AGREEMENT
Director Ferryman motioned to approve the Service Agreement with
Technology Resource Center (TRC) for District Telemetry System
Maintenance. Director Perry seconded. Motion carried 4 -0.
MANHOLE ADJUSTING, INC. AGREEMENT FOR EMERGENCY SERVICES
Director Perry motioned to approve the agreement with Manhole
Adjusting, Inc. Agreement for Emergency Services. Director Ferryman
seconded. Motion carried 4 -0.
LOCAL MEETINGS
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - AUGUST 27, 2003 (DIRECTOR FERRYMAN)
Director Ferryman attended the August 27, 2003 meeting and reported the
following:
• • Large public attendance concerning placing a pump station in a
residential neighborhood AT Bushard Street
• Agreement with SAWPA on the SARI line.
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INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
President Schafer attended the August 5 and September 2nd meetings and
reported on the following:
• Website being considered
• CSDA Annual Conference at Lake Tahoe
• Quarterly ISDOC topic - Ethics
• Next Quarterly meeting is October 30th
ORANGE COUNTY COUNCIL OF GOVERNMENTS (OCCOG)
President Schafer attended the August 28th meeting and discussed
the Vision of Orange County — what it will be like in 2020.
LOCAL AGENCY FORMATION COMMISSION ( LAFCO)
President Schafer will attend the September 10, 2003, LAFCO meeting
and will provide a report to the Board.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
President Schafer will attend the CSDA Annual Conference at Squaw
Creek, North Shore Lake Tahoe Resort September 16 to September
18.
OLD BUSINESS
MEETING TIME FOR OCTOBER REGULAR BOARD OF DIRECTORS MEETING
The October meeting will be changed to Wednesday, October 8, 2003
at 6:00 p.m.
NEW BUSINESS
Director Ferryman reported the Orange County Sanitation District is
looking at a GIS system and suggested the District consider a similar
system. A discussion was held regarding sharing of data to reduce
costs. The GIS System will be discussed at a future Special Meeting.
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ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Director Worthington suggested Board members take a trip to Los
Angeles to investigate the public restroom facilities there.
Mr. Fauth reported the Used Tire Roundup is scheduled for the 11th of
October.
President Schafer will be accepting the CSDA Award at the Conference
on behalf of the District on September 17, 2003.
ADJOURNMENT
At 1:40 p.m., President Schafer adjourned the meeting.
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PRESIDENT