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Minutes - Board - 1998-08-131• • COSTA MESA SANITARY DISTRICT Minutes of Board of Directors Regular Meeting held August 13, 1998 CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on August 13, 1998, at 6:00 p.m., in the Council Chambers of the Civic Center, 77 Fair Drive, Costa Mesa. In the absence of President Ferryman, Vice President Perry took over the responsibilities of Acting President and called the meeting to order at 6:00 p.m. Director Schafer led the Pledge of Allegiance. Director Reade gave the invocation. ROLL CALL: Directors Present: Directors Absent: Art Perry, Arlene Schafer, Nate Reade, Dan Worthington James Ferryman, absent and excused Staff Present: Robin Harriers, Manager /Engineer; . Lois Thompson, Assistant Manager; Joan Revak, Clerk of the District; Dawn Schmeisser, Assessment Specialist; Reba Coulter, Finance; Marc . Davis, Acting Treasurer; Ron Shef, District Ordinance Enforcement Officer Others Present: Sharon Gates, 2017 Orange Avenue Bob Donnelly, 2788 Waxwing Circle Hank Hornsveld, 270 Princeton Mark Abrams, 174 Broadway CONSENT-CALENDAR ------------------------------------------------------ - - - - -- Director Schafer stated she was pleased to see the completion of Project 1112100 -150, Update Pumping Station Radio Alarm Systems. Director Schafer requested item 6.(a) Waste Diversion Report - July 1998, be pulled for discussion from the Consent Calendar. On motion by Director Reade, seconded by Director Schafer, and carried 4 -0, the Consent Calendar, with the exception of item 6.(a) Waste Diversion Report - July 1998, was approved. i 0 COSTA MESA SANITARY DISTRICT 2 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13. 1998 MINUTES Approved Minutes of The minutes for the Recycling Committee meeting of Recycling Committee July 8, 1998, were approved as distributed. Meeting, July 8, 1998 Approved Minutes of The minutes for the Investment Oversight Committee Investment Oversight meeting of July 9, 1998, were approved as distributed. Committee Meeting July 9, 1998 Approved Minutes of The minutes for the regular meeting of July 9, 1998, were Regular Meeting, approved as distributed. July 9, 1998 REPORTS MANAGER'S REPORTS • Approved Occupancy Report and payment of $159,203.40 to Costa Mesa Disposal for trash collection services_ for August 1998 • The Trash Occupancy Count reflected an increase of 5 units in the occupancy report for solid waste collection as of August 1998. Therefore, the total for August is 21,035. Board directed Staff to prepare a warrant for $159,203.40 to Costa Mesa Disposal on September 1, 1998, for payment for August trash collection based on the August count of 21,035. REFUNDS There were no refund applications. RECYCLING REPORTS Approved Contract The Board approved contract payment to CR Transfer for Payment to CR Transfer recycling services and disposal for the month of July 1998 in for $136,027.66 the amount of $136,027.66. ENGINEER'S REPORTS Project Status Report was The Project Status Report for August 1, 1998, was received and filed. accepted as submitted. f COSTA MESA SANITARY DISTRICT 3 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13. 1998 TREASURER'S REPORTS Financial Report as of The Financial Report as of July 31, 1998, was accepted as July 31, 1998, was received submitted. and filed Report of Monies on Deposit The Report of Monies on Deposit as of July 31, 1998, was as July 31, 1998, was accepted as submitted. received and filed Approved Warrant 99 -02 for Warrant Resolution #CMSD 99 -02 was approved, August 1998, in the amount of authorizing the President and Secretary to sign the $531,804.84 warrant and instructing the Finance Department to draw a warrant from the Costa Mesa Sanitary District General Fund in the amount of $531,804.84. END OF CONSENT CALENDAR ------------------------------------------------------------- • Mr. Hamers informed the Board that Staff will contact CR Transfer to determine why the diversion rate was 35.2% instead of the required amount of 37.5% and report back to the Board at the next regular meeting. Director Schafer motioned to accept the Waste Diversion Report for July, 1998 showing a 35.2% diversion rate. Director Worthington seconded. Motion carried 4 -0. PUBLIC HEARING - CONSIDERATION OF ANNUAL TRASH COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Burns gave a brief overview outlining the process for consideration of annual trash collection charges, explaining Proposition 218 procedural rules will be followed for the proposed increase. Mr. Burns further explained the sewer rates are not being considered for increase, therefore Proposition 218 procedural rules will not apply to that portion of the meeting. Mr. Burns read the requirements necessary to increase the trash rate: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. COSTA MESA SANITARY DISTRICT 4 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential of future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionality requirement for assessments. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. PRESENTATION OF REPORT Mr. Harriers presented a report on trash collection charges for 1998 -99 showing his review of the proposed rate of $166.24 per dwelling unit for the 98/99 annual trash collection charge. The charge meets the substantive requirements of Proposition 218 as follows: 1. Treasurer's Report for the 98/99 budget year itemizing the funds required to provide trash collection services was distributed. Total funds required are divided by the total number of dwelling units serviced and the result is the rate per dwelling unit. 2. Revenues from the charge will not be used for any purpose other than as approved in the 98/99 budget document. 3. Each of 21,076 dwelling units will be charged their proportional cost of the total funds required to provide trash collection services. 4. Charges apply only to those parcels that require trash collection services. There are no standby charges included in the proposed rate. 5. As shown in the 98/99 budget document, there are no charges imposed for general government services such as police, fire, ambulance, or libraries, etc. Mr. Harriers stated he determined the rate increase is made necessary due to the increase in the amount of solid waste recycled as well as inflation factors. Vice President Perry verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received 3 protests to date from a total of 21,076 parcels notified. • COSTA MESA SANITARY DISTRICT S MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 OPEN PUBLIC HEARING Vice President Perry opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. Ms. Sharon Gates, 2017 Orange Avenue, Costa Mesa, expressed her displeasure with the current system of dividing the trash cost equally between the number of dwelling units. Ms. Gates stated she practices recycling and composting to reduce her waste volume and encouraged the Board to develop a fee - per - service system whereby individuals are charged based upon the amount of service used, a per -bag or per - barrel fee. Ms. Gates filed a protest to the trash collection increase in charges. Mark Abrams, 174 Broadway, Costa Mesa, expressed his concern that his notification was originally sent to the previous registered owner. Mr. Abrams has owned the property fort three years, and inquired as to the accuracy of the County. records. Mr. Abrams further notified the Board he began watching the trucks servicing his neighborhood and witnessed the driver of the truck removing cans from the trash and placing them in a container. Mr. Abrams surmised these cans were to be withheld from the collective trash and used for the driver's own benefit, thereby reducing the District's revenue from the recycling of the cans. Mr. Abrams stated in closing he objected to the rate increase due to the inflationary nature. Mr. Abrams filed a protest to the trash collection increase in charges. Mr. Hamers addressed the concerns of Ms. Gates. Mr. Hamers stated the District has been investigating the possibility of a variable rate system as an incentive to reduce the'amount of trash. Mr. Hamers addressed the concerns of Mr. Abrams. Mr. Hamers explained the District utilizes the County database for information on registered owners. Mr. Hamers explained that notifications that were returned as undeliverable, approximately 1,200, were researched and, where possible, re- mailed. Mr. Hamers further explained State law AB939 requires recycling of 50 percent of trash by the year 2000. The proposed trash rate increase will enable the district to increase the percentage from 30 percent to 37.5 percent. Mr. Hamers explained the District can potentially be fined up to $10,000 per day if the District does not comply. Mr. Hamers will contact Costa Mesa Disposal to address the issue of the driver. CLOSE PUBLIC HEARING • Vice President Perry closed the public hearing. • COSTA MESA SANITARY DISTRICT 6 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 DETERMINATION REGARDING PROTESTS Vice President Perry directed Ms. Revak. Clerk of the District, to tally the number of protests. Ms. Revak determined there were 5 protests filed from a total of 21,076 parcels. Vice President Perry determined the protest failed. ADOPTION