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Minutes - Board - 1999-08-12m CI 0- Irk COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held August 12, 1999 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 12, 1999, at 6:00 p.m., in the Council Chambers of the Civic Center, 77 Fair Drive, Costa Mesa. President Perry called the meeting to order at 6:00 p.m. Vice President Schafer led the Pledge of Allegiance. Director Woodside gave the invocation. ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside, James Ferryman, Dan Worthington Staff Present: Robin Harriers, Manager /Engineer; Alan Burns, Legal Counsel; Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Marc Puckett, Treasurer; Nita McKay, Assistant Finance Director; Ron Hayes, Accountant, Finance Department. Others Present: Mr. Terry Schneider CR Transfer 11292 Knott Avenue Stanton, California Mr. David Ronnenberg CR Transfer 11292 Knott Avenue Stanton, California Ms. Sharon Gates 2017 Orange Avenue Costa Mesa, California • • n U COSTA MESA SANITARY DISTRICT MINUTES -BOARD OF DIRECTORS MEETING HELD AUGUST 12. 1999 CONSENT CALENDAR -------------- - - - - -- `! Director Woodside requested the Investment Oversight Committee Meeting minutes be pulled from the Consent Calendar. On motion by Vice President Schafer, seconded by Director Ferryman, and carried 5 -0, the Consent Calendar, with the exception of the Investment Oversight Committee Meeting minutes, was approved as presented. MINUTES Approved Minutes of Recycling Committee Meeting, July 6, 1999 Approved Minutes of Regular Meeting July 12, 1999 Approved Minutes of Special Meeting August 2, 1999 REPORTS MANAGER'S REPORTS Approved Occupancy Report and payment of $163,782.86 to Costa Mesa Disposal for trash collection services for August 1999 The minutes for the Recycling Committee meeting of July 6, 1999, were approved as distributed. The minutes for the regular meeting of July 2, 1999, were approved as distributed. The minutes for the special meeting of August 2, 1999, were approved as distributed. The Trash Occupancy Count documented a decrease of 56 units in the occupancy report for solid waste collection as of August 1, 1999. Therefore, the total for August is 21,133. Board directed Staff to prepare a warrant for $163,782.86 to Costa Mesa Disposal on September 1, 1999, for payment for August trash collection based on the August count of 21,133. COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 • REFUNDS In accordance with Resolution No. 96 -584, adopted by the Costa Mesa Sanitary District on April 17, 1996, the following refunds were granted subsequent to receiving a signed statement from the applicants: Approved Refund Approved Refund to Thomas Lyons of $609.56 Parcel Address: 2864 Hickory Place To Thomas Lyons Assessor's Parcel No. 139 - 296 -22 Units: 4 Trash Refund: $609.56 Parcel was using a private trash service for 11 months. ($13.85 x 11 months x 4 units) Approved Refund Approved Refund to Gus Alba of $498.72 Parcel Address: 3037 Fillmore Way To Gus Alba Assessor's Parcel No. 141 - 134 -03 Units: 3 Trash Refund: $498.72 Property using a private trash service. RECYCLING REPORTS • Waste Diversion Report The Waste Diversion Report for July 1999 showing a 45.61 % July 1999 was received diversion rate was received and filed. and filed Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of July 1999 in for $147,147.21 the amount of $147,147.21 ENGINEER'S REPORTS Project Status Report was The Project Status Report for August 1999, was accepted received and filed. as submitted. TREASURER'S REPORTS Financial Report as of July 31, 1999, was received and filed Report of Monies on Deposit as of • July 31, 1999, was received and filed The Financial Report as of July 31, 1999, was accepted as submitted. The Report of Monies on Deposit as of July 31, 1999, was accepted as submitted. COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 • Approved Warrant 2000 -02 Warrant Resolution #CMSD 2000 -02 was approved, for August 1999, in the authorizing the President and Secretary to sign the warrant amount of $352,418.71 and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $352,418.71. END OF CONSENT CALENDAR -------------- ----------------------------------------- - - - - -- Director Woodside noted there was an error in the minutes of the July 12 Investment Oversight Meeting Crediting him for calling the meeting to order. Director Woodside was not in attendance at the July 12 meeting. President Perry directed Staff to amend the minutes of the July 12 Investment Oversight Meeting to reflect Director Worthington as calling the meeting to order. Vice President Schafer motioned to approve the Investment Oversight Meeting minutes as amended. Director Woodside seconded. Motion carried unanimously. PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES • Mr. Burns gave a brief overview outlining the process for consideration of annual trash collection charges, explaining Proposition 218 procedural rules will be followed for the proposed increase. Mr. Burns further explained the sewer rates are not being considered for increase, therefore Proposition 218 procedural rules will not apply to that portion of the meeting. Mr. Burns read the requirements necessary to increase the trash rate: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. 