13 - Project #197
ITEM NO. 13
Costa Mesa Sanitary District
&an Independent Special District
Memorandum
To:
Board of Directors
Via:
Scott Carroll, General Manager
From:
Rob Hamers, District Engineer
Date:
March 27, 2014
Subject:Accept Improvements for Project #197 – System Wide Sewer
Reconstruction – Phase III
Summary
Construction of the improvements has been completed, therefore,it is appropriate for the
District to accept the improvements and file a notice of completion.Completion of this
project marks the end of successfully repairing the original 255Grade 5 sewer deficiencies
along with other Grade 5s discovered during the last few years along with rectifying certain
hot spots. The Board strategy of repairing the Grade 5s over a 3-year period instead of 4-
year period was successful as bid prices were very low due to the economicconditions in
the industry.
Staff Recommendation
That the Board of Directors approvesthe following action:
1. Accept improvements as completed and file a Notice of Completion.
2.Authorize payment of 5% retention 35 days after Notice of Completion
is recorded.
3.Exonerate Labor and Material Bond after Notice of Completion is recorded
and exonerate Faithful Performance Bond one year of Notice of Completion
is recorded.
Analysis
The District televised its entire sewer system from January 2006 to March 2009 and found
255 Grade 5 sewer deficiencies. Grade 5 deficiencies require immediate attention as the
risk of collapse or failure is high and failures may result in sanitary sewer overflows
(SSOs).
Protecting our communitys health and the environment by providi
www.cmsdca.gov
Board of Directors
March 27, 2014
Page 2 of 3
In this project, 58locations were repaired usingno-dig installation of short sections of
cured-in-place-pipe (CIPP),one Grade 5 was repaired using full length CIPP, four Top
Hats were installed, chain flailing was used to remove corrosion from ductile iron pipe prior
to lining, eight locationswere repaired using traditional dig and replace, and one hot spot
was repaired using CIPP.There were no change orders during the project.
The District now turns its attention to the Grade 4 deficiencies, and these repairs are
scehduled to begin in the 2014-2015 fiscal year. The District-wide televising found 1,600
manhole to manhole segments with one or more Grade 4 deficiencies.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructureand Goal No. 1.4
System Wide Sewer Replacement and Repair Program.
Legal Review
District Counselprepared and signed the construction contract for the work.
Environmental Review
Repairing deficiencies in the District’s gravity sewer systemis categorically exempt under
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000
et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing public or private
structures”, as further described in Section (b) as “Existing facilities of both investor and
publicly-owned utilities used to provide …. sewerage …”
Financial Review
The System Wide Sewer Reconstruction Phase III Project No.197 approved
$670,000$310,000
budget was . The total project costs are estimated at ;
$360,000,
therefore, Project No.197 will be under budget by approximately which
will be transferred back to the Asset Management Fund.
The System Wide Sewer Reconstruction Phase III Project No.197 expenditure
details were as follows:
In October 2012, engineering and design costs were approved in the
amount of $58,739 to Robin Hamers & Associates (RHI). In June 2013,
RHI was approved for $17,269 for contact administration/inspection. RHI
actual expenditures through January 2014 for all services were $72,689,
$76,008
with an estimated project total of .
In June 2013, the Charles King Company was awarded the construction
$228,700
contract in the amount of . The total construction costs are
estimated to be equal to the contract amount once the 5% retention in the
amount of $11,435 is released.
Board of Directors
March 27, 2014
Page 3 of 3
$5,219
The other miscellaneous expenditures of included payments to
Performance Pipeline Technologies for CIPP Sectional liner of $4,990 and
Santa Ana Blue Print for plans and specs of $229.
Public Notice Process
Copies of this report are on file and will be included with the agenda packet for the April
24, 2014 Board of Directorsregular meeting at District Headquarters and on the District’s
website.
Alternative Actions
1. Refer the matter back to staff for additional information
Attachment:Notice of Completion
Reviewed by
WendyDavis
Interim FinanceManager
Protecting our communitys health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
EXEMPT RECORDING REQUESTED
PURSUANT TO SECTION 6103,
GOVERNMENT CODE
AND WHEN RECORDED MAIL TO:
NOELANI MIDDENWAY
CLERK OF THE DISTRICT
COSTA MESA SANITARY DISTRICT
TH
628 W. 19STREET
COSTA MESA, CA 92627-2716 THIS SPACE FOR RECORDER’S USE ONLY
___________________________________________________________________________________
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1.The undersigned is owner of sewer facilities as hereinafter described.
2.The full name of the undersigned is COSTA MESA SANITARY DISTRICT.
th
3.The full address of the undersigned is 628 W. 19Street, Costa Mesa, CA 92627-2718.
4.The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to
the followingproject:
#197–System Wide Sewer ReconstructionPhase III
5.The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common are:
None
6.The names of the predecessors in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
None
7.A work of improvement on the property hereinafter described was completed on or around
November 21, 2013.
8.The name of the contractor, if any, for such work of improvement was:
Charles King Company, Inc.
2841 Gardena Avenue
Signal Hill, CA 90755
9.The property of which said work of improvement was completed is in the County of Orange,
State of California, and is described as follows:
#197–System Wide Sewer ReconstructionPhase III
10.The street address of said property is:
Various locations throughout District.
DATED this ________ day of ______________ 2014.
COSTA MESA SANITARY DISTRICT
________________________________
JAMES M. FERRYMAN, PRESIDENT
ATTEST:
__________________________________
ARTHUR R. PERRY, SECRETARY
STATE OF CALIFORNIA)
COUNTY OF ORANGE )SS
CITY OF COSTA MESA )
The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that
he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are
true, and that he makes this certification by authorization granted by the Board of Directors of the Costa
Mesa Sanitary District.
_______________________
JAMES M. FERRYMAN