Minutes - Board - 1999-02-110
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held February 11, 1999
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session on February 11,
1999, at 6:00 p.m., in conference room 1 -A of the
Civic Center, 77 Fair Drive, Costa Mesa.
President Perry called the meeting to order at 6:00 p.m.
Vice President Schafer led the Pledge of Allegiance.
Director Woodside gave the invocation.
APPOINT NEW TREASURER AND ADMINISTER OATH OF OFFICE
Vice President Schafer motioned to appoint Mr. Marc Puckett as Costa Mesa Sanitary
District Treasurer. Director Ferryman seconded. Motion carried 5 -0.
Ms. Revak administered the Oath of Office to Mr. Marc Puckett.
ROLL CALL: Directors Present: Art Perry, Arlene Schafer, Greg Woodside,
James Ferryman, Dan Worthington
Staff Present: Robin Hamers, Manager /Engineer; Alan
Burns, Legal Counsel; Lois Thompson,
Assistant Manager; Joan Revak, Clerk of
the District; Dawn Schmeisser, Assessment
Specialist; Marc Puckett, Treasurer; Ron
Shef, District Ordinance Enforcement
Officer
Others Present: None.
CONSENT CALENDAR
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On motion by Director Ferryman, seconded by Vice President Schafer, and carried 5 -0, the
Consent Calendar was approved as presented.
MINUTES
• Approved Minutes of The minutes for the special meeting of January 12, 1999,
Special Meeting, were approved as distributed.
January 12, 1999
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11. 1999
7
Approved Minutes of The minutes for the regular meeting of January 14, 1999,
Regular Meeting were approved as distributed.
January 14, 1999
Approved Minutes of The minutes for the special meeting of January 21, 1999,
Special Meeting, were approved as distributed.
January 21, 1999
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$160,051.07 to Costa
Mesa Disposal for trash
collection services for
February 1999
The Trash Occupancy Count documented an increase of 1
unit in the occupancy report for solid waste collection as of
February 1, 1999. Therefore, the total for February is 21,147.
Board directed Staff to prepare a warrant for $160,051.07 to
Costa Mesa Disposal on March 1, 1999, for payment for
February trash collection based on the February count of
21,147.
• REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving
evidence of outside trash service and a signed statement
from the applicants:
Approved Payment of Refund issued to Charles Simpson
$3,254.20 Parcel Address: 1940 Wallace Avenue
To Charles Simpson Assessor's Parcel No. 422 - 262 -14
Trash Refund: $3,254.20
Owner using private trash service.
Approved Payment of Refund issued to Sherman Lee
$555.52 Parcel Address: 140 East 19`" Street
To Sherman Lee Assessor's Parcel No. 426- 263 -18
Refund: $555.52
Owner using private trash service.
RECYCLING REPORTS
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer recycling services and disposal for the month of January 1999
• for $113,226.22 in the amount of $113,226.22.
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COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11. 1999
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for February 1999, was
received and filed. accepted as submitted.
TREASURER'S REPORTS
Financial Report as of The Financial Report as of January 31, 1999, was accepted
January 31, 1999, was as submitted.
received and filed
Report of Monies on The Report of Monies on Deposit as of January 31, 1999, was
Deposit as of accepted as submitted.
January 31, 1999, was
received and filed
Approved Warrant 99 -08 Warrant Resolution #CMSD 99 -08 was approved, authorizing
for February 1999, in the the President and Secretary to sign the warrant and
amount of $413,081.13 instructing the Finance Department to draw a warrant from the
• Costa Mesa Sanitary District General Fund in the amount of
$413,081.13.
END OF CONSENT CALENDAR
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WRITTEN COMMUNICATIONS
Mr. Hamers reported there were no written communications received.
PUBLIC COMMENTS
There were no public comments made.