RESOLUTION NO. 98 -612 CONFIRMING AND ADOPTING THE REPORT AND DIRECTING CLERK TO FILE WITH COUNTY AUDITOR Director Schafer expressed a finding that the rate increase was mandated due to the District's goal of 50 percent reduction by the year 2,000. Director Schafer motioned to adopt Resolution No. 98 -612, A RESOLUTION OF THE BOARD OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY. PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED CHARGES FOR TRASH COLLECTION ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Reade seconded. Motion carried 4 -0. • AUTHORIZE VICE PRESIDENT'S SIGNATURE ON THE SPECIAL ASSESSMENTS CERTIFICATION AND DIRECT CLERK TO FILE WITH COUNTY AUDITOR Director Schafer motioned to authorize the Vice President to sign the special assessments certification and direct the Clerk to file with the County Auditor. Director Reade seconded. Motion carried 4 -0. PUBLIC HEARING - CONSIDERATION OF ANNUAL LIQUID WASTE CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Mr. Burns gave a brief overview outlining the process for consideration of annual liquid waste charges. Mr. Burns again explained the sewer rates are not being considered for increase, therefore Proposition 218 procedural rules will not apply. Mr. Burns explained the substantive requirements will apply. Mr. Burns read the requirements of Proposition 218: Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or charge is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. • COSTA MESA SANITARY DISTRICT 7 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 4. The fee or charge must not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential of future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionality requirement for assessments. 5. No fee or charge can be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in' substantially the same manner as it is to property owners. PRESENTATION OF REPORT Mr. Harriers presented a report on liquid waste disposal charges for 1998 -99 showing his review of the proposed rate per dwelling unit for the 98/99 liquid waste disposal charge. The charges will not be increased for the 98/99 fiscal year, and are thereby exempt from the procedural requirements of Proposition 218. Mr. Harriers outlined how the charges for liquid waste disposal meet the substantive requirements of Proposition 218 as follows: 1. The Treasurer's Report for the 98/99 budget year itemizing the funds required to t provide liquid waste disposal services was distributed. Total funds required are apportioned to each of users classifications as identified in the Engineer's Report. 2. Revenues from the charge will not be used for any purpose other than as approved in the 98/99 budget document. • 3. Each of 24,573 parcels.will be charged their apportioned cost of the total funds required to provide liquid waste disposal services. 4. Charges apply only to those parcels that require liquid waste disposal services. There are no standby charges included in the proposed rate. 5. As shown in the 98/99 budget document, there are no charges imposed for general government services such as police, fire, ambulance, or libraries, etc. Proposed Rates - Wastewater Collection Single Family Dwelling $23.02 Multi - Family Dwelling $17.72 Commercial $13.39 per 1,000 square feet Industrial $39.44 per 1,000 square feet Other $11.87 per 1,000 square feet Mr. Harriers' report showed the rates are reviewed annually pending cost of service. The cost to operate and maintain the wastewater system has remained stable the last six years and for the sixth year in a row, no increase will be recommended. C] COSTA MESA SANITARY DISTRICT 8 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 Vice President Perry verified from Joan Revak, Clerk of the District, that all required notices were duly published. Ms. Revak reported the District received 0 protests to date from a total of 24,573 parcels notified. OPEN PUBLIC HEARING Vice President Perry opened the public hearing, requesting each speaker to limit their protest to three minutes and advising participants that, by law, only a written protest will count. Mark Abrams, 174 Broadway, Costa Mesa, expressed his concern that his sewer notification was originally sent to the previous registered owner. Mr. Abrams felt the action to increase sewer rates to be an inflationary action. Mr. Burns reiterated there would be no increase for sewer rates for the Costa Mesa Sanitary District, therefore no notice would have been sent to him. Mr. Abrams determined the notification*he received was for the Orange County Sanitation District, not the Costa Mesa Sanitary District. CLOSE PUBLIC HEARING