Minutes - Board - 1996-07-11COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Regular Meeting held July 11, 1996
Call to Order: The Board of Directors of the Costa Mesa Sanitary District
met in regular session on July 11, 1996, at 6:00 p.m., in
Conference room 1 —A at the Civic Center, 77 Fair Drive,
Costa Mesa.
Director Ferryman called the meeting to order at 6:00 p.m.
Director Perry led the Pledge of Allegiance.
Director Reade gave the Invocation.
Roll Call: Directors Present: James Ferryman, Arthur Perry, Nate Reade, Arlene Schafer,
Dan Worthington.
Staff Present: Robin Hamers, Manager/Engineer; Florine Reichle,
Assistant Manager /Clerk of the District; Reba Coulter,
Finance; Dawn Guastella, Permit Specialist; Joan Revak,
Administrative Secretary.
• Others Present: Mr. Douglas Foster, 2191 Rural Lane,�Costa Mesa;
Ms. Donna Fuller, 354 Villanova, Costa Mesa.
COSTA MESA DISPOSAL CPI INCREASE
Ms. Coulter explained the rate change called for in Costa Mesa Disposal's ;contract with
the Costa Mesa Sanitary District. Ms. Coulter stated Staff calculated the twelve —month
CPI as of May 1996 to be 1.547 %. Therefore, the 1996 -97 trash rate per occupancy, per
month, effective July 1, 1996, will be $7.3446, an increase of $0.1119.
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Director Reade motioned to adopt the 1996 -97 rate of $7.3446, effective July 1, 1996.
Director Perry seconded. Motion carried 5 -0.
CONSENT CALENDAR Mr. Hamers advised the Board of two corrections to the
Consent Calendar. The refund requests of Ethel Travis
were corrected to reflect a trash refund of $1,770.58 and
sewer refund of $204.97.
Directors Reade and Worthington expressed their concern
at the large amount of refunds. Mr. Hamers requested
Ms. Coulter research the impact to the trash and sewer
rates.
COSTA MESA SANITARY DISTRICT '
Minutes — Board of Directors Meeting held July 11, 1996 Page 2
MOTION /Approved On� motion by Director Perry, seconded by Director Reade,
and carried 5 -0, all Consent Calendar items, , after
corrections to the refunds, were approved as recommended.
MINUTES
Report of
Study Session,
June 5, 1996
Approved Minutes of
Regular Meeting,
June 13, 1.996
REPORTS
MANAGER'S REPORTS
Approved Occupancy Report
and payment of
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$160,868.77 to Costa Mesa
Disposal for trash collection
services for July 1996
PROOF OF OUTSIDE
TRASH SERVICE AND
SIGNED STATEMENTS
The report for the study session of June 5, 1996, was
received and filed.
The minutes for the regular meeting of June 13, 1996, were
approved as distributed.
The Trash Occupancy Count reflected an increase of 1 unit
in ,the occupancy report for solid waste collection as of
July 1, 1996. Therefore, the total for July is 21,903. Board
directed Staff to prepare a warrant for $160,868.77 to Costa
Mesa Disposal on August 1, 1.996, for payment for July
trash collection based on the July count of 21,903.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$1,364.04 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. Joseph Bower refund request from Mr. Joseph Bower, originally submitted
in April 1996, was approved in the amount of $1,364.04
for property located at 3002 Fillmore, a three —unit parcel,
As �essor's Parcel No. 141 - 134 -54, requesting refund of
$1,364.04 for fiscal years 1993 -94 to 1995 -96.
Mr. Bower has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
• Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$1,364.04 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. Joseph Bower refund request from Mr. Joseph Bower, originally submitted
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COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996
Page 3
in March 1996, was approved in the amount of $1,364.04
for property located at 1303 Baker Street, a three —unit
parcel, Assessor's Parcel No. 141 - 191 -25, requesting
refund of $1,364.04 for fiscal years 1993 -94 to 1995 -96.
Mr. Bower has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$147.56 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. Donald Hester refund request from Mr. Donald Hester, originally
submitted in October 1995, was approved in the amount of
$147.56 for property located at 2223 Pacific Ave, Unit P,
Costa Mesa, CA, a one —unit parcel, Parcel Number 931-
170-22 for fiscal year 1994 -95.
Mr. Hester has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
® Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$3,465.84 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. E. R. Lacroix refund request from Mr. E. R. Lacroix was approved in the
amount of $3,465.84 for property located at 180 Cabrillo,
Costa Mesa, CA, a twenty — four —unit parcel, Parcel
Numbers 937 - 350 -31 to 937 - 350 -56, for fiscal year 1993-
94. 24 units x $144.41 = $3,465.84.
