Minutes - Board - 1994-09-08 (2)COSTA MESA SANITARY DISTRICT
Minutes of Board of Directors Meeting held September 8, 1994
Call to Order: The Board of Directors of the Costa Mesa Sanitary District
met in regular session on September 8, 1994, at 4:00 pm,
at the Civic Center, 77 Fair Drive, Costa Mesa.
Director Wahner called the meeting to order at 4:00 pm.
Director Ferryman led the Pledge of Allegiance.
Director Reade gave the Invocation.
Roll Call: Directors Present: James Wahner, Nate Reade, James Ferryman, Mike
Scheafer, Arthur Perry
Staff Present: Robin Hamers, Manager/Engineer; Roy June,
Attorney; Florine Reichle, Assistant Manager /Clerk
of the District; Susan Temple, Treasurer; Dawn
Guastella, Permit Specialist
Others Present: Jewell Peebles, homeowner; Nancy Palme,
homeowner; Ray Rangel, Costa Mesa Disposal;
Debbie Robiglio, Orange County Register
MINUTES OF AUGUST 18, 1994, MEETING AND STUDY SESSION REPORT OF
AUGUST 30,1994:
The minutes of August 18, 1994, were approved unanimously as presented.
The study session report of August 30, 1994, was received and filed.
WRITTEN COMMUNICATIONS:
There were no written communications.
MANAGER'S REPORT
Occupancy Report:
Mr. Hamers reported a decrease of 95 units in the occupancy report for solid waste
collection as of September 1, 1994. Therefore, the total for September is 22,132. The
decrease is due to the annual updating of the trash assessment tax roll. Staff
recommended acceptance of the count and recommended the Board direct staff to pay
Costa Mesa Disposal on October 1, 1994, based on the September count of 22,132.
Motion to adopt the occupancy report made by Director Perry, seconded by Director
Scheafer. Motion carried 5 -0.
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COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held September 8, 1994 Page 2
Motion to prepare the warrant on October 1, 1994, for $156,256.35 to Costa Mesa
Disposal made by Director Ferryman, seconded by Director Reade. Motion carried 5 -0.
SOURCE REDUCTION/RECYCLING ELEMENT (AB 939)
Status of City's Waste Program — Settlement of Pre - Agreement Charges:
Mr. Flamers presented his report on the City/District AB 939 Agreement Settlement of
Pre - Agreement Charges. As outlined in the report, evidence was brought out showing
the District first transmitted the proposed AB 939 fee waiver agreement to the City on
April 9, 1993 and months later City staff formalized comments to the City Attorney. On
November 5, 1993, City Council made approval.
Mr. Flamers added that the City Director of Public Services offered to take the matter to
the City Manager, rather than the City Council, if the Board remained opposed to paying.
After discussion, the Board directed staff to take the matter to the City Manager.
SRRE Educational Program:
Mr. Hamers presented an article from the Daily Pilot (9/8/94) titled "Trashcan pillagers
refuse to disappear ". Mr. Hamers briefly reviewed the actions taken to date by staff for
monitoring the scavenging problem. Staff has prepared a scavenger complaint form which
is being used to keep records of scavenging incidents, and is planning on making a model
trash can sticker that could be copied by residents who have scavenging problems.
President Wahner mentioned his phone conversation with Police Chief Dave Snowden
who requested the District meet with his staff to develop a program and obtain costs for
an anti - scavenging effort. Ms. Guastella has contacted Chief Snowden's staff but has yet
to obtain any information.
Homeowners Jewell Peebles and Nancy Palme testified to the gravity of the problem with
specific concerns of resident safety, littering, and invasion of privacy.
After discussions, Board directed staff to meet with the City Manager and Director of
Public Services to determine how the City plans on enforcing its anti - scavenging
ordinance, to obtain costs from the Police Department for enforcement, to send a copy
of the anti - scavenging ordinance to all Board members, to call adjoining cities to review
their programs, and to call a Board study session or special meeting, if needed, to discuss
or act on the results of the investigation.
Waste Diversion Report for August 1994:
Mr. Hamers reported 25.68% waste diversion for the month of August 1994.
Total Tonnage: 2,941.02 Tonnage Recycled: 702.23
The report was approved unanimously, as presented.
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COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held September 8, 1994 Page 3
LOCAL MEETINGS
LAFCO:
President Wahner commented that the LAFCO Commission is waiting on the study of the
proposed private takeover of the Santa Margarita Water District as well as the sphere of
influence study of the six south county water agencies.