Vice President Perry closed the public hearing. DETERMINATION REGARDING PROTESTS Vice President Perry directed Ms. Revak, Clerk of the District, to tally the number of protests. Ms. Revak determined there was 1 protest filed from a total of 24,573 parcels. Vice President Perry determined the protest failed. ADOPT RESOLUTION NO. 98 -613 CONFIRMING AND ADOPTING THE REPORT AND DIRECTING CLERK TO FILE WITH THE COUNTY AUDITOR Director Reade motioned to adopt Resolution No. 98 -613, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT OF ORANGE COUNTY, CALIFORNIA, DETERMINING THAT A MAJORITY PROTEST DID NOT OCCUR WITH RESPECT TO THE PROPOSED USER FEE FOR LIQUID WASTE DISPOSAL AND ADOPTING THE REPORT ON FILE WITH THE CLERK OF THE DISTRICT AND DIRECTING THE CLERK TO FILE THE REPORT WITH THE AUDITOR. Director Schafer seconded. Motion carried 4 -0. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 Director Schafer suggested providing Mr. Abrams with the necessary information for him to contact the Orange County Sanitation District to address his concerns regarding the sewer fee increase. AUTHORIZE VICE PRESIDENT'S SIGNATURE ON THE SPECIAL ASSESSMENTS CERTIFICATION AND DIRECT CLERK TO FILE WITH COUNTY AUDITOR Director Schafer motioned to authorize the Vice President to sign the special assessments certification and direct the Clerk to file with the County Auditor. Director Reade seconded. Motion carried unanimously. WRITTEN COMMUNICATIONS Mr. Harriers presented a letter from Eldon Davidson, Utilities Manager, City of Newport Beach thanking the District for its assistance on July 21, 1998, in the control and cleanup of the raw sewage that spilled due to a break in the force main on West Coast Highway. MANAGER'S REPORTS • SOURCE REDUCTION AND RECYCLING ELEMENT AB 939 UPDATE ON ACTIVITIES ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS POLICE REPORT Mr. Harriers presented a memorandum providing the statistics for the month of July 1998. The number of calls for service for scavenging are as follows: Location Calls for Service Cite /Arrest Area 1 1 3 Area II 3 0 Area III 4 0 Area IV 0 0 TOTAL 8 3 • • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT 10 Mr. Harriers presented the ordinance enforcement summary report for the five -week period beginning June 22 and ending July 26, 1998. Mr. Shef directed over half his efforts during this period to verification of exemption status for 1,300 addresses. Mr. Shef distributed flyers and followed up on complaints. Mr. Shef reported there appears to be a great deal of participation in the large item collection program. Director Worthington inquired whether Mr. Shef was discovering residences using trash service while claiming exemption. Mr. Shef reported he has found a few exempt locations utilizing the District services and forwarded those addresses to Ms. Schmeisser and Ms. Thompson. Ms. Schmeisser reported she verifies service use and issues an invoice and notification to the property owner advising them charges are being added to the 98/99 tax assessment. Ms. Schmeisser reported issuing 7 invoices to date. . STATUS OF ORDINANCE ENFORCEMENT Ms. Schmeisser submitted a report that included a letter to a resident on Watson Avenue. Staff has previously issued five requests to the occupant to screen trash containers and is having, difficulty in obtaining compliance. The letter requests compliance and advises a citation of $1,000 per day and /or up to six months in jail may be issued. Ms. Schmeisser's report further contained a letter - sent to four repeat scavenging offenders. One of the four letters was returned marked "return to sender." RECYCLING COMMITTEE MEETING - AUGUST 12, 1998 TELEPHONE DIRECTORIES PROGRAM JUNE 1998 COLLECTION Director Worthington reported the telephone book collection brought in 9 tons of telephone books in contrast to the previous year's total of 23 tons. Staff speculated people may be keeping their telephone books for the • school collection program. The use of 3 -yard bins at grocery stores was determined unsuccessful. A smaller container to be placed closer to the grocery store building is being considered for the 1999 program. • COSTA MESA SANITARY DISTRICT 11 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13. 