5. No fee or charge can be imposed for general governmental services such as police, • fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. COSTA MESA SANITARY DISTRICT 5 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 • PRESENTATION OF REPORT Mr. Hamers presented a report on trash collection charges for 1999 -00 showing his review of the proposed rate of $171.37 per dwelling unit for the 99/00 annual trash collection charge. The charge meets the substantive requirements of Proposition 218 as follows: 1. Treasurer's Report for the 99100 budget year itemizing the funds required to provide trash collection services was distributed. Total funds required are divided by the total number of dwelling units serviced and the result is the rate per dwelling unit. 2. Revenues from the charge will not be used for any purpose other than as approved in the 99/00 budget document. 3. Each of 17,520 dwelling units will be charged their proportional cost of the total funds required to provide trash collection services. 4. Charges apply only to those parcels that require trash collection services. There are no standby charges included in the proposed rate. 5. As shown in the 99/00 budget document, there are no charges imposed for general government services such as police, fire, ambulance, or libraries, etc. • Mr. Hamers stated he determined the rate increase is made necessary due to the required increase in solid waste diversion as well as the contractual agreement to contractors regarding the Consumer Price Index increase. President Perry verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received 3 protests to date from a total of 17,520 parcels notified. OPEN PUBUc HEARING President Perry opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. Ms. Sharon Gates, 2017 Orange Avenue, Costa Mesa, expressed her displeasure with the current system of dividing the trash cost equally between the number of dwelling units. Ms. Gates stated she practices recycling and composting to reduce her waste volume and encouraged the Board to develop a fee - per - service system whereby individuals are charged based upon the amount of service used, a per -bag or per - barrel fee. Ms. Gates • filed a protest to the trash collection increase in charges COSTA MESA SANITARY DISTRICT 6 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 Mr. Hamers addressed the concerns of Ms. Gates. Mr. Harriers stated the District will be • investigating the possibility of a variable rate system as an incentive to reduce the amount of trash. CLOSE PUBLIC HEARING Vice President Perry closed the public hearing. DETERMINATION REGARDING PROTESTS President Perry directed Ms. Revak. Clerk of the District, to tally the number of protests. Ms. Revak determined there were 4 protests filed from a total of 17,520 parcels. President Perry determined the protest failed. ADOPT RESOLUTION NO. 99 -622 CONFIRMING AND ADOPTING THE REPORT AND DIRECT CLERK TO FILE WITH COUNTY AUDITOR Director Woodside motioned to adopt Resolution No. 99.622, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED CHARGES FOR TRASH COLLECTION . ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Ferryman seconded. Motion carried 5-0. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Bums gave a brief overview outlining the process for consideration of annual liquid waste charges. Mr. Burns again explained the sewer rates are not being considered for increase, therefore Proposition 218 procedural rules will not apply. Mr. Burns explained the substantive requirements will apply. Mr. Burns read the requirements of Proposition 218: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable • to the parcel. • 0 COSTA MESA SANITARY DISTRICT 7 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. PRESENTATION OF REPORT Mr. Hamers presented a report on liquid waste disposal charges for 1999 -00 showing his review of the proposed rate per dwelling unit for the 99/00 liquid waste disposal charge. The charges will not be increased for the 99/00 fiscal year, and are thereby. exempt from the procedural requirements of Proposition 218. Mr. Hamers outlined how the charges for liquid waste disposal meet the substantive requirements of Proposition 218 as follows: 1. The Treasurer's Report for the 99/00 budget year itemizing the funds required to provide liquid waste disposal services was distributed. Total funds required are apportioned to each of users classifications as identified in the Engineer's Report. 