00_AGENDA_2014_06_26
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
…an Independent Special District
AGENDA
James Ferryman
President
Michael Scheafer Arthur Perry
Vice President Secretary
Robert Ooten Arlene Schafer
Assistant Secretary Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance
is needed (28 CFR 35.102.35.104 ADA Title II).
Regular Meeting – Thursday, June 26, 2014
I. CALL TO ORDER – 5:30 p. m. – 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE – President Ferryman
III. INVOCATION – Vice President Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts
presented for the absence – such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations – Presentation of a proclamation from the California State
Assembly and State Senate to the Costa Mesa Sanitary District in honor of the District’s 70th
anniversary.
VI. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized
by the latest document submitted as a late communication.
Costa Mesa Sanitary District June 26, 2014
AGENDA Page 2
VII. PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comments
on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on
this agenda. Members of the public will have the opportunity to address the Board of Directors about
all other items on this agenda at the time those items are considered.
Under the provisions of the Brown Act, the Board of Directors is pro hibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
1. Board of Directors Study Session Minutes of May 13, 2014
Recommendation: That the Board of Directors approve and file.
2. Board of Directors Regular Meeting Minutes of May 22, 2014
Recommendation: That the Board of Directors approve and file.
3. Occupancy Report and payment to CR&R Incorporated
Recommendation: That the Board of Directors approves the occupancy report and payment to
Costa Mesa Disposal for the month of May 2014.
4. Contract Payment to CR Transfer Incorporated for Recycling & Disposal Services
Recommendation: That the Board of Directors approves payment to CR Transfer Incorporated for
recycling and disposal services for the month of May 2014.
5. Adoption of a Warrant Resolution No. CMSD 2014-12 Approving District W arrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2014-12
approving District warrants for the Month of May 2014 in the amount of $958,904.27.
6. Directors’ Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approves Directors’ compensation and
reimbursement of expenses for the month of May 2014.
7. Investment Report for the Month of May 2014
Recommendation: That the Board of Directors approves the Investment Report for the month of
May 2014.
8. Sewer Lateral Assistance Program (SLAP) Update
Recommendation: That the Board of Directors approve and file.
9. Auditor Communication Letter Audit FY 2013-14
Recommendation: That the Board of Directors approve and file.
---------------------------------------------END OF CONSENT CALENDAR-------------------------------------
Costa Mesa Sanitary District June 26, 2014
AGENDA Page 3
IX. PUBLIC HEARINGS – None
X. GENERAL MANAGER
10. Alkaline Battery Recycling Pilot Program – Final Report
Recommendation: That the Board of Directors approves implementing the Program District wide.
11. Upgrade of CMSD’s Financial Software
Recommendation: That the Board of Directors:
1. Approve the agreement with Springbook Software to upgrade the existing software;
2. Approve the purchase of the HR Lite and Employee Self Service Module; and
3. Appropriate an amount not to exceed $55,000 in the 2014-15 fiscal-year from the Solid
Waste Fund’s Retained Earnings and the Liquid Waste Fund’s Contingency.
12. Rewarding Ideas Program
Recommendation: That the Board of Directors approves rewarding Brandon Joseph,
Maintenance Worker I, $100 for his idea to improve emergency generator mobilization at
President Pump Station.
13. General Manager Performance Evaluation
Recommendation: That the Board of Directors:
1. Receive and file General Manager’s 2013 performance goals and District achievements;
2. Direct President Ferryman to negotiate an annual salary adjustment for the General Manager;
3. Develop 2014 performance goals for the General Manager; and
4. Report back to the Board on July 24, 2014 with the General Manager’s 2014 performance
goals and proposed salary adjustment.
XI. ENGINEER’S REPORTS
14. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
XII. TREASURER’S REPORTS
15. Statement of Investment Policy for Fiscal Year 2014-15 & Adoption of Resolution No. 2014-851
Recommendation: That the Board of Directors adopt Resolution No. 2014-851 approving the
Policy and delegating the investment f unction to the District Treasurer for the 2014-15
f iscal year.
XIII. ATTORNEY’S REPORTS - None
XIV. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be
given by a Director for any meeting for which expense reimbursement of any kind is provided. Note:
For meetings for which the per diem compensation is sought, the Operations Code provides that
such compensation is authorized for each day’s service rendered as a Director at the request of the
Board (not to exceed six days in one month), and certain meetings are specified as being eligible as
set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve
the service for it to be eligible for the per day compensation.)
Costa Mesa Sanitary District June 26, 2014
AGENDA Page 4
A. Orange County Sanitation District (OCSD) – (President Ferryman)
Recommendation: That the Board of Directors accepts oral report.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry)
Recommendation: That the Board of Directors accepts oral report.
C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
D. California Special Districts Association (CSDA) – (Director Schafer)
Recommendation: That the Board of Directors accepts oral report.
E. Special District Risk Management Authority (SDRMA) – (Vice President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
XV. OLD BUSINESS - None
XVI. NEW BUSINESS - None
XVII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVIII. ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECT ORS WILL BE
HELD ON JULY 24, 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
.
CMSD offices closed on Friday, July 4th – Friday trash collection will occur on Saturday.
Concert on the Green – Sunday, July 6th from 6:00 pm – 7:30 pm at Newport Beach Civic Center
Green. The event is free to the public.
Costa Mesa Community Foundation Concert in the Park Series – Tuesday evenings in July from
5:30 to 7:45 pm at Fairview Park. Music begins at 6:15 pm.
OC Fair – July 11 through August 10, 2014.
Concert on the Green – Sunday, August 17th from 6:00 pm – 7:30 pm at Newport Beach Civic
Center Green. The event is free to the public.
Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile
Residents – Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection.
UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES