Minutes - Board - 1996-12-12E Uleen
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COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held December 12, 1996
Call to Order: The Board of Directors of the Costa Mesa Sanitary
District met in regular session on December 12, 1996,
6:00 p.m. conference room 1 -A at the Civic Center, 77
Fair Drive, Costa Mesa.
Director Ferryman called the meeting to order at 6:00 p.m.
Director Schafer led the Pledge of Allegiance.
Director Reade gave the Invocation.
Roll Call: Directors Present: James Ferryman; Arthur Perry, Nate Reade,
Arlene Schafer, Dan Worthington
Staff Present: Robin Harriers, Manager /Engineer; Alan Burns,
General Counsel; Florine Reichle, Assistant
Manager /Clerk of the District; Susan Temple,
Treasurer; Reba Coulter, Finance; Dawn
• Guastella, Permit Specialist; Joan Revak,
Administrative Secretary.
Others Present: Mr. Paul Shoenberger, 923 Joann, Costa Mesa
Ms. Norma Barner, City of Costa Mesa
ELECTION OF OFFICERS
ELECTION OF COSTA MESA SANITARY DISTRICT OFFICERS
Mr. Harriers called for nominations within the Board for the offices of President, Vice
President and Secretary of the Costa Mesa Sanitary District. Motion by Director
Schafer, seconded by Director Reade to nominate Director James Ferryman to the
office of President of the Costa Mesa Sanitary District. No other nominations were
made. Motion to close nominations by Director Reade, seconded by Director Perry.
Motion to elect Director Ferryman as President of the Costa Mesa Sanitary District
carried 5 -0.
Mr. Harriers called for nominations for the office of Vice - President of the Costa
Mesa Sanitary District. Motion by Director Reade, seconded by Director Schafer
to nominate Director Arthur Perry. No other nominations were made. Motion to
elect Director Perry to the office of Vice - President of the Costa Mesa Sanitary
District carried unanimously.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12,1996 Page 2
Mr. Hamers called for nominations for the office of Secretary of the Costa Mesa
Sanitary District. Motion by Director Reade, seconded by Director Perry to
nominate Arlene Schafer. No other nominations were made. Motion to elect
Director Schafer to the office of Secretary of the Costa Mesa Sanitary District
carried unanimously.
Mr. Hamers called for nominations for the office of Assistant Secretary of the Costa
Mesa Sanitary District._ Motion by Director Schafer, seconded by Director Reade
to nominate Dan Worthington to the office of Assistant Secretary of the Costa Mesa
Sanitary District. No other nominations were made. Motion to elect Director
Worthington to the office of Assistant Secretary of the Costa Mesa Sanitary District
carried unanimously.
APPOINTMENT OF ORANGE COUNTY SANITATION DISTRICT
REPRESENTATIVE
Mr. Hamers called for a nomination for the appointment of a representative to the
Orange County Sanitation District. Motion was made by Director Perry, seconded
by Director Reade, for the appointment of Director James Ferryman as
representative and Director Arthur Perry as alternate to the County Sanitation
Districts of Orange County, California. Motion carried unanimously.
APPOINTMENT OF INDEPENDENT SPECIAL DISTRICTS OF ORANGE COUNTY
REPRESENTATIVE
Mr. Hamers called for a nomination for the appointment of a representative to the
Independent Special Districts of Orange County. Motion was made by Director
Reade, seconded by Director Perry to nominate Director Schafer as representative
and Director Worthington as alternate to the Independent Special Districts of
Orange County. Motion carried unanimously.
Motion to close nominations made by Director Perry, seconded by Director Reade.
Motion carried unanimously.
APPOINTMENT OF ACTING CLERK OF THE DISTRICT
Mr. Hamers introduced a letter to the Board discussing the need to appoint an
Acting Clerk of the District to cover the time period occurring between Ms. Reichle's
retirement on December 30, 1996, to January 6, 1996, when the City Council
officially approves the position. Director Schafer motioned to appoint Ms. Joan
Revak as Acting Clerk of the District as of December 30, 1996, to act as the clerk
® until such time as official City approval is received, at which time she becomes the
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 3
permanent Clerk of the District. Director Reade seconded. Motion approved
unanimously.
