08 - Sewer Lateral Assistance Program SLAP Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via : Scott Carroll, General Manager From: Wendy Davis, Interim Finance Manager Date: May 13, 2014 Subject: Sewer Lateral Assistance Program (SLAP) Summary The Board of Directors implemented the Sewer Lateral Assistance Program (SLAP) on July 15, 2007. The P rogram serves as a financial incentive to encourage property owners to properly maintain their sewer lateral line s, which will aid in the prevent ion of private Sanitary Sewer Overflows (SSOs). Th e Fiscal Year’s (FY) 2013 -14 SLAP budget of $200,000 was entirely expended by March 31, 2014 . On April 24, 2014, the Board of Directors approved appropriating $110,000 to continue funding the program through June 30, 2014 and directed staff to report back to discuss revising the parameters of the program. Staff Recommendation That the B oard of Directors discusses revising the parameters and budget limit for the SLAP program. Analysis Since the beginning of the SLAP, the District has received over 1,175 applications , processed payment s for over 950 applications at a total cost of approximately $1,250,00 0 . The FY 2013 -14 budget of $200,000 has been fully expended as of March 31, 2014 and additional money needed to be appropriated to continue funding the program. ITEM NO. 08
Board of Directors May 13 , 2014 Page 2 of 2 Due to the popularity of this P rogram, Staff is requesting the Board of Director’s consider revising the program parameters effective July 1, 2014 to allow for adeq uate funding should more residents elect to participate. Some possible changes are listed below : • Keep the program the same, reimburse up to $1,600, do not waive permit fees of $240 min im um . • Reimburse up to $1,500 , waive permit fees. • Reimburse up to $1,250, waive permit fees. • Reimburse up to $1,000, waive permit fees. Strategic Plan Element & Goal This item complies with Strategic Plan Element 1 .0, S ewer Infrastructure and Strategic Goal No. 1 .9 , Sewer Lateral Assistance Program . Legal Review Not applicable at this time. Environmental Review The reimbursement to residents for sewer lateral repairs is not a disturbance of the environment similar to a new project that includes grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review The SLAP budget for FY 2014 -15 is $200,000. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the May 13 , 2014 Board of Directors study session at District Headquarters and on District website. Alternative Actions 1. Do not approve new parameters for SLAP and direct staff to continue using the established parameters. Attachment A: Sewer Maintenance Assistance Program Summary
ApplicationsApplicationsTotal Fiscal Year Received Paid Paid Budget F/S Paid Variance F/S Paid 2007 ‐08121103128,274 $ 150,000 $ 113,106 $ 36,894 $ 97 2008 ‐09162131168,101 186,894 154,689 32,205 124 2009 ‐10154126172,060 182,205 168,738 13,467 131 2010 ‐11156126169,959 250,000 195,840 54,160 146 2011 ‐12199140170,645 200,000 199,452 548 142 2012 ‐13226160204,462 225,000 223,523 1,477 165 2013 ‐14 159 115 145,926 200,000 198,531 1,469 158 1,177 9011,159,427 $ 1,394,099 $ 1,253,878 $ 140,221 $ 963 Per Financial System Per Tracking Spreadsheet COSTA MESA SANITARY DISTRICT Sewer Maintenance Assistance Program Summary As of 3/31/2014