14 - Project #196-A
ITEM NO. 14
Costa Mesa Sanitary District
&.an Independent Special District
Memorandum
To:
Board of Directors
Via:
Scott Carroll, General Manager
From:
Rob Hamers, District Engineer
Date:
December 19, 2013
Subject:#196-A Installaion of Backup Power and Backup Pumping Capability
Summary
The project will provide backup power and backup pumping capability at six critical
pumping stations, however, due to timing, various conditions, and processing
requirements, the project has been broken into four sub projects. In this sub project,
plans and specifications were prepared for the installation of stand-alone complete
backup pumping units at each of the Elden, Victoria, and Mendoza Pump Stations.
Additionally, the Elden and Victoria backup pumping units will be housed in slump
stone prefabricated buildings. Slump stone is being required by the City of Costa
Mesa. The unit at Mendoza will be free standing inside the fenced-in pumping station
area.
The results ofbid opening are shown below with a recommendation for award.The
bid opening amounts do not include the cost of equipment in the amount of
$222,080.10 that the District purchased directly from the manufacturer.
Staff Recommendation
The Board of Directors:
1.Award a contract to the lowest responsive and responsible bidder, GCI
Construction, Inc. of Costa Mesa, California, in the amount of $485,200.
2.Approve a 10% contingency budget of $48,520
Analysis
Due to the relative common occurrence of power outages inside the District along with
the rolling brownouts now being a fact of life, the District has embarked on a program
Protecting our community's health and the environment by providi
www.cmsdca.gov
Board of Directors
December 19, 2013
23
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of providing backup power and backup pumps at a number of pumping stations.
Project #196 is providing backup power or backup pumps at six large pumping stations
while outside the project smaller trash pumps and other arrangements have been
made for the smaller pump stations.
Bids were opened on November 20, 2013and the results are as follows:
Engineer’s Estimate$537,300
GCI Construction, Inc.$485,200
Cora Constructors$504,000
Environmental Construction, Inc.$618,500
SCW Contracting Corp.$627,374
Minaco Corporation$1,597,000
Staff checked the licensing requirements and references for the low bidder, GCI
Construction, Inc., and found everything in order, therefore, arecommendation to
award the contractis being made.
GCI Construction has constructed a number of large projects for the District, the latest
of which being the Irvine Pump Station Force Main Rehabilitation where GCI slipined
3,000 feet of 12” HDPE pipe inside the existing 14” ductile iron pipe (DIP) force main.
GCI is well experienced in both pipeline construction and pumping station work,
making them an ideal contractor for the project under consideration. GCI Construction
also performs emergency work for the District and completes projects in a high quality,
efficient, manner.
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Plan Element 1.0,
Sewer Infrastructure, whichstatesas follows:
Objective:
”Our objective is to collect and transport wastewater to meet the needs of
existing and future customers.
Strategy:
We will do this by the careful management of the collection infrastructure
using prudent planning and maintenance, with financial strategies to maintain sufficient
capacity and respond to changing regulatory demands.”
Legal Review
District Counsel prepared and signed the construction contract being considered.
Environmental Review
The installation of a redundant system of backup power or backup pumpingto an
already existing sewer pump station is categorically exempt under the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.)
under Section 15301 as a “Class 1” “minor alteration of existing public or private
structures”, as further described in Section (b) as “Existing facilities of both investor
and publicly-owned utilities used to provide…. sewerage …”.
Board of Directors
December 19, 2013
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Financial Review
Total cost for this project, including contingency, is $533,720. There is adequate
funding in the District’s CIP budget to pay for this expense.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the December 19,2013Board of Directors regularmeeting at District Headquarters
and on District’s website.
Alternative Actions
1.Do not award the project to GCI Construction, Inc.
2.Refer the matter back to staff for additional information.
Attachment:Contract between GCI Construction, Inc. and CMSD
Reviewed by:
MarcDavis
District Treasurer/InterimFinance Manager