Minutes - Board - 2000-03-09•
COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held March 9, 2000
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on March 9, 2000, at
6:00 p.m., in Room 1A of the Civic Center, 77 Fair
Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL:
CONSENT CALENDAR
Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Joan Revak, Clerk of
the District; Marc Puckett, Treasurer; Ron
Shef, District Ordinance Enforcement
Officer.
Others Present: None
On motion by Director Ferryman and seconded by Vice President Schafer, the Consent
Calendar was approved as presented.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
February 8, 2000
Approved Minutes of
Investment Oversight
Meeting
February 10, 2000
Approved Minutes of
• Regular Meeting
February 10, 2000
The minutes for the Recycling Committee meeting of
February 8, 2000, were approved as distributed.
The minutes for the Investment Oversight meeting of
February 10, 2000, were approved as distributed.
The minutes for the regular meeting of February 10, 2000,
were approved as distributed.
COSTA MESA SANITARY 2
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9, 2000
• REPORTS
MANAGER'S REPORTS
Approved Revised
Occupancy Report and
payment of
$163,875.86 to Costa
Mesa Disposal for trash
collection services for
February 2000
Approved Occupancy
Report and payment of
$163,883.61 to Costa
Mesa Disposal for trash
collection services for
March 2000
The Revised Trash Occupancy Count documented a
decrease of 4 units in the occupancy report for solid waste
collection as of February 1, 2000. Therefore, the total for
February is 21,145. Board directed Staff to prepare a warrant
for $163,875.86 to Costa Mesa Disposal on March 1, 2000,
for payment for February trash collection based on the
February count of 21,145.
The Trash Occupancy Count documented an increase of 1
unit in the occupancy report for solid waste collection as of
March 1, 2000. Therefore, the total for March is 21,146.
Board directed Staff to prepare a warrant for $163,883.61 to
Costa Mesa Disposal on April 1, 2000, for payment for March
trash collection based on the March count of 21,146.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
• following refunds were granted subsequent to receiving a
signed statement from the applicants:
Approved Refund Approved Refund to Charles Galluzo
of $1,032.10 Parcel Address: 2002 Anaheim Avenue
To Charles Galluzo Assessor's Parcel No. 422 - 134 -08
Units: 1
Trash Refund: $1,032.10
Parcel was charged as 3 units.
Approved Refund Approved Refund to Monte Vista Properties, c/o Kirk
of $23.02 Rhoades
To Monte Vista Properties Parcel Address: Common Area on Monte Vista
Assessor's Parcel No. 439 - 172 -78
Parcel is a common area with no facilities.
RECYCLING REPORTS
Waste Diversion Report
March 2000 was received
and filed
• Approved Contract
Payment to CR Transfer
for $ 123,336.71
The Waste Diversion Report for March 2000 showing a
51.14% diversion rate was received and filed.
The Board approved contract payment to CR Transfer for
recycling services and disposal for the month of February
2000 in the amount of $123,336.71.
•
•
•
COSTA MESA SANITARY 3
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9, 2000
ENGINEER'S REPORTS
Project Status Report was
received and filed.
TREASURER'S REPORTS
Financial Report as of
February 29, 2000, was
received and filed
Report of Monies on
Deposit as of
February 29, 2000, was
received and filed
The Project Status Report for March 2000, was accepted
as submitted.
The Financial Report as of February 29, 2000, was accepted
as submitted.
The Report of Monies on Deposit as of February 29, 2000,
was accepted as submitted.
Approved Warrant 2000 -09 Warrant Resolution #CMSD 2000 -09 was approved,
for March 2000, in the authorizing the President and Secretary to sign the warrant
amount of $371,289.30 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $371,289.30
END OF CONSENT CALENDAR
WRITTEN COMMUNICATIONS
Mr. Harriers reported he received a letter from the Federal Emergency Management
Agency thanking the District for their letter regarding the development of insurance
requirements for the Public Assistance Program.
PUBLIC COMMENTS
There were no public comments made.
MANAGER'S REPORTS
RECYCLING COMMITTEE
The Recycling Committee discussed the purchase of a 35 millimeter camera for Mr.
Shef to carry while on duty. The camera Mr. Shef currently carries is a Polaroid
camera that prohibits the District from making enlargements of the photographs for
exhibits. Staff will purchase a 35 millimeter camera and film for Mr. Shefs use.
