00_agenda_2014_09_25 P rotecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday , September 25 , 2014 I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CA LL (If absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – None VI. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary District September 25 , 2014 AGENDA Page 2 V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comm ents on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after publi c comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directors Special Meeting Minutes of August 4 , 201 4 Recommendation: That the Board of Directors approve and file. 2. Board of Directo rs Stu d y Session Minutes of August 18 , 201 4 Recommendation: That the Board of Directors approve and file . 3. Board of Directors Special Meeting Minutes of August 18 , 201 4 Recommendation: That the Board of Directors approve and file. 4. Board of Directo rs Regular Meeting Minutes of August 28 , 2014 Recommendation: That the Board of Directors approve and file 5. Occupancy Report an d payment to CR&R Environmental Services Recommendation: That the Board of Directors : 1. Accept the occupancy count as presented using 21,619 as the correct number of active units; 2. Direct staff to prepare a warrant to CR&R Environmental Services fo r August 2014 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said paym ent in the amount of $192,525.84 to be ratified in the September 2014 warrant list. 6 . Contract Payment to CR &R Enviro nmental Services for Recycling & Disposal Services Recommendation: That the Board of Directors approves pa yment to CR&R Environmental Services for recycling and disposa l ser vices for the mo nth of August 2014. 7 . Adoption of a Warrant Resolution No. CM SD 20 1 5 -0 3 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. CMSD 2 015 -03 approving District warrants for the Month of August 2014 in the amount of $8 07,390.89. 8 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimbursement o f exp e nses for the month of August 2014. 9 . Investment Report for the Month of August 2014 Recommendation: That the Board of Directo rs approves the Investm ent Report for the month of August 2014.
Costa Mesa Sanitary District September 25 , 2014 AGENDA Page 3 10 . Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Boar d of Directors receive and file this report. ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PUBLIC HEARING S - None X. GE NERAL MANAGER 1 1 . Shared Services from Orange County Sanitation District (OCSD) – Human Resources & Risk Management Recommendation: That the Board of Directors authorizes t he General Manager to proceed using OCSD staff for human resources and risk management functions. 1 2 . Pacific Data Electronic (PDE) – Second Amendment to the Agreement Recommendati on: That the Board of Directors: 1. Approve the Second Amendment to the Agree ment with PDE for $1,020 ; and 2. Authorize the General Manager to execute the Second Amendment and any other amendment thereafter where the total a mount does not exceed $5 ,000. 1 3 . Health Benefit Contribution Recommendation: That the Board of Directors ap proves a “Cafeteria Bucket” for Employee plus One Dependent health plans in the amount of $999.00 per month. 1 4 . California Assembly Bill No. 1594 (D -Williams) – Waste Management Recommendation: That the Board of Directors receive and file this report. X I . ENGINEER’S REPORTS 1 5 . Proje ct Status Report Recommendation: That the Boar d of Directors receive and file the report . 1 6 . Project #196 -A Installation of Backup Power and Pumping Capability at Elden, Victoria and Mendoza Pumping Stat ions Recommendation: That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Mat erial Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. XI I . TREASURER’S REPORTS - None X III . ATTORNEY’S REPORTS - None X I V . LOCAL MEETINGS : In accordance with AB 12 34 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compen sation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings n ot so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) – (President Ferryman) Recommendation: That the Boa rd of Directors accepts oral report.
Costa Mesa Sanitary District September 25 , 2014 AGENDA Page 4 B. Santa An a River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. E. Special District Risk Management Authority (SDRMA) – (Vice President Scheafe r) Recommendation: That the Boa rd of Directors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Boa rd of Directors accepts oral report. XV . OL D BUSINESS - None XVI . NEW BUSINESS 1 7 . Election of Independent Special District of Orange County (ISDOC) Officers Recommendation: That the Board of Directors d irect President Ferry man to cast a vote on behalf of the Board of Directors for the Election of ISDOC Officers. XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE HELD ON OCTOBER 23 , 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET. Orange County Children’s Book Festival – Sunday, September 28, 2014 at Orange Coast College. The event is free to the public. First Friday Road Show – Friday, October 3 f rom 5:30 pm to 7:30 pm at Costa Mesa City Hall, 77 Fair Drive Free Composting Workshop , Saturday , October 18 , 2014 at 10:00 am at 2625 Placentia Avenue (Fairview Park). Bring your lawn chairs . The Scarecrow & Pumpkin Festival – Saturday and Sunday, Octob er 4 & 5 from 10:00 am to 2:30 pm at the Goat Hill Junction Railroad. Implementation of Organics Recycling Program – January 2015. Free Door -to -Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmenta l Services at (949) 646 -4617 to schedule a free collection . Large Item Collection - Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free collection . UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES