Minutes - Board - 1999-10-14COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held October 14, 1999
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on October 14, 1999,
at 6:00 p.m., in the Council Chambers of the Civic
Center, 77 Fair Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Lois
Thompson, Assistant Manager; Joan Revak,
Clerk of the District; Marc Puckett,
Treasurer; Ron Hayes, Accountant,
Finance Department.
•
Others Present: None
CONSENT CALENDAR
On motion by Director Ferryman, seconded by Vice President Schafer, and carried 5 -0, the
Consent Calendar was approved as presented.
MINUTES
Approved Minutes of The minutes for the Recycling Committee meeting of
Recycling Committee September 7, 1999, were approved as distributed.
Meeting,
September 7, 1999
Approved Minutes of The minutes for the regular meeting of September 9, 1999,
Regular Meeting were approved as distributed.
September 9, 1999
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
• REPORTS
MANAGER'S REPORTS
2
Approved Occupancy The Trash Occupancy Count documented an increase of
Report and payment of 20 units in the occupancy report for solid waste collection
$163,883.61 to Costa as of October 1, 1999. Therefore, the total for October is
Mesa Disposal for trash 21,146. Board directed Staff to prepare a warrant for
collection services for $163,883.61 to Costa Mesa Disposal on November 1,
October 1999 1999, for payment for October trash collection based on
the October count of 21,146.
REFUNDS In accordance with Resolution No. 96 -584, adopted by
the Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving a
signed statement from the applicants:
Approved Refund Approved Refund to Ora Investment Partners
of $815.56 Parcel Address: 2548 Orange Avenue
To Ora Investment Assessor's Parcel No. 439 - 181 -15
Partners Units: 7
• Refund Requested: $833.28
Trash Refund: $815.56
Parcel was using curbside collection service. (Parcel was
charged as 6 units for sewer, should be charged for 7
units $833.28 - $17.72 one unit sewer = $815.56 refund)
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for September 1999 showing
September 1999 was a 49.31 % diversion rate was received and filed.
received and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of
for $ 137,940.75 September 1999 in the amount of $ 137,940.75.
ENGINEER'S REPORTS
Project Status Report was
received and filed.
Approved Minutes of
• Safety /Loss Control
Committee Meeting
September 21, 1999
The Project Status Report for October 1999, was
accepted as submitted.
The minutes for the Safety /Loss Control Committee
meeting of September 21, 1999, were approved as
distributed.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
•
TREASURER'S REPORTS
Financial Report as of
September 30, 1999, was
received and filed
Report of Monies on
Deposit as of
September 30, 1999, was
received and filed
3
The Financial Report as of September 30, 1999, was
accepted as submitted.
The Report of Monies on Deposit as of September 30,
1999, was accepted as submitted.
Approved Warrant 2000 -04 Warrant Resolution #CMSD 2000 -04 was approved,
for October 1999, in the authorizing the President and Secretary to sign the warrant
amount of $550,517.65 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $550,517.65
END OF CONSENT CALENDAR
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•
WRITTEN COMMUNICATIONS
Mr. Hamers reported there were two written communications received by the District.
Mr. Hamers reported a letter from Mr. David J. Alkema, Parks Manager, City of Costa
Mesa, dated September 20, 1999, regarding the funding agreement for the installation of
the gravity sewer main in Fairview Park. The City will pay the District a total of $15,000
toward the project.
Mr. Hamers reported receipt of a letter from Joseph Martin, SDRMA Board Member, dated
October 8, 1999. Mr. Martin's letter requested the Board's support at the October 20th
SDRMA elections.
PUBLIC COMMENTS
There were no public comments made.
E
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
MANAGER'S REPORTS
RECYCLING COMMITTEE
TELEPHONE BOOK RECYCLING PROGRAM WITH SCHOOLS
Director Worthington reported the Telephone Book Recycling Program begins
November 1. Director Worthington reported 25 schools will participate in the
program. Ben and Jerry's ice cream establishment has expressed interest in
participating in the program by giving ice cream certificates to students.
Director Worthington reported Connell Chevrolet in Costa Mesa contributed $500
toward the Telephone Recycling Program.
GTE donated $1,600 to provide a pizza party to the classroom collecting the largest
number of telephone books for each school.
Director Worthington will work with Ben and Jerry's to negotiate the number of
certificates for distribution.
• Director Ferryman motioned to designate the $500 donation from Connell Chevrolet
to be utilized to purchase ice cream cone certificates from Ben and Jerry's ice
cream. Vice President Schafer seconded. Motion carried 5 -0.
Staff will write a letter to Connell Chevrolet to thank them for their donation and let
them know how the funds will be used. Staff will also prepare a press release.
Harbor Fair Texaco donated 25 free car washes, 7- Eleven donated 50 Slurpee
coupons and 50 fountain drink coupons to the telephone recycling book program.
SIGNAGE ON DISTRICT TRUCKS
COSTA MESA CITY COUNCIL AGENDA REPORT "SIGNS OF SUPPORT"
Director Worthington reported the City Council of Costa Mesa has approved sign
placement on all 72 City trucks. The District leases four trucks from the City.
Director Worthington motioned to request the City to reduce the number of trucks
designated to carry signage from 72 to 68, designating the remaining four trucks
leased by the District as exempt from the signage participation. If signage must be
placed on the trucks leased by the District, the District requests review and approval
of the signs to be placed on the leased vehicles. Director Ferryman seconded.
• Motion carried unanimously.
•
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
COSTA MESA DISPOSAL WHITE GOODS RECYCLING
5
Director Worthington reported Ms. Thompson negotiated a solution for the City's
dilemma of paying for freon removal and disposal white goods from the City Yard by
contacting Costa Mesa Disposal to dispose of the white goods. Costa Mesa
Disposal will accept delivery of the white goods and transport them, free of charge
for the City, to a facility in Anaheim for processing. Freon removal before transport
is not required.
REVISED SHARPS AGREEMENT
RAMSAY REXALL
Director Worthington reported there is a new owner at the Ramsay Rexall. The
Sharps agreement must be executed with Mr. Nabil Botros Tahos, the new owner.
Director Ferryman motioned to approve the new agreement with Ramsay Rexall.
Director Woodside seconded. Motion carried unanimously.
Ms. Thompson reported receiving a phone call from a business owner asking what
the District does with the tires collected in the Used Tire Roundup. The business
• owner expressed interest in obtaining the used tires to utilize as shipping material
when shipping yachts overseas. MacGregor Yachts has offered to host the next
Used Tire Roundup.
Mr. Hamers commended the Board for the Sharps program which significantly
contributes to the removal of needles from the waste stream in the City of Costa
Mesa.
Mr. Hamers recognized Ms. Schmeisser's efforts in contacting businesses to solicit
their participation in the telephone book recycling program. Ms. Thompson will
design and produce a certificate of acknowledgment for Ms. Schmeisser's
contribution.
•
•
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
0
Mr. Hamers presented a memorandum providing the statistics for the month
of September 1999. The number of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
2
0
Area II
1
0
Area III
4
0
Area IV
0
0
TOTAL
7
0
• DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers presented the ordinance enforcement summary report for the
five -week period beginning August 23, 1999, and ending September 26,
1999.
Mr. Shef investigated new complaints and rechecked existing ordinance
complaints, reporting the results to Staff. Mr. Shef reported weekly patrol in
the College Park area produced two scavengers who were stopped and
warned.
Mr. Shef distributed 104 courtesy flyers to encourage compliance.
STAFF CLASSIFICATION AND COMPENSATION REVIEW
Mr. Hamers reported meeting with the City and discussing various options.
The City is reviewing the feasibility of those options. Mr. Hamers will report
back to the Board when the City has made a determination.
REVIEW OF TRASH AND SEWER OPERATIONS AND FUNDS
REVIEW BY REITER LOWRY CONSULTANTS
is Mr. Hamers reported Greg Lowry is in the process of reviewing the
information given to him and will be providing his report to Staff in
approximately two weeks. Staff will review the report and present the
information to the Board.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
REVIEW BY CONRAD AND ASSOCIATES
7
Mr. Hamers reported he contacted Conrad and Associates and determined
their fee to review the trash and sewer operations and funds would be
$4,000. Mr. Hamers declined to engage Conrad and Associates for the
review. Conrad and Associates will review the final document in next year's
audit.
CMSD STRATEGIC PLAN
Mr. Hamers reported the first step to forming a strategic plan is the
completion of the trash and sewer operations and funds report.
The Board directed Staff to devise a goals and objectives outline.
ENGINEER'S REPORTS
20402 -20412 BIRCH STREET - ROAD ABANDONMENT /RESERVATION OF SEWER
EASEMENT
• Mr. Hamers reported the property at 20402 -20412 Birch Street will be vacated by
the County of Orange. The property contains District sewer lines. Mr. Hamers
reported the vacating of the subject property will not affect the sewer line which is
located five feet from the boundary. The vacation will reserve a portion of the street
as an easement for the facilities. Mr. Hamers recommended the Board approve the
abandonment and reservation of easement in concept. Vice President Schafer
motioned to approve in concept the abandonment of 20402 -20412 Birch Street.
Director Ferryman seconded. Motion carried unanimously.
TREASURER'S REPORTS
ORANGE COUNTY BANKRUPTCY
Mr. Puckett reported the District received a check in the amount of $1,012.96
representing partial settlement of the Class B -12 claim resulting from the
bankruptcy. Mr. Puckett reported he spoke with Jan Grimes, General Accounting
Manager in the controller's office, who reported her office is in the process of
resolving the balance of the distribution and estimated the final payment would be
made before June 30, 2000.
REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND
is Mr. Puckett requested this item be tabled.
L J
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
INVESTMENT OVERSIGHT COMMITTEE MEETING -OCTOBER 14, 1999
I*]
Mr. Puckett reported the Committee met prior to the regular Board meeting and that
he will provide the minutes at the November regular board meeting.
RESOLUTION NO. 99 -628 AUTHORIZING THE DISTRICT'S TREASURER TO INVEST DISTRICT
FUNDS IN THE ORANGE COUNTY INVESTMENT POOL (SUPERSEDES RESOLUTION NO. 99-
625)
Mr. Puckett presented Resolution No. 99 -628, A RESOLUTION OF THE BOARD
OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING
THE DISTRICT'S TREASURER TO INVEST DISTRICT FUNDS IN THE ORANGE
COUNTY INVESTMENT POOL for adoption to correct an error in the Government
Code number. Director Ferryman motioned to adopt Resolution No. 99 -628.
Director Woodside seconded. Motion carried unanimously.
ATTORNEY'S REPORTS
There was no attorney's report given.
• LOCAL MEETINGS
COMMISSION ON LOCAL GOVERNANCE FOR THE 21ST CENTURY - SEPTEMBER 17, 1999
MEETING
Mr. Hamers reported Vice President Schafer provided him with information on the
Local Governance Commission to review and he determined the Commission is
taking a reasonable view of special districts. Mr. Hamers distributed information for
the Board's perusal. The Commission's report will be presented to the Governor
upon completion.
Director Woodside requested the Board's approval of his attendance at the
November 18 and 19 meeting of the Local Governance Commission in San Diego.
Vice President Schafer motioned to approve Director Woodside's attendance at the
Local Governance Commission meeting. Director Ferryman seconded. Motion
carried 5 -0.
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC)
QUARTERLY BOARD MEETING - SEPTEMBER 30, 1999
Vice President Schafer attended the meeting and reported Senator Dunn was in
• attendance.as a guest speaker. Vice President Schafer reported several people
spoke on the Little Hoover Commission.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
Vice President Schafer recommended all Board members attend the December 9,
1999 meeting.
Vice President Schafer reported April 10, 2000, will be Government Affairs Day in
Sacramento and COG meetings are held. the third Thursday of every month.
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer reported she attended the LAFCO meeting where AB 1553
and AB 1555 were discussed. Vice President Schafer provided a calendar with
events of interest to the Board highlighted.
CALIFORNIA SPECIAL DISTRICTS ASSOCIATION (CSDA)
30TH ANNUAL CONFERENCE - SEPTEMBER 22 -24, 1999 SAN DIEGO
Vice President Schafer attended the 30th annual conference of the CSDA
entitled "Winds of Change" and provided information for the Board's perusal.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
• Vice President Schafer attended the Costa Mesa Chamber of Commerce meeting
on September 8, 1999, and reported the Committee discussed the Parks, Water
and Coastal Protection Act. Vice President Schafer gave a brief speech about the
District's programs to the members of the Costa Mesa Chamber of Commerce
Committee. The Santa Ana River crossing was discussed.
Director Ferryman reported he will be representing the District at the November 13
Chamber retreat.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF SEPTEMBER 22, 1999
Director Ferryman reported the OCSD voted to authorize $825,000 for the
Water Use Efficiency Program to be held in conjunction with the Orange
County Water District providing low -cost, low -flow toilets.
Director Ferryman reported the Kern County Board of Supervisors voted to
charge $3.50 per ton for Class B material. Director Ferryman reported a
proposal was received by a company to take Class B material and convert it
to Class A material. Litigation has been initiated against the County of Kern.
•
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD OCTOBER 14, 1999
• TOUR - OCTOBER 1, 1999
Ms. Thompson reported she attended a tour of the Orange County Sanitation
District and found it very informative.
OLD BUSINESS
SANTA ANA RIVER FLOOD PROTECTION AGENCY
DUES FOR FISCAL YEAR 1999/2000 IN THE AMOUNT OF $1,400.00
Mr. Hamers reported dues for the Santa Ana River Flood Protection Agency in the amount
of $1,400 are due. Vice President Schafer motioned to approve the payment of $1,400 to
the Santa Ana River Flood Protection Agency for 1999/2000 dues. Director Woodside
seconded. Motion carried 5 -0.
NEW BUSINESS
NOVEMBER COSTA MESA SANITARY DISTRICT REGULAR BOARD MEETING - WEDNESDAY,
NOVEMBER 10, 1999, 12:00 P.M.
• Ms. Revak reported the November regular Board Meeting will be held on November 10,
1999 at noon due to the Veteran's Day holiday.
ORAL COMMUNICATIONS
Ms. Thompson reported she saw Dave Ronnenberg and Terry Schneider at a recent
meeting and they promised a 50% diversion rate for November.
Mr. Hamers commended the Board for their diligent efforts on the District's behalf.
Director Worthington reported he read an article in the newspaper regarding cleaning up
the West Side and encouraged standardized containers to aid the effort.
Director Ferryman reported he will be unable to attend the December regular Board
Meeting. The meeting will be rescheduled to December 8 at noon.
ADJOURNMENT
At 7:41 p.m. President Perry adjourned the meeting.
SECRE ARY JJLe