Minutes - Board - 1998-01-08i -
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held January 8, 1998
CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary
District met in regular session .on January 8, 1998,
at 6:00 p.m., conference room 1 -A of the Civic
Center; 77 Fair Drive, Costa Mesa., .
Director Ferryman called the meeting to order at 6:00 p.m.
Director Perry led the Pledge of Allegiance.
Director Schafer gave the invocation.
ROLL CALL: Directors Present:
Directors Absent
James Ferryman, Art Perry, Arlene
Schafer, Dan Worthington .
Nate Reade
Staff Present: Robin Hamers, Manager /Engineer; Lois
Thompson, Assistant Manager; Joan
Revak, Clerk of the District; Reba Coulter,
Finance; Marc Davis, Acting Treasurer
Others Present:
WRITTEN COMMUNICATIONS
Mr. Ron Shef
2780 Waxwing Circle
Costa Mesa, CA
Mr. Hamers reported there were no written communications received.
MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT AB 939
UPDATE ON ACTIVITIES
ANTI - SCAVENGING AND SCREENING OF TRASH CONTAINERS ENFORCEMENT REPORTS
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COSTA MESA SANITARY DISTRICT 2
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY S, 1998
POLICE REPORT
Mr. Harriers presented a memorandum from Ms. Schmeisser providing the
statistics for the month of December, 1997. The number of calls for service for
,scavenging are as follows:
Location Calls for Service Cite /Arrest
Area 1
3
0
Area II
1
1
Area III
3
0
Area IV
0
0
TOTAL
7
1
DISTRICT ORDINANCE ENFORCEMENT OFFICER REPORT
Mr. Harriers introduced Mr. Shef's report and log sheet which itemized his efforts
on anti- scavenging and trash container removal. Mr. Hamers advised the Board
that Mr. William Morris, Director of Public Services, will receive a copy of
Mr. Shef s enforcement report to enable him to keep the City Council informed.
• Mr. Shef s report detailed the four -week period ending December 28, 1997. This
four -week period included several very windy and rainy days and afforded
Mr. Shef the opportunity to observe Costa Mesa Disposal exhibiting exemplary
effort in providing disposal services during the harsh weather conditions.
Mr. Shef distributed several flyers, responded to resident's complaints, and
spoke to residents regarding compliance with the District ordinance.
Ms. Thompson reported Mr. Shef's contact with the public has been received
well and phone calls to the District regarding scavenging have reduced.
Director Worthington expressed a desire to ride along with Mr. Shef during his
route. A schedule for Directors to accompany Mr. Shef will be arranged.
RECYCLING COMMITTEE MEETING - JANUARY 6, 1998
SHARPS PROGRAM UPDATE
Director Worthington reported the Sharps program is in operation.
Containers, posters, and brochures were distributed to the pharmacies on
December 24, 1997. A press release in the Daily Pilot announced the
program on December 26, 1997: Staff is obtaining a mailing list of all
medical offices in Costa Mesa and will send program information for
physicians to pass onto their patients.- Director Worthington visited one of
the pharmacies and observed the program firsthand. -
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COSTA MESA SANITARY DISTRICT 3
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
The Board was shown a media clip from Channel 3 featuring an interview
at Steven's Pharmacy outlining the Sharps Program.
Ms. Thompson reported the pharmacies have begun distribution of the
sharps containers and members of the community have contacted the
District to express their appreciation for the service.
Director Worthington suggested Staff distribute flyers to the Senior Center
in addition to local medical offices.
ARTWORK FOR TRUCKS UPDATE
Director Worthington reported the artwork for the trash trucks has been
ordered and should be complete and ready to place on the trucks within
30 days. Costa Mesa Disposal will pay for the production of the artwork
into signs for their ten trucks.
LAPEL PINS
• Director Worthington reported that Staff has located a manufacturer for
lapel pins to identify Directors and Staff members at meetings and events.
Staff will be ordering 100 lapel pins for a total cost of $242.44 to be taken
from the remaining small promotional item budget previously approved on
October 9, 1997. The lapel pins will be delivered in five weeks.
