Minutes - Board - 2002-12-09�S�SANIfj�P
ON
Y Y
• ��POIAtE��
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
DECEMBER 9, 2002
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Special Meeting on December 9, 2002 at 12:00 p.m., in Conference Room 1A at the
Civic Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Marc Puckett,
District Treasurer; Alan Burns, Legal Counsel; Bobby Young,
Finance
• Others Present: Stacia Mancini, Recreation Services Manager, City of Costa
Mesa
Mark Taylor, Recreation, City of Costa Mesa
1. City of Costa Mesa 50 -Year Anniversary Celebration
Ms. Mancini, City of Costa Mesa Recreation Services Manager, gave a presentation on
the plans for the 50 -Year Anniversary of the City of Costa Mesa, Costamazing 50 -Year
Anniversary Event. The CostaMazing Committee includes all Departments in the City,
the Costa Mesa Historical Society, Cultural Arts Committee and the Conference and
Visitor Bureau. The City and the Costa Mesa Community Foundation have agreed to
partner in presenting the CostaMazing Anniversary celebration, which will allow
sponsors to maximize their contributions and provide assistance to the Foundation via
advertising and a contribution. The first event will be The Anniversary Party, a kickoff to
the yearlong Costamazing celebration. The family- oriented event, which will occur in
early July 2003, will consist of food, entertainment and art exhibits highlighting Costa
Mesa artists and a fireworks display. Event #2 will be a Fun Run Walk Around, which
will showcase Fairview Park and bring family and friends together in a fun outdoor
activity. The date is Saturday, February 7, 2004 and will include breakfast for guests, t-
• shirts for participants and live entertainment. The third Event will be Dining Through the
Decades and will be the grand finale to CostaMazing. It will be a twilight upscale event
held at Mesa Verde Country Club in June 2004 and will provide an opportunity to thank
sponsors and contributors to CostaMazing.
• Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held December 9, 2002
Ms. Mancini advised on CostaMazing Sponsorship Opportunities and reported there are
three levels of sponsorship packages which include a City of the Arts Package @
$10,000; CostaMazing Package @ $2,500 and a Celebration Package @ $1,000.
Benefits of Sponsorship include, depending on the level, complimentary passes to
events, promotional items, advertising space and acknowledgment of support. Street
banners will be displayed on major streets and will include the CostaMazing logo and
sponsor name and businesses will be charged $200 for a banner for a 1 -year period.
Other events include a Summer Concert Series at Fairview Park, Public Safety Expo,
Antique Organ Music Concert and a Chamber of Commerce Golf Tournament among
other things.
Director Schafer thanked Ms. Mancini and Mr. Taylor for the presentation and advised
the Costa Mesa Sanitary District Board of Directors would consider sponsorship of the
event and the Board directed staff to look into the aspects of participation.
II. Purchase of New Standardized Containers
• Mr. Hamers addressed the necessity for the Board to establish a policy with regard to
providing standardized trash containers for new residential developments. The original
large purchase of containers was made through a financing mechanism with the
commitment that the first two years of the financial obligation would be paid from
District reserves and the remaining eight years paid through the yearly trash collection
charges. Mr. Hamers further reported the District does not have the financial resources
to fund more than the first two years of the program and, therefore, it is appropriate to
have new developments pay their own way.
Three options were proposed by Mr. Hamers and include:
1) Require developers to pay 100% up- front.
2) District pays for containers and then spreads the capital cost over the
occupancy count the following year.
3) Charge developers variable fees depending on which year the containers are
purchased.
A general discussion was held including opinions of staff. Upon making a decision on
the option preferred by the Board, Attorney Burns recommended an Ordinance be
executed to avoid any legal challenges to District policy.
Director Worthington motioned to direct staff to work out the details of an Ordinance
requiring developers to pay 100% of container cost and present the Ordinance to the
• Board as soon as practical. Director Perry seconded and the motion passed 5 -0.
2
0vtecting our community's 6eaftk 6y ling soli6waste andsewer collection services.
costamesasanitarydistrict.org
• Costa Mesa Sanitary District Page 3
Minutes of Special Meeting Held December 9, 2002
r1
L
•
III. Public Comments
There were no public comments.
IV. Adjournment
The Special Meeting adjourned at 1:19 p.m.
)ad '.r!
ec re. tar;
3
(Protecting our community s 6eaft6 6y providing sofidu aste andsewer coffection services.
costamesasanitaryd stnct.org