1998 LARGE ITEM COLLECTION - JUNE 22 - AUGUST 28, 1998 Director Worthington reported the Large Item Collection began June 22, 1998. The total tonnage collected to date is as follows: TIME PERIOD TONS COLLECTED TONS RECYCLED LANDFILL COST 1998 - Week 6 271.82 46.42 $3,906 1997- Week 6 255.99 41.46 $3,981 Director Worthington stated he felt the white goods count was greater due to Mr. Shef s efforts toward anti - scavenging. HOUSEHOLD HAZARDOUS WASTE RESIDENTIAL PICKUP PROGRAM Director Worthington reported the flyer has been printed and the program will be promoted with one press release, to be issued upon approval of the Curbside contract. Staff will monitor the cost of this program. NEWSLETTER TOPICS • Director Worthington presented a draft of the Fall 1998 Newsletter. Director Worthington suggested the addition of articles on anti - scavenging and a reminder to residents to place a note on an unserviceable trash container to ensure its removal. Director Schafer suggested the addition of an article outlining the educational programs sponsored by the District in public and private schools. Director Schafer further suggested wording the heading that introduces the various programs provided by the District with language such as "How your dollars are working for you." TRASH COLLECTION VIOLATION NOTICES Director Worthington reported receiving a violation notice for placing a container exceeding the 50 pound limitation. APPLICATION FOR HOUSEHOLD HAZARDOUS WASTE ACTIVITY Ms. Thompson presented an letter from Brian Kelly, Director of Operations with Curbside Inc., containing an application for a Household Hazardous Waste Activity and Household Hazardous Activity Variance required prior to conducting any kind of hazardous waste collection. The Board previously approved the program, and the application was presented for signature. • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 1$, 1998 TRASH COLLECTION REFUND UPDATE 12 Ms. Schmeisser presented the trash refund report. There were no refund requests processed during the month of July. * The seven applications pending are all over six months old. Letters have been written to the applicants describing what was required to process their incomplete refund . requests. rENGINEER'S REPORTS FAIRVIEW PARK SEWER LINE ATTENDANCE BY ORANGE COUNTY MODEL ENGINEERS (OCME) REPRESENTATIVE Mr. Hamers gave a brief summary of the events to date regarding the Fairview Park sewer. The Board had requested Staff invite a representative from the Orange County Model Engineers (OCME) to the August meeting to explain why OCME is unable to participate in the cost of the proposed sewer system. The District previously requested OCME to provide $25,000 towards the new system. The City has stated their contribution level can be a minimum of $15,000 with a possibility of $20,000 depending on the costs of the restroom facility. Mr. Hamers introduced Mr. Hank Hornsveld from the Orange County Model Engineers. Mr. Hamers posed three questions to Mr. Hornsveld: • OCME represents it only has $27,000 and has committed $25,000 to the construction of a new restroom facility, snack bar, and holding tank. If so, where is OCME obtaining funds to support the ongoing operation and maintenance of • the railroad attraction? How much are the monthly costs? • The proposed snack bar will provide some profit. Can this future money be used to pay for the sewer system? Current Month To Date Total amount of refunds for trash N/A $197,860.98 Total amount of refunds for sewer N/A $70.62 Fixture Fee Refund Not a part of the stud N/A $660.00 Total of all refunds N/A $198,591.60 Total number of units affected by refunds N/A 455 Units Applications pending: 7* old applications 2 current applications * The seven applications pending are all over six months old. Letters have been written to the applicants describing what was required to process their incomplete refund . requests. rENGINEER'S REPORTS FAIRVIEW PARK SEWER LINE ATTENDANCE BY ORANGE COUNTY MODEL ENGINEERS (OCME) REPRESENTATIVE Mr. Hamers gave a brief summary of the events to date regarding the Fairview Park sewer. The Board had requested Staff invite a representative from the Orange County Model Engineers (OCME) to the August meeting to explain why OCME is unable to participate in the cost of the proposed sewer system. The District previously requested OCME to provide $25,000 towards the new system. The City has stated their contribution level can be a minimum of $15,000 with a possibility of $20,000 depending on the costs of the restroom facility. Mr. Hamers introduced Mr. Hank Hornsveld from the Orange County Model Engineers. Mr. Hamers posed three questions to Mr. Hornsveld: • OCME represents it only has $27,000 and has committed $25,000 to the construction of a new restroom facility, snack bar, and holding tank. If so, where is OCME obtaining funds to support the ongoing operation and maintenance of • the railroad attraction? How much are the monthly costs? • The proposed snack bar will provide some profit. Can this future money be used to pay for the sewer system? • COSTA MESA SANITARY DISTRICT MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13. 