Minutes - Board - 2014-08-18 (2) SANITA4,
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
AUGUST 18, 2014
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
August 18, 2014 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: James Ferryman, Michael Scheafer, Arthur
Perry, Robert Ooten, Arlene Schafer
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Steve Cano, Maintenance
Supervisor; Javier Ochiqui, Management
Analyst; Edward Roberts, Ordinance
Enforcement Officer
OTHERS PRESENT: Lawrence Jones, CR&R; Jim Mosher,
Resident; Sally Geislar, UCI
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board. Seeing none,
President Ferryman closed public comments.
ITEMS OF STUDY
1. Recycling & Waste Diversion Reports
Recommendation: That the Board of Directors receive and file the July 2014
report.
Javier Ochiqui, Management Analyst, provided report details.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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There were no questions or comments and the report was received.
2. Ordinance Enforcement Officer Report— July 2014
Recommendation: That the Board of Directors receive and file the report.
Edward Roberts, Ordinance Enforcement Officer, provided report details and noted an
increase of scavenging in the community.
Director Ooten provided suggestions to provide the public on how to keep trash carts
out of public view.
There were no additional questions or comments and the report was received.
3. GIS and CMMS Presentation — Oral Report
Recommendation: That the Board of Directors receive and file the report
Scott Carroll, General Manager, reported on his attendance of the Esri user conference
where he, along with staff from EEC (Environmental Engineering & Contracting),
provided a presentation on the District's GIS (Geographic Information System) and
CMMS (Computerized Maintenance Management System) system. Mr. Carroll deferred
to Ramon Gallegos, EEC.
Mr. Gallegos provided a detailed presentation highlighting the functionality of the
District's GIS system.
Director Ooten requested that EEC staff provide Mr. Carroll with the number of laterals
that are impacted by roots.
Director Perry expressed concern regarding over capacity pipes.
There were no additional questions or comments and the report was received.
4. Alkaline Battery Recycling Program
Recommendation: That the Board of Directors direct staff to report back on
August 28, 2014 with the recommendation to approve implementing the Program
District wide.
Mr. Ochiqui provided report details and discussed the parameters of the alkaline battery
recycling program.
The Board directed staff to bring the item back to the August 28, 2014 board meeting.
There were no additional questions or comments and the report was received.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD AUGUST 18, 2014
5. Organics Separation Behavioral Study— Oral Report
Recommendation: That the Board of Directors considers partnering with
UC Irvine for a study on how to increase participation in the Organics
Recycling Program.
Mr. Carroll introduced Sally Geislar, Doctorate student at UC Irvine (UCI), who provided
a presentation on her proposed study of people's behavior in separating organics.
Ms. Geislar provided details of the pilot study conducted at UCI in partnership with on
campus housing and discussed the proposed plan to implement the same study with
the District.
Discussion followed regarding details of the pilot study.
Director Perry expressed support of the pilot study as it would encourage participation in
the organics recycling program.
Vice President Scheafer expressed support of the pilot study and suggested that it be
implemented citywide.
Discussion followed on providing a form of identification to UCI staff participating in the
program, as well as the potential to provide a stipend to said staff.
The Board of Directors directed staff to move forward with the Organics Separation
Behavioral Study Program.
There were no additional questions or comments and the report was received.
6. Cost to Promote CMSD's Organics Recycling Program
Recommendation: That the Board of Directors receive and file the report.
Elizabeth Pham, Management Assistant, provided report details addressing potential
costs to promote the Organics Recycling Program.
Discussion followed regarding various methods of advertising to be used.
Ms. Pham noted that this item would be brought back to the Board of Directors for
approval at a future meeting.
There were no additional questions or comments and the report was received.
7. Organics Recycling Program Presentation to the Costa Mesa Kiwanis Club —
Oral Report
Recommendation: That the Board of Directors receive and file the report.
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Mr. Ochiqui provided an oral report on his presentation at the Costa Mesa Kiwanis Club
meeting on August 7, 2014 regarding the Organics Recycling Program.
There were no questions or comments and the report was received.
8. Santa Ana Regional Water Quality Control Board (SARWQCB) Supplemental
.Environmental Projects (SEP) — Oral Report
Recommendation: That the Board of Directors:
1. Give authorization to staff to meet with City of Costa Mesa officials to offer
the District's assistance for developing a work plan to help preserve vernal
pools; and
2. Direct staff to prepare and submit a SEP (Supplemental Environment
Project) Application to the SARWQCB (Santa Ana Regional Water Quality
Control Board) to help fund the work plan.
Mr. Carroll noted that the District had received a draft complaint letter from the
SARWQCB regarding the 2013 sanitary sewer overflow and that the District has
prepared a response. Mr. Carroll provided suggestions of different SEP's that the
District could fund and suggested submitting a SEP application to assist the City of
Costa Mesa protect the vernal pools at Fairview Park.
Discussion followed.
The Board of Directors directed Mr. Carroll to meet with the City of Costa Mesa officials
to seek their interest on receiving District assistance for protecting the vernal pools and
to provide suggestions of additional SEP's.
There were no additional questions or comments and the report was received.
9. Buried No Longer: Confronting America's Water Infrastructure Challenge — Oral
Report
Recommendation: That the Board of Directors receive and file the report.
Robin Hamers, District Engineer, discussed the water main break in Los Angeles
and discussed the District's infrastructure.
There were no additional questions or comments and the report was received.
10. OC Waste & Recycling Coordinator's Meeting (Update)
Recommendation: That the Board of Directors receive and file the report.
Ms. Pham reported on her attendance of the OC Waste & Recycling Coordinator's
meeting and discussed the State and County updates and a presentation from OC
Goodwill.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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There were no additional questions or comments and the report was received.
11. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on the type of items to be placed on future study sessions.
Vice President Scheafer suggested the development of program that recognizes
teachers who promote the District's recycling programs, suggested that staff explore
partnerships with Newport-Mesa Unified School District, and expressed support of
promoting field trips for students to visit the material recovery facility in Stanton and the
anaerobic digestive facility in Perris.
ORAL COMMUNICATIONS
Nothing to report.
ADJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 11:10 A.M.
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Art Perry Ja Ferryman
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