CONSENT CALENDAR
Item No. 4 was removed for further discussion. On motion by Director Schafer,
seconded by Director Perry, and carried 5 -0, all remaining Consent Calendar
items, including the revised Warrant list, were approved as recommended.
MINUTES
Approved Minutes of The minutes for the regular meeting of November 15,
Regular Meeting, 1996, were approved as distributed.
November 15, 1996
Approved Minutes of The minutes for the special meeting of November 19,
Special Meeting, 1996, were approved as distributed.
November 19, 1996
® REPORTS
MANAGER'S REPORTS
Approved Occupancy
Report and payment of
$160,890.80 to Costa Mesa
Disposal for trash collection
services for December
1996
RECYCLING REPORTS
Waste Diversion Report
November 1996 was
received and filed
Approved Contract
® Payment to CR Transfer for
$104,159.28
The Trash Occupancy Count reflected a decrease of
sixteen units in the occupancy report for solid waste
collection as of December 1, 1996. Therefore, the total
for December is 21,906. Board directed Staff to
prepare a warrant for $160,890.80 to Costa Mesa
Disposal on January 1, 1997, for payment for
December trash collection based on the December
count of 21,906.
The Waste Diversion Report for November 1996
showing a 31.59% diversion rate was received and
filed.
The Board approved contract payment to CR Transfer
for recycling services and disposal for the month of
November 1996 in the amount of $104,159.28
El
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 4
TREASURER'S REPORTS
Financial Report as of
November 30, 1996, was
received and filed
Report of Monies on
Deposit as of November
30, 1996, was received and
filed
The Financial Report as of November 30, 1996, was
accepted as submitted.
The Report of Monies on Deposit as of November 30,
1996, was accepted as submitted.
Approved Warrant 97 -06 Warrant Resolution #CMSD 97 -06 was approved,
for December 1996, in the authorizing the President and Secretary to sign the
amount of $398,427.63 warrant and instructing the Finance Department to draw
a warrant from the Costa Mesa Sanitary District
General Fund in the amount of $398,427.63
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for December 1, 1996, was
received and filed accepted as submitted.
END OF CONSENT CALENDAR
REFUNDS
Director Worthington expressed concern regarding the persisting number of refund
requests. Ms. Temple reported her office is monitoring the refunds, and foresees no
cashflow complications at the present time. Director Reade motioned to approve the
refund requests. Director Perry seconded. Motion carried unanimously. Mr. Harriers
requested Ms. Temple prepare a report at the end of the fiscal year detailing the amount
of money refunded and how it affected the budget.
Approved payment of In accordance with Resolution No. 96 -584, adopted by
$4,729.80 to the Costa Mesa Sanitary District on April 17, 1996, a
Ms. Maria Agrusa trash refund request from Ms. Maria Agrusa was
approved in the amount of $4,729.80 for property
located at 602 Center, a ten -unit parcel, Assessor's
Parcel No. 424 - 212 -47, for fiscal years 1994 -1995,
1995 -1996 and 1996 -1997.
IMMUNE
a
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 5
Ms. Agrusa has provided evidence of outside trash
service and a signed statement as required by the
Costa Mesa Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by
$2,792.43 to the Costa Mesa Sanitary District on April 17, 1996, a
Ms. Betty Burkart trash refund request from Ms. Betty Burkart was
approved in the amount of $2,792.43 for property
located at 369 West Bay Street, a nine -unit parcel,
Assessor's Parcel No. 419 - 192 -12, for fiscal years
1994 -1995 and 1995 -1996.
Ms. Burkart has provided evidence of outside trash
service and a signed statement as required by the,
Costa Mesa Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by
$472.98 to the Costa Mesa Sanitary District on April 17, 1996, a
Mr. Donald Schnake trash refund request from Mr. Donald Schnake was
® approved in the amount of $472.98 for property located
at 2557 Orange, Unit A, a one -unit parcel, Assessor's
Parcel No. 937 -75 -053, for fiscal years 1994 -1995,
1995 -1996 and 1996 -1997.