2. Revenues from the charge will not be used for any purpose other than as approved in the 99/00 budget document. 3. Each of 25,437 parcels will be charged their apportioned cost of the total funds required to provide liquid waste disposal services. 4. Charges apply only to those parcels that require liquid waste disposal services. There are no standby charges included in the proposed rate. 5. As shown in the 99/00 budget document, there are no charges imposed for general government services such as police, fire, ambulance, or libraries, etc. Proposed Rates - Wastewater Collection Single Family Dwelling $23.02 Multi - Family Dwelling $17.72 Commercial $13.39 per 1,000 square feet Industrial $39.44 per 1,000 square feet Other $11.87 per 1,000 square feet Mr. Hamers' report showed the rates are reviewed annually pending cost of service. The cost to operate and maintain the wastewater system has remained stable the last seven years and for the seventh year in a row, no increase will be recommended. • President Perry verified from Joan Revak, Clerk of the District, that all required notices were duly published. COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12. 1999 Ms. Revak reported the District received 0 protests to date from a total of 25,437 parcels notified. OPEN PUBLIC HEARING President Perry opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. CLOSE PUBLIC HEARING President Perry closed the public hearing. DETERMINATION REGARDING PROTESTS President Perry directed Ms. Revak. Clerk of the District, to tally the number of protests. Ms. Revak determined there were no protests filed from a total of 25,437 parcels. President Perry determined the protest failed. ADOPT RESOLUTION NO. 99 -623 CONFIRMING AND ADOPTING THE REPORT AND DIRECTING CLERK TO FILE WITH THE COUNTY AUDITOR • Director Ferryman motioned to adopt Resolution No. 99 -623, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED USER FEE FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Vice President Schafer seconded. Motion carried 5 -0. WRITTEN COMMUNICATIONS Mr. Harriers reported there were no written communications. PUBLIC COMMENTS There were no public comments made. COSTA MESA SANITARY DISTRICT 9 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 . MANAGER'S REPORTS RECYCLING COMMITTEE HOUSEHOLD HAZARDOUS WASTE PROGRAM NEW AGREEMENT WITH CURBSIDE TO EXPAND SERVICES Director Worthington reported the new agreement with Curbside will allow the District to expand the current household hazardous waste program provided to residents. The District can now offer collection services for oil, oil -based paint, paint thinners, batteries, solvents, fertilizers, weed killers, aerosol cans, and photography chemicals. Mr. Hamers reported the language of the new agreement has been revised to exclude any item that would end up in a landfill, relieving the District of any possible liability. Mr. Hamers reported no asbestos will be collected under the program. Vice President Schafer motioned to accept the new agreement with Curbside, Inc. Director Ferryman seconded. Motion carried 5 -0. • 1999 -00 HOUSEHOLD HAZARDOUS GRANT (SEVENTH CYCLE) $20,000 GRANT Director Worthington reported the District has received a grant from the State of California for $20,000 to be used within a three -year period. Director Worthington reported the grant monies will be utilized to expand the current household hazardous waste collection services. Director Worthington reported the District can also utilize funds from a $35,000 grant awarded to the City of Costa Mesa for the collection of household hazardous waste. AGREEMENT WITH STATE TO ACCEPT GRANT Ms. Thompson presented an agreement with the State of California to accept the 1999/00 Household Hazardous Waste Grant (Seventh Cycle). Ms. Thompson reported Mr. Burns and Mr. Hamers have reviewed the agreement. Vice President Schafer motioned to accept the 1999/00 Household Hazardous Waste Grant No. HD7 -98 -2841 and execute the agreement. Director Woodside seconded. Motion carried 5 -0. COSTA MESA SANITARY DISTRICT 10 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12. 