1998 • What is the timing for the completion of the snack bar and restroom facility? 13 Director Schafer inquired whether the organization was nonprofit, whether any officer received a salary, and what was the amount of their annual budget. Mr. Hornsveld responded to Director Schafer that the organization is nonprofit, no Director receives a salary. Mr. Hornsveld introduced Mr. Bob Donnelly to assist him in providing answers to the Board's questions. Mr. Hornsveld provided an approximate accounting of OCME's funds as follows: OCME Budget Revenue Annual dues $45 per year (100 members ) Annual donations Projected Annual Snack Bar Revenue Expenses Annual O &M Annual Capital Improvements 12 @ $1,200 Maximum of $4,500.00 $20,000.00 $3,000.00 $27,500.00 $14,400.00 $15,000.00 $29,400.00 Mr. Hornsveld and Mr. Bob Donnelly answered questions posed to them by the Board regarding annual operating and maintenance expenses. Mr. Hornsveld estimated the restroom facility and snack bar would be completed at the end of January. Director Worthington inquired about the possibility of opening the facility to the public more often than the current once a month. Mr. Hornsveld explained the members are all volunteers and it requires multiple people to run the facility and it is difficult to get adequate volunteer participation more than once a month. Based on the finding that the OCME is a nonprofit organization, does not pay salaries to its directors, provides a service to the City of Costa Mesa, and their . expenses equal or exceed their revenue, Director Schafer motioned to approved the Fairview Park sewer installation. Director Schafer placed the condition the OCME contribute the $5,000 previously reserved to install a holding tank to the District, and the City of Costa Mesa contribute $15,000 with a possibility of an x , • COSTA MESA SANITARY DISTRICT 14 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 additional $5,000 depending on the final cost of the restroom facility. Director Reade seconded. Motion carried 4 -0. 23RD STREET PUMPING STATION EMERGENCY WORK Mr. Harriers advised the Board there is a temporary panel up and the station is in operation. Mr. Harriers reported repairs are ongoing. BOYLE ENGINEERING INDEPENDENT REVIEW OF 1998 -99 CIP Mr. Harriers presented Boyle Engineering's Capital Improvement Program Review (1998 -99) sent by Mr. Bruce D. Mattern, PE, Assistant Managing Engineer. TREASURER'S REPORTS RESIGNATION OF DISTRICT TREASURER Mr. Davis presented his resignation as District Treasurer effective the end of August 1998. Mr. Davis advised the Board the City of Costa Mesa is appointing Mr. Jason Simpson as Acting Treasurer until a replacement is selected. Mr. Davis recommended the District also name Mr. Simpson as Acting Treasurer. Director Schafer motioned to accept Mr. Davis' resignation and appoint Mr. Jason Simpson Acting Treasurer, subject to Mr. Simpson obtaining a bond, to begin September 1, 1998. Director Worthington seconded. Motion carried 4 -0. ORANGE COUNTY BANKRUPTCY Mr. Davis reported the County reached a settlement with three additional securities firms for 117 million dollars, bringing the settlement total to 739 million dollars. CITY INDIRECT COSTS Mr. Davis presented a chronology of how the indirect costs were determined from 1955 to the present. The current flat fee is $150,000 per year. Mr. Harriers thanked Mr. Davis for his report. Mr. Harriers expressed his desire to receive an actual hours - per - person rate at sometime in the future. ATTORNEY'S REPORTS • Mr. Burns had nothing to report to the Board. a • COSTA MESA SANITARY DISTRICT 15 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 LOCAL MEETINGS INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY (ISDOC) EXECUTIVE BOARD MEETING - AUGUST 11, 1998 QUARTERLY MEETING - JULY 30, 1998 Director Schafer reported there was a lengthy discussion on Assembly Bill AB556. Director Schafer provided materials for the Board's perusal. Director Schafer additionally reported the Hertzberg Bill was a topic of the meeting. Bob Huntley will not be running for a CSDA seat and discussed people running in his place. Director Schafer reported she was reelected to the Technical Advisory Committee for LAFCO. LOCAL AGENCY FORMATION COMMITTEE ( LAFCO) Director Schafer attended the LAFCO meeting of August 12, 1998, and reported on the Carpenter Irrigation District reorganization whereby the Carpenter District would ® be dissolved and annexed into the Irvine Ranch Water District. The City of Orange