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11, 1999
• MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
POLICE REPORT
Mr. Hamers presented a memorandum providing the statistics for the month
of January 1999. The number of calls for service for scavenging are as
follows:
Location Calls for Service Cite /Arrest
Area 1
0
0
Area II
3
0
Area III
3
1
Area IV
0
0
TOTAL
6
1
• DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Hamers reported responding to the letter from Mr. David Salcido
regarding a few locations in his neighborhood not in compliance with the
District's ordinance. Mr. Hamers determined Mr. Shef had repeatedly
attempted to advise the occupants of the ordinance and was unsuccessful.
Ms. Thompson spoke with the owner of one location and was received in a
belligerent manner. Mr. Hamers advised the Board there will be some
citations to follow.
Mr. Hamers presented the ordinance enforcement summary report for the
four -week period beginning December 28, 1998, and ending January 24,
1999. Mr. Shef reported verification of 170 addresses and continued
monitoring and handling of resident complaints.
Ms. Thompson reported the District prevailed in court on the first citation
issued and the defendant was ordered to pay a fine of $212.00. The District
will receive a portion of the fine and the penalty assessments are kept by the
court.
COSTA MESA SANITARY DISTRICT 5
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11. 1999
• RECYCLING COMMITTEE MEETING - SPECIAL MEETING FEBRUARY 9, 1999
RESIDENTIAL TRASH COLLECTION PROGRAM
UPDATE ON PILOT PROGRAM
Director Worthington reported the Committee discussed the pilot program
set to begin at the end of February with both single - family homes and
multi - family dwellings participating in the program. Two sizes of
containers will be utilized in the program. Two containers per location will
be distributed and additional containers will be available if needed. A
letter will be distributed advising the residents of the program.
ULTRA LOW FLUSH TOILET REBATE PROGRAM
Director Worthington reported a program offering refunds for replacement of
older toilets with ultra low flush toilets. The program offers a $50 to $60
rebate per toilet, but makes no provision for the disposal of the old toilet.
Residents will be placing their old toilets curbside for the Costa Mesa
Sanitary District to dispose of, increasing the volume of nonrecyclable waste.
iPresident Perry presented a draft letter to Mr. Phillip M. Pace, Chairman of
the Board, Metropolitan Water District of Southern California, supporting the
water conservation .program, but pointing out the generation of additional
solid waste to be introduced into the landfill. President Perry's letter requests
consideration of a recycling component to accommodate disposal of the old
fixtures for this and future ULFT Programs funded by the Metropolitan Water
District of Southern California. The letter also requests notification prior to
being included in such a program.
Vice President Schafer motioned to approve the revised letter and its
issuance to the Metropolitan Water District Chairman. Director Woodside
seconded. Motion carried 5 -0.
DIVERSION DATA FOR CALENDAR YEAR 1999
Ms. Thompson presented a diversion data calendar for 1999 to be used in
the City's annual report to the State of California.
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COSTA MESA SANITARY DISTRICT G
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11, 1999
• CREATION OF DISTRICT WEB PAGE
Director Worthington reported the Committee discussed the benefits of the
District maintaining its own web page. A wide range of information could be
placed on the site to be maintained for the public's use.
Ms. Thompson researched the cost involved and determined a minimal cost
would be approximately $5,000 for the first year to start up a presence and
an annual cost of approximately $4,000 thereafter, depending on the
complexity of the site.
Director Worthington motioned to direct Staff to further investigate the costs
involved in developing a web site and return to the Board with a report on the
possible contents and fees. Vice President Schafer seconded. Motion
carried unanimously.
TELEPHONE BOOK RECYCLING PROGRAM
Ms. Revak reported she has coordinated the award presentations for the school
Telephone Book Recycling Contest. Ms. Revak provided a schedule and the award
checks to the Directors who will be making the presentations.