ISDOC
Executive Board Meeting:
Director Reade reviewed the previous ISDOC meeting and also mentioned the upcoming
quarterly meeting on October 20, 1994.
TREASURER'S REPORTS
Financial Report:
Ms. Temple presented the financial statements as of August 31, 1994. Motion to receive
the report as presented made by Director Reade, seconded by Director Scheafer. Motion
carried 5 -0.
is Treasurer's Report of Monies on Deposit:
Ms. Temple presented the report showing the District's portfolio for the month of July
1994. Motion to receive and file made by Director Reade, seconded by Director
Ferryman. Motion carried 5 -0.
ENGINEER'S REPORT
Project Status Report:
Mr. Hamers presented the report. Motion to receive and file made by Director Ferryman,
seconded by Director Reade. Motion carried unanimously.
Development Update:
Mr. Hamers stated there was nothing to report.
Review of Sewer Plans:
Mr. Hamers presented a project at 2016 -2028 Santa Ana Avenue where Mr. Hamers
signed the plan as both private civil engineer responsible for preparing the plans and as
District Engineer of the Costa Mesa Sanitary District. The review of the plans by the
• District Engineer consisted of verifying the existing sewer lateral serving the property was
shown in the proper location and that all applicable fees were paid. A motion was made
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held September 8, 1994 Page 4
by Director Reade, seconded by Director Perry,
that no conflict of interest occurred. •
Motion carried 5 -0.
PROJECT NO. 139 — CONGRESS PUMP STATION ABANDONMENT
Proposal to Begin Design:
Mr. Hamers presented a proposal to complete the design phase of the project which will
abandon the existing Congress Pumping Station by the construction of new gravity sewers
leading to Canyon Pumping Station. Included with the proposal were excerpts from the
1994 -95 Capital Improvement Program Report detailing the project plus Boyle
Engineering Corporation's independent review of the project and its costs. A motion was
made by Director Ferryman, seconded by Director Perry, to have Mr. Hamers complete
the design phase of the project at the following hourly rates:
Engineer $59.00/hour
2 -Man Survey Crew $150.00/hour
3 -Man Survey Crew $170.00/hour
not to exceed $30,000, including the cost of structural engineering, aerial
photogrammetry, soils engineering and electrical engineering. Motion carried 5 -0.
ATTORNEY'S REPORTS •
Attorney Job Description/Request for Proposal:
Mr. June presented the RFP in its final form and recommended the Board approve the
RFP and direct staff to publish it as appropriate. Motion to approve the RFP made by
Director Perry, seconded by Director Scheafer. Motion carried 5 -0.
Resolution No. 94- 561— Declaring Certain Policies Obsolete:
A motion was made by Director Reade, seconded by Director Perry, to adopt Resolution
No. 94 -561, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT DECLARING CERTAIN POLICY STATEMENTS OF
NO FURTHER FORCE AND EFFECT DUE TO OBSOLESCENCE AND OTHER
REASONS. Motion carried 5 -0.
Resolution No. 94- 562 — Application for Household Hazardous Waste Grant:
A motion was made by Director Reade, seconded by Director Perry, to adopt Resolution
No. 94 -562, A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA
MESA SANITARY DISTRICT AUTHORIZING HOUSEHOLD HAZARDOUS WASTE
DISCRETIONARY GRANT APPLICATION. Motion carried 5 -0.
COSTA MESA SANITARY DISTRICT
Minutes - Board of Directors Meeting held September 8, 1994 Page 5
OLD BUSINESS
Status Report - Pending Items:
Mr. Hamers mentioned there were no items pending.
Creative Management Solutions - Financial Study - Phase II Final Report:
Mr. Hamers presented the final report prepared by Creative Management Solution (CMS).
After discussion a motion was made by Director Ferryman, seconded by Director Perry,
to accept the report and direct staff to begin preliminary implementation plans for
operating the District independently of the City. Motion carried 5 -0.
NEW BUSINESS:
There was no new business to report.
WARRANT REPORT:
Motion made by Director Reade, seconded by Director Scheafer, authorizing the President and
Secretary to sign Report No. 95 -03, instructing the Finance Department to draw a warrant from
the Costa Mesa Sanitary District General Fund in the amount of $338,214.80. Motion carried 5 -0.
ORAL COMMUNICATIONS:
Director Scheafer mentioned two sewer manholes protruding into the playing fields at TeWinkle
School. Mr. Hamers commented that he assisted the City of Costa Mesa, who is improving the
fields, in contacting the Orange County Sanitation Districts who own the manholes.
ADJOURNMENT:
At 5:55 pm Director Wahner adjourned the meeting.
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President Secretary