The URL can be used to link to this page

Minutes - Board - 2003-05-140 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 14, 2003 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on May 14, 2003, at 12:00 p.m. in Conference Room 1 -A at the Civic Center, 77 Fair Drive, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION • ROLL CALL President Schafer called the meeting to order at 12:00 p.m. Director Ferryman led the pledge. Vice President Woodside gave the invocation. DIRECTORS PRESENT: Arlene Schafer, Art Perry, Greg Woodside, James Ferryman, Dan Worthington DIRECTORS ABSENT: None. STAFF PRESENT: Robin Hamers, Manager /Engineer; Alan Burns, Legal Counsel; Tom Fauth, Assistant Manager; Joan Revak, Clerk of the District; Marc Puckett, Treasurer; Bobby Young, Accounting Supervisor; Ron Shef, District Ordinance Enforcement Officer. OTHERS PRESENT: None . ............................... CONSENT CALENDAR . ............................... • Director Woodside motioned to approve the Consent Calendar as presented. Director Perry seconded. Motion carried 5 -0. • +61,SAMITrrr m eM • �rrocA.m`aT REPORTS MINUTE APPROVAL Minutes of Recycling Committee Meeting, April 3, 2003 Minutes of the Investment Oversight Committee Meeting April 11, 2003 Minutes of Regular Meeting, April 11, 2003 MANAGER'S REPORTS • Refunds • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 14, 2003 PAGE 2 The Minutes of the Recycling Committee Meeting of April 3, 2003, were approved as distributed. The Minutes of the Investment Oversight Committee Meeting of April 11, 2003, were approved as distributed. The Minutes of the Regular Meeting of April 11, 2003, were approved as distributed. There were no refunds requested for the month of April 2003. Occupancy Report and The Trash Occupancy Count documented an Payment of $178,311.77 increase of 13 units in the occupancy report for to Costa Mesa Disposal — solid waste collection as of May 1, 2003. May 2003 Therefore, the total for May is 21,092. Board directed Staff to prepare a warrant for $178,311.77 to Costa Mesa Disposal on June 1, 2003, for payment for May trash collection based on the May count of 21,092. Monthly Spill Report to The Monthly Spill Report to the Regional Water Regional Water Quality Quality Control Board (RWQCB) for April 2003 was Control Board (RWQCB) accepted as submitted. ENGINEER'S REPORTS Project Status Report The Project Status Report dated May 2003, was accepted as submitted. E 11 • SANIl� w`� f,OG COSTA MESA SANITARY DISTRICT e� ° °° "- MINUTES OF BOARD OF DIRECTORS REGULAR MEETING a MAY 14, 2003 �+ro•""�`� PAGE 3 TREASURER'S REPORTS Financial Report as of The Financial Report as of April 30, 2003, was April 30, 2003 accepted as submitted. Report of Monies on The Report of Monies on Deposit as of April 30, Deposit as of 2003, was received and filed. April 30, 2003 Warrant 2003 -11 for May Warrant Resolution #CMSD 2003 -11 was 2003 in the amount of approved, authorizing the President and Secretary $653,068.95 to sign the warrant and instructing the Treasurer to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $653,068.95. Directors Expenses for the Director Expenses for the Month of April 2003 were Month of April 2003 ratified as follows: Director Ferryman: $510.00+ $7.98 Director Perry: $340.00 President Schafer: $1,020.00 + $34.78 Vice President Woodside: $340.00 Director Worthington: $1020.00 END OF CONSENT CALENDAR ..........e...•......••••. WRITTEN COMMUNICATIONS Mr. Harriers reported receiving the Annual Report for 2002 from the Orange County Integrated Waste Management Department. Mr. Hamers reported there is an item of note in the cover letter stating the landfill system is sound and the IWMD will sustain the landfill charge at $22.00 per ton for the next 10 years. PUBLIC COMMENTS There were no public comments made, no public in attendance. • • xAxq� ,�� e� COSTA MESA SANITARY DISTRICT e' °- q MINUTES OF BOARD OF DIRECTORS REGULAR MEETING `�s MAY 14, 2003 � *ro`""� PAGE 4 MANAGER'S REPORTS ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the scavenging statistics for April as follows: Location Calls for Service Cite /Arrest Area 1 0 5 Area II 0 0 Area III 3 0 Area IV 0 0 TOTAL 3 5 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT Mr. Shef presented the ordinance enforcement summary report for the four - week period beginning March 24, 2003 and ending April 20, 2003. Mr. Shef reported the following: • Distribution of approximately 30 courtesy flyers during this period. • Documentation of residential specifics, noting single- and multi - family dwellings and additional containers, and reporting to Staff. • Attendance at