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SHARPS PROGRAM
PRESENTATION OF AWARD BY DIRECTOR SCHAFER ON BEHALF OF ASSEMBLYWOMAN
MARILYN BREWER FOR 1998 GOVERNOR'S ENVIRONMENTAL AND ECONOMIC LEADERSHIP
AWARD
Vice President Schafer presented an award given to the District on behalf of
Assemblywoman Marilyn Brewer recognizing the District for the Sharps Recycling
Program.
GREETING CARD RECYCLING PROGRAM
Ms. Thompson presented a draft letter to Ms. Susan Campbell thanking her for her
contribution to the 2nd Annual Holiday Card Recycling Program. Ms. Campbell
packaged and shipped 151 pounds of greeting cards in 1998 and 334 pounds in
1999. The cost for shipping for the 1999 program was $127.95. Director Ferryman
motioned to approve the letter to Ms. Susan Campbell. Director Worthington
seconded. Motion carried unanimously.
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COSTA MESA SANITARY DISTRICT i
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11. 1999
• BOARD EDUCATION PROGRAM
CSDA TRAINING WORKSHOP - FEBRUARY 4-5,1999
Director Worthington attended the CSDA training workshop of February 4 -5.
Director Worthington shared the information he received at the meeting, including
involving employees in positive publicity, providing an information sheet to Board
members, and the recommendation to refer all questions from the public to the
Manager or Staff. Director Worthington further recommended the District implement
an informational tour and luncheon for interested members of the public.
Director Worthington shared some of the new changes to the Brown Act and
discussed Director's liabilities.
Director Worthington summarized the meeting as extremely informative and well
worth attending.
SDRMA EDUCATION DAY WORKSHOP - FEBRUARY 25, 1999
Vice President Schafer, Director Worthington, and Ms. Revak will attend the
• SDRMA Education Day Workshop.
ENGINEER'S REPORTS
2300 HARBOR BOULEVARD (HOME DEPOT CENTER)
Mr. Hamers requested this item be tabled until the March meeting.
NORTHWEST CORNER OF FAIRVIEW AND ADAMS - LYON MESA HOMES
Mr. Hamers requested this item be tabled until the March meeting.
UPDATE ON PROJECT 160 - FAIRmEW PARK SEWER
Mr. Hamers reported soil problems and water lines placed deeper than usual will
make the sewer line installation more complex and possibly more costly.
Mr. Hamers said they have examined alternative designs to raise the level of the
sewer lines, but the water lines prohibit running the sewer at a higher level.
Mr. Hamers reported the project has been put out to bid and the bids will be brought
to the Board at the March 11, 1999 meeting. Vice President Schafer recommended
notifying the City of the higher cost and requesting a greater level of contribution
from the City. Director Ferryman suggested addressing the issue of storing
• contractor equipment and advised working with the school to minimize any possible
disturbance to them.
COSTA MESA SANITARY DISTRICT 8
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11. 1999
• TREASURER'S REPORTS
Mr. Marc Puckett briefed the Board on his background and education.
ORANGE COUNTY BANKRUPTCY
Mr. Puckett presented a letter from David E. Sundstrom, Auditor - Controller, County
of Orange, that accompanied a check for $686.57, representing the available cash
as of June 30, 1998, per the second amended plan of adjustment. The next
distribution will be made as of June 30, 1999, and should be distributed by
September 30, 1999.
The Board members welcomed Mr. Puckett to the District.
ATTORNEY'S REPORTS
DRAFT GREASE INTERCEPTOR ORDINANCE
Mr. Burns reported receiving positive feedback from Newport Beach and the County
regarding the draft grease interceptor ordinance. Mr. Bums presented a letter
• received from Mr. Rick Brown, City of Costa Mesa, that expressed displeasure with
the proposed ordinance. Mr. Hamers will contact Mr. Brown and review the need for
an ordinance with him. Vice President Schafer recommended including Mr. Don
Lamm in the informal discussion.
