15 - Project #197 Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via : Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: August 28, 2014 Subject: Project #197 -B Full Length Lining by CIPP Along with Incidental Work in Four Areas - Acceptance of Improvements Summary Construction of the improvements was completed on August 11 , 2014, therefore, it is appropriate for the District to accept the improvements and file a notice of c ompletion . Staff Recommendation That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Analysis The District televised its entire sewer system from January 2006 to March 2009 and found 255 Grade 5 sewer deficiencies. Grade 5 deficiencies require immediate attention as the risk of collapse or failure is high and failures may result in sanitary sewer overflows (SSOs). During phase three of the Grade 5 repair program, a few additional segments were found requiring immediate attention plus a few hot spots were analyzed by the District’s Hot Spot Committee and needed root cutting and lining to e liminate the hot spots. ITEM NO. 15
Board of Directors August 28 , 2014 Page 2 of 3 Rather than have the newly identified work completed through the change order process, separate plans and specs were prepared and the work placed out to bid under the District’s informal bidding procedure. Full length lining usin g Cured -in -place pipe (CIPP) method occurred on Golf Course Drive, Carnegie Avenue at Bucknell Road, Fullerton Avenue at Walnut Street, and Brentwood Place . The incident work included installing top hats and rechanneling one sewer manhole. As a result of completing this project, three hotspot locations are removed from the Hotspot List, which reduces the total location s to 38, thus achieving Strategic Plan Goal 1.3, “Reduce Hotspot Locations to Less than 40.” The work completed under this project represe nts the end of the Grade 5 deficiencies and the District will now turn its attention to the Grade 4 deficiencies. Strategic Plan Element & Goal This item complies with Strategic Plan Element 1.0, Sewer Infrastructure , Goal No. 1.3 Reduce Hotspot Locations to Less than 40 and Goal No. 1.4 System Wide Sewer Replacement and Repair Program. Legal Review Not applicable for this staff report. Environmental Review The repair of existing sewer mains by installing liners as shown on the plans for Project #197 -B is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) u nder Section 15301 as a “Class 1 ” project as stated under 15301 Class 1 consists of the operation, repair, maintenance, permitting , leasing, licensing, or minor alterat ion of existing public or privat e structures, facilities …15301(b ) “Existing facilities of both investor and publicly -owned utilities used to provide electric power, natural gas, sewerage, or other public utility servi ces “. Financial Review Project #197, System Wide Sewer Reconstruction Phase 3, has a total budget of $670,000. This project was broken down into #197 -A, repairing 255 Grade 5 deficiencies which was completed in April 2014 for a total cost of $309,696 . There is $360,304 of funds available for Project #197 -B, installing f ull l ength l ining by CIPP m ethod in 4 a reas and i ncidental w ork . The total expenses for Project #197 -B, are projected to be under $150,000 . The expenses incurred so far consist of $9 ,553 for engineering design and $113,000 , not yet bill ed by SANCON Construction .
Board of Directors August 28, 2014 Page 3 of 3 After completing Project #197 -B, the remaining funds, approximately $210,000 will be transferred back to the Asset Management Fund. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the August 28 , 2014 Board of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Direct staff to report back with more information . Attachment A: Notice of Completion Reviewed by: Wendy Davis Finance Manager
EXEMPT RECORDING REQUESTED PURSUANT TO SECTION 6103, GOVERNMENT CODE AND WHEN RECORDED MAIL TO: NOELANI MIDDENWAY DEPUTY CLERK OF THE DISTRICT COSTA MESA SANITARY DISTRICT 628 W. 19 TH STREET COSTA MESA, CA 92627 -2716 THIS SPACE FOR RECORDER’S USE ONLY ___________________________________________________________________________________ NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner of sewer facilities as hereinafter described. 2. The full na me of the undersigned is COSTA MESA SANITARY DISTRICT. 3. The full address of the undersigned is 628 W. 19 th Street, Costa Mesa, CA 92627 -2718. 4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to the following project: #197 -B Full Length Lining by CIPP Method in 4 Areas and Incidental Work 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None 6. The names of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: None 7. A work of improvement on the property hereinafter described was completed on or around August 8, 2014 . 8. The name of the contractor, if any, for such work of improvement was:
Sancon Engineering, Inc. 5841 Engineer Drive Huntington Beach, CA 926 49 (714) 891 -2323 9. The property of which said work of improvement was completed is in the County of Orange, State of California, and is described as follows: #197 -B Full Length Lining by CIPP Method in 4 Areas and Incidental Work 10. The street address of said property is: various DATED this ________ day of ______________ 201 4 . COSTA MESA SANITARY DISTRICT ________________________________ JAMES M. FERRYMAN , PRESIDENT ATTEST: __________________________________ ARTHUR PERRY , SECRETARY
STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF COSTA MESA ) The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are true, and that he makes this certification by authorization granted by the Board of Directors of the Costa Mesa Sanitary District. _______________________ JAMES M. FER RYMAN