citation training class. • Distribution of brochures on grease - involved sewer backup and spills to restaurants • Mr. Shef noted a considerable reduction of scavenging and attributed the reduction to the new containers President Schafer reported receiving complaints about large cartons being placed beside trash containers on the East side of Costa Mesa. Mr. Shef reported he does see quite a few large cartons next to containers and stated he does let residents know they are required to cut the boxes up and place them inside the containers. President Schafer suggested educating the residents about the proper disposal of cardboard. • Staff will explore ways to let residents know how cardboard should be disposed. 5 "Xlj� �� "' ��, COSTA MESA SANITARY DISTRICT "� °- "- MINUTES OF BOARD OF DIRECTORS REGULAR MEETING V� • `� MAY 14, 2003 � *ro`aro� PAGE 5 Mr. Shef suggested involving local realtors so they can pass on a green regulation sheet to new renters /residents. CMSD STRATEGIC PLANNING ACTION ITEMS 2003 Mr. Hamers presented the Strategic Planning Action Items list with status for each item for reference purposes. ITEM 1.2 — INSTITUTIONAL ISSUES Mr. Hamers reported he and President Schafer met with Mr. Allan Roeder to discuss the Institutional Issues. Mr. Hamers provided a synopsis of discussion items. Mr. Roeder informed Mr. Hamers the District will have to gain approval of City Council and the Planning Commission to purchase the property on Vanguard Way. RECYCLING REPORTS • WASTE DIVERSION REPORT — APRIL 2003 The Waste Diversion Report for April reflected a diversion rate of 50.06 percent. Director Perry motioned to receive and file the Waste Diversion Report. Director Ferryman seconded. Motion carried 5 -0. CONTRACT PAYMENT TO CR TRANSFER FOR RECYCLING SERVICES AND DISPOSAL FOR APRIL 2003 PAYMENT FOR APRIL 2003 SERVICES Director Perry motioned to approve contract payment to CR Transfer for recycling services and disposal for the month of April 2003, in the amount of $164,746.41, subject to verification of the diversion report by Staff. Director Woodside seconded. Motion carried 5 -0. STANDARDIZED CONTAINER PROGRAM LIFTING BAR REPLACEMENT UPDATE Mr. Fauth presented a letter from Gary McKinsey, Vice President of Operations, Roto Industries, dated May 1, 2003, stating 31,000 bars have • been replaced to date. COSTA MESA SANITARY DISTRICT '- MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 14, 2003 •" "` "'� PAGE 6 Mr. Fauth will analyze the data at the end of May, determine the number of remaining containers requiring upgrade and develop a replacement strategy for those remaining. Mr. Fauth suggested targeting a holiday schedule in anticipation of more containers being used and made available at the curb for lifting bar replacement. RECYCLING COMMITTEE — MAY 6, 2003— 9:00 A.M. DIRECTOR WORTHINGTON AND DIRECTOR WOODSIDE STRATEGIC PLANNING 2003 — PUBLIC OUTREACH — CLASSROOM RECYCLING PROJECTS Director Worthington reported he and Mr. Fauth provided a 40- minute presentation at the Kline School to 5th, 6th, and 7`h grade students consisting of the District's video "Working for You" and an oral information presentation to the students. The 6th grade students at Rea Elementary will be given a presentation on May 21, 2003. • President Schafer commended Director Worthington for educating the children and representing the District. COSTAMAZING — DISTRICT PARTICIPATION Director Worthington suggested the District get involved in identifying the oldest tree in Costa Mesa for the CostaMazing Anniversary event. Director Worthington outlined information he discovered regarding the five Pepper trees at the Estancia Building. Director Worthington gave a brief history of the origin of Pepper trees in the area and suggested the District investigate the possibility of promoting these trees by harvesting the peppercorns and packaging them for distribution at the District booth during the CostaMazing celebration. Director Worthington will bring additional information to the next Board meeting. The Board will consider investigating the age of the Pepper trees in the City, possibly to memorialize the trees as the oldest trees in Costa Mesa. • .3,,eAxir��re hr w A, L ,a • `D /IOxA�� • COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING MAY 14, 2003 PAGE 7 Ms. Revak reported contacting Amy Kuchta, the City of Costa Mesa's Coordinator for CostaMazing to obtain information on how the District could participate in the celebration of the City's 50th Anniversary. Ms. Revak reported an event is being planned at Fairview Park on February 7, 2004 where booths will be set up for non - profit organizations