16 - Project 196-A Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers , District Engineer Date: September 25 , 2014 Subject: #196 -A Installation of Backup Pumping at Elden, Victoria, Mendoza Acceptance of Improvements Summary Construction of the improvements was completed on September 8, 2014, therefore, it is appropriate for the District to accept the improvements and file a notice of c ompletion . This project consisted of installing stand alone backup pumps and piping at the Elden, Victoria, and Mendoza pump stations, including installing a pre -fabricated block wall building at the Elden and Victoria stations. Staff Recommendation That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Analysis The District has been installing back -up generators and back -up pumping units at the pump stations due to the now frequently occurring power outages . Additionally, Edison has expanded the brown -out areas that previously included just three stations to larger areas that include nearly half of the District’s stations. ITEM NO. 16
Board of Directors September 25 , 2014 Page 2 of 3 ______________________________________________________________ Project #196 -A consisted of installing stand alone completely independent Godwin pumping units at Elden, Victoria and Mendoza pump stations. The Godwin pumps will automatically turn on when regular power to the stations is off and the wastewater level in the station rises and reaches the high water float. The City of Costa Mesa requested the Elden and Victoria back -up pumps be housed in slump stone buildings with specific colors. The District utilized pre -fabricated buildings manufactured by Public Restroom Company. Strategic Plan Element & Goal This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No. 1.4 System Wide Sewer Replacement and Repair Program. The strategy for this Strategic Element is : ”We will do this by the careful management of the collection infrastru cture using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands.” Legal Review The Attorney for the District prepared the construction contract for the work . Environmental Review The installation of backup pumping capability at three existing pump stations without any expansion of capacity in order to provide backup pumping in the event of power outages or other emergencies as sho wn on the plans for Project #196 -A is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” project as stated under 15301 Class 1 consists of the operation, repair, maintenance, permittin g, leasing, licensing, or minor alteration of existing public or private structures, facilities …15301(b) “Existing facilities of both investor and publicly -owned utilities used to provide electric power, natural gas, sewerage, or other public utility serv ices“. Financial Review Project #196, Installation of Backup Power and Pumping Capability, has a total budget of $1,060,000. This project was broken down into projects A. B, C and D. Project #196 -A, Installation of Backup Pumps at Elden , Victoria, and Mendoza Pumping Stations, has a total budget of $790,000 . The project to date expenses total $754 ,552 including encumbrances. The remaining available budget is $35,448 to cover expenses incurred but not yet billed.
Board of Directors September 25 , 2014 Page 3 of 3 ___________________________________________________________________ Public Notice Process Copies of this report are on file and will be included with the agenda packet for the September 2 5 , 2014 Board of Directors regular meeting at District Headquarters and on the District’s website. Alternative Actions 1. Refer the matter back to staff for additional information Attachment: Notice of Completion Reviewed by: Wendy Davis Finance Manager
EXEMPT RECORDING REQUESTED PURSUANT TO SECTION 6103, GOVERNMENT CODE AND WHEN RECORDED MAIL TO: NOELANI MIDDENWAY CLERK OF THE DISTRICT COSTA MESA SANITARY DISTRICT 628 W. 19 TH STREET COSTA MESA, CA 92627 -2716 THIS SPACE FOR RECORDER’S USE ONLY ___________________________________________________________________________________ NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner of sewer facilities as hereinafter described. 2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT. 3. The full address of the undersigned is 628 W. 19 th Street, Costa Mesa, CA 92627 -2718. 4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to the followin g project: #196 -A Installation of Backup Power and Backup Pumping Capability 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None 6. The names of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: None 7. A work of improvement on the property hereinafter described was completed on or around September 8 , 2014. 8. The name of the contractor, if any, for such work of improvement was:
GCI Construction 1031 Calle Recodo, Ste. D San Clemente, CA 92 673 714 -957 -0233 9. The property of which said work of improvement was completed is in the County of Orange, State of California, and is described as follows: Public right -of -way along M esa Drive, Victoria Street, and City of Costa Mesa Alley No. 51 west of Mendoza Drive, along with an easement on Santa Ana Country Club Property. 10. The street address of said property is: 1. Elden Pumping Station, 146 Mesa Drive, Costa Mesa , and 20382 Newport Blvd, Santa Ana 2. Victoria Pumping Station, 550 Victoria Str eet, Costa Mesa 3. Mendoza Pumping Station, 2899 Mendoza Drive, Costa Mesa DATED this ________ day of ______________ 2014 . COSTA MESA SANITARY DISTRICT ________________________________ JAMES M. FERRYMAN , PRESIDENT ATTEST: __________________________________ ARTHUR PERRY , SECRETARY
STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF COSTA MESA ) The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are true, and that he makes this certification by authorization granted by the Board of Directors of the Costa Mesa Sanitary District. _______________________ JAMES M. FERRYMAN