RESOLUTION No. 99 -616, ORDERING THAT PUBLICATION OF ORDINANCE No. 30
ADOPTING THE OPERATIONS CODE HAS OCCURRED
Mr. Bums presented Resolution No. 99 -016, A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT
PUBLICATION OF ORDINANCE NO. 30 ADOPTING THE OPERATIONS CODE
HAS OCCURRED.
Director Worthington motioned to adopt Resolution No. 99 -016. Vice President
Schafer seconded. Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD FEBRUARY 11. 1999
• RECOMMENDED BAIL SCHEDULE FOR CODE VIOLATIONS
Mr. Bums provided a recommended bail schedule to impose fines for code
violations as follows:
1.02.010 Penal - Misdemeanor
7.05.030 Connection Without a Valid Permit $250.00
10.01.030 Scavenging $75.00
10.01.080 Proper Storage of Trash Containers out of view $50.00
` Miscellaneous $75.00
* All bail amounts are forfeitable unless the District has requested special handling,
such as a mandatory appearance or corrective action.
Director Ferryman motioned to approve the recommended bail schedule. Director
Woodside seconded. Motion carried unanimously.
ASSEMBLY BILL 1760
. Mr. Burns reported on new legislation to direct how fees are used and accounting
procedures altered to comply with the Senate Bill. Mr. Bums will analyze the Bill
and advise the Board on any procedural changes required by the District.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Vice President Schafer reported she attended the February 1999 ISDOC meeting
and provided the agenda and minutes for the Board's perusal.
Vice President Schafer reported ISDOC discussed and reviewed the following:
• Financial Report - luncheon fees will be increased to $12 in advance and
$15 at the door of quarterly meetings.
• LAFCO Workshop
• CSDA Report
• Concepts deadline
• ISDOC goals for 1999 -"Communicate, Communicate, Communicate"
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COSTA MESA SANITARY DISTRICT IO
MINUTES - BOARD OP DIRECTORS MEETING HELD FEBRUARY 11, 1999
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
Vice President Schafer reported attending the LAFCO strategic planning meeting
where she was welcomed as an Alternate. Vice President Schafer reported the
Committee reviewed goals achieved to date and goals to achieve in the following
year. Vice President Schafer was additionally appointed as an Alternate to the
Legislation Committee. The agenda was distributed for the Board's perusal.
COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE
Vice President Schafer reported she provided information on the number of services
the District provides.
ORANGE COUNTY SANITATION DISTRICT
REGULAR MEETING OF JANUARY 2T, 1999
Director Ferryman reported the Orange County Sanitation District is no
longer in escrow on the 640 acre property due to kangaroo rats and other
• endangered animals found on the property. Alternate sites are being
reviewed.
Director Ferryman reported the EIR for the water project will be voted upon
on March 24, 1999.
CITY OF COSTA MESA CITY COUNCIL MEETING
FEBRUARY1,1999
Director Ferryman attended the City of Costa Mesa Council meeting and
reported the Council approved the hauler notice provision.
OLD BUSINESS
There was no old business to discuss.
NEW BUSINESS
CHAMBER OF COMMERCE MEMBERSHIP RENEWAL
• Mr. Harriers presented the membership renewal to the Costa Mesa Chamber of
Commerce. Director Ferryman motioned to renew the Costa Mesa Chamber of
COSTA MESA SANITARY DISTRICT L I
MINUTES- BOARD OF DIRECTORS MEETING HELD FEBRUARY 11, 1999
• Commerce membership for the fee of $360.00 covering April 1, 1999 to April 1,
2000. Director Woodside seconded. Motion carried 5 -0.
ORAL COMMUNICATIONS
Director Ferryman stated he is very happy with the folders Staff provided to assist in
organizing Board information.
Mr. Hamers stated he was impressed with the article on Director Ferryman.
Mr. Bums pointed out in the Operations Code that any Board member can attend any
meeting, conference, or seminar reasonably related to District business within the County
without prior Board approval and be reimbursed for expenses.
ADJOURNMENT
At 7:30 p.m. President Perry adjourned the meeting.
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