Mr. Lacroix has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$3,541.44 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. E. R. Lacroix refund request from Mr. E. R. Lacroix was approved in the
amount of $3,541.44 for property located at 180 Cabrillo,
Costa Mesa, CA, a twenty— four —unit parcel, Parcel
Numbers 937 - 350 -31 to 937 - 350 -56, for fiscal year
1994 -95. 24 units x $147.56 = $3,541.44.
• Mr. Lacroix has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996 Page 4
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$3,905.04 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. E. R. Lacroix refund request from Mr. E. R. Lacroix was approved in the
amount of $3,905.04 for property located at 180 Cabrillo,
Costa Mesa, CA, a twenty— four —unit parcel, Parcel
Numbers 937- 350 -31 to 937 - 350 -56, for fiscal year
1995 -96. 24 units x $162.71 = $3,905.04.
Mr. Lacroix has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$1,167.88 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. William St. Clair refund request from Mr. William St. Clair, originally
submitted August 7, 1995, was approved in the amount of
$1,167.88 for property located at 201.0 Santa Ana Avenue,
Costa Mesa, a four —unit parcel, Parcel Number 426 -221-
03, for fiscal years 1993 -94 and 1994 -95.
Mr. St. Clair has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$53.16 to Costa Mesa Sanitary District on April 17, 1996, a sewer
Mr. James Tsai refund request from Mr. James Tsai, originally submitted in
March 1996, was approved in the amount of $53.16 for
property located at 2014 Maple Avenue, a thirteen —unit
parcel, Assessor's Parcel No. 422 - 092 -25, for fiscal years
1993 -94 through 1995 -96.
Board approved previous refund on 4- 17 -96. A field
check of the complex revealed fourteen mailboxes. Further
investigation revealed one mailbox is used as an overflow
and there are thirteen actual units.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$3,795.61 to Costa Mesa Sanitary District on April 17, 1996, a trash
Mr. Chung Yi Chang in refund request of $8,837.80 for fiscal years 1.990 -91 to
accordance with District 1994 -95 from Mr. Chung Yi Chang was approved in the
• policy amount of $3,795.61 for property located at 382 Victoria
Street, a thirteen —unit parcel, Assessor's Parcel No. 419-
042-07, fiscal years 1993 -94 to 1994 -95.
COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996 Page 5
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Mr. Chang has provided evidence of outside trash service
and a signed statement as required by the Costa Mesa
Sanitary District.
REFUND REQUESTS
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$1,770.58 to Costa Mesa Sanitary District on April 17, 1996, a trash
Ms. Ethel Travis refund request from Ms. Ethel Travis requesting refund of
$1,770.58, was approved in the amount of $1,770.58 for
property located at 301 Mesa Drive, a one —unit parcel,
Assessor's Parcel No. 439 - 101 -10, fiscal years 1993 -94,
(partial), 1994 -95 and 1995 -96.
Ms. Travis had been billed for four units. Prior to a fire
that gutted the structure, there was a single— family home.
Approved payment of In accordance with Resolution No. 96 -584, adopted by the
$20497 to Costa Mesa Sanitary District on April 17, 1996, a refund
. Ms. Ethel Travis request from Ms. Ethel Travis requesting sewer refund of
$204.97 was approved in the amount of $204.97 for
property located at 301 Mesa Drive, a one —unit parcel,
Assessor's Parcel No. 439- 101 -10, fiscal years 1993 -94,
(partial), 1994 -95 and 1995 -96.
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Ms. Travis had been billed for four units. Prior to a fire
that gutted the structure, there was a single— family home.
RECYCLING REPORTS
Waste Diversion Report The Waste Diversion Report for June 1996 showing a
June 1996 was received and 32.81% diversion rate was received and filed.
filed
Approved Contract Payment The Board approved contract payment to CR Transfer for
to CR Transfer for recycling services and disposal for the month of June 1996
$105.972.67 in the amount of $105,972.67.
District Safety Committee The minutes for the District Safety Committee meeting of
Meeting of June 12, 1996 June 12, 1996, were approved as distributed.
COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996
TREASURER'S
REPORTS
Page 6
Financial Report as of The Financial Report as of June 30, 1996, was accepted as
June 30, 1996, was received submitted.
and filed
Report of Monies on The Report of Monies on Deposit as of June 30, 1996, was
Deposit as of June 30, accepted as submitted.
