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00 - Agenda_2014_03_27 Costa Mesa Sanitary District AGENDA James Ferryman President Michael Scheafer Arthur Perry Vice PresidentSecretary Robert Ooten Arlene Schafer Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. th 19 Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting Thursday, March 27, 2014 th I. CALL TO ORDER 5:30 p. m. 628 W. 19 Street, Costa Mesa II. PLEDGE OF ALLEGIANCE President Ferryman III. INVOCATION Vice President Scheafer IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations Recognizing Steve Cano, Maintenance Supervisor, on obtaining the California Water Environment Association (CWEA) Grade IV Certification for Collection System Maintenance. VI. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. P www.cmsdca.gov Costa Mesa Sanitary DistrictMarch 27, 2014 AGENDA Page 2 VII. PUBLIC COMMENTS This time has been set aside for persons in the audience to make comments are not listed on on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that this agenda . Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Board of Directors Study Session Minutes of February 18, 2014 Recommendation: That the Board of Directors approve and file. 2. Board of Directors Regular Meeting Minutes of February 25, 2014 Recommendation: That the Board of Directors approve and file. 3. Occupancy Report and payment to Costa Mesa Disposal Recommendation: That the Board of Directors approves the occupancy report and payment to Costa Mesa Disposal for the month of February 2014. 4. Contract Payment to CR Transfer for Recycling & Disposal Services Recommendation: That the Board of Directors approves payment to CR Transfer for recycling and disposal services for the month of February 2014. 5. Adoption of a Warrant Resolution No. CMSD 2014-9 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2014-8 approving District warrants for the Month of February 2014 in the amount of $622,829.49. 6. imbursement of Expenses Recommendation: That the Board of Directors approves Directors compensation and reimbursement of expenses for the month of February 2014. 7. Investment Report for the Month of February 2014 Recommendation: That the Board of Directors approves the Investment Report for the month of February 2014. ---------------------------------------------------------------------------------- END OF CONSENT CALENDAR IX. PUBLIC HEARINGS None X. GENERAL MANAGER Costa Mesa Sanitary DistrictMarch 27, 2014 AGENDA Page 3 8. Ordinance No. 99 Amending Operations Code Pertaining to Trash Regulations and Recycling Recommendation: That the Board of Directors adopts Ordinance No. 99 amending Operations Code pertaining to Trash Re Recycling Program. th 9. Government Finance Officers Association (GFOA) 108 Annual Conference Minneapolis Minnesota Recommendation: That the Board of Directors approves out of state travel for Kaitlin Tran, th Annual Conference in Minneapolis, Minnesota. 10. Strategic Plan Progress Report Recommendation: That the Board of Directors receives and file report. 11. SCADA Technician/Industrial Electrician Position Recommendation: That the Board of Directors: 1. Approve the SCADA Technician/Industrial Electrician job classification; 2. Appropriate $115,020 ved Undesignated Retained Earnings to fund the position in Fiscal Year 2014-15; and 3. Direct staff to begin the recruitment process. XI. 12. Project Status Report Recommendation: That the Board of Directors receive and file the report. 13. Accept Improvements for Project #197 System Wide Sewer Reconstruction Phase III Recommendation: That the Board of Directors approves the following: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. 14.Project #196-A Backup Pumping Units at Elden, Victoria, Mendoza Stations Request for Change Order Approval Recommendation: That the Board of Directors approves the following: 1. Approve Request for Change Order #1 in the amount of $102,000 to GCI Construction, Inc. for Project #196-A as shown on the attached change order form and sketch. 2. Approve the transfer of $102,000 from PICA Analysis Project #198 and closeout this project by transferring the remaining $71,627 of budget back to the Asset Management Fund. XII. - None XIII. - None XIV.LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that Costa Mesa Sanitary DistrictMarch 27, 2014 AGENDA Page 4 of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A.Orange County Sanitation District (OCSD) (President Ferryman) Recommendation: That the Board of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) (Secretary Perry) Recommendation: That the Board of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) (Vice President Scheafer) Recommendation: That the Board of Directors accepts oral report. D. California Special Districts Association (CSDA) (Vice President Scheafer) Recommendation: That the Board of Directors accepts oral report. E. California Association of Sanitation Agencies (CASA) Recommendation: That the Board of Directors accepts oral report. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. XV.OLD BUSINESS - None XVI.NEW BUSINESS - None XVII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE TH HELD ON APRIL 24, 2014 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19 STREET. UPCOMING CMSD & COMMUNITY EVENTS AND ACTIVITIES Costa Mesa Community Run th booth to receive 70 Anniversary promotional giveaways. Household Hazardous Waste Collection event at Orange Coast College - Saturday, May 10, 2014, from 10:00 am to 2:00 pm. Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection. Sewer Lateral Assistance Program (SLAP) The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the www.cmsdca.gov or call (949) 645-8400.