TELEPHONE BOOK RECYCLING - PUBLISHER PARTICIPATION
Director Worthington reported the Recycling Committee discussed the
tonnage of telephone books delivered to the City and the lack of publisher
participation in the removal of those telephone books from the waste
stream.
Mr. Hamers suggested the District continue investigating avenues to
compel the telephone book publishers to participate in the removal and
recycling of books distributed in the City.
Ms. Thompson prepared a chart, depicting the tonnage of telephone
books delivered.
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COSTA MESA SANITARY DISTRICT 4
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
CONSENT CALENDAR
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Mr. Hamers advised the Board that payment to CR Transfer was not reflected on the
warrant list due .to the time factor involved in receiving the billing and issuing the
. agenda to the Board. The payment to CR Transfer in the amount of $114,579.26 will
appear on the February warrant list as having been paid.
On motion by Director Schafer, seconded by Director Worthington, and carried 5 -0, the
Consent Calendar, with the addition of payment to CR Transfer in the amount of
$114,579.26, was approved.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
December 10, 1997
Approved report of
Regular Meeting,
December 11, 1997
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The minutes for the Recycling Committee meeting of
December 10, 1997, were approved as distributed.
The minutes for the regular meeting of December 11,
1997, were approved as distributed.
BOOKS
ANNUAL
COST @
LOCATION
DESCRIPTION
DELIVERED
TONNAGE
$35.44
TON
Costa Mesa
Yellow and White
141,450
283
$10,029
(approximately 20.5% of
Pages
Orange County Coastal
Orange County Coastal
Yellow and White
690,000
1,380
$48,907
(Costa Mesa,
Pages
Westminster, Newport
Beach
Orange County
Yellow and White
3,412,000
6,824
$241,842
Entire Count
Pages
CONSENT CALENDAR
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Mr. Hamers advised the Board that payment to CR Transfer was not reflected on the
warrant list due .to the time factor involved in receiving the billing and issuing the
. agenda to the Board. The payment to CR Transfer in the amount of $114,579.26 will
appear on the February warrant list as having been paid.
On motion by Director Schafer, seconded by Director Worthington, and carried 5 -0, the
Consent Calendar, with the addition of payment to CR Transfer in the amount of
$114,579.26, was approved.
MINUTES
Approved Minutes of
Recycling Committee
Meeting,
December 10, 1997
Approved report of
Regular Meeting,
December 11, 1997
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The minutes for the Recycling Committee meeting of
December 10, 1997, were approved as distributed.
The minutes for the regular meeting of December 11,
1997, were approved as distributed.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$156,270.28 to Costa
Mesa Disposal for trash
collection services for
January 1998
The Trash Occupancy Count reflected a decrease of ten
units in the occupancy report for solid waste collection as
of January 1998. Therefore, the total for January is
21,010. Board directed Staff to prepare a warrant for
$156,270.28 to Costa Mesa Disposal on February 1,
1998, for payment for January trash collection based on
the January count of 21,010.
REFUNDS In accordance with Resolution No. 96 -584, adopted by the
Costa Mesa Sanitary District on April 17, 1996, the
following refunds were granted subsequent to receiving
evidence of outsider trash service and a signed statement
from the applicants:
Approved Payment Of Refund issued to Vilma Renka
r $404.28 Parcel Address: 515 Hamilton
To Vilma Renka Assessor's Parcel No. 422 - 091 -03
Trash Refund: $472.98
Sewer Refund: -68.70
for tax years 94/95, 95/96, and 96/97
Approved Payment of Refund issued to Grant Wiese
$3,059.30 Parcel Address: 140 Hamilton
To Grant Wiese Assessor's Parcel No. 425- 451 -25
Trash Refund: $3,059.30
for tax years 94/95, 95/96, 96/97, and 97/98
Approved Payment of Refund issued to Grant Wiese
$3,059.30 Parcel Address: 138 Hamilton
To Grant Wiese Assessor's Parcel No. 425 - 451 -24
Trash Refund: $3,059.30
for tax years 94/95, 95/96, 96/97, and 97/98
Approved Payment of Refund issued to Paul Richley
$542.04 Parcel Address: Orange Avenue
To Paul Richley Assessor's Parcel No. 425 - 341 -34
Trash Refund: $472.98
Sewer Refund: $69.06
for tax years 94/95, 95/96, 96/97, and 97/98
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COSTA MESA SANITARY DISTRICT 6
MINUTES BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for December 1997 showing
December 1997 was a 31.24% diversion rate was received and filed.
received and filed
Approved Contract The Board approved contract payment to CR Transfer for
Payment to CR Transfer for recycling services and disposal for the month of
$114,579.26 December 1997 in the amount of $114,579.26.