Mr. Schnake has provided evidence of outside trash
service and a signed statement as required by the
Costa Mesa Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by
$2,364.89 to the Costa Mesa Sanitary District on April 17, 1996, a
Mr. Stanley Zone trash refund request from Mr. Stanley Zone was
approved in the amount of $2,364.89 for property
located at 2184 Pacific, a five -unit parcel, Assessor's
Parcel No. 422 - 041 -14, for fiscal years 1994 -1995,
1995 -1996 and 1996 -1997.
Mr. Zone has provided evidence of outside trash
service and a signed statement as required by the
Costa Mesa Sanitary District.
�NINE �
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 6
WRITTEN COMMUNICATIONS
Mr. Hamers presented a letter from the County Sanitation Districts of Orange
County, dated December 11, 1996, from Mr. John Collins, Chairman, Joint Boards
of Directors. Mr. Collins' letter discusses the level of commitment requested from
all appointed representatives for the upcoming 1997 term.
Mr. Hamers introduced an article appearing in the Orange County Register on
December 12, 1996. The article discusses the probabability of the Garden Grove
Sanitary District becoming a City department in 1997 due to lower than anticipated
opposition to the proposed merger.
Mr. Hamers introduced minutes from the Board of Supervisors' meeting regarding
the status of Orange County landfills.
Mr. Hamers presented a letter from Mr Curt Pringle, Speaker of the Assembly,
dated November 17, 1996, to Ms. Arlyss Burkett, Los Alamitos County Water
District. Mr. ,Pringle's letter expresses his intent to reestablish a bill similar to
AB2109.
MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT - AB939
STATUS OF CITY'S WASTE PROGRAM
Anti - Scavenging Enforcement
Mr. Hamers introduced an interoffice memorandum from Ms. Sandra M. Benson,
Senior Code Enforcement Officer of the City of Costa Mesa, dated December 4,
1996. The memorandum contains a comprehensive summary of enforcement
activity occurring from October 31, 1996, to November 20, 1996, with dates, times
and actions taken. From October 31 to November 20, one citation was issued on
Traverse Drive. The individual receiving the citation had been given Violation
Notices on two prior occasions.
Ms. Guastella reported the program is proceeding efficiently, and the first report
from the court system will be provided in January of 1997.
Mr. Hamers introduced a letter from Ms. Holly Carver of the Costa Mesa Police
Department, dated December 2, 1996. Ms. Carter's memo showed the number of
calls for service for scavenging for November, 1996, as follows:
iI 1611
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 7
Calls for Service Cite /arrest
Area 1
4 0
Area II
6 2
Area III
2 0
Area IV
0 0
Total
12 2
Household Hazardous Waste Grant
Mr. Harriers reported Director Reade, Ms. Reichle and Mr. Harriers attended a
meeting to discuss the next portion of the hazardous waste program. Director
Reade reported the next pickup in April 1997 will include antifreeze, batteries, oil
and paint, and will be targeted to the west side of Costa Mesa.
® Mr. Harriers advised the advertising for the program was going to be presented in
Spanish as well as English and Staff is investigating the possibility of having a radio
station do a remote broadcast at the site.
Telephone Directory Recycling Program
Ms. Reichle reported the collection of 20,124 directories or 43.20 tons as of
December 6, 1996. The program will run to December 13, 1996. Ms. Reichle
reported Pac Bell Directory will pay for certain costs for the 1996 telephone
directory recycling promotional materials.
Radio Announcement of Recycling
Ms. Reichle presented a letter from Ms. Donna Theriault, Management Analyst of
the City of Costa Mesa, to Ms. Reichle, dated December 5, 1996. The letter
advised the cities of Irvine and Seal Beach have invited Costa Mesa to join them
in a public service education program. Total cost for the radio broadcast public
service announcements for one week's schedule of announcements will be $1,500.