1996, was received and filed
Approved Warrant 97 -01 Warrant Resolution #CMSD 97 -01 was approved,
for June 1996, in the amount authorizing the President and Secretary to sign the warrant
of $452,478.18 and instructing the Finance Department to draw a warrant
from the Costa Mesa Sanitary District General Fund in the
amount of $452,478.18.
Investment Oversight The Investment Oversight Committee report was accepted
Committee Meeting as submitted.
July 11, 1996, 5:30 p.m.
ENGINEER'S REPORTS
Project Status Report was The Project Status Report for July 1 1996, was accepted as
received and filed submitted.
WRITTEN COMMUNICATIONS
Mr. Hamers introduced written communication from Mr. Doug Foster, 2191 Rural Lane,
dated July 9, 1996, Mr. Foster was in attendance at the meeting and read his letter aloud,
detailing his home's lack of lateral connection to the public sewer system. Mr. Foster's
correspondence requested the District absorb the expense of a lateral hookup to the
Foster's lot.
President Ferryman instructed Staff to research Mr. Foster's situation and return to the
Board with a report at the August 8, 1996, Costa Mesa Sanitary District meeting.
Mr. Hamers further advised receipt of a CSDA Legislative Update, dated July 8, 1996.
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COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996 Page 7
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MANAGER'S REPORTS
SOURCE REDUCTION AND RECYCLING ELEMENT — AB939
STATUS OF CITY'S WASTE PROGRAM
Anti — Scavenging Enforcement
Mr. Hamers reviewed a letter he sent to Sergeant Walker regarding the City code
enforcement officers taking over the scavenging effort. Mr. Hamers advised that
Ms. Guastella will assist in the initiation of the program and coordination with Mr. Ralph
Perez, Costa Mesa Disposal.
Mr. Hamers reported receipt of an interoffice memorandum dated June 26, 1996, from
Mr. William J. Morris, Director of Public Services, City of Costa Mesa, reflecting the
May 1996 statistics for scavenging enforcement. There were five citations out of twenty —
three calls for service.
SRRE EDUCATIONAL PROGRAM
• Household Hazardous Waste Grant
Mr. Hamers reported on the meeting between the City of Costa Mesa, Americlean,
Director Reade and Staff and outlined the progress being made toward the Household
Hazardous Waste roundup.
Mr. Hamers reported checking into Americlean's insurance coverage as previously
requested by Director Reade. Mr. Hamers provided a copy of Americlean's contract with
the City of Costa Mesa and advised they currently have professional and commercial
liability insurance. Americlean will provide an additional insured endorsement for the
Costa Mesa Sanitary District at no cost to the District.
ENGINEER'S REPORTS
Proposal to Begin Project 145, Reconstruct Various Sewer Lines
A proposal was introduced for Project 11121.00 -145, Reconstructing Various Sewer Lines.
Director Reade motioned to approve Project 1112100 -145, Reconstructing Various Sewer
Lines, at $63.00 per hour for engineering and $47.00 per hour for drafting, not to exceed
$9,600. The construction cost is estimated at $115,000. Also included was Boyle
Engineering's independent report stating that the project is warranted and the costs are
• reasonable. Director Perry seconded. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996
Page 8
Proposal to Begin Project 147, Update Early Warning System Protecting Pumps
A proposal was introduced for Project 1112100 -147, Update Early Warning System
Protecting Pumps. Also included was Boyle Engineering's independent report stating the
project is warranted and the costs are reasonable. Director Perry motioned to approve
Project 1112100 -147, Update Early Warning System Protecting Pumps, at $63.00 per
hour engineering, $47.00 per hour for draftsman, and $42.00 per hour for inspector, not
to exceed $9,500 for design and $9,500 for inspection. The
purchase /installation /construction cost is estimated at $65,000. Director Schafer seconded.
Motion carried 5 -0.
TREASURER'S REPORTS
Orange County Bankruptcy
Update
Ms. Coulter reviewed and discussed a memo from the Treasurer's office dated July 21,
• 1996.
Mr. Hamers reported Orange County is in the process of suing all the advisors who
provided investment advice prior to the bankruptcy. Mr. Hamers further related the
County is attempting to consolidate the discovery portion of the lawsuit.
ATTORNEY'S REPORTS
Mr. Flamers advised there was no report.
LOCAL MEETINGS
Local Agency Formation Commission (LAFCO)
Mr. Flamers reviewed the agenda and had nothing to report.
Special Districts Advisory Committee Meeting
Director Schafer summarized her attendance at the initial meeting of the Special Districts
Advisory Committee and advised that Mr. Sterling Fox was named as President, and
Mr. Sheldon Singer was named Vice President.