Approved report of Safety
Committee Meeting of
December 18, 1997
ENGINEER'S REPORTS
Project Status Report was
received and filed.
TREASURER'S REPORTS
Financial Report as of
December 31, 1997, was
received and filed
Report of Monies on
Deposit as December 31,
1997, was received and
filed
The minutes for the Safety Committee meeting of
December 18, 1997, were approved as distributed.
The Project Status Report for January 1, 1998, was
accepted as submitted.
The Financial Report as of December 31, 1997, was
accepted as submitted.
The Report of Monies on Deposit as of December 31,
1997, was accepted as submitted.
Approved Warrant 98 -7 Warrant Resolution #CMSD 98 -7 was approved,
for January 1998, in the authorizing the President and Secretary to sign the
amount of $192,522.28 warrant and instructing the Finance Department to draw a
warrant from the Costa Mesa Sanitary District General
Fund in the amount of $192,522.28, plus payment to CR
Transfer in the amount of $114,579.26.
Investment Oversight Mr. Davis reported to the Board on the Investment
Committee Meeting, Oversight Committee meeting held on January 8, 1998
January 8, 1998 and attended by Directors Schafer and Perry, Mr. Davis
and his staff, Mr. Hamers, and Ms. Thompson.
END OF CONSENT CALENDAR
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COSTA MESA SANITARY DISTRICT 7
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
TRASH COLLECTION REFUND UPDATE
Ms. Thompson presented the trash refund report as of December 30, 1997.
There were four refund requests processed during the month of December.
MEMORIAL TO SUSAN TEMPLE
Ms. Thompson displayed the plaque to be installed at. the Circle of Service
location in the Neighborhood Community Center in honor of Susan Temple.
Ms. Thompson made a rubbing of the plaque which she had framed for
. presentation to Ms. Temple's family.
Ms. Thompson reported the location for Ms. Temple's plaque, near the fountain
at the Neighborhood Community Center, is currently undergoing some repair.
The installation of the sculpture is expected to take approximately two weeks.
Ms. Thompson recommended scheduling the ceremony honoring Ms.. Temple
after the repairs to the site are completed.
The presentation and installation of the plaque for Ms. Temple was scheduled
for February 5, 1998. Staff will prepare a press release.
PUBLIC COMMENTS
Mr. Ron Shef, District Ordinance Enforcement Officer, reported he would be
available to the Directors for a ridealong to familiarize the Directors with his
route and procedures. Mr. Shef related he has had positive reception from the
residents.
SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Thompson reported the School Telephone Book Recycling Program began
on November 6th and completed on December 31, 1997. A total of 32.45 tons
of directories were collected during the program. This equates to 16,225
telephone books. Ms. Thompson reported Estancia High School will receive the
$250 Grand Prize for collecting the most directories at the High School level.
Current
Month
To Date
Total amount of refunds for trash
$7,064,56
$185,262.67
Total amount of refunds for sewer
.36
242.00
Fixture Fee Refund Not a part of the stud
$67.50
Total of all refunds
$7,064.92
$185,572.17
Total number of units affected by refunds
12 Units
428 Units-
Applications pending:
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MEMORIAL TO SUSAN TEMPLE
Ms. Thompson displayed the plaque to be installed at. the Circle of Service
location in the Neighborhood Community Center in honor of Susan Temple.
Ms. Thompson made a rubbing of the plaque which she had framed for
. presentation to Ms. Temple's family.
Ms. Thompson reported the location for Ms. Temple's plaque, near the fountain
at the Neighborhood Community Center, is currently undergoing some repair.
The installation of the sculpture is expected to take approximately two weeks.
Ms. Thompson recommended scheduling the ceremony honoring Ms.. Temple
after the repairs to the site are completed.