COSTA MESA SANITARY 4
MINUTES • BOARD OF DIRECTORS MEETING HELD MARCH 9, 2000
• REACHING 50% BY 2000 - NEW SIGNS ON TRUCKS
Director Worthington reported the signs have been placed on the trash trucks to
advertise the District's reaching 50% recycling.
COSTA MESA SANITARY DISTRICT TRASH COLLECTION - WORKER SAFETY
Director Worthington reported a Costa Mesa Disposal worker was injured on
February 29, 2000 by a chemical spill while picking up trash.
Director Worthington reported the injury could have been avoided if the District were
to switch to standardized containers with a semi - automatic lift system.
Director Worthington reported the District will intensify public education efforts in the
area of placing household hazardous waste in the regular trash.
Mr. Hamers provided an article he obtained from the Los Angeles Times
Newspaper on February 25, 2000, discussing potholes. Mr. Hamers reported
Orange County cities get nearly. $60 million in gas tax funds each year that can be
used for road rehabilitation. An additional $30 million in Measure M funds is
available.
• TRASH COLLECTION FOR MULTI - FAMILY RESIDENCES - PLASTIC 3 -YARD BINS AND
STREET DETERIORATION
Director Worthington reported the Committee is investigating alternative containers
for use in multi - family residences.
Director Worthington provided a brochure from Otto featuring a plastic trash bin
selling for $500. The plastic bin would provide a lightweight, quieter container that
would not rust.
Director Worthington reported there are also plastic liners made to use with the
standard metal bins that will provide some of the benefits of the plastic containers.
Director Worthington reported the State of California will be focusing on recycling in
multi - family residences.
EFFECT OF NEWPORT BEACH ANNEXATION ON THE SERVICES PROVIDED BY DISTRICT
This item was tabled.
EXPANDED GRANT PROGRAM - SCHOOL RECYCLING PROGRAM
• Director Worthington reported the Committee would like to place more recycling
containers in the high schools and possibly the junior high schools. There is
COSTA MESA SANITARY S
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9, 2000
• approximately $12,000 in grant funds that must be used by June 2000. Director
Worthington estimated the containers cost approximately $300 - $500 per container.
Ms. Revak is investigating receiving an extension on the grant monies.
ADVERTISEMENT IN DAILY PILOT ALMANAC 2000
Director Worthington presented a sample advertisement the Committee would like
to place in the Daily Pilot Almanac 2000. Vice President Schafer motioned to
approve the placement of a 1/8 page ad to run in the Daily Pilot Almanac 2000 at a
cost not to exceed $165.00. Director Worthington seconded. Motion carried 5 -0.
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of February 2000. The number of calls for service for scavenging are as
follows:
• Location Calls for Service Cite /Arrest
Area 1
0
1
Area II
1
0
Area III
0
2
Area IV
0
0
TOTAL
1
3
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning January 24, 2000, and ending February 20,
2000. .
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff.
Mr. Shef distributed 71 courtesy flyers to encourage compliance.
CMSD STRATEGIC PLAN
Mr. Hamers requested the Costa Mesa Sanitary District Strategic Plan be
tabled.
•
COSTA MESA SANITARY
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9. 2000
MANAGEMENT ANALYST APPLICATIONS
• Mr. Harriers reported the interviews were held and an offer was made and
accepted for the analyst position. Mr. Tom Fauth will begin the position on
July 17, 2000. Mr. Harriers reported Mr. Fauth has an extensive background
in trash collection and is very well qualified for the position. Mr. Hamers
reported he looks forward to having Mr. Fauth on the staff.
ENGINEER'S REPORTS
PROJECT 151 - FAIRVIEW ROAD SEWER
ACCEPT IMPROVEMENTS AND FILE NOTICE OF COMPLETION
AUTHORIZE RETENTION PAYMENT PER RECOMMENDED SCHEDULE AND EXONERATE
BONDS
Director Woodside motioned to accept improvements as completed and file a Notice
of Completion and authorize payment of 5% retention 35 days after Notice of
Completion is recorded, exonerate Labor & Material Bond after Notice of
Completion is recorded and exonerate Faithful Performance Bond one year after
Notice of Completion is recorded. Director Ferryman seconded. Motion carried
unanimously.
• TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Puckett requested the item be tabled until after the District receives its B12 claims.