to display and provide information. Directors and Staff would be able to man the booth and provide information on the many services provided by CMSD. The event will begin with a Fun /Run and people will be encouraged to stay and spend the day in the park where food and entertainment will be offered along with the booths. The event is in the conceptual stages and more information will be forthcoming as plans are developed. TELEPHONE BOOK RECYCLING PROGRAM Ms. Revak reported the City Council brought forth an ordinance at their May 5, 2003 City Council Meeting to exempt temporary receptacles used for the collection of recyclable products. This would allow for the use of temporary bins for the collection of telephone books. The item was continued to May 19th due to the lateness of the hour. ENGINEER'S REPORTS WASTE DISCHARGE REQUIREMENTS — (WDR) REQUEST TO PARTICIPATE IN PHASE II OF THE FOG CONTROL STUDY AND DEVELOPMENT OF THE REPORTING DATABASE Mr. Hamers presented a request to participate in Phase it of the FOG Control Study and Development of the Reporting Database from OCSD. Director Ferryman motioned to approve the District's participation in Phase II of the FOG Control Study and development of the reporting database, not to exceed $15,000 for the FOG Study and $1,200 for the database, and to execute notice of intent. Director Perry seconded. Motion carried 5 -0. GENERAL UPDATE Mr. Burns reported the ordinance produced will rely on and be integrated with the results of the FOG Phase II Study. Mr. Burns reported there was no significant update at this time. w 4y,,SAM!l,,�,O COSTA MESA SANITARY DISTRICT q MINUTES OF BOARD OF DIRECTORS REGULAR MEETING • MAY 14, 2003 ��01" °� PACE 8 • • PROJECT NO 168 - TUSTIN PUMPING STATION REMODEL PHASE I CONSTRUCTION - COOPERATIVE AGREEMENT WITH THE CITY OF NEWPORT BEACH Mr. Flamers reported the County of Orange is planning on widening Irvine Avenue at Mesa Drive, causing the relocation of the CMSD Tustin Pumping Station. Therefore, the Sanitary District initiated Project #168 Tustin Pumping Station Relocation and began the preliminary design of the station. The City of Newport Beach and Irvine Ranch Water District will be constructing new water mains in Irvine Avenue in the vicinity of the pumping station. The City of Newport Beach has offered to provide sewer design services at no cost to the District in exchange for relocating a portion of the District's system away from their preferred alignment. The new sewer alignment is superior to the existing alignment. Staff recommended working with the City of Newport Beach to design and construct the sewer main facilities in Irvine Avenue at Mesa Drive. Director Ferryman motioned to approve in concept to reimburse the City of Newport Beach to have the City design and construct new sewer main facilities in Irvine Avenue at Mesa Drive with the design services provided at no cost to the District, and estimated CMSD construction costs not to exceed $250,000. Director Perry seconded. Motion carried 5 -0. PROJECT NO. 129 - BRISTOL STREET SEWER Mr. Harriers presented new findings on #129 Bristol Street Sewer. Director Ferryman moved to receive and file the report. Director Perry seconded. Motion carried 5 -0. TREASURER'S REPORTS ANALYSIS OF TRASH HAULING EXPENSES Mr. Puckett reported he met with Mr. Mike Reed, accountant for Costa Mesa Disposal. Mr. Puckett requested a special meeting be set to review the findings with the Board. +4l,,lANil��,e COSTA MESA SANITARY DISTRICT e MINUTES OF BOARD OF DIRECTORS REGULAR MEETING s` - a `s MAY 14, 2003 . '�flulAl[��! PAGE 9 Mr. Hamers stated Mr. Raul Rangel has requested to meet with the Board to discuss the analysis of trash hauling expenses. A special meeting was set for June 2, 2003 at 12:00 p.m. STATE BUDGET Mr. Puckett reported the Governor is scheduled to make an announcement regarding the State Budget today, May 14, 2003. Mr. Puckett discussed anticipated changes. Mr. Puckett will provide an update at the June regular meeting after analyzing the Governor's report. ATTORNEY'S REPORTS UPDATE ON TELECONFERENCING Mr. Burns provided a paper prepared for the League of California Cities City Attorney Conference he attended in 1999 for the Board's consideration. • Mr. Burns discussed the items necessary for compliance when teleconferencing a meeting governed by the Brown Act. LOCAL MEETINGS ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING — APRIL 23, 2003 (DIRECTOR FERRYMAN) Director Ferryman attended the April 23, 2003 meeting and reported the following: • Third party to review asset management contract • Approval of 20 percent increase per year for five years on