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COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996
Page 9
LAFCO Hearing on Garden Grove /Garden Grove Sanitary District - August 7, 1996
President Ferryman requested confirmation of the meeting time for the LAFCO hearing
and instructed Staff to notice the meeting as a special meeting .
Independent Special Districts of Orange County (ISDOC)
1996 -97 Membership Dues in the amount of $50.00
Director Reade motioned to approve the 1996 -97 membership dues to the Independent
Special Districts of Orange County in the amount of $50.00. Director Perry seconded.
Motion carried 5 -0.
Orange County Sanitation Districts (OCSD)
Regular Meeting
President Ferryman advised the Board of the vote by District on the consolidation efforts
• to consolidate the nine sanitation districts into one district. President Ferryman and Jan
Debay voted against the consolidation for District 6. President Ferryman related all other
Districts voted for the consolidation with the exception of 6 and 14. President Ferryman
will monitor the proceedings and update the Board with any developments.
City of Costa Mesa Council Meeting Report
June 17, 1.996
Director Schafer attended the Council meeting of June 17, 1996, and advised the Board
that Mr. Chris Fewel was appointed as Planning Commissioner. Director Schafer
provided information for the Board's review.
July 1, 1996
Director Worthington attended the Council meeting of July 1, 1996, and reported the
Orange County Fair Board was in attendance and discussed proposed future development
to the Fairgrounds. It was determined the maximum number of people allowable in
attendance at any one time would be 25,000 people.
Director Worthington further related the Council discussed AB 2109 and adopted a
resolution in opposition to the bill.
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COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996
Chamber of Commerce Summit Committee
June 25, 1996 Meeting Report
Page 10
Director Schafer related there was nothing to report, the Committee will not resume
meeting until September 1996.
Disaster Preparedness Video
Director Schafer reported attendance at the meeting and reported the Committee reviewed
their goals and discussed plans to hold an event where emergency kits will be made
available for purchase. Director Schafer advised meetings will be suspended until
September 1996.
OLD BUSINESS
Creative Management Solutions — Financial Study
City /District Contract
Mr. Hamers had nothing to report.
Assembly Bill 2109
June 21, 1996 Meeting with Ross Johnson
Director Worthington reported on the meeting he attended with President Ferryman and
Senator Ross Johnson. Director Worthington and President Ferryman stressed their
concerns regarding AB 2109 to Senator Johnson, and were told by Senator Johnson they
should be directing their concerns to Assemblyman Pringle. Director Worthington
expressed the opinion that their meeting perhaps will not impact Senator Johnson's vote,
made him aware of the Board's concerns.
June 28, 1996 Meeting at Orange County Sanitation District
President Ferryman reported on the June 28, 1996, meeting that he and Mr. Hamers
attended. Mr. Art Debolt conducted the meeting and recommended participants contact
their local legislators to recommend changes in the bill. President Ferryman determined
the meeting was very informative and beneficial.
July 11, 1996 Meeting with Mesa Consolidated Water District
• President Ferryman, Director Perry and Mr. Hamers met with Mr. Karl Kemp, Ms. Trudy
Ohlig, Mr. Hank Panian and Diana Leach. The Mesa Consolidated Water District
reported plans to go to Sacramento and testify at a hearing.
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COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held July, 11, 1996 Page 11
President Ferryman reported that the information the Costa Mesa Sanitary District had
gathered regarding AB 2109 was shared with the Mesa Consolidated Water District.
Ms. Revak reported AB 2109 passed the July 3, 1996, hearing with minor amendments.
Ms. Revak reported the Midway City Sanitary District was removed from the bill, the
Santiago Water District was moved to a different section of the bill that deals with the
ability of the voters in that District to petition to have the issue of consolidation go on the
ballot and there were changes regarding Anaheim, Fullerton and Santa Ana.
Ms. Revak related a recommendation from Mr. Matt Sarboraria to forward any concerns
to Assemblyman Pringle.
Public Relations Consultant
President Ferryman instructed Staff to have Mr. Glen Greener, Public Relations
Consultant, send a bill for services rendered to date and wait for direction should the
District desire more services.
Telephone Book Recycling Program
• Response from Schools
Ms. Reichle reported a follow -up letter was sent to the schools who had not responded to
the District's invitation to participate in the 1996 telephone book recycling program. Ms.
Reichle reported receipt of a total of seven responses desiring participation. Adams
Elementary, Costa Mesa High School (7th and 8th grades only), Estancia High School,
Killybrooke Elementary, Paularino Elementary, TeWinkle Middle School and Whittier
Elementary have all expressed a desire to participate in the program.