PROPERTY VALUATION INTERFACE MEETING WITH COUNTY ASSESSOR FEBRUARY 17, 2000
Mr. Puckett presented a letter from Webster J. Guillory, County Assessor, inviting Mr.
Harriers to attend a meeting to discuss the Property Valuation Interface and sharing of data
and information.
SPECIAL MEETING - MARCH 6, 2000
FINAL REITER*LOWRY REPORT
No discussion was held.
REVISED FINANCIAL STATEMENTS AND BUDGET AMENDMENT
Mr. Puckett presented a copy of the budget amendment number 00 -02 depicting the
• separation of trash and sewer budgets. Mr. Puckett reviewed the report with the
Board members. Vice President Schafer motioned to approve the budget
amendment. Director Ferryman seconded. Motion carried 5 -0.
COSTA MESA SANITARY 7
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9, 2000
• PROPOSED POLICY
No further discussion was held.
ATTORNEY'S REPORTS
Mr. Burns shared an article from the League of California Cities concerning AB2838.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
EXECUTIVE COMMITTEE MEETING OF MARCH 7, 2000
Vice President Schafer attended the Executive Committee Meeting on March 7,
2000 where the Committee discussed the following:
Bill Goodwin reported he will be leaving the committee
January 25, 2000 deadline for 500 - 600 bills
AB 2838 Blue Ribbon Committee
Hertzberg bill
Status of public members on LAFCO board
Little Hoover Commission reviewing 25 agencies
Spot bills
QUARTERLY MEETING - MARCH 30, 2000
Vice President Schafer reported there will be a Quarterly meeting to be held at
Orange County Water District where John Schatz will be in attendance to discuss
the Commission on Local Governance for the 21 st Century.
Vice President Schafer reported she has an opportunity to run for CSDA executive
board.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer attended the LAFCO meeting and presented a packet for
the Board's perusal. Vice President Schafer reported LAFCO discussed the
following:
• Legislation
• Public hearing on Portola Hills and Foothill Ranch annexation into Lake Forest
• Rancho Capistrano property annexed to San Juan Capistrano
• • Next meeting will be held April 12
COSTA MESA SANITARY 8
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9. 2000
• COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer informed the Board of a report given at the Committee
explaining Measure F.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING - FEBRUARY 23, 2000
President Perry attended the meeting and reported Director Ferryman was invited to
the Steering Committee meeting. President Perry provided the minutes for the
Board's perusal.
WATER ADVISORY COMMITTEE OF ORANGE COUNTY (WACO)
Vice President Schafer reported a magazine entitled Livable Communities Phase 2
of the Final Report. is being compiled.
Vice President Schafer reported the Orange County Sanitation District was the first
waste agency to sign up for the Best Management Plan. Vice President Schafer
reported the Committee discussed the residential water use survey program. Vice
President Schafer distributed a fact sheet for the Board's perusal.
• COUNCIL OF GOVERNMENTS (COG)
Vice President Schafer attended the COG meeting and reported Bev Perry was
elected chair and vice chair will be Libby Cowen. Vice President Schafer reported
the South Coast air quality management was discussed. Vice President Schafer
distributed materials for the Board's perusal.
SPECIAL DISTRICT INSTITUTE SEMINAR
SPECIAL DISTRICT GOVERNANCE SEMINAR - FEBRUARY 24 -26, 2000 - LONG BEACH -
ATTENDED BY DIRECTOR WORTHINGTON
Director Worthington attended the February Special District Governance Seminar to
complete the series. Director Worthington expressed his enthusiasm for the program and
encouraged all Board members to attend the seminars. Director Worthington distributed a
handout with a synopsis of the meeting.
OLD BUSINESS
There was no old business discussed.
. NEW BUSINESS
There was no new business discussed.
COSTA MESA SANITARY 9
MINUTES - BOARD OF DIRECTORS MEETING HELD MARCH 9, 2000
• ORAL COMMUNICATIONS
Mr. Shef reported he called a property management company representative of a complex
he found to be in violation of the District's ordinance. Mr. Shef reported the representative
was unaware of the ordinances of the City and unaware there were violations occurring in
the complex. Mr. Shef suggested the District contact the local property management
companies to educate them of the District's ordinances.
ADJOURNMENT
At 7:45 p.m. President Perry adjourned the meeting.
_fir•.: �.
r
•
U