fees • Authorized the General Manager's full secondary treatment schedule for the ocean discharge permit application to the EPA MESA CONSOLIDATED WATER DISTRICT — APRIL 22, 2003 (DIRECTOR WORTHINGTON) Director Worthington attended the Mesa Consolidated Water District Board • Meeting and reported the following: lAXI)� COSTA MESA SANITARY DISTRICT 3 ° REGULAR MEETING MINUTES OF BOARD OF DIRECTORS REGU a MAY 14, 2003 •«oXAR� PAGE 10 • Director fees of $126.79 per meeting raised to $169.00 per meeting, benefit package eliminated • Orange County Water District will downgrade groundwater usage to 66 percent. Director Woodside left the meeting at 1:34 INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) President Schafer attended the May 13, 2003, ISDOC meeting and reported the following: • Discussion on Midway City Sanitary District against formula to fund LAFCO — President Schafer to write letter response to Midway City • Discussion on Emergency Operations for Orange County • Letter to Supervisor Mr. Tom Wilson President Schafer reported she was asked to appear on a ballot along with Ron Briles, General Manager, Midway City Sanitary District as • Sanitary District representatives to OCEMO. President Schafer requested approval of the Board to participate. Director Ferryman motioned to vote for Arlene Schafer as representative to OCEMO. Director Perry seconded. Motion carried 4- 0. QUARTERLY MEETING —THURSDAY, MAY 29, 2003,11:30 A.M. President Schafer reported the Quarterly Meeting will be held on May 29, 2003, at 11:30 a.m. with Dana Smith to report on MSRs. LOCAL AGENCY FORMATION COMMISSION ( LAFCO) President Schafer attended the May 14, 2003 LAFCO meeting and reported the following: • Santa Ana Country Club and West Santa Ana Heights updated on Annexation progress. • Newport Beach annexation — Consultant working on application for redevelopment area. • 2003 -2004 budget was adopted. • • Consultants selected to start next Tuesday, May 20, 2003, on Great Park area (known as El Toro site). +r�pX \XI}��,e G� COSTA MESA SANITARY DISTRICT ~' MINUTES OF BOARD OF DIRECTORS REGULAR MEETING u'�. = �� MAY 14, 2003 • MX�160 PAGE 11 Director Perry left the meeting at 1:45 p.m. WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO) President Schafer attended the May 2; 2003, meeting and reported the meeting was dedicated in memory of Mr. Don Owen. ORANGE COUNTY COUNCIL OF GOVERNMENTS ( OCCOG) President Schafer attended the May 24, 2003 OCCOG meeting and reported the following: • Presentation on the Cleveland Tunnel • Future of Groundwater Pumping in Orange County, Virginia Grebbien, General Manager, OCWD • Santa Ana River may be recognized as source supply for Orange County. • Sea water intruding at a rate of 500 feet a year • Charting the Course for California Water Future, Martha Davis, • Executive manager for Policy Development, Inland Empire Utilities Agency CHAMBER OF COMMERCE President Schafer attended the May 6, 2003, Chamber of Commerce meeting and reported they provided updates on current issues. CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA) President Schafer attended the May 9, 2003 meeting and reported they reviewed information and received an update from the Governor's office. CSDA GOVERNANCE ACADEMY — SETTING DIRECTION AND COMMUNITY LEADERSHIP — MAY 2, 2003, IRVINE (PRESIDENT SCHAFER, DIRECTOR FERRYMAN, DIRECTOR WORTHINGTON) President Schafer reported she, Directors Ferryman and Worthington attended the CSDA Governance Academy — Setting Direction and Community Leadership. OLD BUSINESS • There was no Old Business to report. ° +4�„bAxlTj�,O COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING =, MAY 14, 2003 • '2xro` ""', PAGE 12 NEW BUSINESS PROCLAMATION FOR CITY OF COSTA MESA POLICE CHIEF DAVE SNOWDEN Ms. Revak presented a Proclamation of Outstanding Service to Police Chief Dave Snowden in appreciation of over 16 years of professional and outstanding police work in the City of Costa Mesa. Director Ferryman motioned to approve the Proclamation to Police Chief Dave Snowden. Director Worthington seconded. Motion carried 3 -0. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Director Ferryman reminded Board Members the Lion's Club Fish Fry would be held May 31 and June 1. Director Worthington discussed the feasibility of running a trash truck on the fat - to -fuel system. Director Ferryman suggested putting the item on the agenda for • further discussion. President Schafer reminded Board Members to let Ms. Revak know if they are planning to attend the ISDOC General Meeting. ADJOURNMENT At 2:11 p.m., President Schafer adjourned the meeting. V- SECRETARY ' PRESIDENT . 'y •