Director Worthington recommended issuing a press release to notify the public of the
program's benefits to the schools including the names of the schools who are participating
in the program.
Modification of Program
Ms. Reichle advised the Board she needs to submit the plan to Pac Bell Directory within
the next six weeks. The program will be modified to include the seven schools who have
responded to the invitation to participate.
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COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996
NEW BUSINESS
Trash Container Storage
Enlisting City Support in Removing Rubbish Containers from Public View
Page 12
Mr. Hamers reported on the City Council Study Session on July 8, 1996, with the Costa
Mesa Sanitary District Board of Directors for the purpose of discussing the screening of
rubbish containers from public view.
The City of Costa Mesa directed Mr. Tom Kathe, City Attorney, to return to the Council
within 30 days with modification language to strengthen the residential screening
requirements and add commercial and industrial screening to the ordinance. Mr. Hamers
wrote a letter to Mr. Kathe offering his assistance.
Special District Risk Management Authority Membership Renewal
Mr. Hamers related a letter from Mr. James W. Towns, Executive Director /Risk Manager
with the Special District Risk Management Authority, dated June 17, 1996, informing the
Costa Mesa Sanitary District of its intention to modify the District's bill for the upcoming
1996 -97 program year. The Special District Risk Management Authority made an error
assuming the City of Costa Mesa had assumed liability for the operation of the District's
sewer collection system, thereby reducing the 1994 -95 general liability portion from
$33,903 to $375.
In an effort to reduce the impact on the District's budget, the SDRMA has agreed to a
two —year stepped increase, utilizing 50% of the reported payroll information.
The revised 1996 -97 amount is $19,621. Mr. Hamers reviewed the excess coverage
layers available shown on Schedule B, noting a $3 million excess limit above SDRMA's
primary layer ($2.5 million) at an additional cost of $3,143.00.
Director Reade motioned to approve payment of $19,621 and select the $3 million option
for $3,143.00 for a total of $22,764 and recommended researching other providers for
future coverage. Director Schafer seconded. Motion carried 5 -0.
CR Transfer — CPI Increase
Ms. Coulter reviewed the CR Transfer CPI increase. Ms. Coulter related the CPI as of
May 1996 was 1.547 %.
Ms. Coulter related Staff has calculated the twelve —month CPI percentage increase as of
• May 1996 to be $0.30 per ton. The waste diversion percentage has increased to 30%
which results in a $1.35 decrease in the landfill fee. The net result is a decrease of $1.05
COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996 Page 13
40
per ton in the transfer rate. The 1996 -97 transfer rate, effective July 1, 1996, is $38.69
per ton.
Director Reade motioned to approve the new rate of $38.69 per ton. Director Perry
seconded. Motion carried 5 -0.
Orange County Landfills
Letter from City of Irvine to Board of Supervisors
Mr. Hamers introduced a letter from Mr. Paul Brady, Jr., City Manager, City of Irvine
to Supervisor Marian Bergeson, County of Orange, dated June 18, 1996, requesting the
County develop a long —term comprehensive plan regarding the landfills.
CR Transfer's Use of Landfills
Mr. Hamers introduced a letter from Mr. Michael J. Silva, President, CR Transfer, dated
June 19, 1996, regarding CRT's use of landfills as requested by the Board.
• President Ferryman directed Staff to monitor CR Transfer's use of landfills.
Change of Office
Director Reade notified the Board of his intention to resign from the position as Secretary
to the Costa Mesa Sanitary District due to his expected lack of availability during non —
meeting times due to family illness. By motion of Director Schafer, seconded by Director
Perry, Director Reade's resignation was accepted. Motion carried 5 -0.
Director Reade motioned to appoint Director Schafer as Secretary. Director Perry
seconded. Motion carried 5 -0.
PUBLIC COMMENTS
There were no public comments.
ORAL COMMUNICATIONS
Director Perry notified the Board of his possible absence from the August 8, 1996, Board
meeting.
Director Schafer related she received a letter from Assemblyman Curt Pringle regarding
is salaries, which she provided to the Board for their perusal.
COSTA MESA SANITARY DISTRICT
Minutes — Board of Directors Meeting held July 11, 1996 Page 14
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Ms. Coulter provided additional information on the effects of trash and sewer refunds on
the budget.
Ms. Reichle provided the Board with a 1996 Election Calendar and advised she has more
detailed information available if any Directors are interested.
ADJOURNMENT
At 7:49 p.m. President Ferryman adjourned the meeting.
President