The presentation and installation of the plaque for Ms. Temple was scheduled
for February 5, 1998. Staff will prepare a press release.
PUBLIC COMMENTS
Mr. Ron Shef, District Ordinance Enforcement Officer, reported he would be
available to the Directors for a ridealong to familiarize the Directors with his
route and procedures. Mr. Shef related he has had positive reception from the
residents.
SCHOOL TELEPHONE BOOK RECYCLING PROGRAM
Ms. Thompson reported the School Telephone Book Recycling Program began
on November 6th and completed on December 31, 1997. A total of 32.45 tons
of directories were collected during the program. This equates to 16,225
telephone books. Ms. Thompson reported Estancia High School will receive the
$250 Grand Prize for collecting the most directories at the High School level.
COSTA MESA SANITARY DISTRICT
MINUTES - BOARD. OF DIRECTORS MEETING HELD .JANUARY 8. 1998
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Ms. Thompson reported the final results have not yet been issued due to a
possible discrepancy with Killybrooke school. Staff is reviewing the records and
awaits documentation from Killybrooke to substantiate their totals.
Ms. Thompson reported the total collection for 1997, 55.85 tons, is 23% higher
than the 1996 total of 47 tons.
Directors will present awards to the schools.
ORANGE COUNTY CONSERVATION CORPS
Mr. Harriers presented a proposed letter to the Orange County Conservation
Corps expressing the District's appreciation for their many hours of work
contributed toward the District's recycling programs.
Director Perry motioned to send a letter to the Orange County Conservation
Corps to express the District's appreciation. Director Schafer seconded. Motion
carried unanimously.
HHW GRANT APPLICATION - RESOLUTION NO. 98 -604
Ms. Thompson reported speaking to a representative of the California Integrated
Waste Management Board and was informed the District's application would
receive little consideration due to the fact they are only funding programs that
are part of a permanent household hazardous waste collection program.
Mr. Harriers suggested applying for the grant and explaining how important the
program is and that their are no other options to residents for the disposal of
sharps since the County HHW will not accept them.
Ms. Thompson presented a resolution, RESOLUTION NO. 98 -604, A
RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA
SANITARY DISTRICT, AUTHORIZING A HOUSEHOLD HAZARDOUS WASTE
DISCRETIONARY GRANT APPLICATION FOR THE COSTA MESA SANITARY
DISTRICT.
Director Perry motioned to approve Resolution No. 98 -604. Director Schafer
seconded. Motion carried 4 -0.
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COSTA MESA SANITARY DISTRICT 9
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
CHRISTMAS TREE RECYCLING PROGRAM
Ms. Thompson reported the Orange County Conservation Corps is working on
chipping the trees delivered to the Fairgrounds. The deadline for completion
and cleaning up the site has been extended to Monday, January 12.
Ms. Thompson reported Costa Mesa Disposal has taken 9,279 trees to the site
as of January 8, 1998.
Ms. Thompson reported haulers have refused to pick up trees at the large
residential complexes. Residents of these apartment complexes have called the
District requesting assistance with their trees. These calls are being forwarded
to City Staff for resolution.
Ms. Thompson reported Costa Mesa Disposal has been extremely cooperative
in their efforts to pick up the Christmas trees for recycling.
HOLIDAY CARD RECYCLING
Ms. Thompson reported preparing a press release to publish an address where
• residents could mail their holiday greeting cards for recycling. Numerous
residents have delivered their cards to the District office for transport to the
recycling location. Ms. Thompson reported this program has generated
tremendous interest from the public. Ms. Thompson has arranged a special
shipment for a cost of approximately $50 to ship the cards residents have
dropped off at the District office.
ENGINEER'S REPORTS
Mr. Hamers reported there are two emergency situations currently in existance.
The Canyon Drive pumping station has a hole in the pressure piping which is.
currently clamped and requires repair at a cost of approximately $19,000.
The second emergency situation is at Harbor and Wilson. A sink hole has
developed due to a slipped joint connection of a storm drain. lateral. During the
repair of that sink hole, the District's sewer line was damaged. Costs and
responsibilities for this occurrence are still to be determined.
