00 - Agenda P rotecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice President Secretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to th e Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non -agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non -agenda item s except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order . Obtaining Agenda Materials: The public i s entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtai ned at the District offices at 628 W. 19 th Street, Costa Mesa, California. The Deputy Clerk of the District may be contac ted at (949) 645 -8400. In Compliance with ADA: Contact Noelani Middenway , (949) 645 -8400, 48 hours prior to meeting if assistance is n eeded (28 CFR 35.102.35.104 ADA Title II). R e g u lar Meeting – Thursday , July 24 , 2014 I. CALL TO ORDER – 5:30 p. m. – 628 W. 19 th Street, Costa Mesa II. PLEDGE O F A LLEGIANCE – President Ferryman III. INVOCATION – Vice President Scheafer IV. ROLL CALL (I f absences occur, consider whether to deem those absences excused based on facts prese nted for the absence – such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations – None VI. Announcement of Late Communications NOTE : Unless directed otherwise by the Board of Directors, all actions shall be based on /memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary District July 24 , 2014 AGENDA Page 2 V I I . PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time thos e items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public com ment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after publi c comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent cale ndar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directo rs Stu d y Session Minutes of June 15 , 201 4 Recommendation: That the Board of Directors approve and file . 2. Board of Directo rs Regul a r Meeting Minutes of June 26 , 201 4 Recommendation: That the Board of Directors approve and file. 3 . Occupancy Report an d payment to CR&R Environmental Services Recommendation: That the Board of Directors approves the oc cupancy report and paym ent to CR&R Environmental Services for the month of June 2 014 . 4 . Contract Payment to CR &R Environmental Services for Recycling & Disposal Services Recommendation: That the Board of Directors approves pa yment to CR&R Environmental Services for recycl ing and disposa l ser vices for the mo nth of June 2014. 5 . Adoption of a Warrant Resolution No. CMSD 20 1 5 -01 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Wa rrant Resolution No. CMSD 20 1 5 -01 approving District warr ants for the Month of June 2014 in the amount of $710,049.12. 6 . Directors’ Compensation and Re imbursement of Expenses Recommendation: That the Board of Directors approves Directors ’ compensation and reimbursement o f exp e nses for the month of June 2014. 7 . Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Boar d of Directors receive and file this report. ---------------------------------------------END OF CONSENT CALENDAR ------------------------------------- IX . PUBLIC HEARI NG S 8 . Resolution No. 2014 -851 – Imposing Charges on the Assessment Roll for Solid Waste Collection & Resolution No. 2014 -852 – Imposing Charges on the Assessment Roll for Liquid Waste Collection Recommendation: That the Board of Directors ado pt Resolution No. 2014 -851 imposing charges on the assessment roll for solid waste collection and Resolution No. 2014 -852 imposing charges on the assessment roll for liquid waste collection.
Costa Mesa Sanitary District July 24 , 2014 AGENDA Page 3 X. GE NERAL MANAGER 9 . Preliminary FY 2013 -14 Year -End B udget (4 th Quarter Budget Report) Recommendation: That the Board of Directors receive and file this report . 10 . Strategic Plan Quarterly Progress Report (4 th Quarter) Recommendati on: That th e Board of Directors receive and file this report . 11 . NeoGo v 13 th Annual User Conference Recommendation: That the Board of Directors approves the District’s Administrative Assistant , attend the 2014 NeoGov user conference October 1 -3, 2014 in Las Vegas, Nevada. 12 . 59 th Annual California Association of Sanitat ion Agencies (CASA) Conference Recommendation: That the Board of Directors give staff direction for attending the CASA Conference on August 20 -22, 2014 in Monterey, California. 1 3 . Establish an Ad Hoc Committee for the Implementation of the Organics Recy cling Program Recommendation: That the Board of Directors considers appointing two Board members to serve on an Ad Hoc Committee for the implementation of the Organics Recycling Program. 1 4 . Sewer Lateral Assistance Program (SLAP) Appeal Recommendatio n: That the Board of Directors denies the appeal. X I . ENGINEER’S REPORTS 1 5 . Proje ct Status Report Recommendation: That the Boar d of Directors receive and file the report . XI I . TREASURER’S REPORTS 1 6 . Investment Report for the Month o f June 2014 Recommendation: That the Board of Directors approves the Investment Report for the month of June 2014. X III . ATTORNEY’S REPORTS 1 7 . Fourth Amendment to General Manager’s Agreement Recommendation: That the Board of Directors approves the Fourth Amendment to the General Manager’s Agreement . 1 8 . Back Bay Center Easement Agreement Recommendation: That the Board of Directors approves the Easement Agreement that will allow for the installation of an emergency generator on Back Ba y Center property for backup power to the Irvine Lift Station. X I V . LOCAL MEETINGS : In accordance with AB 1234 (Gov. Code 53232.3 ), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certai n meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.)
Costa Mesa Sanitary District April 24, 2014 AGENDA Page 4 P rotecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov A. Orange County Sanitation District (OCS D) – (President Ferryman) Recommendation: That the Boa rd of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry) Recommendation: That the Boa rd of Directors accepts oral report. C. Independe nt Special Districts of Orange County (ISDOC) – (Vice President Scheafer ) Recommendation: That the Boa rd of Directors accepts oral report. D. California Special Districts Association (CSDA) – (Vice President Scheafer ) Recommendation: That the Boa rd o f Directors accepts oral report. E. Special District Risk Management Authority (SDRMA) – (Vice President Scheafer) Recommendation: That the Boa rd of Directors accepts oral report. F. Other Meetings Qualifyin g for Reimbursement under CMSD Ordinance No. 55, Op erations Code Section 3.01.030 Recommendation: That the Boa rd of Directors accepts oral report. XV . OLD BUSINESS - None XVI . NEW BUSINESS 19 . Independent Special District of Orange County (ISDOC) Executive Committee Recommendation: That th e Board of Directors considers supporting Vice President Scheafer’s candidacy for President on ISDOC’s Executive Committee. XVII . ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRIC T BOARD OF DIRECT ORS WILL BE HELD ON AUGUST 28 , 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 TH STREET. Costa Mesa Community Foundation Concert in the Park Series – Tuesday evenings in July from 5:30 to 7:45 pm at Fairview Park. Music begi ns at 6:15 pm. OC Fair – July 11 through August 10, 2014. Concert on the Green – Sunday, August 17 th from 6:00 pm – 7:30 pm at Newport Beach Civic Center Green. The event is free to the public. Free Door -to -Door Household Hazardous Waste Collection Progr am for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646 -4617 to schedule a free collection. UPCOMING CMSD & COMMUNITY EV ENTS AND ACTIVITIES