The three agencies, Irvine, Seal.Beach and Costa Mesa will share the expense,
contributing $500 each. The Costa Mesa Sanitary District will divide the cost with
the City of Costa Mesa, each contributing $250. Director Schafer motioned to
® participate in the joint public service education program, not to exceed $250.
Director Perry seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 8
ENGINEER'S REPORTS
Project No. 142 - Reconstructing Force Main for Adams Pumping Station
Release of Retention Payment
Mr. Hamers reported due to a Staff oversight, the Notice of Completion was not filed
with the County Recorder's office and the retention payment, previously approved
by the Board, has not yet been released to the contractor. Director Perry motioned
to release the retention. Director Schafer seconded. Motion carried unanimously.
Project No. 129 - Bristol Street Pumping Station
Independent Review of Project by Boyle Engineering
Mr. Hamers presented a proposal from Boyle Engineering to do an independent
analysis of Project No. 129, Bristol Street Pumping Station. Director Reade
motioned to retain Boyle Engineering, not to exceed $7,500. Director Perry
seconded. Motion carried 5 -0.
TREASURER'S REPORTS
Orange County Bankruptcy
Update
Ms. Temple presented a report outlining the status of the Orange County
bankruptcy. The County has requested entities affected by the bankruptcy
withdraw certain claims. The Costa Mesa Sanitary District has a claim for
$621,583.47, which was based on County records. The County maintains the claim
form was generated in error. The Finance Department recommends withdrawal of
this claim, due to the fact they believe it was generated in error. Director Perry
motioned to withdraw the claim to the County in the amount of $621,583.47.
Director Schafer seconded. Motion carried unanimously.
ATTORNEY'S REPORTS
Charles Chen v. Costa Mesa Sanitary District.
Mr. Burns reported he has no new information regarding Mr. Chen, and is still
waiting for the disposition from the Court.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 9
Claim - Richard Shirey
Mr. Harriers attended Small Claims Court in the Richard Shirey versus the Costa
Mesa Sanitary District. Mr. Harriers reported the judge heard the case and has
taken the decision under submission. Mr. Harriers will report to the Board when he
receives the decision from the Court.
RESOLUTION 96 -593
Mr. Burns introduced Resolution No. 96 -593, A RESOLUTION OF THE BOARD OF
DIRECTORS OF THE COSTA MESA SANITARY DISTRICT REVISING THE
PROCEDURE FOR SEATING DIRECTORS AND SELECTING OFFICERS AFTER
AN ELECTION AND PRESCRIBING THE PROCEDURE FOR THE APPOINTMENT
OF REPRESENTATIVES TO THE COUNTY SANITATION DISTRICTS OF
ORANGE COUNTY, CALIFORNIA AND SUPERSEDING RESOLUTION NO. 92-
529. Director Reade motioned to adopt Resolution No. 96 -593. Director Perry
seconded. Motion carried unanimously.
LOCAL MEETINGS
• Independent Special Districts of Orange County (ISDOC)
November 21, 1996 Meeting
Director Schafer attended the meeting and reported the speaker on the benefits of
a healthy life style was very motivating.
Local Agency Formation Commission ( LAFCO)
December 4, 1996 Advisory Committee Meeting
Director Schafer advised the Advisory Committee meeting was cancelled.
November 19, 1996 Workshop
Director Schafer presented the agenda for the workshop for the Board's perusal.
Board Input on Draft Policy on LAFCO- Initiated Proposals
Mr. Harriers presented a proposed guideline prepared by LAFCO on issuing
® reorganizations and consolidations. President Ferryman requested all Directors
having comments direct them to Mr. Harriers to forward to LAFCO.
RE iSE �
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 10
Orange County Sanitation Districts (OCSD)
Regular Meeting
President Ferryman reported the OCSD Board recommended the'bulk of the sludge
hauling was awarded to Pimagrow, who was the highest bidder, while the top- rated,
lowest bidder received a reduced tonnage. President Ferryman expressed
discontent with the decision regarding the allocations to the haulers. President
Ferryman reported the allocation will be reviewed in three months for possible
adjustments.