TREASURER'S REPORTS
0 ORANGE COUNTY BANKRUPTCY
Mr. Davis reported the verbal agreement for the disposition of monies in the
litigation with Merrill Lynch went before the court on December 23, 1997. The
COSTA MESA SANITARY DISTRICT 10
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
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distribution of monies was approved. Mr. Davis received a tentative schedule
and the amount is slightly less than the anticipated $31,600. Mr. Davis is
reviewing the information.
Mr. Burns reported if the LeBoeuf, Lamb, Greene & McRae settlement occurred,
the District may receive an additional $16,000.
ATTORNEY'S REPORTS
BROWN ACT UPDATE
Mr. Burns presented an update to the Brown Act, effective January 1, 1998. Mr. Burns
distributed a list of the minor changes and briefly outlined the changes that would affect
the Board.
FINE SCHEDULE AND PROCEDURE FOR ORDINANCE VIOLATIONS
Mr. Burns presented a copy of a letter he had sent to Mr. Jack Sullens, Esq.,
Supervising District Attorney, Harbor Court, outlining the District's ordinance and
requesting to coordinate the process with his office.
Mr. Burns reported the District Attorney will accept and prosecute violations and would
appreciate the District's discretion in limiting misdemeanor violations to repeat and /or
serious offenders.
A sample citation form was presented.
LOCAL MEETINGS
INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY ( ISDOC)
Director Schafer will attend the January 29, 1998, luncheon meeting at the
Water District office.
Mr. Hamers presented a letter from Sterling Fox dated December 15, 1997,
urging Districts to send one or more representatives to the monthly Executive
Committee meetings.
Director Schafer motioned to approve payment of ISDOC annual dues in the
amount of $50. Director Perry seconded. Motion carried 4 -0.
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COSTA MESA SANITARY DISTRICT
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8. 1998
LOCAL AGENCY FORMATION COMMITTEE ( LAFCO)
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Director Schafer reported the LAFCO meeting is scheduled for January 15, .
1998. Director Schafer reported there will be a workshop held on January 23,
1998.
SPECIAL DISTRICT ADVISORY COMMITTEE
Director Schafer attended the Special District Advisory Committee meeting and
reported the bylaws were reviewed.
COUNTY SANITATION DISTRICTS OF ORANGE COUNTY
REGULAR MEETING OF DECEMBER 17, 1997
President Ferryman reported there will be a workshop on January 17, 1998, and
invited Directors to attend.
GROUND WATER REPLENISHMENT SYSTEM - OCWD AND CSDOC
• President Ferryman outlined the joint venture to develop a large water
reclamation project. A Scoping Session will be held on January 13, 1998, at the
Orange County Water District's Board Hearing Room. President Ferryman
suggested sending a letter of support for the project.
Director Perry motioned to send a letter of 'support. Director Schafer seconded.
.Motion carried unanimously.
CITY OF COSTA MESA COUNCIL MEETING REPORT
DECEMBER 15, 1997
Director Worthington attended the December 15, 1997, meeting and reported
an application for a massage parlor was denied.
JANUARY 5, 1998
Director Perry was unable to attend the January 5, 1998, meeting. There was no
report.
OLD BUSINESS
• Mr. Harriers reported CR Transfer reimbursed the District with a check for $4,204
to cover the mailing costs for the newsletter.
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COSTA MESA SANITARY DISTRICT 12
MINUTES - BOARD OF DIRECTORS MEETING HELD JANUARY 8, 1998
NEW BUSINESS
ORANGE COUNTY EMERGENCY MANAGEMENT ORGANIZATION ( OCEMO) - CONSIDER
ELECTING ALISO WATER MANAGEMENT AGENCY (AWMA) AND SOUTH EAST REGIONAL
RECLAMATION AUTHORITY ( SERRA) JOINTLY AS MEMBERS
Mr. Hamers presented a ballot sent to consider approving AWMA and OCEMO for
approved membership.
Director Schafer motioned to approve the membership of AWMA and SERRA to
OCEMO. Director Perry seconded. Motion carried unanimously.
ORAL COMMUNICATIONS
There were no oral communications.
ADJOURNMENT
0 At 7:20 p.m. President Ferryman adjourned the meeting.
SECRETARY SIDENT