1999 • AMENDMENT TO AGREEMENT WITH CURBSIDE, INC. Ms. Thompson reported the agreement with Curbside, Inc. required some minor modifications to enable the District to comply with the provisions of the 1999/00 Household Hazardous Waste Grant (No. HD7 -98- 2841). Director Woodside motioned to execute the addendum to service agreement with Curbside, Inc. Director Worthington seconded. Motion carried 5-0. LARGE ITEM COLLECTION PROGRAM Ms. Thompson reported the Large Item Collection Program is in its seventh week. Ms. Thompson reported there are more items being collected, but due to the current salvage value of white goods, the District is receiving a lower amount of money for them. Ms. Thompson reported the program may run approximately 19 percent above the previous year's collection cost. DISTRICT NEWSLETTER TOPICS REACHING 50% • Director Worthington reported the District Newsletter is being developed for distribution in late September or early October. Director Worthington reported the newsletter will contain an article to inform residents the District is nearing the 50 percent recycling requirement. LIST OF SPECIAL PROGRAMS Director Worthington reported the newsletter will contain a reminder that the trash collection schedule will not be modified for Christmas and New Years because the holidays occur on a weekend. BROADCAST OPPORTUNITY - COSTA MESA TELEVISION - CHANNEL 74 Ms. Thompson reported the District received a letter of invitation from the City of Costa Mesa to broadcast videotapes of interest to the community. Ms. Thompson reported speaking with the videographer regarding producing a video highlighting the District's recycling program. • COSTA MESA SANITARY DISTRICT L L MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 • SOURCE REDUCTION AND RECYCLING ELEMENT AB 939 UPDATE ON ACTIVITIES ANTI- SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Hamers presented a memorandum providing the statistics for the month of July 1999. The number of calls for service for scavenging are as follows: Location Calls for Service Cite /Arrest Area 1 3 0 Area II 1 0 Area III 1 2 Area IV 0 0 TOTAL 5 2 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT • Mr. Hamers presented the ordinance enforcement summary report for the five -week period beginning June 21, 1999, and ending July 25, 1999. Mr. Hamers reported Mr. Shef is monitoring the large item collection. Mr. Shef investigated new complaints and rechecked existing ordinance complaints and reported the results to Staff. Mr. Shef distributed 176 courtesy flyers to encourage compliance. Vice President Schafer reported she has noted scavengers in the College Park area. CR TRANSFER - UPDATE ON EQUIPMENT INSTALLATION Mr. Terry Schneider reported they are approximately a week and a half away from beginning the installation of the new equipment. Mr. Schneider reported the manufacturer of the epoxy grout required six weeks of curing time for the cement foundation in order to provide a guarantee on their product. Mr. Schneider stated all other components are ready for assembly. Mr. Schneider provided pictures to show the Board the current progress. Mr. Schneider stated they have added staff to assist in the removal of recyclables to increase the diversion rate. r � lJ • • 41 COSTA MESA SANITARY DISTRICT 12 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 STAFF CLASSIFICATION AND COMPENSATION REVIEW Mr. Harriers is currently in discussion with the City regarding this item and requested it be tabled. STUDIES OF LOCAL GOVERNMENT Mr. Harriers reported there are multiple committees performing ongoing studies of special districts and local government reorganization and finance. Vice President Schafer will continue to provide Mr. Harriers with any information she receives regarding the committees. TRASH COLLECTION PILOT PROGRAM Mr. Harriers reported he placed this item on the agenda to allow for Board comments. No discussion was held. ENGINEER'S REPORTS PROJECT 160 - FAIRVIEW PARK SEWER BUDGET ADJUSTMENT Mr. Harriers reported the Budget Adjustment will not be needed at this time and requested to table the item. Mr. Harriers reported the District received a check for $5,000 from the Orange County Model Engineers. DEDICATION CEREMONY - JULY 17, 1999 Ms. Thompson attended the dedication ceremony along with Directors Perry, Worthington, and Schafer. Ms. Thompson reported the District was acknowledged for their contribution. ACCEPTANCE OF EASEMENT Mr. Harriers presented the Easement Agreement from the City of Costa Mesa granting the Costa Mesa Sanitary District an easement for maintenance of the sewer line. Vice President Schafer motioned to accept the easement. Motion was seconded by Director Woodside. The Board accepted the Easement Deed No. 3541 and directed the Clerk to record it by a vote of 5 -0. COSTA MESA SANITARY DISTRICT 13 MINUTES -BOARD OF DIRECTORS MEETING HELD AUGUST 1 T, 1999 • INDEPENDENT REVIEW OF CAPITAL IMPROVEMENT PROJECT REPORT Mr. Harriers presented the Capital Improvement Program Review (1999 -2000) by Boyle Engineering. Vice President Schafer noted that Mr. Bruce Mattern, Assistant Managing Engineer, Boyle Engineering, commended the District for their future sewer replacement fund, and earthquake and major emergency sewer repair funds. Mr. Mattern further commended the District's management and financial ability to provide services without increasing fees. TREASURER'S REPORTS ORANGE COUNTY BANKRUPTCY Mr. Puckett stated there was nothing new to report regarding the Orange County Bankruptcy. REVISED BUDGET FORMAT WITH RESERVE BALANCES IDENTIFIED BY