Minutes - Board - 2002-02-06+�S�SANIt��,
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
FEBRUARY 6, 2002
The Board of Directors of the Costa Mesa Sanitary District attended a duly noticed
Study Session on February 6, 2002 at 12:00 p.m., in Conference Room 5A at the Civic
Center, 77 Fair Drive, Costa Mesa.
Directors Present: Arlene Schafer, Arthur Perry, Greg Woodside, James
Ferryman, Dan Worthington
Staff Present: Robin Harriers, Manager /Engineer; Tom Fauth, Assistant
Manager; Joan Revak, Clerk of the District; Marc Puckett,
District Treasurer
The Special Meeting was held for the purpose of conducting a Strategic Planning Study
Session in preparation for the District Strategic Planning Session to be held on
• February 15 and 16, 2002, with Management Consultants Robert Rauch and Martin
Rauch.
The Board of Directors reviewed and discussed the following documents:
➢ Action Items from Strategic Planning Sessions February 1 -3, 2001
➢ Planning Workshop Notes from February 2 -3, 2001
➢ Letter from Martin Rauch dated June 6, 2001
Based on the review, the Board identified the following items to be pertinent for
discussion at the upcoming Strategic Planning Session of February 15 -16, 2002.
1. Consider allocating additional time to sewer issues beginning with sewer
lateral problems incurred by property owners. After receipt and review of the
Sewer Mater Plan Update, review the format of the Project Status Report,
project financial reports, and the Pumping Station Abandonment Study.
2. Review the adequacy of the District administration office space.
3. Discuss the public understanding of the independence between the City of
Costa Mesa and the Costa Mesa Sanitary District. Review the study prepared
by Creative Management Solutions in 1994 -1995.
4. Determine the date of the five -year service review by Orange County LAFCO
and prepare for the review.
• 5. Ih addition to the on -going public outreach, consider public outreach directed
to public officials from other agencies.
Costa Mesa Sanitary District Page 2
Minutes of Special Meeting Held February 6, 2002
•
6.
Continue consideration of Item 1.1 and from Item 2.3 on, except Item 2.4, of
the Action Items. District Treasurer will provide a report for the Saturday
February 16, 2002, workshop regarding Item 1.1, financial position of the trash
collection program.
7.
Establish a distinct website for the Costa Mesa Sanitary District.
8.
Continue providing the public special recycling programs and become pro-
active in recycling e- waste. E -waste is currently excluded from being taken to
landfills and only one facility, HMR near San Francisco, is able to recycle the
lead in the screens.
9.
Consider adopting a grease control ordinance in the near term, and then, if
needed, adopting modifications in the future that conform to recommendations
contained in the upcoming regional study.
10.
Continue to consider low flow diversion of storm water into the sewer system.
11.
Review the current policy of selecting District officers after an election year
and consider rotating the presidency.
12.
Establish the goal of continuing education for existing and newly elected
District Board members in the CSDA, SDI, and SDRMA programs.
13.
Review the benefits of placing stand -alone permanent special restroom
facilities in the City of Costa Mesa.
14.
Continue working toward the goal of variable rates for the trash collection
program and refining the sewer service rates.
15.
Continue observing the commercial trash collection program in the City of
Costa Mesa.
Additional discussion included review of the District's current level of service and how
the District and other agency services are judged in the eyes of LAFCO. In
consideration of level of service, it was noted that the District's sewer system is in
excellent condition due to a concentration of efforts by the Board and Staff and the solid
waste program is very progressive with the standardized containers, the 50% recycling
rate, and the numerous special programs. With regard to yearly charges, the District's
trash collection rates and sewer service rates fall within the range of charges found
throughout Orange County.
All Directors and staff members, Rob Hamers, Tom Fauth and Joan Revak and Marc
Puckett, will attend the Strategic Workshop being held on Saturday, February 16, 2002.
The Special Meeting adjourned at 1:40 p.m.
Secretarv.
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