is also a participant in the Carpenter reorganization. Director Schafer further reported that four South Orange County cities, Mission Viejo, Lake Forest, San Juan Capistrano, and San Clemente, are experiencing a rapid growth rate and a review is necessary to update their sphere of influence. Director Schafer provided her notes and meeting agenda for the Board's perusal. SPECIAL DISTRICT TECHNICAL ADVISORY COMMITTEE (SDTAC) Director Schafer reported the Technical Advisory Committee is reviewing new names for Leisure World. The Carpenter Irrigation District reorganization will be discussed at the August 20, 1998 meeting. Mr. Harriers reiterated Director Schafer's reelection to the Special District Technical Advisory Committee. COSTA MESA CHAMBER OF COMMERCE LEGISLATION COMMITTEE Director Schafer reported she, Ms. Schmeisser and Ms. Revak attended the tour of the John Wayne Airport and related it was very informative. • COSTA MESA SANITARY DISTRICT 16 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13. 1998 • COUNTY SANITATION DISTRICTS OF ORANGE COUNTY REGULAR MEETING OF JULY 29, 1998 President Ferryman attended the meeting and will provide a report at the September District meeting. SANTA ANA RIVER FLOOD PROTECTION AGENCY EXECUTIVE COMMITTEE MEETING OF JULY 23, 1998 President Ferryman attended the meeting and will provide a report at the September District meeting. Mr. Hamers reported an update video is available for viewing by the Board. OLD BUSINESS UPDATE ON ELECTION Ms. Revak reported there are seven candidates filed for Director of the District. Wendy Hooper Davis Mike Jones Arlene Schafer Paul Schoenberger James Wahner Greg Woodside Dan Worthington NEW BUSINESS CSDA 29TH ANNUAL CONFERENCE Treasurer and Finance Manager President of manufacturing company Incumbent board member Civil Engineer Former board member and part -time public works consultant Geologist Incumbent board member Mr. Hamers reported the CSDA 29th Annual Conference will be held in San Francisco, September 23 -25, 1998. Director Schafer expressed a desire to attend the conference. Director Worthington motioned to send Director Schafer to the CSDA Annual Conference with the authority to vote on behalf of the District. Director Reade seconded. Motion carried 4 -0. • A . 6 • COSTA MESA SANITARY DISTRICT 17 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 1998 ELECTRIC UTILITY PROPOSITION Director Schafer was given information by the Southern California Edison Company. Director Schafer gave the information to Staff to review and give their recommendations. Vice President Perry reported being invited to the Metropolitan Water District tour and inquired if anyone on the Board had attended the tour in the past and could recommend it. Director Schafer motioned to entertain a non - agenda item because the item arose after the agenda was published and there was a need for immediate decision. Director Worthington seconded. Motion carried 4 -0. Director Schafer motioned to approve Vice President Perry to attend the Metropolitan Water District tour. Director Worthington seconded. Motion carried 4 -0. PUBLIC COMMENTS There were no additional public comments made. ORAL COMMUNICATIONS Director Reade commended Vice President Perry for the remarkable job he did in presiding over the public hearing. Director Worthington requested a study session to revisit the Trash Hauler 100 program. Director Worthington suggested the possibility of utilizing Trash Hauler 60s instead. Director Worthington listed the benefits for changing systems to the smaller container. ' Director Worthington suggested establishing a test area of volunteers to determine if changing containers would be beneficial. Vice President Perry directed Staff to investigate the Trash Hauler 60. Mr. Hamers suggested holding a study session to cover the trash containers, a discussion on developing a variable rate program, and investigation of the current technology and whether it will enable the District to reach 50 percent by the year 2000. Vice President Perry directed Staff to proceed in planning the study session. Ms. Thompson requested the Board authorize a representative to vote on the upcoming Costa Mesa Chamber of Commerce election. Director Worthington motioned to nominate Director Schafer to represent the District at the Costa Mesa Chamber of Commerce election. Director Reade seconded. Motion carried 4 -0. i • 41 COSTA MESA SANITARY DISTRICT 18 MINUTES - BOARD OF DIRECTORS MEETING HELD AUGUST 13, 1998 Mr. Harriers commended Vice President Perry on his presiding over the public hearing. ADJOURNMENT At 7:37 p.m. Vice President Perry adjourned the meeting.