FUND Mr. Puckett requested the item be tabled. REVISED FINANCIAL STATEMENT SPREADSHEET • Mr. Puckett presented a revised financial statement spreadsheet covering the period of 1977 through 1998 for trash and sewer operations. Mr. Puckett reported the trash operations have an accumulated deficit for the period of $952,042. Mr. Puckett reported the changes made to the spreadsheet included moving all depreciation charges for fixed assets to the sewer operations in addition to any revenue or expense related to the disposal of fixed assets. Excessive effluent charges were all moved to the sewer operations. The spreadsheet approximates how the operations may have performed if the two operations had been separated for the prior twenty years. Director Ferryman expressed his concern over the apparent deficit for trash operations. Mr. Harriers stated he does not believe the District is operating at a deficit. Director Worthington stated he has an independent investigation currently underway and stated he will present the Board with the information once it is complete. Mr. Puckett stated he has taken the independently audited financial statements and attempted to separate the identifiable solid waste and sewer elements. Mr. Puckett stated the purpose of this exercise was to attempt to separate the trash and sewer operations to get a better understanding of where the fund equity is derived from. • Director Ferryman reminded the Board the 1996 independent field study removed approximately 800 to 900 accounts from the roles. COSTA MESA SANITARY DISTRICT 14 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 • Director Ferryman motioned to have Mr. Puckett separate the sewer operation funds and solid waste funds and bring a revised budget to the Board for their consideration. Vice President Schafer seconded. Motion carried 5 -0. ORANGE COUNTY INVESTMENT POOL REPORT ON STATUS OF OCIP Mr. Puckett stated he contacted Mr. John Moorlach, as directed, to obtain information regarding the District reinvesting in the Orange County Investment Pool. Mr. Puckett provided a rate -of -return spreadsheet showing the Orange County Investment Pool and LAIF. Mr. Puckett stated the OCIP would provide short -term investment options that would not be available through other accounts. RESOLUTION NO. 99 -625 AUTHORIZING THE DISTRICT'S TREASURER TO INVEST DISTRICT FUNDS IN THE ORANGE COUNTY INVESTMENT POOL Mr. Puckett presented Resolution No. 99 -025, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING THE DISTRICT'S TREASURER TO INVEST DISTRICT FUNDS IN THE ORANGE COUNTY INVESTMENT POOL. Director Ferryman motioned to adopt Resolution No. 99 -025. Director Worthington seconded. Motion carried 5 -0. • ATTORNEY'S REPORTS OPERATIONS CODE REVISION - BOARD OF DIRECTORS PROFESSIONAL DEVELOPMENT TRAVEL BUDGET ORDINANCE No. 32 AMENDING THE OPERATIONS CODE PERTAINING TO TRAVEL, CONFERENCES, AND EXPENSE REIMBURSEMENT Mr. Burns presented Ordinance No. 32, AN ORDINANCE OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AMENDING THE OPERATIONS CODE PERTAINING TO TRAVEL, CONFERENCES, AND EXPENSE REIMBURSEMENTS. Mr. Hamers requested the CSDA Annual Conference, CSDA Government Affairs Day, and the SDRMA Education Day be considered separate from the budgeted travel expense. Director Ferryman motioned to adopt Ordinance No. 32 with the following amendments: eliminate Section 3.01.090.c and Section 3.01.090.d. and the modification of the paragraph "WHEREAS, the Board has previously established a • travel policy but does now desire to establish dollar limits for such expenses and has determined to authorize the use of a credit card to directly pay certain expenses;" to read: "WHEREAS, the Board has previously established a travel policy and has COSTA MESA SANITARY DISTRICT 15 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 • determined to authorize the use of a credit card to directly pay certain expenses ;" Vice President Schafer seconded. Motion carried 5 -0. RESOLUTION NO. 99-626 AUTHOR0NG THE APPLICATION AND MAINTENANCE OF A BANK OF AMERICA CREDIT CARD Mr. Burns presented Resolution No. 99 -026, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT AUTHORIZING THE APPLICATION AND MAINTENANCE OF A BANK OF AMERICA CREDIT CARD. Director Ferryman motioned to adopt Resolution No. 99 -026. Director Woodside seconded. Motion carried 5 -0. CLAIM - WESTERN NATIONAL PROPERTY MANAGEMENT 2061 WALLACE AVENUE Mr. Burns presented a claim for $408.83 by Ms. Cindy Shepardson, Area Manager, Woodhaven Townhomes, for a sewer backup occurring at 2061 Wallace Avenue. Director Ferryman motioned to approve the claim in the amount of $408.83. Director Worthington seconded. Motion carried 5 -0. LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC) • QUARTERLY MEETING - JULY 29, 1999 The July 29, 1999 Quarterly meeting was attended by District Staff and Directors Woodside, Ferryman