President Ferryman reported approximately 70 employees were dismissed due to
the drug investigation recently conducted.
City of Costa Mesa Council Meeting Report
November 18, 1996
Director Schafer attended the Council meeting of November 18, 1996, and stated
there was nothing to report.
December 2, 1996
Director Worthington attended the November 4, 1996, meeting and reported the
Council had a ceremony to swear in Mr. Peter Buffa as Mayor and the new Council
members, Libby Cowan and Heather Somers. Director Worthington reported the
Council discussed the restoration of Fairview Park.
OLD BUSINESS
Trash Collection Field Survey
Update
Mr. Hamers had nothing additional to report.
District Office Staffing Update
Mr. Harriers reported there were eight applicants to date for the position of Assistant
Manager /Management Analyst to the Costa Mesa Sanitary District. Interviewing of
the applicants will begin in January 1997.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 11
•
Hiring Present Assistant Manager on part -time basis
Mr. Hamers advised the Board there will be an interim period in which there will be
no Assistant Manager. Ms. Reichle retires on December 30, 1996, and the new
Assistant Manager /Management Analyst is projected to be hired sometime in
January. Mr. Hamers reported hiring Ms. Reichle as an independent consultant will
enable a smooth transition and allow for training of the new Assistant Manager.
Director Reade motioned to authorize a purchase order to hire Ms. Reichle on a
part -time basis, beginning January 1, 1997, at $42.00 an hour, not to exceed 20
hours a week, not to exceed six weeks, not to exceed $5,000, and to further
authorize an additional purchase order for $42.00 an hour to hire Ms. Reichle for
training purposes to train the new Assistant Manager upon hiring. Director Schafer
seconded. Motion carried unanimously.
Director Schafer made a motion to consider a non - agenda item because the need
to take action occurred after the agenda was prepared. She stated that there were
new facts that required a personnel closed session to consider hiring personnel to
fill the District's needs caused by the vacancy. The motion was seconded by
Director Perry. Motion carried unanimously.
Director Worthington motioned to adjourn to closed session under Government
Code Section 54957. Director Perry seconded. Motion carried unanimously.
The Board adjourned to closed session at 7:25 p.m.
The Board resumed regular session at 7:35 p.m. and announced that no action had
been made in closed session.
Screening of Trash Containers
Ms. Reichle presented a sample of the new flyer written in three languages. These
flyers will be distributed to violators at curbside. A flyer will also be sent courtesy
of Mesa Consolidated Water District in their billing for March and April.
Status of Orange County Landfills
Mr. Hamers reported the Board of Supervisors approved negotiating with the cities
to obtain signed waste disposal agreements. Mr. Hamers reported the Costa Mesa
® Sanitary District has not yet been contacted by the Board of Supervisors
representative. Staff will monitor the negotiations.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held December 12, 1996 Page 12
NEW BUSINESS
Christmas Tree Recycling Program
Ms. Reichle reported the Christmas tree recycling program will begin on
December 30, 1996 and continue through January 10, 1997. Ms. Reichle reported
the trees will be deposited by the haulers and held at the Orange County
Fairgrounds, and then removed to another site to be ground. The recycled material
will be utilized by the U.S. Department of Forestry for trail maintenance and erosion
control.
PUBLIC COMMENTS
There were no public comments.
ORAL COMMUNICATIONS
Director Worthington proposed an agenda item for January 1997, for discussion of
the opportunities available in franchising hauling operations.
Mr. Hamers attended the trial of Mrs. Olcott versus the Costa Mesa Sanitary
District. Mr. Hamers reported the jury returned a verdict of eleven to one in the
District's favor.
Mr. Hamers reminded Board members and Staff to contact Ms. Revak or Ms.
Guastella regarding Ms. Reichle's retirement party.
ADJOURNMENT
At 7:53 p.m. President Ferryman adjourned the meeting.
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