and Worthington. Assemblymember Bill Campbell (71" State Assembly District) of the Little Hoover Commission was the guest speaker. The Assemblymember reported on the Special Districts Public Hearing held on June 24, 1999, and advised that the Commission is interested in assessing the governance, accountability and efficiency of the nearly 3,000 independent special districts in California. Director Worthington advised Board. members of the need to educate legislators about special districts. AUGUST 3, 1999 MEETING Vice President Schafer reported on the regular ISDOC meeting held August 3, 1999. Topics of discussion were: • CSDA Annual Conference in San Diego • CSDA mailing election ballots • • LAFCO legislation • Tri Cities COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 IG • Vice President Schafer provided her notes and the agenda for the Board's perusal. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Vice President Schafer thanked the Board for the letter of recommendation for the Executive Board of CAL LAFCO. Vice President Schafer reported the LAFCO meeting centered around the Talega Valley Development annexation into the City of San Clemente and the formation of a joint planning authority. Vice President Schafer reported several bills were also discussed. Vice President Schafer provided her notes for the Board's perusal. ORANGE COUNTY SANITATION DISTRICT REGULAR MEETING OF JULY 21, 1999 Director Ferryman reported the capital facilities capacity charges were approved. Director Ferryman noted government facilities will now be charged for hook up fees. 1999 STRATEGIC PLAN PROGRAM EIR EXECUTIVE SUMMARY Director Ferryman reported the EIR Strategic Plan draft was approved. • Director Ferryman reported the final vote will be held October 27, 1999. Staff will prepare a letter of support for the 1999 Strategic Plan. SANTA ANA RIVER FLOOD PROTECTION AGENCY EXECUTIVE COMMITTEE MEETING - JULY 19, 1999 Director Ferryman reported the Seven Oaks Dam will be dedicated on November 18, 1999. Director Ferryman reported the completion of the Seven Oaks Dam will comply with the 100 -year flood plan and result in the elimination of mandatory flood insurance for areas of Costa Mesa. Director Ferryman reported Ron Packard, Chairman of the House Appropriations Subcommittee on Energy and Water announced that his committee approved funding for the Santa Ana River Mainstem Project in the amount of 28 million dollars plus an additional 5 million dollars for the Prado Dam project. r1 U • COSTA MESA SANITARY DISTRICT 17 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 COSTA MESA CITY COUNCIL MEETING REGULAR MEETING - JULY 19, 1999 Director Worthington attended the Costa Mesa City Council Meeting of July 19, and reported the Council approved a six -year extension to independent haulers to comply with the State's 50 percent recycling regulation. OLD BUSINESS There was no old business discussed. NEW BUSINESS STRATEGIC PLAN - DEFINITIONS AND COMPONENTS Mr. Hamers reported Staff put together a one -page outline entitled `Introduction to Strategic Planning Basic Guidelines." Mr. Hamers suggested this item be scheduled for a study session. Staff will schedule a study session for the month of September. • PROPOSED FEMA INSURANCE REGULATION CHANGE Mr. Hamers presented a proposed regulation change by the Federal Emergency management Agency (FEMA) requiring all disaster funding recipients to obtain and maintain "all hazard" insurance on all buildings. "All hazard" insurance would have to include coverage for floods and earthquakes. The SDRMA suggested the Board write a letter in opposition of the regulation. Vice President Schafer motioned to approve a letter of opposition to the Federal Emergency Management Agency. Director Ferryman seconded. Motion carried unanimously. SANTA ANA WATERSHED PROJECT AUTHORITY Director Ferryman attended the SAWPA meeting and reported it appears an agreement may be entered into that will assure future water sources for Orange County. RESOLUTION NO. 99 -624 SUPPORTING MULTI- OBJECTIVE SANTA ANA RIVER WATERSHED PROGRAMS AND ACTIVITIES TO SECURE FUNDS Mr. Hamers presented Resolution No. 99 -624, A RESOLUTION OF THE BOARD OF • DIRECTORS OF THE COSTA MESA SANITARY DISTRICT SUPPORTING MULTI - OBJECTIVE SANTA ANA RIVER WATERSHED PROGRAMS AND ACTIVITIES TO SECURE FUNDS. COSTA MESA SANITARY DISTRICT 18 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 12, 1999 Director Ferryman motioned to adopt Resolution No. 99 -624. Vice President Schafer seconded. Motion carried 5 -0. ORAL COMMUNICATIONS Mr. Puckett apologized for not introducing Ms. Nita McKay, the new Assistant Finance Director. Vice President Schafer reported she attended a meeting of the Water Advisory Committee of Orange County and met Senator Jim Cox. ADJOURNMENT At 8:00 p.m. President Perry adjourned the meeting. SECRET- '.Y. PRESIDENT •